1

The CONSER Standard

Record for Serials(with YUL decisions)

July 2007

Last update: 8/15/07

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Objectives

Review CONSER standard record

Note current documentation

Note where YUL will follow local practice

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Current resources

Training materials:www.loc.gov/acq/conser

Power Point Presentation (updated)

Cataloger’s Cheat Sheet

Documentation:www.loc.gov/catdir/cpso/conser.html

Also new Rule Interpretations

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The documentation

General principles

Metadata Application Profile (MAP)

Appendix A Decision-making guidance

Working with copy and record maintenance

Appendix B Record examples

362, 500, 515 examples

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Background information

• Working Group documents: www.loc.gov/acq/conser/access-level.html

Final report: www.loc.gov/acq/conser/alrFinalReport.html

Current news and documentation: www.loc.gov/catdir/cpso/conser.html

Task Force for Serial Access Records: Final Report Updated (YUL) http://www.library.yale.edu/cataloging/AccessLevelSerialsFeb20

B.doc

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Background information• See also YUL checklists for new & copy

cataloging: For original cataloging:

http://www.library.yale.edu/cataloging/Orbis2Manual/conserstandardnew.htm

For copy cataloging: http://www.library.yale.edu/cataloging/Orbis2Manu

al/consercopycheck.htm

For acquisitions support: http://www.library.yale.edu/cataloging/Orbis2Manu

al/conseracqss.htm

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General principles

Metadata Application Profile (MAP) identifies mandatory data elements

Additional data elements may be added

Specialized resources = specialized treatment

Existing copy not changed unless incorrect

New records maintained to new standard

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If in doubt …

Follow the general principles

Do what makes the most sense

Do what you’ve always done (unless guidelines instruct otherwise)

Exercise your cataloger’s judgment!

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A Work in progress …

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The basics

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What’s the same?

Main entry Title proper Edition statement Place of

publication Publisher

Current frequency Numbering area

(unformatted) Subject headings Most added entries Most linking fields

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What’s different?

Simplification

Fixed field, 006, 007, other MARC fields

Coding of indicators for 246 field

Authorized access points vs. transcription and/or notes

Limited use of differentiating uniform titles

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What’s different?

Numbering

Numbering statement in note format (362)

Always a “Description based on” note

Always a source of title note (even if t.p.)

Standard abbreviations not required

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Why change numbering?

Clarity

Consistency

Efficiency

Ease of training

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“Under development”

MARBI proposals

Define separate 5xx field for cataloger notes

Maximize use of indicators/subfields

Possible other changes

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Identification

Encoding level = “blank” 042 for CONSER records

Authorized access points Subject headings

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Minimal Level

Encoding level = “7” 042 msc for CONSER records

Not all access points authorized, or No subject headings (or both) Common CONSER practice for

recon titles Route to cataloger with NACO

authorization

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Working with copy

Do not edit records to conform to new standard

Do not delete data unless incorrect

Records may contain a mix of old and new practices (as always)

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Beyond the basics

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Fixed Fields (1)

Publication Status c: Serial item currently published

Date 1 (yyyy) 2005

Date 2 (yyyy) 9999

Place of Publication rm: Romania

Frequency |: No attempt to code

Regularity |: No attempt to code

ISSN Center _: No ISSN center code provided

Type of Serial p: Periodical

Original Item _: None of the following

Form of Item _: None of the following

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Fixed Fields (2)

Nature of Entire Work _: Not specified

Nature of Contents 1 _: Not specified

Nature of Contents 2 _: Not specified

Nature of Contents 3 _: Not specified

Govt. Publication _: Not a government publication

Conf. Publication |: No attempt to code

Alphabet _: No alphabet or script given/No key title

Type of Entry 0: Successive entry

Language eng: English

Modified Record _: Not modified

Cataloging Source d: Other

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Fixed field

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006 and 007 fields

Mandatory: only first byte of 006 Form of material

Mandatory: only first two bytes of 007 Category of material Specific material designation

006 m007 $a c $b r

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007 (YUL)

