1 organizational safety plan. 2 objectives explain why an organizational safety plan (osp) is...

1Organizational Safety Plan


Objectives•Explain why an Organizational Safety Plan (OSP) is

important;

•Conduct a needs assessment for your campus;

•Identify the components of an OSP and explain each

component’s importance;

•Create an OSP that works for your individual campus.

Note: Throughout this module, the acronym “OSP” will be used when referring to the term “Organizational Safety Plan”.


True or False?

1.An OSP is something that a school has in the case of an

emergency.

2.Within a school district, the OSP should be the same for all

campuses.

3.The primary purpose of an OSP is to keep persons away from the

school who should not be there.

4.If a school has metal detectors and a fulltime police officer on

campus, it is not as critical that it have an OSP.

5.Schools should have announced safety drills on a regular basis.

Find out what you already know about OSP.


Find out what you already know about OSP.True or False?

6.Organizational Safety Plans should be recreated each year with

updated information on new students and new staff.

7.Organizational Safety Plans should be placed in a notebook in the

main office for central access.

8.It is very easy to find an OSP program online that works for your

campus.

9.Lock-downs are only appropriate with secondary aged students.

10.An OSP is related to safety issues, not natural disasters.



1. An OSP is something that a school has in the case of an emergency.

2. Within a school district, the OSP should be the same for

all campuses.

3. The primary purpose of an OSP is to keep persons away

from the school who should not be there.

4. If a school has metal detectors and a fulltime police officer on

campus, it is not as critical that it have an OSP.

5. Schools should have announced safety drills on a regular basis.



6. Organizational Safety Plans should be recreated each year with

updated information on new students and new staff.

7. Organizational Safety Plans should be placed in a notebook in the

main office for central access.

8. It is very easy to find an OSP program online that works for your

campus.

9. Lock-down drills are only appropriate with secondary students.

10. An OSP is related to safety issues, not natural disasters.


Activity 1- Why does my school need an OSP?

Schools have been an American institution for more than 400 years, so theymust be a necessary part of American society.

Your task:


Activity 1- Why do I need an OSP?

“What are the functions of a school?” Some of the more common answers to this question are:

Educate students in specific subjects or content areas

Teach students how to operate successfully within

society

Create an active and responsible citizenry

Equip students for their future careers

Teach students how to get along with others


“What are the functions of a school?” continued.


Help students develop their full potential

Prepare the next generation of society´s work force

Provide a place where students can make friends

Ensure that future societies have an educated citizenry

Provide learning opportunities for all students,

regardless of background or experience

Offer a place where students are able to learn things

that are of interest to them


What are some factors that might prevent a school from accomplishing the things on your list?


loss of

electrical

power

armed intruder

bomb

threat

a threatin the school´sneighborhood

tornado

earthquake

school shootingdeath of student

hostage

situation

hurricane

fire

flood

angry parentcoming to confront

a teacher

studentcomes toschool with aweaponrival gang wars


Activity 1- Why does my school need an OSP?Review the items from the previous slide as they are listed below.

Things that keep a school from doing its ”job”:

Loss of electrical power Fire

Earthquake Flood

Hurricane School shooting

Death of a student Hostage situation

Bomb threat Armed intruder

Angry parent Student with a weapon

Emergency in school neighborhood Tornado

Rival gang wars

Mark out the items over which, you as the CTE administrator, have NO control.



All of these things are out of your control, as the CTE administrator. This is WHY you need an Organizational Safety Plan.


Activity 2- What information and/or documents do I need to create an OSP?

http://www.mililanihs.k12.hi.us/safetypln.htm

http://www.rockville.k12.in.us/documents/boe_policymanual/chap11_safetyplan.pdf

http://monroe.ca.campusgrid.net/home/School%20Information/SAFETY%20PLAN

http://monterey.spusd.net/ourpages/pdfs/school_safety_plan.pdf

http://www.jbes.srvusd.k12.ca.us/Baldwin%20Safety%20Plan.pdf

http://www.am.dodea.edu/bragg/butner/new-site/Safety-Plan/safety-plan.htm

Look at these OSPs from schools across the United States. Each is differentand each has been customized for the individual campus. However, there are common elements that can be found throughout. These sites represent the ”place” where you will conduct your own ”OSP SCAVENGER HUNT”.


