11

REPORT WRITINGREPORT WRITINGLearning Domain Learning Domain

1818

22

INVESTIGATIVE REPORTINVESTIGATIVE REPORT

Definition:Definition: Written _____________ prepared by a Written _____________ prepared by a

peace officer, in detail, of an officer’s peace officer, in detail, of an officer’s observations and actions as they observations and actions as they relate to a specific event or incidentrelate to a specific event or incident

PC 11107 requires each ____________ PC 11107 requires each ____________ chief furnish reports of specific chief furnish reports of specific misdemeanors and felonies to DOJmisdemeanors and felonies to DOJ

33

INVESTIGATIVE REPORTINVESTIGATIVE REPORT

Definition:Definition: Written Written documentation prepared by a prepared by a

peace officer, in detail, of an officer’s peace officer, in detail, of an officer’s observations and actions as they observations and actions as they relate to a specific event or incidentrelate to a specific event or incident

PC 11107 requires each PC 11107 requires each sheriff or sheriff or policepolice chief furnish reports of specific chief furnish reports of specific misdemeanors and felonies to DOJmisdemeanors and felonies to DOJ

4444

REQUIRED REPORTINGREQUIRED REPORTING

PC 11107 – required reporting of PC 11107 – required reporting of specific misdemeanors and felonies specific misdemeanors and felonies ((w/b p 2-4w/b p 2-4))

PC 118.1 – officer knowingly files a PC 118.1 – officer knowingly files a false police reportfalse police report

55

HOW REPORTS ARE USEDHOW REPORTS ARE USED

Assist with ID, ___________ and Assist with ID, ___________ and prosecution of criminalsprosecution of criminals

Assist prosecutors, defense attorneys, Assist prosecutors, defense attorneys, and other L/E agenciesand other L/E agencies

Provide a source of information for Provide a source of information for evaluation and officer ___________evaluation and officer ___________

Assist officers during court Assist officers during court appearancesappearances

Serve as reference material/follow-upServe as reference material/follow-up

66

HOW REPORTS ARE USEDHOW REPORTS ARE USED

Assist with ID, Assist with ID, apprehensionapprehension and and prosecution of criminalsprosecution of criminals

Assist prosecutors, defense attorneys, Assist prosecutors, defense attorneys, and other L/E agenciesand other L/E agencies

Provide a source of information for Provide a source of information for evaluation and officer evaluation and officer performanceperformance

Assist officers during court Assist officers during court appearancesappearances

Serve as reference material/follow-upServe as reference material/follow-up

77

WHO SEES THE REPORT ?WHO SEES THE REPORT ?

Immediate Supervisors, FTO’sImmediate Supervisors, FTO’s ____________________ Other L/E agencies/government Other L/E agencies/government

agenciesagencies Prosecuting and defense attorneysProsecuting and defense attorneys ________ companies________ companies News mediaNews media Other Involved PartiesOther Involved Parties

88

WHO SEES THE REPORT ?WHO SEES THE REPORT ?

Immediate Supervisors, FTO’sImmediate Supervisors, FTO’s DetectivesDetectives Other L/E agencies/government Other L/E agencies/government

agenciesagencies Prosecuting and defense attorneysProsecuting and defense attorneys Insurance Insurance companiescompanies News mediaNews media Other Involved PartiesOther Involved Parties

99

CHARACTERISTICS of an CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE EFFECTIVE INVESTIGATIVE

REPORTREPORT ____________-an objective accounting of the -an objective accounting of the

relevant factsrelevant facts ______________-no inconsistencies or -no inconsistencies or

discrepancies between what took discrepancies between what took place and what is documentedplace and what is documented

ClearClear- - is achieved by use of is achieved by use of appropriate language and in logical appropriate language and in logical order.order.

1010

CHARACTERISTICS of an CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE EFFECTIVE INVESTIGATIVE

REPORTREPORT FactualFactual-an objective accounting of -an objective accounting of

the relevant factsthe relevant facts AccurateAccurate-no inconsistencies or -no inconsistencies or

discrepancies between what took discrepancies between what took place and what is documentedplace and what is documented

ClearClear- - is achieved by use of is achieved by use of appropriate language and in logical appropriate language and in logical order.order.

1111

CHARACTERISTICS of an CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE EFFECTIVE INVESTIGATIVE

REPORTREPORT ____________-Should be brief and yet -Should be brief and yet

contain all relevant informationcontain all relevant information CompleteComplete-Should be able to identify -Should be able to identify

the what, where, when, why and how the what, where, when, why and how regarding the event or incident regarding the event or incident based on the information provided.based on the information provided.

