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Shelflisting: Part One

Basic Introduction

9/06

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LCC Call Numbers

• Call number= Class Number + Book Number + Date

• Class number: from the LC classification schedules (accessed via ClassWeb); corresponds to the primary subject of the book

• Book Number: used to subarrange books with the same class number

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LC Class Numbers

• Begin with one to three capital letters. (Only D and K classes use 3 letters)

• Then, whole numbers in ascending orderTH4536 Paper and pulp millsTH4537 Rolling mills

• Decimal extensions (to insert new topics between whole numbers)TH4536.5 Printing plants

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Cutter Numbers

• In the schedules, some class numbers are further subarranged with Cutter numbers representing topics, places, or persons

• Definition: “a method of representing words or names by using a decimal point followed first by a letter of the alphabet, then by one or more Arabic numerals. A Cutter number is read and sorted as a decimal number.”

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Pre-assigned Cutters

HN79.C8 Social conditions in Connecticut

HV5824.L38 Drug use by lawyers

NC783.8.H65 Drawing of horses

TR781.B35 Photography of bald persons

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Call Number Tagging

• Bibliographic record, call number assigned by LC:050 00 ‡a ‡b

• Bibliographic record, call number not assigned by LC, but using LC classification:050 _4 ‡a ‡b

• MFHD852 0x ‡b <location> ‡h ‡i

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Call Number Formatting

• A period is used before the first Cutter; a period is never used before the second Cutter (if there)

• The (second) subfield delimiter is entered before the LAST Cutter number

• If there is no Cutter number, the subfield delimiter is entered before the date

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Tagging/Formatting Examples

050 00 ‡a GV1101 ‡b .K66 2000

852 00 ‡b sml ‡h GV1101 ‡i .K66X 2000 (LC)

050 _4 ‡a HC28.5.G7 ‡b C65 1987

852 00 ‡b lsf ‡h HC28.5.G7 ‡i C65 1987 (LC)

050 00 ‡a BP109 ‡b 2004

852 00 ‡b ccl ‡h BP109 ‡i 2004 (LC)

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Definition: Shelflist

• “A file of bibliographic records arranged in the same order as the corresponding materials on the shelves.”—Subject Cataloging Manual: Shelflisting

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Definition: Shelflisting

• “The activity of arranging materials within an existing collection, normally by author;

• “The activity of determining the book or author number and necessary additions to the call number for a unique number.”—Subject Cataloging Manual: Shelflisting

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Arranging: Using Collocation, Differentiation, and Filing Order

• For a classification scheme such as LCC, shelflisting is used to subarrange resources with the same class number by means of: Collocation. Bringing like resources together Differentiation. Distinguishing different resources

from each other. Filing Order. Various devices—”necessary

additions”--used to further subarrange files of collocated resources.

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Cutter Numbers

• Cutter numbers are the primary device used to collocate & differentiate records within the shelflist.

• In practice, shelflisting applies to Cutter numbers that have NOT been pre-assigned, usually Book Numbers, but also biography & geographic Cutters

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Book Numbers

• Book numbers are a subset of Cutter numbers; their most common function is to differentiate works and provide the basis for the order of filing

• Book numbers generally map to the main entry of the bibliographic record but there are many exceptions

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Example: BL65.D7 F85

• Resource:

• F85: Book number corresponds to the main entry, Fuller

050 00 ‡a BL65.D7 ‡b F85 2000

100 1_ ‡a Fuller, Robert C., ‡d 1952-

245 10 ‡a Stairways to heaven : ‡b drugs in American religious history …

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Differentiate

• Book numbers can be used to differentiate works

050 00 ‡a BL65.D7 ‡b F85 2000

100 1_ ‡a Fuller, Robert C., ‡d 1952-

245 10 ‡a Stairways to heaven : ‡b drugs in American religious history / ‡c Robert C. Fuller.

050

00 ‡a BL65.D7 ‡b L4 1968

100

1_ ‡a Leary, Timothy Francis, ‡d 1920-

245

10 ‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green.

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Collocate

• Book numbers differentiate works, but they also collocate by bringing editions together:

050

00 ‡a BL65.D7 ‡b L4 1968

100

1_ ‡a Leary, Timothy Francis, ‡d 1920-

245

10 ‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green.050 00 ‡a BL65.D7 ‡b L4 1995

100 1_ ‡a Leary, Timothy Francis, ‡d 1920-

245 10 ‡a High priest / ‡c Timothy Leary ; original art by Allen Atwell and Michael Green ; new edition art by Howard Hallis.

