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3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 1 of 39
Project Walkthrough:
Multi-Currency Receipts
Project Walkthrough:
Multi-Currency Receipts
Multi-Currency Receipts
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 2 of 39
Overview
Generating Multi-currency Extension Records
Accounts Receivable Multi-currency Extensions
Extend A/R Cash (Multi Curr) (cv_sl_cash_mc)
Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc)
Cash Receipts
Cash Receipts Overview
Additional Options Note
Cash (sl_cash_entry)
Direct Debit Generation (sl_direct_debit_gen)
Enquiring upon Posted Transactions
Transactions (sl_open_item_enq)
Period Transactions (cb_transaction_enq)
Cash Audit Trail (sl_cash_audit)
Housekeeping
Period-End (sl_period_end)
Transactions (sl_open_item_enq)
Overview
Generating Multi-currency Extension Records
Accounts Receivable Multi-currency Extensions
Extend A/R Cash (Multi Curr) (cv_sl_cash_mc)
Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc)
Cash Receipts
Cash Receipts Overview
Additional Options Note
Cash (sl_cash_entry)
Direct Debit Generation (sl_direct_debit_gen)
Enquiring upon Posted Transactions
Transactions (sl_open_item_enq)
Period Transactions (cb_transaction_enq)
Cash Audit Trail (sl_cash_audit)
Housekeeping
Period-End (sl_period_end)
Transactions (sl_open_item_enq)
Contents
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 3 of 39
Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system:
Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency
The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file
The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable
Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system:
Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency
The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file
The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable
Overview
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 4 of 39
Generating Multi-Currency Extension Records
Generating Multi-Currency Extension Records
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 5 of 39
Two conversion options are provided with the introduction of Multi-Currency Receipts for the following types of Accounts Receivable transactions:
Cash
Refunds
Two conversion options are provided with the introduction of Multi-Currency Receipts for the following types of Accounts Receivable transactions:
Cash
Refunds
Accounts Receivable Multi-currency Extensions
3.1: Multi-Currency Receipts / DA0814
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This option allows multi-currency extension records to be created for all Accounts Receivable cash batches on file at the time DA0814 is licensed
This option allows multi-currency extension records to be created for all Accounts Receivable cash batches on file at the time DA0814 is licensed
It is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected
It is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected
When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Cash file with the currency extension record ‘mc’
When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Cash file with the currency extension record ‘mc’
Extend A/R Cash (Multi Curr) (cv_sl_cash_mc)
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 7 of 39
As for cash batches, this option allows multi-currency extension records to be created for all Accounts Receivable refund batches on file at the time DA0814 is licensed
As for cash batches, this option allows multi-currency extension records to be created for all Accounts Receivable refund batches on file at the time DA0814 is licensed
Again, it is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected
Again, it is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected
When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Refund file with the currency extension record ‘mc’
When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Refund file with the currency extension record ‘mc’
Extend A/R Refund (Multi Curr) (cv_sl_refund_mc)
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 8 of 39
Cash Receipts
Cash Receipts
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 9 of 39
The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to:
the customer currency the original invoice currency the bank currency and the base currency
The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF)
The underlying base currency is in sterling (GBP)
Note: Simpler receipt combinations are available but are not detailed in this walkthrough
The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to:
the customer currency the original invoice currency the bank currency and the base currency
The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF)
The underlying base currency is in sterling (GBP)
Note: Simpler receipt combinations are available but are not detailed in this walkthrough
Cash Receipts Overview
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 10 of 39
Note: The enhancements detailed in the following slides are also applicable to the following options:
Refunds (sl_refunds)
Combined Sales/Cash Receipts (sl_cb_combined)
Note: The enhancements detailed in the following slides are also applicable to the following options:
Refunds (sl_refunds)
Combined Sales/Cash Receipts (sl_cb_combined)
Additional Options Note