Activity 2- What information and/or documents do I need to create an OSP?From the information gathered in your online ”scavenger hunt,” complete this table.

Things that COULD be included in my plan

Things that WILL NOT be included in my plan


Activity 3- Who is part of an OSP team? NOTE: When thinking about your OSP planning team, it is important to remember that OSP team members should have the desire to be on the crisis planning team and should possess personality traits such as remaining calm in an emergency.

Now ask yourself these three questions:


Activity 3- Who is part of an OSP team?

Who are the ”stakeholders” in

my school?

Brainstorm a word-web based on information about your campus.


Activity 3- Who is part of an OSP team?

Who are the ”stakeholders” in

my school?

Possible answers are listed here.


Activity 4- When is an OSP created?

Prior to 1996 many schools had never heard of an OSP or a crisis plan because they had never ”needed” one before. However, tragedies such as Columbine and the 9/11 attacks on the United States changed that. The best time to create an OSP is BEFORE an emergency situation occurs.

Savannah, GA 2000

Bethel, AK 1996 Fort Gibson, OK 1999

Santee, CA 2001

Do you think the schools in these towns had an OSP?

Jonesboro, AK 1998

Springfield, OR 1998

Lake Worth, FL 2000

Littleton, CO 1999

West Paducah, KY 1997


Activity 4- When is an OSP created? A grammar lesson to guide you in the OSP process:

prefix- (noun) a letter or group of letters put at the beginning of a word to make a new word, such as un- in unhappy

pre- a prefix that means earlier; before; prior to

re- a prefix that means again; anew; backward

Your task: Brainstorm a list of verbs that have the prefix ”pre” and verbs that have the prefix ”re”.



Were these words on your list?

A simple list of words that contain these two small prefixes can lay the foundation for an OSP that works for your campus!



Prevent an emergency situation from paralyzing your campus by developing a simple, yet comprehensive plan, created specifically for your school.

Prepare for an emergency situation by educating staff and students on the processes and then planning times to practice those processes.

Respond to an actual emergency by relying on your OSP as your guide. Do not panic. If your team has been well-prepared to implement the plan, it will work. Trust the process.

Recover after an emergency situation by gathering feedback from those affected by the situation. Find out what components of the OSP worked and which ones need to be improved upon. Repeat this evaluation process after each drill and/or real-life situation. Recovery is what allows schools to return to normality as soon as possible.


Activity 5- Where is an OSP kept? Guiding Questions / Stating the Obvious

Is there a best location for an OSP?

Where do you keep other important documents and/or resources in a school?

Is this a secure document that should not be made available to others?

And if you want a group of people to understand something and make it their own, where do you ”place” that item?


Activity 5- Where is an OSP kept?

Professional Development must be a component of the OSP process. This includes an initial overview of the document with all staff, time to read it and understand it on their own, as well as the pratice that occurs through announced and unannounced drills.

Note: A key element of a drill must be staff feedback about how the drill ”worked in my hallway” or ”didn´t work in my wing” or ”was confusing in this area of the school.” That feedback is invaluable as you take time to modify the document and make it the best it can be for your campus prior to a real emergency situation.


Activity 5- Where is an OSP kept?

An Organizational Safety Plan is not the ”Holy Grail.” It can be touched and it can be handled by those who are being held accountable for its content and implementation. It is, perhaps, the most important document that a school will create because without it, the learning environment is not protected so that all those other important documents can be implemented.


Activity 6- How do I know where to start?

When developing an OSP, it is important to remember the KISS principle, as defined by Wikipedia. Whichever of these that you choose as your ”KISS PRINCIPLE”, it will help you in the OSP process!

Keep It Simple, StupidKeep It Small & SimpleKeep It Short & SimpleKeep It Simple & Straightforward

The reasoning behind this concept is that the more complex a plan, the more room for error and an emergency situation in a school is not a place for any error.



Your task: Read each step to the OSP development process. Decide what words are missing and fill in the blanks accordingly.

Step 1- Find the OSP at the ____________ level and __________

on what is already in place rather than ________________ the wheel.

Step 2- Be _______________ of programs that you can buy __________

because ”________ size __________ all” is not a selling point for OSP.