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Cutter Number Construction

• Cutter numbers are alpha-numeric • The number begins with a capital letter of the

alphabet usually corresponding to the first letter of the name or title it represents

• The rest of the number consists of Arabic numerals representing the remainder of the name or title

• A table is used as a guide for mapping the Arabic numerals to the remaining letters of the name or title

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Example: Dublin (First Letter is a Consonant)

• To construct a number for the name Dublin: D corresponds to the first letter of the name; D is a

consonant 2nd letter is u. The table row for consonants

assigns the number 8 to u, so: D8 The number should be expanded to account for

the 3rd letter, b. The table row for expansion numbers assigns the number 3 to the range a-d, so: D83

050

00 ‡a F457.G77 ‡b D83 1991

100

1_ ‡a Dublin, Doris.

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Example: First Letter is a Vowel

• To construct a number based on the title word Other: O corresponds to the first letter of the title; O is a

vowel 2nd letter is t. The table row for vowels assigns the

number 8 to t, so: O8 The number should be expanded to account for

the 3rd letter, h. The table row for expansion numbers assigns the number 4 to the range e-h, so: O84

050 00 ‡a PR1110.W6 ‡b O84 2000

245 05 ‡a The "other" eighteenth century …

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Example: first letter is S

• To construct a number based on the name Schäfer: S corresponds to the first letter of the name The table row for S assigns the number 3 to the

combination ch, so: S3 The number should be expanded to account for

the 4th letter, a (the diaresis or umlaut is ignored). The table row for expansion numbers assigns the number 3 to the range a-d, so: S33

050 00 ‡a TD442.5 ‡b .S33 2001

100 1_ ‡a Schäfer, Andrea Iris.

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Example: First Letters QU

• Title main entry:

• To construct a number based on the title word Question:

QU corresponds to the first 2 letters of the title (the initial article is skipped); use table row for QU

3rd letter is e. The table row for initial letters QU assigns the number 4 to e, so: Q4

The number should be expanded to account for the 4th letter, s. The table row for expansion numbers assigns the number 7 to the range p-s, so: Q47

245 04 ‡a The question of reception : ‡b martial arts fiction in English translation ...

050 00 ‡a PL2419.M37 ‡b Q47 1997

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Example: Numbers & Dates in Titles

• If numerals require Cuttering, use the range A12-A19; if numerals are written out, Cutter like any other word

050 00 ‡a TC145 ‡b .A1425 2003

245 00 ‡a 25 years of Advances in water resources ...

050 00 ‡a BM723 ‡b .F48 1996

245 04 ‡a The fifty-eighth century : ‡b a Jewish renewal sourcebook …

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EXERCISE 1

Using the LC Cutter Table

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How Many Cutters?

• In standard shelflisting practice, catalogers assign one, two, or, more rarely, no Cutter number at all, depending on the instructions in the schedules

• Assigning 3 or more Cutters is non-standard; no more than 2 alpha-numeric numbers are used to subarrange the class number

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Class Numbers without Cutters (Examples)

• Censuses are often subarranged by census date only; differentiation is by work letter:HA201 1990e

• Some collections of treaties are subarranged by the date of publication of the monograph:KZ236 2000

• Collected works of literary authors:PQ2489 2002 <collected works of Emile Zola>

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Class Numbers with One Cutter Number

• When there is one Cutter, it functions as the book number and maps to the main entry:

050 00 ‡a Z668 ‡b .R365 2000

100 1_ ‡a Rehman, Sajjad ur, ‡d 1951-

245 10 ‡a Preparing the information professional : ‡b an agenda for the future / ‡c Sajjad ur Rehman.

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Class Numbers with 2 Cutter Numbers

• Usually when two Cutter numbers are used, the first number subarranges the class number, and the 2nd number is the book number:

050 00 ‡a DC611.B848 ‡b H84 1997

100 1_ ‡a Hunt, Lindsay.

245 10 ‡a Essential Brittany / ‡c by Lindsay Hunt.