• Preservation: enter all values (no change from current practice)

• Commercial: follow CONSER: first 2 characters– The first character in Voyager is the Form of

material tab clicked on– The second character is the Specific Material

Designation

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007 Voyager Commercial Microfilm

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Variable fields

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Title and uniform title

Transcribe title proper as usual: $a, $n, $p

Only create a distinguishing uniform title to resolve conflicts (LCRI 25.5B) for: Monographic series

Serial title = Generic term

or

Serial title = Generic term plus frequency word

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Title and uniform title

Always create a uniform title: Legal resources Other collocating uniform titles

110 1_ $a Germany. 240 10 $a Laws, etc. (Bundesgesetzblatt. Teil I) 245 10 $a Bundesgesetzblatt. $n Teil I.

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Title and uniform title

Translations and language editions: No uniform title

Collocating title added entry

Linking entry field

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In record for French edition:

245 00 Analyse des politiques educatives. 730 0_ $a Education policy analysis. $l French. 775 08 $i Issued also in English: $t Education policy analysis $x [ISSN] $w (DLC) … $w (OCoLC) …

Example 1: Language edition

Title: Education policy analysis

Also issued in French edition with title:Analyse des politiques educatives

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In record for translation:

245 00 Guia para los servicios del condado. 730 0_ $a Citizens’ guide to county services. $l Spanish. 765 0_ $t Citizens’ guide to county services $x [ISSN] $w (DLC) … $w (OCoLC) …

Example 2: Translation

Title: Guia para los servicios del condado

Translation of:Citizens’ guide to county services

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Uniform Titles (YUL)

• Follow CONSER practice for language editions, translations

• Follow CONSER practice for collocating uniform titles

• Follow CONSER practice for monographic series (to resolve conflicts), and generic titles for serials and series (always make u.t.)

• YUL cataloging can use uniform title to resolve title conflicts for serials if requested by acquisitions or public services (case-by-case)

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Statement of responsibility

Have authority record Not required(LCRI 12.1F)

No authority record MUST transcribe (LCRI 12.7B7.1)

Applies to 245 $b and $c

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Which data elements OPTIONAL in record?

130 0_ $a Horizons (Washington, D.C.)

245 10 $a Horizons / $c Agency for International Development.

260 __ $a Washington, D.C. : $b Agency for International Development

On cover: Horizons

** The Agency for International Development **

Published in Washington, D.C. by the Agency for International Development

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Which data elements OPTIONAL in record?

130 0_ $a Monthly bulletin (Aquaculture Association of Canada)

245 10 $a Monthly bulletin / $c Aquaculture Association of Canada.

260 __ $a Saint Andrews, N. B. : $b Aquaculture Association of Canada

On cover: Monthly Bulletin

** Aquaculture Association of Canada **

Published in Saint Andrews by the Aquaculture Association of Canada

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Other title information

Not required to transcribe unless it provides clarification to title proper

Record in 246 rather than 245 $b: Parallel titles (246 11) Initialisms or acronyms not chosen as the

title proper (246 13)

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Options for recording other title information?

____ 1: 245 00 $a Rain clouds.

____ 2: 245 00 $a Rain clouds : $b journal of poetry and pessimism.

____ 3: 245 00 $a Rain clouds. 246 13 $a Journal of poetry and pessimism

____ 4: 245 00 $a Rain clouds. 500 __ $a “Journal of poetry and pessimism.”

On title page: Rain Clouds

Journal of Poetry and Pessimism

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Which data elements are OPTIONAL?

245 00 $a Wild, wild west : $b journal of the Western Outdoor Enthusiasts Association.

260 __ $a Denver, CO : $b Western Outdoor Enthusiasts Association

710 2_ $a Western Outdoor Enthusiasts Association.

On title page: Wild, Wild West

Journal of the Western Outdoor Enthusiasts Association

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Variant titles

Record all variant titles as usual Parallel titles/acronyms = “variant titles”

Parallel titles from chief source 246 11

Other variant titles

(including initialisms/acronyms) 246 13

Minor title changes

(including parallel titles found on later issues)

246 1_ $i … : $a

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How could the titles be entered under the new guidelines?