____________-cannot be delayed, must be -cannot be delayed, must be completed in a timely manner.completed in a timely manner.

1212

CHARACTERISTICS of an CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE EFFECTIVE INVESTIGATIVE

REPORTREPORT ConciseConcise-Should be brief and yet -Should be brief and yet

contain all relevant informationcontain all relevant information CompleteComplete-Should be able to identify -Should be able to identify

the what, where, when, why and how the what, where, when, why and how regarding the event or incident regarding the event or incident based on the information provided.based on the information provided.

TimelyTimely-cannot be delayed, must be -cannot be delayed, must be completed in a timely manner.completed in a timely manner.

1313

FIELD NOTESFIELD NOTES

ConsiderationsConsiderations:: Notes are the primary source of Notes are the primary source of

information for the reportinformation for the report Detailed field notes ______ the need Detailed field notes ______ the need

to recontact involved partiesto recontact involved parties More reliable than _______More reliable than _______ Can be used to defend the credibility Can be used to defend the credibility

of the final reportof the final report

1414

FIELD NOTESFIELD NOTES

ConsiderationsConsiderations:: Notes are the primary source of Notes are the primary source of

information for the reportinformation for the report Detailed field notes Detailed field notes reducereduce the need to the need to

recontact involved partiesrecontact involved parties More reliable than More reliable than memorymemory Can be used to defend the credibility Can be used to defend the credibility

of the final reportof the final report

1515

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

1.1. _____ attentively_____ attentively::• Ask the person to recount what Ask the person to recount what

occurredoccurred• Keep the person ________Keep the person ________• Listen carefullyListen carefully• Do not take notesDo not take notes

1616

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

1.1. ListenListen attentively attentively::• Ask the person to recount what Ask the person to recount what

occurredoccurred• Keep the person Keep the person focused• Listen carefullyListen carefully• Do not take notesDo not take notes

1717

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

2.2. Take notes and ask questions:Take notes and ask questions:• Obtain __ information (Vic/Wits)Obtain __ information (Vic/Wits)• Ask the person to repeat the account Ask the person to repeat the account

of what happened again (Occurrence)of what happened again (Occurrence)• Ask additional questions as needed to Ask additional questions as needed to

determine, what, when, who, how determine, what, when, who, how and whyand why

• Ask __________ questions, i.e. “what Ask __________ questions, i.e. “what color was the vehicle” etc.color was the vehicle” etc.

1818

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

2.2. Take notes and ask questions:Take notes and ask questions:• Obtain Obtain IDID information (Vic/Wits) information (Vic/Wits)• Ask the person to repeat the account Ask the person to repeat the account

of what happened again (Occurrence)of what happened again (Occurrence)• Ask additional questions as needed to Ask additional questions as needed to

determine, what, when, who, how determine, what, when, who, how and whyand why

• Ask Ask open endedopen ended questions, i.e. “what questions, i.e. “what color was the vehicle” etc.color was the vehicle” etc.

1919

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

3.3. _____ Information_____ Information::• Review information with the personReview information with the person• Ask for confirmationAsk for confirmation• Make modifications or corrections Make modifications or corrections

as necessaryas necessary• Verify all changes and clarify Verify all changes and clarify

discrepancies discrepancies

2020

THREE STEP PROCESS-THREE STEP PROCESS-FIELD INTERVIEWFIELD INTERVIEW

3.3. VerifyVerify Information Information::• Review information with the personReview information with the person• Ask for confirmationAsk for confirmation• Make modifications or corrections Make modifications or corrections

as necessaryas necessary• Verify all changes and clarify Verify all changes and clarify

discrepancies discrepancies

2121

QUESTIONS THAT MUST BE QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)ANSWERED (w/b 2-34)

WHATWHAT ____________ WHEREWHERE ____________ HOWHOW ____________

2222

QUESTIONS THAT MUST BE QUESTIONS THAT MUST BE ANSWERED (w/b 2-34)ANSWERED (w/b 2-34)

WHATWHAT WHEN WHEREWHERE WHOWHO HOWHOW WHY

2323

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

1.1. Initial information:Initial information: Establishes how the officer became Establishes how the officer became

involved with the specific incident and involved with the specific incident and additional background informationadditional background information

______________________________________2.2. ___________ of the crime:___________ of the crime: Includes the facts that are necessary Includes the facts that are necessary

to show that a specific crime has to show that a specific crime has taken place (elements-corpus delicti)taken place (elements-corpus delicti)

