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1. SAP BUSINESS ONE FINANCIALS

SAP Business One Accounting Overview

This course will give you an overview of the accounting features in SAP Business One.

Start Using Financials

Once you have completed this topic, you will be able to:

Navigate the chart of accounts

Access business partner account information

Understand how automatic postings work

Chart of Accounts Structure


Change the Chart of Accounts for your company

Create, delete and change General Ledger Accounts

Explain what a Control Account is

Define the Currencies that the system uses to manage a General Ledger Account Balance

Use Account Segmentation for reporting purposes

Opening Balance - Business Partners

Once you have completed this topic, you will be able to create and verify opening balances for Business

Partners.

Opening Balance - General Ledger

Once you have completed this topic, you will be able to enter and verify opening balances for the General

Ledger.

General Ledger

Post a Journal Entry


Post a journal entry to the general ledger

Post to a business partner

Post a journal entry with automatic tax calculation

Reverse a Journal Entry

Once you have completed this topic, you will be able to correct a journal using a reversal.

Deferrals with Automatic Reversal


Understand the need for Deferrals and how these are handled in SAP Business One

Post Reversing Journals and execute their reversal

Journal Vouchers

Once you have completed this topic, you will be able to use journal vouchers.

Posting Templates

Once you have completed this topic, you will be able to use posting templates.

Recurring Postings

Once you have completed this topic, you will be able to create recurring postings.

Define Posting Periods


Define posting periods for financial accounting and reporting

Change the status of a posting period

Period End Closing


Describe the period-end closing process

Describe the influence of closing balances on financial reports

Continuous Stock

At the end of this course, you will be able to:

Understand the functionality of a continuous stock system

Describe the three valuation methods

Exchange Rate Differences

Understand differences on exchange in SAP Business One

Post Realized differences

Report and post Unrealized differences

Internal Reconciliation

Internally Reconcile a Business Partner


Fully and partially reconcile open transactions for a business partner

Cancel an internal reconciliation

Internally Reconcile a G/L Account


Internally reconcile a G/L account that is not a control account

Cost Accounting & Management

Budget Management


Describe the Budget Management functionality

Initialize Budget Management in your company

Budget Distribution Methods and Scenarios


Define Budget Distribution Methods

Define Budget Scenarios

Budget - Setup

Once you have completed this topic, you will be able to set up the budget of your company.

Work With Budget


Define budget amounts for accounts with balances

Maintain regular work with the company's budget

Budget Reports

Once you have completed this topic, you will be able to generate various budget reports.

Profit Centers

Once you have completed this topic, you will be able to create and group Profit Centers.

Distribution Rules

Once you have completed this topic, you will be able to define Distribution Rules and assign them to

accounts.

Projects

Once you have completed this topic, you will be able to define and evaluate projects.

2. SAP Business One Banking Overview

Bank Definitions


Set up Banks and Accounts for your own company and Business Partners

Assign banks and house banks to a business partner

Understand how Bank Definitions work in the system in everyday functions of payment and receipt

Set Up Payment Terms for Business Partners


Understand how Payments Terms operate

Configure Payment Terms

Understand Cash Discounts

Incoming and Outgoing Payments

Enter an A/R Payment

At the end of this course, you will be able to enter A/R payments made by check or bank transfer as:

Full payments

Partial payments

Payments on account

Deposit Incoming Cash and Checks

At the end of this course, you will be able to enter a Deposit document to transfer incoming check and cash

payment amounts to your bank G/L account.

Use Alternate Bill to Addresses

Once you have completed this topic, you will be able to define alternate payment information.

Down Payments


Describe the Down Payments functionality

Make required initial definitions

Work with Down Payment Invoices

Work with Down Payment Requests

Bank Statements and External Reconciliation

External Reconciliation


Perform reconciliation with transactions from an external bank statement (all locations)

Perform reconciliation with the balance from an external bank statement (UK, US, Canada)

Note: this course does not cover the Bank Statement Processing function.

3. SAP Business One Sales Overview

This course will give you an overview about Sales.

Create Master Data for Customers


Create master data for a new customer

Convert master data for a lead to customer master data

Explain how payment and delivery consolidation works

Groups and Property

Once you have completed this topic, you will be able to change the properties of the business partner.