245 00 $a

246 11 $a

246 1_ $i $a

On t.p. of first issue:Universal GLOBE – Globo Universal

On t.p. of Jan. 2007 issue: National Geographic Society Universal GLOBE

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How could the titles be entered under the new guidelines?

245 00 $a Universal globe.

246 11 $a Globo universal

246 1_ $i Issues for <Jan. 2007-> have title: $a National Geographic Society universal

globe

On t.p. of first issue:Universal GLOBE – Globo Universal

On t.p. of Jan. 2007 issue: National Geographic Society Universal GLOBE

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How could the titles be entered under the new guidelines?

245 00 $a

246 13 $a

246 13 $a

On issue:Title page: SAFE -- Social Activism for

EveryoneSpine: Journal of Social Activism for Everyone

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How could the titles be entered under the new guidelines?

245 00 $a Social activism for everyone.

246 13 $a SAFE

246 13 $a Journal of social activism for everyone

On item:Title page: SAFE -- Social activism for

everyoneSpine: Journal of social activism for everyone

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Publication information

Place: First-named place required (LCRI 12.4C)

Online resources: [S.l.] if not readily available

If country known (or reasonably guessed):

[United States] or [United States?]

Dates: 260 $c not required

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Previous practice:

260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006-

CONSER standard record:

260 __ $a

On chief source of first issue, called February 2006:

Harwood Amsterdam, Beijing, Canberra, New York

2006

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Physical description

Generally not required (but required by YUL for printed resources, including copy cataloging)

Required: Tangible, non-print resources 300 __ $a CD-ROMs

300 __ $a 12 microfilm reels

300 __ $a sound discs

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Numbering

Preferred: Unformatted 362 note Always: DBO (mandatory), Source of title

and LIC (mandatory if applicable) notes Optional: Abbreviations, capitalization,

Arabic numerals (for spelled out numbers)

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Numbering

Preferred: Unformatted 362 note 362 1_ $a Began with Volume 1, Number 1

(Spring 2004). 362 1_ $a Began with neue Folge, Nummer 1

(1997); ceased with neue Folge, Nr. 11, published in 2006.

362 1_ $a Began with numero 1 (abril 2001); first series ceased with numero 12 (marzo 2003); nuevo serie began with numero 1 (abril 2003).

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Numbering

Always: DBO, Source of title (mandatory) and LIC (mandatory if applicable) notes 500 __ $a Description based on first issue; title from

cover. 500 __ $a Description based on julio 2004; title from

title page. 500 __ $a Description based on first and only issue;

title from caption. 500 __ $a Final issue consulted.

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Numbering

Optional: Abbreviations, capitalization, Arabic numerals (for spelled out numbers) Volume 1, number 1 or: Vol. 1, no. 1 or … April 2007 or: Apr. 2007 or … Second series or: 2nd series or … Vol. IV, no. 4 or: Volume 4, number 4 or … Nouvelle serie or: Nouv. ser. or …

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Previous practice:

260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006-362 0_ $a Feb. 2006-

CONSER standard record:

260 __ $a Amsterdam : $b Harwood362 1_ $a Began500 __ $a Description based on

On chief source of first issue, called February 2006:

Harwood Amsterdam, Beijing, Canberra, New York

2006

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CONSER standard record:

260 __ $a Amsterdam : $b Harwood362 1_ $a Began with February 2006. OR: $a Began with Feb. 2006.500 __ $a Description based on first issue; title from t.p.

OR: … title from title page.

On title page of first issue, called February 2006:

Harwood Amsterdam, Beijing, Canberra, New York

2006

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CONSER standard record:

362 1_ $a Began

500 __ $a Description based on

500 __ $a

First issue: Number One August/September 1970

Last issue: #6 Spring 1972 (ceased)

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CONSER standard record:

362 1_ $a Began with Number one (August/September 1970); ceased with #6 (Spring 1972).

500 __ $a Description based on first issue; title from cover.

500 __ $a Final issue consulted.

