1 school district of osceola county facilities, planning, maintenance & construction monthly...

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School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – March 2008

Construction Workshop25 March 2008

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Report Contents1. Planning Services Division Update

Developments of Regional Impact Concurrency Long Range Planning Committee

2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s Administrative Issues

3. Design and Construction Services Division Update Goals Capital Outlay Planned Projects Update New Schools in Development Update Major Projects Highlight Reports Request for Services (RFQ/RFP/Bid update) Tax Savings Summary – New Schools Working Issues

4. Maintenance General Update

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Planning Developments of Regional Impact (DRI)

1. Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was heard on January 24th by the Planning Commission.

2. Westside DRI – Located along Westside Blvd. Acquisition of property for Middle School “CC” was completed in

December. Anticipated opening - August 2010.

3. Stoneybrook South DRI – located west of Champions Gate DRI. Staff working with developer to determine viability of proposed

school site, finalize acquisition, and determine timing for development and school construction. This project is outside the 5 Year Work Plan.

Road Improvement Status- There is no road access to this site at this time.

4. Plaza Lakes DRI- located Northwest of East Lake Toho. Staff is working with the developer to retain school site. A middle

school site is being considered as the representative is interested in the K-8 concept for the gated community. Anticipated construction start in 3 years.

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Planning Concurrency

Presentation to the Board on current status of concurrency took place at a special School Board Concurrency Workshop on 2/12/08.

The revised 5 year program work, LOSS, timing of the implementation of CSA and other concurrency issues were discussed.

The Planning Services staff is currently drafting the Concurrency Management System. During March and April the staff will begin testing the system to ensure it is ready for implementation on May 1, 2008.

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Planning Long Range Planning Committee

This committee is being restructured and will be resuming regular meetings.

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Permitting – Activity Report

February 16 – March 10

YTD Inspections Performed 64 384 Inspection Hours 64

430 Certificates of Occupancy 1

32 Certificates of Completion 17

86 Permits Issued 6 70

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Design & ConstructionGoals

1. Completion/Start of all Capital Outlay Planned Projects within the fiscal year.

Completion/Start of 90% of ’07-’08 projects by June Workshop.

2. Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07. Substantially Complete ES “K” November ’07. Start construction on ES “L” 07/08, pending site acquisition

and approvals, and open August ‘09. Start construction on Sports Authority Conversion end of 3rd

Quarter 07/08, pending resolution on City of Kissimmee conditions and requirements.

3. Implement Management Initiatives. Publish a Process & Procedures Manual; 50% 1st draft copy for

January ’07. Development & implementation of programs to assist in

department operations and project administration.

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Design & ConstructionCapital Outlay Program Status – ’07-’08

• 83% of the Planned Project Capital Program is either “Completed” or “Started”.

• 75% of “Not Started” Planned Projects are planned and scheduled for the summer break time period.

• Work Plan has been developed organizing delivery methods and bid packages optimizing pricing for the District.

The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Summary StatusStarted 75 73.53%Not Started 16 15.69%Complete 10 9.80%On Hold 0 0.00%Cancelled 1 0.98%Total Projects 102 100%

1%0%10%

16%

22%36%

15%

15 Design38 Bidding22 Construction16 Not Started10 Complete0 On Hold1 Cancelled

Number of ProjectsProject Phase

Percent Complete

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Design & ConstructionNew School Development Update

1. Elementary “L” (Poinciana)A. Planning 10/18/07 Scheduled for Planning Commission Approval 10/22/07 Scheduled for Board of County Commission

Approval 11/5/07 Scheduled for Right of Way Vacation Approval 12/18/07 Closed on property

B. Design & Construction 10/16/07 Scheduled for CM bidding of Building Package

(Bids in 11/16/07). 11/15/07 Scheduled submittal of SFWMD permit

application. 12/15/07 Scheduled for CM bidding of Site Package

(Bids in 1/8/08). 1/25/08 Scheduled for CM Re-Bid of Building Package. 3/25/08 Target for GMP approval to the Board. 4/15/08 Possible Construction Start pending receipt

SFWMD permit. 8/18/09 Scheduled for Opening. Comments: GMP is currently being negotiated.

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2. Elementary “M” (Narcoossee Relief)A. Planning 2/1/08 Preliminary Site Plan utilizing 10 acre property

adjacent to the south. 2/18/08 Conditional Use Application submittal. 4/2/08 Projected TRC Approval. 5/7/08 Projected Planning Commission Approval 6/4/08 Projected Board of County Commission Approval. Comments: Possible lease of north ten acre property for portable

complex is in progress. Acquisition of the south adjacent 10 acre parcel is active. Conditional Use Application will include the south 10 acre parcel for phased use of temporary portable educational complex.