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Subarrangment of the Class Number Using Double Cutters

• For some class numbers, two Cutters are used to subarrange the class number

• The second Cutter number does not map immediately to the main entry or it does not map at all

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Example: Double Cutter for Geographic Area

• For geographic area subarrangement, a digit is often added at the end of the first Cutter to indicate that the 2nd Cutter number is being used for further subarrangement

• An additional digit(s) is added to the 2nd Cutter to further subarrange by main entry

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Geographic Cutter Table

• For the base number for the country, use the table in SCM Shelflisting G 300

• See also:http://staff.library.mun.ca/staff/toolbox/tables/regcoun.htm

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Example NA4415 Capitol & Parliament Buildings. By Country A-Z

• .I732 The Cutter number for Ireland (I73) with an additional digit (2) to indicate further subdivision by locality within Ireland

• .D835 The 2nd Cutter D83 for Dublin, with an additional digit (5) to further subarrange by main entry (Griffin)

050 00 ‡a NA4415.I732 ‡b D835 2000

100 1_ ‡a Griffin, David J.

245 10 ‡a Leinster House, 1744-2000 …

610 20 ‡a Leinster House (Dublin, Ireland) ‡x History.

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Books about Books: 1st Cutter

• Criticism/commentary on the first Cutter number.

• Assign the same call number to the criticism/commentary that was assigned to the original text in the original language, and,

• If the call number for the original text has a single cutter, add the digit 3 to the Cutter, and then add a second Cutter for the main entry.

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Example:

• Original text:

• Criticism/Commentary:

050 00 ‡a B2948 ‡b .D46

100 1_ ‡a Derrida, Jacques.

245 10 ‡a Glas / ‡c Jacques Derrida.

050 00 ‡a B2948.D463 ‡b H44 1998

245 00 ‡a Hegel after Derrida / ‡c edited by Stuart Barnett.

600 10 ‡a Derrida, Jacques. ‡t Glas.

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Books about Books: 2nd Cutter

• Criticism/commentary on the second Cutter number.

• Assign the same call number to the criticism/commentary that was assigned to the original text in the original language

• If the call number for the original text already has 2 Cutters, add the digit 3 to the last Cutter, and then add a digit or digits to represent the main entry.

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Example:

• Original text:

• Criticism/Commentary:

050 00 ‡a B3279.H49 ‡b D48 1987

100 1_ ‡a Derrida, Jacques.

245 10 ‡a De l’esprit : ‡b Heidegger et la question / ‡c Jacques Derrida.

050 00 ‡a B3279.H49 ‡b D4836 1993

245 00 ‡a Of Derrida, Heidegger and spirit / ‡c edited by David Wood.

600 10 ‡a Derrida, Jacques. ‡t De l’esprit.

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Exercise 2

Books about Books

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Class Numbers with Dates/Numbers Followed by Cutter (1)

• Class numbers for U.S. presidential elections include the date of the election and are further subarranged by main entry:JK526 2000 .D68 2002 <presidential election of 2000, main entry Dover; published in 2002>

• Class numbers for disaster relief (earthquakes, hurricanes, etc.) include the date of the event and are further subarranged, e.g. by locality and main entry:HV636 2005 .G85 O5 2006 <assessment of Hurricane Katrina relief, G85 Gulf Coast, O5 to title>

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Class Numbers with Dates/Numbers Followed by

Cutter (2)

• Some versions of the Bible, further subarranged by place of publicationBS2085 1976 .C48 <Authorized version, published in Chicago>

• Class numbers for regimental histories include the number of the unit D769.3 101st .S48 1976 <101st Airborne Division, U.S. Army>

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Beyond Cutters: Dates

• From 1982, the practice has been to add the imprint date to the call number of all monographic works, including multipart monographs

• Dates are not added to the call numbers for serials and certain loose-leaf publications associated with legal materials

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Examples (Dates)

Imprint Call Number in 050 00

1996 PT2681.E18 ‡b A9413 1996simple monograph

c1984-1994

QA276.A12 ‡b T85 1984multipart

[1994?] U53.V86 ‡b A3 1994probable date

198- PG3665 ‡b .A1 1980zprobable decade

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Conference Dates

• Significant exception to the use of the imprint date for monograph call numbers: conference main entry (use the date of the conference):

050 00 ‡a SD118 ‡b .S455 1981

111 2_ ‡a Seminar on Forest Technology Developments ‡d (1981 : ‡c Manila, Philippines)

245 10 ‡a Seminar on Forest Technology Developments …

260 __ ‡a Helsinki, Finland : ‡b National Board of Vocational Education, Forestry Training Programme for Developing Countries, ‡c 1982.