First issue: Number One August/September 1970

Last issue: #6 Spring 1972 (ceased)

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Numbering (maintenance)

New series Add to existing 362 0_

or Convert to unformatted note (362 1_)

Last issue Add to existing 362 0_

or Add a separate unformatted note (362 1_)

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CONSER standard record:

____ 362 0_ $a Vol. 1, no. 1-v. 4, no. 4.

____ 362 0_ $a Vol. 1, no. 1- 362 1_ $a Ceased with v. 4, no. 4, published in 2005. 500 __ $a Final issue consulted.

In OCLC record:362 0_ $a Vol. 1, no. 1-500 __ $a Latest issue consulted: Vol. 4, no. 3.

Ceased with: Volume 4, number 4, with publication date of 2005 (last issue in hand).

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If in doubt …

Follow the general principles

Do what makes the most sense

Do what you’ve always done (unless guidelines instruct otherwise)

Exercise your cataloger’s judgment!

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How would you update the catalog record for the 3rd series?

__ Add to formatted 362

__ Convert formatted 362 to unformatted note

__ Leave existing 362; add separate unformatted 362

In catalog record:362 0_ $a No. 1-no. 6 ; [new ser.], no. 1-

You have two issues:-- No. 3, published in 2004 (last issue of “new ser.”)-- 3rd series, No. 1, published in 2006

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362 0_ $a No. 1-no. 6 ; [new ser.], no. 1-

362 1_ $a [New series] ended with number 3, published in 2004; 3rd series began with No. 1, published in 2006.

500 __ $a Latest issue consulted: 3rd series, No. 1, published in 2006.

In catalog record:362 0_ $a No. 1-no. 6 ; [new ser.]. no. 1-

You have:No. 3, published in 2004 (last issue of “new ser.”)3rd series, No. 1, published in 2006

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Frequency

Required: Current frequency (310) Fixed field = fill characters

Optional: Former frequency (321) Maintenance (existing records):

Update 310 with current frequency Move previous frequency to 321 field Leave all existing 321 fields 008: replace with “no attempt to code” [fill

character]

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Creating an original record:

Fixed field: Freq:Regl:

310 __ $a 321 __ $a 321 __ $a

Item(s) described:

Monthly, 1999-2000; three times a year, 2000-2003; quarterly, 2004-

Item(s) described:

Monthly, 1999-2000; three times a year, 2000-2003; quarterly, 2004-

If the record follows the CONSER standard:

310 __ $a Quarterly

If editing existing copy:

310 __ $a Quarterly, $b 2004-321 __ $a Monthly, $b 1999-2000321 __ $a Three times a year, $b 2000-2003

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Series (traced): No 440s!

Series statement (4xx): Have authority record Not required No authority record MUST transcribe Have series ISSN MUST

transcribe (but trace 8xx)

Series added entry (8xx): Record authorized form instead of 4xx

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On item described: Reports of the Mono Lake Committee

In LC authority record:130 _0 Report (Mono Lake Committee)

In catalog record:

245 00 $a This month at Mono Lake. 260 __ $a Lee Vining, CA : $b Mono Lake Committee830 _0 $a Report (Mono Lake Committee)

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On item described: National parks occasional news brief

(No LC authority record)

In catalog record:

245 00 $a Yosemite this month.260 __ $a Lee Vining, CA : $b Eastern Sierra Mountain Climbers Association490 0_ $a National parks occasional news brief

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Issuing body notes(LCRI 12.7B7.1)

Optional: If in authority record

Required: If authority work does not exist and will not be created

Also required: If issuing responsibility for the work changes

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Issuing body notes(YUL)

YUL: if an issuing body is not established on any serial record new to Orbis, make a record in NAF

YUL: if a 550 note was made on cataloging copy, leave it in the record

YUL: make sure the NAF record accounts for variant forms on the item

Also required: If issuing responsibility for the work changes

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Headings in LC/NAF:

110 2_ $a American Chemical Society

110 1_ $a United States. $b National Bureau of Standards

On June 2007 issue:

Published by the American Chemical Society for the National Bureau of Standards

Bibliographic record:

260 __ $a Washington, D.C. : $b American Chemical Society710 2_ $a American Chemical Society.