B. Design & Construction 3/3/08 Projected SFWMD Permit Submittal 4/15/08 Projected Construction Document completion. 4/29/08 Projected CM bidding (Bids in 5/26/08). 6/24/08 Projected for GMP approval to the Board. 7/1/08 Projected Construction Start. 8/18/09 Scheduled for Opening. Comments: Reuse of Osceola Plan elementary prototype at the front of

existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.

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Design & ConstructionNew School Development Update3. Middle “CC” (Westside DRI)

A. Planning 11/5/07 Received final approval for the project by the

Board of County Commission. This completes all necessary approvals.

Comments: Developer conveyed the property to the SDOC through their CDD in December 2007. Assessments will be used to fund the site acquisition at no cost to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on Shared Park Facilities. Currently the County has not budgeted funds for improvements to the joint use park, beyond SDOC Field Middle School Standards. Comprehensive Development Plan has been approved by Osceola County. Off-site right and left turn lanes required on Goodman Rd. for access.

B. Design & Construction 5/15/08 Projected Construction Document completion. 5/15/08 Projected SFWMD Permit approval. 1/3/10 School available for opening, pending design and

permit Comments: SDOC has received the CM’s evaluation and options for

accomplishing the opening of the school. Reuse of Osceola Plan elementary prototype at the front with core design adaptations for a Middle School along with a separate Gym/Classroom wing.

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4. Sports Authority Conversion (Alternative Programs)A. Planning 11/13/07 Received final City Commission Approval for

Project. This completes all necessary approvals. Comments: Confirmation/clarification of elements of restrictive

covenants needed for Interlocal Agreement. Staff will continue to work to provide City staff with courtesy copies of construction plans.

B. Design & Construction 10/25/07 Scheduled for Construction Document completion. 11/2/07 Scheduled for CM bidding (Bids in 11/27/07). 1/29/08 Projected for GMP approval to the Board. 2/1/08 Projected Construction Start. 1/3/09 School available for Opening. Comments: Conversion of existing retail building to an Alternative

Education Center. 2nd floor structure will be constructed.

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Design & ConstructionProject Highlight – Elementary K

Project Name: Elementary K As of: 3/20/2008 15:21

ScheduleDate of Commencement or Notice to Proceed 11/13/2006Contract Substantial Completion Date: 11/15/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 11/21/2007Projected Final Completion Date: 12/13/2007

FinancialOriginal GMP Contract Amount: 15,001,617.00$

Change Orders:1 CO#1 (1,810,337.96)$ 2 CO#2 71,031.84$ 3 CO#3 196,102.81$ 4 CO#4 (1,439,725.17)$ 5 CO#5 18,810.26$ 6 CO#6 87,986.49$ 7 CO#7 (139,894.95)$

Subtotal (3,016,026.68)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$

1 CTA #1 (35,906.00)$ 2 CTA#2 (111,632.43)$

Contingency Balance 2,461.57$

Revised GMP Contract Amount: 11,985,590.32$

Value of Completed Payments: 11,516,872.51$

Percent Complete based on Completed Payments: 96%

Notes:1

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Final close out documents will be presented at the March Workshop.

Projected Design/Construction costs vs. construction budget indicates a savings ofapproximately $800,000.

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Design & ConstructionProject Highlight – Elementary J

Project Name: Elementary "J" As of: 3/20/2008 15:07

ScheduleDate of Commencement or Notice to Proceed 6/27/2007Contract Substantial Completion Date: 6/2/2008Approved Time Extensions (work days): 0Projected Substantial Completion Date: 6/2/2008Projected Final Completion Date: 8/1/2008


Change Orders:CO#1 426,000.00$ CO#2 (1,023,972.99)$ Subtotal (597,972.99)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Contingency Balance 150,000.00$


Value of Completed Payments: $4,390,946.67


Notes:1

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5

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Parking lot(s) subgrade prep work in progress which also includes placement of limerock base. Grading of west driveway in progress. Installation of parking lot light conduits in progress.

Roof subdeck complete.Insulation board being installed and Ice& Water Shield 80% complete on high roof,scheduled for completion 3-25-08.Installation of roof facia 60 % . Gutters will start week of 4-1.

Interior M.E.P. In high gear. First floor Ductwork/Mechanical 60% completed, Electrical infrastructure 85 %, Plumbing infrastructure 90%. Switchgear is set, Chillers are set, Cooler/Freezer install 3-21

Site utility installations are in progress with final grading operation beginning.