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Work Letters

• Editions published in the same year are usually differentiated by work letters, b-y

• Use A for photocopies; Z for “hyphened” dates (unless the main entry is corporate)

• Local: capitalize work letters; note that LC uses lower case

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Work Letter Example(From Orbis)

245 12 ‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes.

260 __ ‡a London : ‡b Jonathan Cape, ‡c 1989.

245 12 ‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes.

260 __ ‡a New York : ‡b Alfred A. Knopf, ‡c 1989.

852 00 ‡b ccl ‡h PR6052 A7455 ‡i H5 1989

852 00 ‡b ccl ‡h PR6052 A7455 ‡i H5 1989B

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Translation Numbers

• Translation number practice is described in SCM:Shelflisting G 150

• Translation numbers are used to differentiate a translation from the original work

• Translation numbers are added to the Cutter number for the work and use the range 12-18

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Translation Number Table

.x Original work

.x12 Polyglot

.x13 English translation

.x14 French translation

.x15 German translation

.x16 Italian translation

.x17 Russian translation

.x18 Spanish translation

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Translation Numbers: Example (1)

• Original:

050 00 ‡a DS135.P62 ‡b J4439 2000

100 1_ ‡a Gross, Jan Tomasz.

245 10 ‡a Sasiedzi : ‡b historia zagłady zydowskiego miasteczka …

650 _0 ‡a Jews ‡z Poland ‡z Jedwabne ‡x History.

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Translation Numbers: Example (2)

• Translation into English:

050 00 ‡a DS135.P62 ‡b J443913 2002

100 1_ ‡a Gross, Jan Tomasz.

240 10 ‡a Sasiedzi. ‡l English

245 10 ‡a Neighbors : ‡b the destruction of the Jewish community in Jedwabne, Poland …

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Translation Numbers: Example (3)

• Translation into Dutch:

050 00 ‡a DS135.P62 ‡b J4439125 2002

100 1_ ‡a Gross, Jan Tomasz.

240 10 ‡a Sasiedzi. ‡l Dutch

245 10 ‡a Buren : ‡b de vernietiging van de joodse gemeenschap in Jedwabne…

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Translation Number Is Not Used--

• If there is no uniform title (plus language) or the main entry is not a personal author or a title

• If the schedule has the caption By language, A-Z; instead, construct the Cutter number based on the language itself, e.g. E5 for English

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With/Without Translation Number

• Uniform Title & Language--Add translation number:

• No uniform title (original title not given); no translation number:

050 00 ‡a TA455.C3 ‡b C368 2002

245 00 ‡a Carbon molecules and materials / ‡c edited by Ralph Setton, Patrick Bernier, Serge Lefrant ; translated from the French by Ralph Setton.

050 00 ‡a DS135.N5 ‡b A53713 2004

130 0_ ‡a Herinnering aan Joods Amsterdam. ‡l English.

245 10 ‡a Remembering Jewish Amsterdam / ‡c [compiled by] Philo Bregstein & Salvador Bloemgarten … translated from the Dutch by Wanda Boeke.

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By Language A-Z-- Example

PQ1170.A5-Z. French literature—Collections of French literature—Poetry—Translations of of French poetry into foreign languages—By language, A-Z

050 00 ‡a PQ1170.E6 ‡b C45 1998

245 00 ‡a Classic French love poems / ‡c edited by Lisa Neal ; illustrations by Maurice Leloir.

050 00 ‡a PQ1170.G5 ‡b F55 1996

245 04 ‡a Der Finger Holderlins : ‡b Poesie aus Frankreich / ‡c Jacques Roubaud ... [et al.] ...

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Copy Cataloging & Translations

• For copy cataloging, it’s impractical to check every number against the schedules, and there are many situations where the standard translation numbers are not used

• The general guideline for copy cataloging is: Do not “correct” call numbers because you think the translation number was left off

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Exercise 3

Translation Numbers

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Filing Order

• Shelf arrangement is generally derived from the filing rules for card catalogs

• For example: names and titles are arranged in alphabetical order; different works with the same main entry are subarranged by title; initial articles in titles are skipped; numerals file before names and titles

• Since editions will generally have the same book number, chronological order by year is used to subarrange editions

• Work letters are used to subarrange editions published in the same year

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Example:

050 00 Main Entry

Title Imprint

PN1995.K23 1970 Kael, Pauline.

