1 st april 2009 stevenson college access centre dssg workshops how to complete the annual...

1st April 2009 Stevenson College Access CentreDSSG workshops

How to Complete the Annual Revalidation Form


Completing the Annual Revalidation Form

Aim to provide :

Detailed information to demonstrate your institution’s capacity to continue to carry out needs assessment for DSA


Completing the Annual Revalidation Form Question 1

Which senior member of staff is ultimately accountable for the institution’s participation in the pilot?



Evidence Required:Are the time and resources allocated for assessments (plus associated preparation and follow-up) both adequate and do they reflect the level of responsibility and complexity of the task?

Students receive information about their rights and responsibilities in connection with the application for support.



Who has ultimate responsibility?

What is her degree of familiarity/involvement with the work of the access centre?

Are the Students aware of their rights and responsibilities with regard to the service offered by the Access Centre? How is this implemented?



Who is responsible for overseeing the needs assessment process on a day-to-day process?



Evidence required:

Assessors have the relevant qualifications and experience

All assessors authorised/registered to provide assessments services – under the auspices of a recognised institution or agency

Assessors, and their employers, (or contractors) demonstrate an active commitment to continuing personal and professional development



Who is responsible for overseeing the needs assessment process on a day-to-day process?

Background, specialisations and qualifications

Continuing personal and professional development



Who else is involved in conducting needs assessments in your institution and what are their skills, expertise and experience?



• Who are the assessors?

• Free-lance assessors

• Stevenson in-house assessors

• Administrative staff



• Position e.g. free lance assessor, member of Stevenson College staff, administrator

• Years in service

• Areas of Special expertise

• Relevant qualifications

• Formal Staff development and training

• Informal staff development



Can you indicate the range of additional needs that required external agencies input into students’ assessments and how this was organised and co-ordinated?



Evidence Required:

Assessor has the knowledge and skills to make well informed decisions about study aids and support strategies. Service providers undertake regular monitoring activity and conduct an annual internal reviewResults from student surveys and surveys from other stakeholders to gauge satisfactionAssessors/centres liaise regularly with suppliers of equipment and services.



Outside agencies which provide support for students assessments

No 6 (One stop Shop for people with High Functioning Autism)

•Mental health professionals e.g. CPN

•Disability advisor

•Physiotherapist



Suppliers of equipment/services

• Regular visits and contact with providers of computer equipment and software

• Suppliers of ergonomic furniture and aids

• Contact with independent providers of training



• Annual evaluation procedure undertaken to assess student experience and level of satisfaction

• Feedback from evaluation given through staff development session



Do you wish to continue to undertake assessments for (range of students) or do you wish to undertake assessments for more students (and if so, how many etc?)



Evidence requirements:

Literature about the purpose and process of needs assessments is readily available and clear/easy to understand

Applications for support are processed and acknowledged promptly

Referrals are made without delay

Assessment appointments are made within agreed period or legitimate explanation for delay given

Information about waiting times available

Confidentiality respected, compliance with legislation



Types of assessments undertaken • Specific learning difficulties• Autistic spectrum Disorders• Visual Impairment• Physical Disabilities• Mental Health• Hearing Impairment



• Procedure on receipt of referral explained

• Procedure following sending of report is explained

• Procedure for dealing with priorities

• How do we deal with passing information to third parties?

• How do we seek permission for observers (e.g. Brite mentors)?



• Timescale for making initial contact after referral from SAAS received.

• Dealing with requests for information about waiting times

• Compliance with the law and ensure confidentiality of information?


Completing the Annual Revalidation Form

Question 6

Can you identify any changes that your institution has made to its services/facilities in order to support the needs assessments process?



Evidence Requirements:

Facilities for assessment comply with or exceed minimum standards

With complex or unfamiliar aids and strategies, students are given the opportunity to trial equipment before recommendations are finalised



• Updating equipment

• Examples of equipment available

• Equipment available for trial from Access Centre

• Alternative methods of arranging trials can be arranged

• Specialist suppliers arrange visits to students



Can you describe how your institution has amended or enhanced its mechanisms for quality assuring the study needs assessment process?



Evidence requirements:

Time and resource allocated for conduct of assessments are both adequate and reflect the level of responsibility and complexity of the task

Students receive information about their rights and responsibilities in connection with the application for support.



Time Resource

• Time allowed for assessment

• Breaks

• Preparation time allowed



Other Resources

• Accommodation available (with appropriate access)

• Equipment and other resources available in each room (range of equipment and software)



Rights and Responsibilities

• List of student’s rights and responsibilities

• Flowchart outlining the sequence of events after receiving draft report

• Students are informed of their rights regarding purchase of equipment

1 st april 2009 stevenson college access centre dssg workshops how to complete the annual...

Documents

annual revalidation

annual internal reviewresults

needs assessments

students assessments

needs assessment process

assessments services

daytoday process

traininginformal staff