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INDUSTRIAL TRAINING REPORT AT PEJABAT PENDIDIKAN DAERAH BALING

SIK

Ahmad Firdaus Bin Zakaria 1,a, Mohd Nazri Bin Chin 2,a, Pn. Rodziah Bt Latih 3,a,

1Dept of Information System, Faculty of Technology and Information Science, UKM,

2 Pejabat Pendidikan Daerah Baling Sik, Kedah,

3Center for Software Technology and Management (Softam), Faculty of Technology and

Information Science, UKM.

firdausz904@gmail.com, mnazrippdbs@gmail.com, rodziah.latih@ukm.edu.my.

ABSTRACT

The report describes my experiences and findings during 20 weeks’ period of internship period at Pejabat Pendidikan

Daerah Baling Sik. This report consists of description of my responsibilities in the organization which is in develop

e-Gerak PPDBS. I will also discuss about the challenges that I have encountered and ways to overcome those

challenges. Furthermore, I will also talk about new knowledge and skills that I have acquired throughout the training.

1. INTRODUCTION

Pejabat Pendidikan Daerah (PPD) Baling Sik is an educational office in the public agency under Malaysia Education

Ministry. PPD Baling Sik located in Baling and Sik district which starting operating at Sekolah Kebangsaan (SK)

Baling.

The first ‘Pegawai Pendidikan Daerah’ is Tn. Hj. Yahya bin Awang. In 1989, the operation of PPD Baling Sik have

moved to Sekolah Menengah Kebangsaan (SMK) Baling and divided into 3 sector which is school management sector,

academic management sector and humanitarian development sector. However, on 10 October 2010, PPD Baling Sik

again have moved to new building at Batu 42 which is next to SMK Agama Baling. The current ‘Pegawai Pendidikan

Daerah’ is Mr. Amirulddin Bin Abd Hamid.

PPD as the education sector main role is to improve education performance in Baling Sik district which divided into

four zone (Baling, Kuala Pegang, Kuala Ketil and Sik). PPD have to manage education purpose for 85 primary schools

and 25 secondary school in Baling and Sik district. PPD Baling Sik have six divided scope structure include of School

Management, Academic Management, Quality Management, Information Management(ICT) and others.

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During 20 weeks of training, I was assigned to the ICT Unit headed by Mr. Mohd Nazri. The ICT unit consists of 2

employees and me as practical student. The duties and responsibilities are to provide ICT equipment in PPD. This unit

also protecting the data from all student, teacher and school data statistics and the data of officers at PPDBS. My main

role is to help and support the unit as a programmer and also as a computer technician.

Throughout the training, I was given the trust to develop an e-Gerak PPDBS system. I have developed the system in

android platform and also web based. The technology used to build this system includes Java, HTML, PHP and

MySQL. The system is designed to record and monitor the activity of officers and staff at PPDBS. In addition, it

facilitates the process of recording staff activities to better manage staff activities and become easier.

2. PROJECT DETAIL

The e-Gerak PPDBS is a system that system enables staff to record in-service training they have joined such as

workshops, discussions, meetings, briefings, courses and others. This system also helps the management in checking

the activity of a staff member.

This system displays detailed staff activity records such as the name of activity, type, date, time, organizer and place.

This system facilitates the management of staff activities and is very useful to the administration to present staff

activity records on a weekly basis.

This system is an online system that will be used by all PPDBS staff to fill, manage their activity information. Each

individual is allowed to fill their information individually. If an activity involves a large number of staff members, the

information is required to be filled by the administration.

This e-Gerak PPDBS system has 7 basic modules, which is “Tambah Aktiviti”, “Kemaskini Aktiviti”, “Papar Rekod”,

“Kemaskini Profile”, “Kemaskini Profile”, “Tambah Pengguna”, “Kemaskini Pengguna” dan “Papar Rekod Aktiviti

Staf/Pegawai”. Below are the descriptions of modules.

Module Description

“Tambah Aktiviti” module The module enable user to create new activity

that they will attend formal activities.

“Kemaskini Aktiviti” module The module enable user to update their activity.

“Papar Rekod” module

The module allows the user to view their all the

formal activities that users have entered.

The activities display will be filtered by

month/week

“Kemaskini Profile” module The module enable user to update their

password and detail.

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“Tambah Pengguna” module The module enables admin system to create

new user system.

“Kemaskini Pengguna” module

The module allows admin to update user detail

and password.

“Papar Rekod Aktiviti Staf/Pegawai” module The module allows the district officer to review

staff activity record.

3. PROPOSED SOLUTION

The method of developing this system is using “System Development Life Cycle”, or also known as SDLC. This

system is develop using prototype model, it involves some phases such as, Analysis, Design, Implementation, Testing,

and Maintenance.

Analysis

o First of all, I have to study the advantages and disadvantages of traditional processes as well as the

flow of employee activity. In this phase, I also have to identified the essential requirements that need

to be in this system so that the issues that arise can be overcome, such as the function of adding

activities, updating activities, deleting activities and displaying activity records. After that, I found

that the server blocked any devices that connecting from the outside of network due to limitation

access for security. So that means only devices within the PPD area that have got an access to

connect the internet connection from PPD’s Wi-Fi to access this system.

Design

o In this phase, I have designed the use case and the system interface.

Implementation

o Android Studio and Adobe Dreamweaver are type of software that involved in developing of the

system. Next, programming language that I have use in developing process such as PHP, MySQL,

and also Bootstrap as a framework.