Going steady. Little, Brown, 1970

PN1995.K23 1970b

Kael, Pauline.

Going steady. Temple Smith, 1970.

PN1995.K23 1994 Kael, Pauline.

Going steady. M. Boyars, 1994

PN1995.K765 2002

Kuhn, Annette.

Dreaming of Fred and Ginger.

New York University Press, 2002

PN1995.K78 2000 Künstliche Menschen

Jovis, c2000.

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Inserting the Number

• Book number for a work should be unique; call number for an edition should be unique

• Cutter numbers are expanded decimally• When constructing a Cutter number, follow

the LC Table ranges if possible, but sometimes expansion numbers are just used for expansion

• Generally do not end a Cutter number with 0 or 1, since this will limit future insertions

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Example:

050 00 Main Entry Title Imprint

PN1995.K23 1970 Kael, Pauline. Going steady. Little, Brown, 1970.

PN1995.K23 1994 Kael, Pauline. Going steady. M. Boyars, 1994.

PN1995.K2527 1985

Kael, Pauline. State of the art.

Dutton, 1985.

PN1995.K286 1988

Kasdan, Margo A.

Critical eye. Kendall/Hunt, 1988.

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Example:

050 00 Main entry Title Imprint

PN1995.K19 1991 Kael, Pauline. 5001 nights at the movies.

H. Holt, 1991.

PN1995.K23 1970 Kael, Pauline. Going steady. Little, Brown, 1970.

PN1995.K23 1994 Kael, Pauline. Going steady. M. Boyars, 1994.

PN1995.K2527 1985

Kael, Pauline. State of the art. Dutton, 1985.

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Exercise 4

Inserting a New Number

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Copy Cataloging Expectations (1)

• Be reasonably alert to misassigned, mistranscribed, or non-standard modifications of LC class call numbers Classification appears to be inconsistent with other

titles in the immediate area of the fileEXAMPLE: HD6535.N42 S27 1991 <crime in New York; should have been HV6535.N42 S27 1991 >HD6535 … <other books are about labor unions in Mexico>

Class number is completely new to the file

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Copy Cataloging Expectations (2)

• Keep editions and translations together If you have the 2nd ed. in hand, check for a

1st ed. If you have a 1st American ed., check for a

British or Canadian ed. If you have a translation, check for the

original

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Copy Cataloging Expectations (3)

• Don’t accept call numbers with more than 2 Cutter numbers

• Do not automatically “correct” a Cutter to align with the main entry

• Do not automatically add “missing” translation numbers

• Call number date should match on the conference date only if the conference date is in the main entry

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Exercise 5

Spotting/Imagining Errors

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For More Information …

• Library of Congress Call Numbers Overviewhttp://www.library.yale.edu/cataloging/Orbis2Manual/LC%20class%20overview.htm

• Library of Congress Classification Outlinehttp://www.loc.gov/catdir/cpso/lcco/lcco.html

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Still More Information …

• Shelflisting Introductionhttp://www.library.yale.edu/cataloging/Orbis2Manual/Shelflisting.htm

• LC Cutter Tablehttp://www.library.yale.edu/cataloging/cuttertable.htm

• LC Translation Tablehttp://www.library.yale.edu/cataloging/translation.htm

LC Cutter Table1 After initial vowels

for the second letter:b d l-m n p r s-t u-y

Use number: 2 3 4 5 6 7 8 9

2 After initial letter S for the second letter:

a ch e h-i m-p t u w-z

Use number: 2 3 4 5 6 7 8 9

3 After initial letters Qufor the second letter:

a e i o r t y

Use number: 3 4 5 6 7 8 9

For initial letters Qa-Qt, use: 2-29

4 After other initial consonants for the second letter:

a e i o r u y

Use number: 3 4 5 6 7 8 9

5 For expansion for the letter: a-d e-h i-l m-o p-s t-v w-z

Use number: 3 4 5 6 7 8 9

For authors or titles starting with Arabic numbers use A12-A19