2424

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

1.1. Initial information:Initial information: Establishes how the officer became Establishes how the officer became

involved with the specific incident and involved with the specific incident and additional background informationadditional background information

Establishes JurisdictionEstablishes Jurisdiction2.2. IdentificationIdentification of the crime: of the crime: Includes the facts that are necessary Includes the facts that are necessary

to show that a specific crime has to show that a specific crime has taken place (elements-corpus delicti)taken place (elements-corpus delicti)

2525

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

3.3. Identification of involved Identification of involved parties:parties:

Reporting person(s), victim(s), Reporting person(s), victim(s), suspect(s), or witness(es)suspect(s), or witness(es)

4.4. ____________ statements:____________ statements: Gives the details of the events the Gives the details of the events the

involved parties observed or involved parties observed or experiencedexperienced

2626

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

3.3. Identification of involved Identification of involved parties:parties:

Reporting person(s), victim(s), Reporting person(s), victim(s), suspect(s), or witness(es)suspect(s), or witness(es)

4.4. Witness/VictimWitness/Victim statements: statements: Gives the details of the events the Gives the details of the events the

involved parties observed or involved parties observed or experiencedexperienced

2727

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

5.5. Crime scene specifics:Crime scene specifics: Necessary to Necessary to ________________________________ the the

scene as well as the events that scene as well as the events that took place.took place.

6.6. Property Information:Property Information: Includes descriptions, land details, Includes descriptions, land details,

details of stolen items and physical details of stolen items and physical evidence, details of weapons usedevidence, details of weapons used

2828

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

5.5. Crime scene specifics:Crime scene specifics: Necessary to Necessary to accurately visualizeaccurately visualize

the scene as well as the events that the scene as well as the events that took place.took place.

6.6. Property Information:Property Information: Includes descriptions, land details, Includes descriptions, land details,

details of stolen items and physical details of stolen items and physical evidence, details of weapons usedevidence, details of weapons used

2929

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

7.7. Officer actions:Officer actions: Includes descriptions of all actions Includes descriptions of all actions

taken by peace officers that are taken by peace officers that are related to the incident, including related to the incident, including ______________ agencies at the ______________ agencies at the scene, i.e. fire, EMSscene, i.e. fire, EMS

3030

FUNDAMENTAL CONTENT FUNDAMENTAL CONTENT ELEMENTSELEMENTS

7.7. Officer actions:Officer actions: Includes descriptions of all actions Includes descriptions of all actions

taken by peace officers that are taken by peace officers that are related to the incident, including related to the incident, including other governmentother government agencies at the agencies at the scene, i.e. fire, EMSscene, i.e. fire, EMS

3131

CRIME IDENTIFICATIONCRIME IDENTIFICATION

________________ ________________ Common name of crimeCommon name of crimeStatutory code section/numberStatutory code section/numberExistence of required crime elementsExistence of required crime elements

PC 211 – _________ is the felonious taking of PC 211 – _________ is the felonious taking of personal property in the possession of personal property in the possession of another, from his person or immediate another, from his person or immediate presence, and against his will, presence, and against his will, accomplished by means of accomplished by means of ____________________________ (1872)(1872)

3232

CRIME IDENTIFICATIONCRIME IDENTIFICATION Corpus delictiCorpus delicti

Common name of crimeCommon name of crimeStatutory code section/numberStatutory code section/numberExistence of required crime elementsExistence of required crime elements

PC 211 – PC 211 – RobberyRobbery is the felonious taking is the felonious taking of personal property in the possession of of personal property in the possession of another, from his person or immediate another, from his person or immediate presence, and against his will, presence, and against his will, accomplished by means of accomplished by means of force or fearforce or fear (1872)(1872)

3333

PC 211 – PC 211 – RobberyRobbery is the felonious taking of is the felonious taking of personal property in the possession of another, personal property in the possession of another, from his person or immediate presence, and from his person or immediate presence, and against his will, accomplished by means of against his will, accomplished by means of force force or fearor fear (1872) (1872)

3434

CRIME IDENTIFICATIONCRIME IDENTIFICATION

____________________________________

Physical condition of the crime scenePhysical condition of the crime sceneLocation of physical evidenceLocation of physical evidence

3535

CRIME IDENTIFICATIONCRIME IDENTIFICATION

Crime Scene Crime Scene SpecificsSpecifics

Physical condition Physical condition of the crime sceneof the crime scene

Location of physical Location of physical evidenceevidence