Interior metal stud framing ,completed on first floor, started on northend of second floor.Installation of drywall on first floor in progress.

Change Order #3 for the County required TRC comments and electrical revisions excluded from the GMP and will be presented at the March Workshop.

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Design & ConstructionProject Highlight – Elementary J

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Design & ConstructionProject Highlight – Sports Authority Conversion

Project Name: Sports Authority Conversion As of: 3/20/2008 15:12

ScheduleDate of Commencement or Notice to Proceed 2/1/2008Contract Substantial Completion Date: 10/15/2008Approved Time Extensions (work days): 0Projected Final Completion Date: 12/15/2008


Change Orders:CO#1 -$ Subtotal -$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ CTA#1 -$ Current Contingency Balance 150,000.00$


Value of Completed Payments: -$


Notes:1 CM Mobilized on site and began demolition work on 2/17/2008. Slab demolition and new

foundations installation are in progress.

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Design & Construction Request for Services

1. Solicitations under development – to Purchasing April 2008 CM at Risk for the Comprehensive Renovation at Osceola High School CM at Risk for the Comprehensive Renovation at St. Cloud High School Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, &

MCE) Flooring RFP

2. Advertised Solicitations –February/March 2008 Project Management Software Solution RFP Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2,

PHE, M, & N) HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, &

N) A/E Services for the Comprehensive Renovation at Osceola High School A/E Services for the Comprehensive Renovation at St. Cloud High School CM @ Risk for the OCSA HVAC Project CM @ Risk for Elementary School M and Elementary School N Reprographics Services for Construction Related Documents

3. Solicitations Under Review/Selection Process CM Services for the New Auditorium Building at Poinciana High School A/E Design Services for Various Construction Projects at Mill Creek

Elementary CM Services for Various Construction Projects at Mill Creek Elementary Consultant Services for Student Enrollment Projections

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Design & Construction Owner Direct Purchase Program

Tax Savings Summary – New SchoolsA B C D E F

Facility Purchase Orders Estimated Tax

Savings Paid To Date Accumulated Tax

Savings P.O.'s reconciled

to GMPTax Savings

reconciled to GMP

High School EEE 11,299,536$ 681,523$ 10,713,300$ 661,539$ 10,713,300$ 900,000$

Elementary I 4,012,812$ 243,037$ 3,726,838$ 223,791$ 4,012,812$ 236,722$

Elementary J 3,250,494$ 196,880$ 1,528,401$ 92,454$ 1,023,973$ 150,000$

Elementary K 3,230,418$ 185,156$ 3,147,411$ 190,496$ 3,123,090$ 193,966$

Elementary L -$ -$ -$ -$ -$ -$

Sports Authority -$ -$ -$ -$ -$ -$

Middle School CC -$ -$ -$ -$ -$ -$

Totals: 21,793,261$ 1,306,596$ 19,115,950$ 1,168,281$

Report Legend:

A- Total Current Owner Direct Purchase Orders per facility.

B- Total Tax Savings estimated based on face value of Purchase Order.

C- Amount of Purchase Order paid through the end of the month.

D- Amount of Tax Savings accumulated based on C.

E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.

F- Amount of Tax Savings that have been accounted/deducted in the GMP.

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Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board.

1. OCSA Auditorium Roof – contractor default

2. Celebration High School Close Out

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1. OCSA Auditorium Roof – contractor default

Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys have drafted letter agreement for review. SDOC is working with the contractor to target a 5/15/08 start for remedial work.

2. Celebration High School Closeout

Work began during Winter break with the replacement of uncovered damaged, roof drainage piping in the courtyard. Pending a clear report of the video investigation of the final storm water piping sections, in the courtyard, final closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000 retainage should follow immediately after. Expect PO request for outside dining canopy extension and related infrastructure work. This is expected to be a summer project.

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Celebration High School Closeout

Football field drainage. Based on the civil engineer’s report staff is proceeding with a capital outlay project to raise the grade and pitch of the field playing area. This will increase the evacuation of surface water to perimeter swales, which will also be re-graded with additional new area drains tied into the existing storm water system. SFWMD permit modification application is in progress to be submitted 3/28/08. Project is targeted as a summer project starting 6/2/08.

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End of Presentation

1 school district of osceola county facilities, planning, maintenance & construction monthly...

Documents

school construction

planning services staff

middle school site

anticipated construction

toho dri group projects

construction workshop25

school siting

planning commission