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 11 of 39
Cash (sl_cash_entry)Enter your cash batch number or F6-Next to generate the number automatically and CR-Accept
Enter your cash batch number or F6-Next to generate the number automatically and CR-Accept
Enter or browse for the Bank CodeEnter or browse for the Bank Code
With Multi-currency receipts installed, the Bank Currency is displayed for reference
With Multi-currency receipts installed, the Bank Currency is displayed for reference
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 12 of 39
Cash (sl_cash_entry)
As before, the default Item number is displayed and can be amended if required
As before, the default Item number is displayed and can be amended if required
3.1: Multi-Currency Receipts / DA0814
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Cash (sl_cash_entry)
Enter or browse to select the customer Account number
Enter or browse to select the customer Account number
From this point, it is possible to CR-Accept and move to the cash header information
From this point, it is possible to CR-Accept and move to the cash header information
Optionally, you can enter the Item AmountOptionally, you can enter the Item Amount
And Currency code – which can also be selected via Browse
And Currency code – which can also be selected via Browse
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 14 of 39
Cash (sl_cash_entry)
The transaction amount (Item Amount) can be entered in any currency from the Currency file, irrespective of the bank and customer currency
The transaction amount (Item Amount) can be entered in any currency from the Currency file, irrespective of the bank and customer currency
This example demonstrates a euro (EUR) credit card receipt (the credit card details are entered later – see slide 26)
This example demonstrates a euro (EUR) credit card receipt (the credit card details are entered later – see slide 26)
Being posted to a dollar (USD) bank accountBeing posted to a dollar (USD) bank account
Against a customer account denominated in francs (FRF) – demonstrated on the next window
Against a customer account denominated in francs (FRF) – demonstrated on the next window
Again, from this point, it is possible to CR-Accept and move to the cash header information, alternatively, if you know the dollar value of the transaction, i.e. the Bank Value...
Again, from this point, it is possible to CR-Accept and move to the cash header information, alternatively, if you know the dollar value of the transaction, i.e. the Bank Value...
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 15 of 39
Cash (sl_cash_entry)
…you can enter the value in this field – this will be the value posted to the bank account in Cash Management
…you can enter the value in this field – this will be the value posted to the bank account in Cash Management
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 16 of 39
Cash (sl_cash_entry)
...and currency are carried forward from the previous input screen
...and currency are carried forward from the previous input screen
The transaction value...The transaction value...
The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file
FRF 4167.95 = EUR 635.30 * 6.55957
The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file
FRF 4167.95 = EUR 635.30 * 6.55957
The base currency values are also calculated from the item value and exchange rate defined in the Currency file
GBP 409.53 = EUR 635.30 * 0.64452
The base currency values are also calculated from the item value and exchange rate defined in the Currency file
GBP 409.53 = EUR 635.30 * 0.64452To allocate the cash receipt against the open items on the Customer account, select F6-Automatic
To allocate the cash receipt against the open items on the Customer account, select F6-Automatic
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 17 of 39
Cash (sl_cash_entry)
For this example, invoice number 794 has been selected
For this example, invoice number 794 has been selected
Note that the transaction currency is displayed automatically
Note that the transaction currency is displayed automatically
However, you can toggle the display between the transaction, customer account and original item currencies by selecting F13-Switch
However, you can toggle the display between the transaction, customer account and original item currencies by selecting F13-Switch
3.1: Multi-Currency Receipts / DA0814
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Cash (sl_cash_entry)
The total amount allocated is recorded in this field
The total amount allocated is recorded in this field
To check the exchange rate between the transaction currency and the customer currency, select F11-More
To check the exchange rate between the transaction currency and the customer currency, select F11-More
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 19 of 39
Cash (sl_cash_entry)
To display the F11 Extra option selection window
To display the F11 Extra option selection window
Then select the option Display/Amend exchange rates and CR-Select
Then select the option Display/Amend exchange rates and CR-Select
Note: This window also enables you to i) enter the transaction using the customer’s account currency (select Change Allocation Currency), ii) clear all the cash allocations entered (select Clear current cash allocations) – you can then re-enter the cash allocations as required, iii) reset the exchange rates to those held in the Currency file – if you have amended the exchange rates (select Reset Exchange Rates)