Step 3- Define ___________and __________________ for your OSP team.

district build

recreating

skeptical

one

online

fits

responsibilitiesroles



Step 4- As a team determine what________________ should be included in

the OSP´s ___________________.

Step 5- Decide each possible ________________ situation that the school

could _______________ and decide which ones will need a _____________

plan.

Step 6- Decide what _________________ must be made with relation to any

students with _________________ ________________.

documents

appendix

emergency

experience specific

provisions

special needs



Step 7- Plan the OSP _________________ ________________ sessions for

the staff. Provide a ________________ of the plan for each staff member.

Step 8- _______________ the plan!

professional development

copy

Practice

Now that you have filled in all the missing pieces and know what stepsto follow as you develop and implement your OSP, you are ready to begin. The slides that follow provide a checklist of items to consider before, during and after the development process.


Getting Started- A checklist to guide you Do the PREVENTION and/or RESPONSE components of your plan contain information about community resources?

Have you developed descriptions of the roles and responsibilities of hall monitors and other security personnel?

Will drills be planned in coordination with local emergency responders?

Do you have procedures in place for contacting the appropriate law enforcement officials and/or district personnel in the event of an actual emergency?

Do you have protocols for responding to specific situations such as bomb threats and/or intrusions involving weapons?

Are students and CTE teachers knowledgeable about what to do in an emergency?


Getting Started- A checklist to guide you Do you have policies or procedures in place for responding to inquiries from the media, or if your district has a Public Information Officer, have you decided on the process for notifying him/her?

Did you include both internal and external evacuation routes?

Do you have portable communication devices available and when will you decide to use these?

Do you have processes for school visitors that include a requirement to sign in, sign out, and wear a visitor´s badge when they are on campus?

Are roles and responsibilities of school personnel clearly defined?

Does the plan include confidential ways for students to report a potentially violent situation?


Practical Application—Getting Started Have you made provisions for students with special needs, including evacuation routes, transportation procedures and medical needs?

How will the staff determine possible risk factors? Will this be part of your staff development process?

Is there a review and evaluation component following the drills?

Does the CTE staff know the process for reporting an emergency?

Do you have procedures for contacting parents and guardians in the event of an early dismissal, a late dismissal or a reunification following an evacuation?

Have you included provisions in the case of a student death and do those provisions include a counseling center?


Getting Started- A checklist to guide you Have you made provisions for an emergency situation that occurs before or after school hours?

Have you considered maintenance concerns such as the number of trash cans and their placement throughout the building? This will reduce the number of places to potentially hide something.

Do staff members who are not in charge of a group of students have assigned locations where they are to report to provide additional assistance?

Have you conducted a security assessment of the campus in cooperation with emergency response officials?

Do you have a contingency plan if a key individual is not available during an emergency or if he/she is unable to perform his/her assigned duties?

Have you addressed what to do in a classroom or laboratory with a substitute teacher?


This post test will help you summarize everything that has been presented to you throughout this module. As you answer the six questions, you will be reminded of the things that you must consider in the OSP development process.

1. Why does my school need an OSP?2. What information and/or documents do I need to create an OSP?

3. Who is part of an OSP team?4. When is an OSP created? 5. Where is an OSP kept? 6. How do I know where to start?


Emergency Planning information called ”Lead & Manage My School”http://www.ed.gov/admins/lead/safety/emergencyplan/index.html

A great site with activities and suggestions for younger studentshttp://www.fema.gov/kids/

Safe and Drug Free Schoolshttp://www.ed.gov/about/offices/list/osdfs/programs.html

Youth Gang Centerhttp://www.iir.com/nygc/maininfo.htm

Safe Schools, Healthy Studentshttp://www.sshs.samhsa.gov/initiative/resources.aspx

ONLINE RESOURCES


ONLINE RESOURCES

National Clearinghouse for Educational Facilitieshttp://www.edfacilities.org/

School Safety Resources from the White House http://www.whitehouse.gov/news/releases/2006/10/20061010-1.html

Findings of the ”Safe School Initiative”http://www.ed.gov/admins/lead/safety/preventingattacksreport.pdf

Helping America´s Youth http://www.helpingamericasyouth.gov/

1 organizational safety plan. 2 objectives explain why an organizational safety plan (osp) is...

Documents

organizational safety

organizational safety

osp program

acronym osp

safety drills

safety issues

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