Testing

o In this phase, I have trained the user to use this system properly so as to ensure that every single

function created can work properly. In addition, this phase is to ensure that this system has been

developed meet the consumer’s needs.

Maintenance

o After the testing phase of the system was done, I found an error on the module “Papar Rekod” when

there was no display of the activity records displayed and after identifying the cause of the error, it

took a few hours to resolve the error completely.

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4. LESSON LEARNED AND CONCLUSION

a. Improvement of the Project

Through the development of the PPDBS e-Gerak system, improvements were made significantly by

converting manual systems to computerized systems. Previously, the process of completing activity

information took a long time.

The PPDBS e-Gerak system can facilitate the process of managing staff activity information rather

than the previous method where staff activity management is done manually. The process to entering

and managing activity information is very efficiency.

b. Which part of the project can be extended

The PPDBS e-Gerak system can be improved by upgrading applications that support iOS. This is

because the application developed does not support iOS. Therefore, it will provide convenience to

users using iOS operating system to use PPDBS e-Gerak system.

c. New Skills Acquired

The PPDBS e-Gerak system has given me the opportunity to expand my information technology

knowledge. Throughout the development of this system, I managed to improve my programming

language in PHP, JAVA, and MySQL. In additionally, I can use the Android Studio and Adobe

Dreamweaver software more efficiently and effectively. Next, through the development of this

system also, I can implement bootstrap framework into the PPDBS e-Gerak system.

d. Experience gained

While at Industrial Training Place, I can also discipline myself in fulfilling the work set from 8am

to 5pm. I can also feel the real work environment and this can be a useful experience when I get into

the working environment later. I am also trained to work together in our work with other practical

learners such as getting their insights, asking for something incomprehensible and doing work in

groups.

e. Benefits to the Organization

The benefits of developing this system to the organization is they are able to manage activity

information more systematically as well as to save time managing activity information.

f. Constraint

the constraint I need to get through is the weak signal of Wi-Fi access in my workspace. it hinders

the process of developing a system to be set up within the prescribed period. So I had to work in

another room with more stable Wi-Fi access to ensure smooth running of the system. In addition,

the lack of skills related to Java programming language limits the process of developing this mobile

app. In addition, it is difficult to get references as a factor that makes this application difficult. Next,

it's hard for me to get in touch with my supervisor to update the system as he regularly out of the

area.

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g. Conclusion

A Throughout Industrial Training at PPD Baling Sik, I have gained many experiences, knowledge

and exposure from my supervisor. All the rewards gained have made me aware of increasing self-

esteem to face a growing challenge now. Practical is complementary to the knowledge or theories

learned during lectures. Throughout I am undergoing industrial training, there are many changes

from the learning environment, the environment and the association of fellow colleagues. They teach

me work ethics and how to be good at work. So I can conclude here that the industrial training

program benefits many students and has a positive impact on the students.

ACKNOWLEDGEMENT

Alhamdulillah, praised to the Almighty God for giving me the strength to complete 20 weeks of industrial training at

Pejabat Pendidikan Daerah Baling Sik. I would like to express my appreciation to PPD Baling Sik. especially Mr.

Mohd Nazri and Mr. Sharolnizam for their guidance and support. Special thanks to my colleagues for all their

supportiveness that makes me feel like I am surrounded by my own family. I would like to thank Pn. Rodziah Latih

for being my faculty supervisor. I would also like to thank my parents for their prayers and continuous support during

my degree. Thank you all.

REFERENCE

Ahmad Firdaus Bin Zakaria. 2017. Sistem Pengurusan Aktiviti Staff UKM. Jabatan Teknologi Maklumat, Universiti

Kebangsaan Malaysia.

Bootstrap Framework

https://getbootstrap.com/ [12 December 2017]

Prototype

https://marvelapp.com/ [30 August 2017]

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APPENDIX

Company Background

Name Pejabat Pendidikan Daerah Baling Sik

Address Batu 42, Jalan Kulim-Baling,

09100 Baling, Kedah

Phone 04-470 4344

Faks 04-470 3319

Email adminPPDBS@moe.gov.my

Website http://ppdbalingsik.moe.gov.my

Organization core business

o PPD Baling Sik need to monitor the attendance and discipline of students in ensuring the students

get education and have a good attitude practicing. It to build the excellence generation for develop

country by having good skill, education, knowledge and good attitude.

o Besides that, PPD Baling Sik also have to manage any vacancies of teachers in schools to avoid less

of teachers to teach in schools. The process of the vacancies will be reported to “Jabatan Pendidikan

Negeri Kedah” in determining the qualified teachers for the positions.

o PPD need to improve the performance of the education by provide quality teachers and leadership

through train teachers to have skills, educated, professional in giving learning to students. PPD will

update time to time to determine the best learning process for teachers to students. Therefore, from

the quality teachers and leadership will born excellence students in schools.

Organization Structure of ICT unit

Mr. Amirulddin Bin Abd Hamid

Pegawai Pendidikan Daerah

Mr. Fakhrurazi Bin Abd Majid

Timbalan Pendidikan Daerah

Mr. Mohd Nazri Bin Chin

Penolong Pegawai ICT PPD

Mr. Sharolnizam Bin Uyob

Penyelia ICT

Ahmad Firdaus Bin Zakaria

Intern

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Photo Gallery

PPD Baling Sik basic information

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User interface

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Use Case

Database

Add Activity

Update Activity Record

View Activity Record

Update Personal Information

Add User

Update User Information

Login

Staff

District Education

Officer

Admin

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