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1) 260 __ $a Washington, D.C. : $b American Chemical

Society

550 __ $a Published: National Bureau of Standards, 2007-

710 2_ $a American Chemical Society.

710 1_ $a United States. $b National Bureau of Standards.

2) 260 __ $a Washington, D.C. : $b American Chemical Society

710 2_ $a American Chemical Society.

710 1_ $a United States. $b National Bureau of Standards.

__ Other?

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Miscellaneous …

530: Prefer 776 08 $i … $t where feasible 538: Optional except for:

Direct access: required if needed for operating system or make/model of PC

Remote access: required only if other than WWW

546: Use for all notes about multiple languages 041 0_ Use only $a (can repeat)

580: Prefer linking fields whenever possible

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Added entries and linking entries

• 730 and 740: Only if no linking field

• Not required:– 773/774

– 787

• Use all other MARC 7xx fields as usual

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Standard numbers and terms of availability

Record as usual: 022, 030, etc.

856: Only generally-accessible URIs

YUL: generally strip all 856 fields from cataloging copy for serials that are not online

YUL: for 856 policies refer to:http://www.library.yale.edu/cataloging/Orbis2Manual/856edit.htm

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Subject headings & classification

Subject headings required if applicable: ELvl = “blank” [YUL Leader Encoding Level]

Classification: Not required When included, record as usual

Descriptive record: ELvl = 7 [YUL Leader Encoding Level] A CONSER record, but not a CONSER standard

record

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Cataloging exercises

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Exercise A

245 00 $a TDM review.246 13 $a Transportation demand management review260 __ $a Washington, D.C. : $b UrbanTrans Consultants, Inc.300 __ $a v. ; $c 28 cm. <YUL, not CONSER>310 __ $a Quarterly500 __ $a Description based on Volume IX, Number II

(Spring 2001); title from cover.500 __ $a Latest issue consulted: Volume IV [i.e, XIV],

Number I (2006) = 2006, Issue 1.515 __ $a Issues for 2002- also called: 2002, Issue 3-710 2_ $a Association for Commuter Transportation.

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Exercise B

245 00 $a Journal of Turkish literature.246 13 $a JTL260 __ $a Ankara : $b Bilkent University Center for Turkish

Literature300 __ $a v. : $b ill. ; $c 27 cm. <YUL not CONSER>310 __ $a Annual362 1_ $a Began with Issue I (2004).500 __ $a Description based on first issue; title from title page.710 2_ $a Bilkent Universitesi. $b Turk Edebiyati Merkezi.

[diacritics not supplied]

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Exercise C

245 00 $a Bayesian analysis $h [electronic resource].260 __ $a Pittsburgh, PA : $b Dept. of Statistics, Carnegie

Mellon University310 __ $a Quarterly362 1_ $a Began with Volume 1, Number 1 (2006).500 __ $a Description based on first issue; title from HTML

contents page (publisher’s Web site, viewed Apr. 6, 2007).500 __ $a Latest issue consulted: Volume 2, Number 1 (2007)

(viewed Apr. 6, 2007).710 2_ $a International Society for Bayesian Analysis.710 2_ $a Carnegie-Mellon University. $b Dept. of Statistics.856 40 $3 Online serial $u http://ba.stat.cmu.edu/

006 m007 $a c $b r

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Wrap up

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1. Which of these changes affect search/display of records in your local catalog?

2. Do any of these changes have an impact on your work? Which ones?

3. Has your library developed any policies or cue sheets based on the guidelines?

4. What are the next steps for you, in using the information covered in this session?

Discussion Questions

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Questions

• Catalog Policy and Documentation Committee (CPDC)http://www.library.yale.edu/cataloging/ccc/catpol/catpolhome.htm#members

• Cataloging Coordinating Council (CCC)http://

www.library.yale.edu/cataloging/ccc/ccchome.htm#members

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Thank you!