Commissions

Once you have completed this topic, you will be able to create new commission groups and assign percentages.

Sales Opportunities

Calendar Activities


Create the five activities available and relate them to a document

Use the Calendar facility in SAP Business One and customize it accordingly

Create activities directly from within the Calendar

Report on Activities

Sales Opportunities Setup - Initial Definition

Once you have completed this topic, you will be able to set up the required initial definitions for sales

opportunities.

Potential and General Tabs


Estimate the potential profit from a sales opportunity

Classify a sales opportunity

The Summary Tab and Other Tabs

Once you have completed this topic, you will be able to identify the purpose of various tabs in the sales

opportunity.

Sales Opportunities Reporting

Sales Opportunity Reports

Once you have completed this topic, you will be able to use the selection criteria window and grouping options.

Activities and Reporting

Once you have completed this topic, you will be able to use activities and report by them.

Sales Opportunity and Opportunities Forecast Report

Once you have completed this topic, you will be able to use the Sales Opportunity, Opportunities Forecast, and

additional opportunities reports.

Stage Analysis and Opportunities Pipeline

Once you have completed this topic, you will be able to use the Stage Analysis and Opportunities Pipeline reports.

Sales Documents

Sales Quotation

Once you have completed this topic, you will be able to create a Quotation.

Create a Sales Order

At the end of this course you will be able to:

Create a sales order

Change a sales order

Describe the effect of a sales order on stock availability

Back to Back Order

Once you have completed this topic, you will be able to create a purchase order directly from the sales order

(Back to Back order).

Create a Delivery


Create a delivery

Copy sales order items into a delivery

Describe how a delivery affects inventory quantity and value

Back Order


Understand the Back Order process in SAP Business One

Use the Back Order Report to track and fulfill missing orders

Create an Invoice


Create an invoice

Describe how an invoice affects accounting and inventory

Create an invoice without referencing a delivery

A/R Reserve Invoice

Once you have completed this topic, you will be able to create an A/R reserve invoice.

A/R Credit Memo

Once you have completed this topic, you will be able to create a credit memo.

Goods Return

Once you have completed this topic, you will be able to create a goods return.

Document Generation Wizard


Describe the 8 steps in the documentation generation wizard process

Define different parameters for generating documents using the wizard

Additional Expenses in Documents

Once you have completed this topic, you will be able to add additional expenses to documents.

Copying Documents with Additional Expenses

Once you have completed this topic, you will be able to copy additional expenses from base to target documents.

Picking

Once you have completed this topic, you will be able to pick an order.

Packing

Once you have completed this topic, you will be able to follow the documents and functions within the packing

process.

Receivables Monitoring

Print Dunning Letters Using the Dunning Wizard


View dunning term options

Select customer criteria and business partners for whom dunning letters should be created

Define document parameters and define whether manual journal entries are included

Review or change the Dunning Wizard's recommendations before executing the run

Review processing options and print dunning letters

Sales Reporting

Customer Reports

Once you have completed this topic, you will be able to create customer reports.

Employee Reports

Once you have completed this topic, you will be able to create a sales employee report.

4. SAP Business One Purchasing Overview

This course will give you an overview about Purchasing.

Business Partner Types and Records

Once you have completed this topic, you will be able to outline the three types of business partners.

Purchasing Documents

Create a Purchase Order


Identify the steps in the procurement process

Create purchase orders for items or services

Create a purchase order for items shipped to multiple locations

Create Goods Receipt PO


Create a goods receipt PO

Track the effect of a goods receipt PO on inventory and accounting

Handle over or under deliveries

Create an A/P Invoice for Items


Create an A/P invoice for items that originate on a purchase order

Create an A/P invoice without referencing any prior documents

Describe the effect of an A/P invoice in accounting and inventory

Create an A/P Invoice for Services


Create an A/P service invoice without a purchase order

Create an A/P service invoice with a purchase order

Find an invoice using the vendor invoice number

Display a vendor balance and details

Document Trail

Once you have completed this topic, you will be able to view the purchasing document trail and statuses.