Note: This window also enables you to i) enter the transaction using the customer’s account currency (select Change Allocation Currency), ii) clear all the cash allocations entered (select Clear current cash allocations) – you can then re-enter the cash allocations as required, iii) reset the exchange rates to those held in the Currency file – if you have amended the exchange rates (select Reset Exchange Rates)
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 20 of 39
Cash (sl_cash_entry)
All the currency exchanges used in this particular transaction can be viewed / amended as requiredAs we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select
All the currency exchanges used in this particular transaction can be viewed / amended as requiredAs we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 21 of 39
Cash (sl_cash_entry)
In this example the rate is fixed so we cannot amend it – CR-Continue then ESC-Exit to return to the cash header information (unless you wish to check / amend another exchange rate)
In this example the rate is fixed so we cannot amend it – CR-Continue then ESC-Exit to return to the cash header information (unless you wish to check / amend another exchange rate)
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 22 of 39
Cash (sl_cash_entry)
When we try to accept these cash transaction values, a warning is displayed
When we try to accept these cash transaction values, a warning is displayed
The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40
EUR 635.40 * 6.55957 = 4167.95
and the invoice value in the account currency (FRF) of 4167.97
Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value)
The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40
EUR 635.40 * 6.55957 = 4167.95
and the invoice value in the account currency (FRF) of 4167.97
Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value)
You can select to:
write off this difference
or
adjust the account currency amount
You can select to:
write off this difference
or
adjust the account currency amount
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 23 of 39
Cash (sl_cash_entry)
If you select to write off the difference (F4 from the popup warning window), the difference is written to this field
If you select to write off the difference (F4 from the popup warning window), the difference is written to this field
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 24 of 39
Cash (sl_cash_entry)
If you select to adjust the account currency amount (the FRF amount) (F8 from the popup warning window), the account amount is adjusted to match the difference
If you select to adjust the account currency amount (the FRF amount) (F8 from the popup warning window), the account amount is adjusted to match the difference
In this example, the account currency amount is increased by 0.02
In this example, the account currency amount is increased by 0.02
When entering a cash receipt, if the base currency is different to the transaction currency and the bank currency (as in this example), the local amount is made available for amendment – amend the local amount if required
When entering a cash receipt, if the base currency is different to the transaction currency and the bank currency (as in this example), the local amount is made available for amendment – amend the local amount if required
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 25 of 39
Cash (sl_cash_entry)
The exchange difference is calculated automatically, if applicable
The exchange difference is calculated automatically, if applicable
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 26 of 39
Cash (sl_cash_entry)
If Cash Receipts (DA0538) is installed, you are prompted to enter the receipt details
If Cash Receipts (DA0538) is installed, you are prompted to enter the receipt details
3.1: Multi-Currency Receipts / DA0814
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Cash (sl_cash_entry)
Confirming the cash details returns you to the Cash entry window where you are prompted to enter a new item
Confirming the cash details returns you to the Cash entry window where you are prompted to enter a new item
Note that the total in the customer’s currency is now available
Note that the total in the customer’s currency is now available
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You can continue to enter as many items as required into the batch – however, if you need to amend an item F8-Select, position the cursor against the item you wish to amend and CR-Accept, this will take you to the cash header information for that item
You can continue to enter as many items as required into the batch – however, if you need to amend an item F8-Select, position the cursor against the item you wish to amend and CR-Accept, this will take you to the cash header information for that item
Cash (sl_cash_entry)
ESC-Exit when you have finished entering all the items into the batch and are ready to post the batch
ESC-Exit when you have finished entering all the items into the batch and are ready to post the batch
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Last updated: 05-00 29 of 39
Direct Debit Generation (sl_direct_debit_gen)
This option has been enhanced to allow either single or multiple currency batches to be produced
This option has been enhanced to allow either single or multiple currency batches to be produced
Note: Enter the base currency code if local customers only are to be selected for the batch
Note: Enter the base currency code if local customers only are to be selected for the batch
If SLDDSING is set to YES, only single currency batches are allowed – the Account currency field is made available to enter to currency code required for the batch
If SLDDSING is set to YES, only single currency batches are allowed – the Account currency field is made available to enter to currency code required for the batch
3.1: Multi-Currency Receipts / DA0814
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Enquiring upon PostedTransactions
Enquiring upon Posted Transactions
3.1: Multi-Currency Receipts / DA0814
Last updated: 05-00 31 of 39
Transactions (sl_open_item_enq)
This option has been enhanced to allow an enquiry on the transaction amounts in the local currency as well as any alternate currencies
This option has been enhanced to allow an enquiry on the transaction amounts in the local currency as well as any alternate currencies
The transaction amounts in the base currency are displayed as standard – select F4-Other to display the amounts in other currencies
The transaction amounts in the base currency are displayed as standard – select F4-Other to display the amounts in other currencies
With Multi-currency receipts installed you can also view the transaction details – highlight the item required...
With Multi-currency receipts installed you can also view the transaction details – highlight the item required...
…and select F12-More…and select F12-More
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Transactions (sl_open_item_enq)
…to display the Menu for the list of F12 options
…to display the Menu for the list of F12 options
From this window select ‘Transaction details’...
From this window select ‘Transaction details’...
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Transactions (sl_open_item_enq)
…to view the transaction currency...…to view the transaction currency...
…the transaction amount – in the transaction currency...
…the transaction amount – in the transaction currency...
…and the bank details…and the bank details
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Period Transactions (cb_transaction_enq)
With Multi-currency receipts installed, select F4-Toggle to view the transaction payment currency and amount and the statement item currency and amount
With Multi-currency receipts installed, select F4-Toggle to view the transaction payment currency and amount and the statement item currency and amount
This option shows the Accounts Receivable cash receipt example posted to the Cash Management dollar bank account
This option shows the Accounts Receivable cash receipt example posted to the Cash Management dollar bank account
Note: This additional functionality is also available for the enquiry option Future Transactions (cb_future_trans)
Note: This additional functionality is also available for the enquiry option Future Transactions (cb_future_trans)
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Cash Audit Trail (sl_cash_audit)
With Multi-currency receipts installed, the payment...
With Multi-currency receipts installed, the payment...
...base......base...
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Cash Audit Trail (sl_cash_audit)
...transaction......transaction...
…and account currencies, and values are detailed on the Cash Audit Trail
…and account currencies, and values are detailed on the Cash Audit Trail
Note: The transaction currency, and cash/ receipt amounts and unallocated amounts in the transaction currency are also available for printing on statements
Note: The transaction currency, and cash/ receipt amounts and unallocated amounts in the transaction currency are also available for printing on statements
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Housekeeping
Housekeeping
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The results of a period end run can be seen on the next slide
(Transactions (sl_open_item_enq))
The results of a period end run can be seen on the next slide
(Transactions (sl_open_item_enq))
Period-End (sl_period_end)
This option has been enhanced for balance forward accounts to drop individual transactions from the Open Item file and replace them with a single item for the total debt for each transaction currency for each ageing period specified
This option has been enhanced for balance forward accounts to drop individual transactions from the Open Item file and replace them with a single item for the total debt for each transaction currency for each ageing period specified
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Transactions (sl_open_item_enq)
With Multi-currency receipts installed, for this balance forward account the period-end has dropped individual transactions from the Open Item file and replaced them with a single item for the total debt for each transaction currency for each ageing period specified
With Multi-currency receipts installed, for this balance forward account the period-end has dropped individual transactions from the Open Item file and replaced them with a single item for the total debt for each transaction currency for each ageing period specified