Stock Changes and Accounting

Once you have completed this topic, you will be able to follow the changes in stock during the purchasing

process.

A/P Reserve Invoice

Once you have completed this topic, you will be able to create a Reserve Invoice.

Post Landed Costs


Create a landed costs document from multiple Goods Receipt POs

Enter fixed costs and customs costs into a landed costs document

Post landed costs

Goods Return

Once you have completed this topic, you will be able to create a goods return.

Create a Vendor Credit Memo


Determine the method to use to create a credit memo

Create a credit memo to reverse an invoice or adjust the amount due for an open A/P invoice

Create a credit memo for a closed A/P invoice

Create a credit memo to return items to the vendor

Additional Expenses in Documents

Once you have completed this topic, you will be able to add additional expenses to documents.

Copying Documents With Additional Expenses

Once you have completed this topic, you will be able to copy additional expenses from base to target documents.

Purchasing Reporting

Item Report

Once you have completed this topic, you will be able to create an Item Report.

Item Master Record Report

Once you have completed this topic, you will be able to create an Item Master Record Report.

Open Items

Once you have completed this topic, you will be able to create an Open Items Report.

5. SAP Business One Inventory Overview

Item Master Data


Outline the three main types of Items

Describe how Item Master Records are structured

Group Item Master Records according to various criteria

Define Alternative Items and Catalogue Number

Create a Batch-managed Item


List the criteria for determining when batches are needed

Choose the correct settings for batch management when creating a new item

Create batches in a Goods Receipt document

Sell Items Managed by Batches


Describe where batches are used in the sales process

Create a sales order for batch-managed items and save it as a draft

Create a delivery with batch-managed items

Create an Item Managed by Serial Numbers


List the criteria for determining when serial numbers are needed

Choose the correct settings for serial number management when creating a new item

Assign serial numbers in a Goods Receipt PO

Sell Items Managed by Serial Numbers


Describe where serial numbers are used in the sales process

Create a delivery for items managed by serial number

Units of Measure

At the end of this course, you will be able to describe what is meant by Unit of Measure.

Packaging Process

At the end of this course, you will be able to outline the packaging process.

Factors

At the end of this course, you will be able to describe how to use factors.

Special Prices in SAP Business One Overview


Describe how SAP Business One determines item prices in documents

Define special prices for your business partners

Special Prices

At the end of this course, you will be able to copy special prices to a range of business partners.

Colors in Special Prices

At the end of this course, you will be able to understand colors in special prices.

Update Special Prices Globally

At the end of this course, you will be able to update special prices globally.

Price List by Business Partner

At the end of this course, you will be able to define a price list for a business partner.

Maintaining Price Lists

At the end of this course, you will be able to maintain price list prices in the item master record.

Updating the Price Lists

At the end of this course, you will be able to update price lists.

Discount Groups

At the end of this course, you will be able to define discount groups according to your requirements.

Hierarchies and Expansions for Price Lists

At the end of this course, you will be able to define hierarchies and expansions to your regular price list.

Managing and Tracking Inventory

Continuous Stock


Understand the functionality of a continuous stock system

Describe the three valuation methods

Valuation Methods

At the end of this course, you will be able to describe the three possible valuation methods.

Moving Average

At the end of this course, you will be able to describe the moving average valuation method.

Standard Valuation Method

At the end of this course, you will be able to describe the standard valuation method.

First In First Out (FIFO)

At the end of this course, you will be able to describe the First In First Out (FIFO) valuation method.

Update Valuation Methods

At the end of this course, you will be able to update the valuation methods.

Inventory Data


Inventory Transactions


Create an inventory transfer

Create a goods issue

Outline which accounting entries are created by these inventory postings

Posting in the Purchasing Process

At the end of this course, you will be able to understand the effect of inventory postings in the purchasing

process.

Posting in the Sales Process

At the end of this course, you will be able to understand the effect of inventory postings in the sales process.

Goods Receipt and Goods Issue

At the end of this course, you will be able to create a Goods Receipt and Goods Issue and outline the effects on

stock and accounting.

Warehouses Reporting

At the end of this course, you will be able to outline the 5 main reports that exist for warehouses.