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The GTAS Webinar will begin shortly. Please put your phone on mute.
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GTAS: Countdown to December GTAS: Countdown to December 20122012
Rita CronleyShannon Redding
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Topics
TestingGTAS Access GTAS RolesATM Year End Transactions GTAS Intragovernmental Module
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GTAS Fact SheetGTAS Fact Sheet
GTAS goes live December 6, 2012 for November reporting
GTAS replaces FACTS I, FACTS II, IRAS and IFCS
A full budgetary and proprietary trial balance for all TAS each of the 7 reporting periods
Bulk file only Internet Access Internet Explorer – IE 8 is required
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TestingInformal testing is going on now.
Send us GTAS bulk files with 2011 quarter 4 data via email.
Formal testing begins June 14.◦ Users will be able to access the system to
upload bulk files◦ Users must have a a GTAS user role and
password to access the system.◦ Formal testing ends Sept 15, 2012◦ After Sept 15, 2012 we will accept files via
email until October 31, 2012
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Test Schedule
If the calendar date is:
The bulk file must be as of:
Now – May 31, 2012 September 2011
June 14 – 30, 2012 May 2012
July 1 - 31, 2012 June 2012
August 1 – 31, 2012 July 2012
September 1 – 30, 2012*
August 2012
October 1 – 31, 2012* September 2012*Agencies will access GTAS beginning June 14 through September 15, 2012 to upload test bulk files. After September 15 through October 31, 2012 , agencies may submit test bulk files via email attachments.
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Bulk File HighlightsBulk File HighlightsGTAS is FADS (f. k. a. CGAC) Compliant
Agency identifier is 3 digits (Federal Account Symbols and Titles - FAST Book II)
Beginning period of availability is 4 digits Ending period of availability is 4 digits USSGL account is 6 digits (TFM Bulletin
2010-08) All other data elements collected on the
bulk file must be compliant with all GTAS documentation www.fms.treas.gov/gtas
The bulk file cannot exceed 5 MBs in size1 TAS or Multiple TAS on each file (up to
1,000 Unique TAS)
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Common Bulk File Test Errors
The bulk file is longer or shorter than 89 spaces
Invalid TAS Incorrect reporting period (refer to
slide 6)Two or more rows have the same
USSGL and attributesInvalid attribute use PRC or Category B Program Number
not valid for TAS
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PRC/Category B ProgramPRC and Category B Program numbers but
not the text are included in the bulk file Effective FY 2013 valid Category B
Program numbers are 6011-6159PRC and Category B Program numbers
and text must be entered in the PRC/ Cat B Program module before the bulk file is uploaded.◦ OMB provides a PRC/Cat B Program file with
numbers and text that will be loaded in the module. ◦ The OMB file does not contain PRC #99. Users enter
PRC #99◦ Users may also enter a PRC and Cat B Program
numbers and titles that are not in the OMB file.
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GTAS Access Users must have a GTAS role to submit bulk files during
the formal test period Users can request GTAS roles through ITIM, the FMS user
provisioning application, beginning in May 2012◦ Users must have a GTAS supervisor enrolled in ITIM. The GTAS
supervisor will approve the user requests. The GTAS supervisor will email or fax the completed supervisor enrollment form to FMS
◦ Uses will self register in ITIM selecting the role and indicating the TAS for which the user needs access
◦ Specific language is required when indicating the TAS
Need more information about GTAS access? Go to www.fms.treas.gov/gtas
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Specific Language for TAS Requests
If you want access to
1. All TAS in the Department of Treasury, request
All TAS in Treasury beginning with agency ID 020
All TAS in Treasury associated with FR entity 2000
2. All TAS in a bureau, request All TAS for (bureau name) in (department name)
3. All TAS as my co-worker, requestAll TAS as (co-worker’s name) (co-worker’s GTAS User ID)
4. All TAS for fund family 020 1234All TAS in fund family 020 1234 in (bureau name) in (department name)
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GTAS Agency RolesPreparer
◦ Uploads bulk files, ◦ View and print reports, ◦ Certifies ATB periods 2, 3, 6, 9, 10 and 11◦ Explains material differences periods 3, 6 and 9
Certifier◦ Certifies ATBs period 12 ◦ Certifies material differences report periods 3, 6, and
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◦ View and print reports
Each user can have only one agency roleMore than one user can be assigned to a TAS
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Update -Year End Transaction Update -Year End Transaction Processing Processing
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Effective FY 2013 agencies will no longer cancel balances or adjust indefinite authority via the FMS 2108.
Cancellations and balance adjustments related to indefinite appropriation authority will be initiated and completed by the agency in the Agency Transaction Module (ATM).
ATM will be available for year end transactions for fiscal 2013 in October 2013. The window will open after the 224 reporting for September has been completed.
If the year end transactions are not completed before the GTAS ATB is submitted, the GTAS ATB will fail edits.
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GTAS Intra-GovernmentalGTAS Intra-Governmental Authoritative fiduciary data from BPD and FFB
will be used to edit ATBs
Intragovernmental Module Provides capability to run reports by reciprocal
category that compare your agency information with your trading partners’ info
Preparer will explain materials difference by selecting an explanation from a dropdown menu.
Certifier will certify material differences after the ATB reporting window closes but before the next reporting period begins.
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ATB Submission ATB Submission StatusesStatusesNot submitted
Failed validations
Failed required edits
Passed required edits
Pending certification
Certified
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GTAS ReportsGTAS ReportsBudgetary SF 133FMS 2108A-136 Balance SheetA-136 Statement of Net CostA-136 Statement of Changes in Net PositionReclassification Balance SheetReclassification Statement of Net CostReclassification Statement of Changes in
Net PositionSuper Master Account File downloadTrial balance reports Intra-governmental Differences Reports
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TFM UpdateThe USSGL released a
preliminary FY 2013 TFM that includes the GTAS attribute definition report and attribute table.
The FY 2013 USSGL TFM release in June 2012 will include GTAS validations and edits
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Countdown to December Countdown to December 20122012
Now – May 2012: Send us a bulk file, we will test it and give you the results
May 2012 – GTAS and ATM Year End Transactions Module User provisioning begins. Users will request GTAS roles and TAS.
June 14 – September 15, 2012: Agencies can test files in the system
December 6, 2012: GTAS opens for November reporting
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GTAS Bulk File Contacts
Belinda Thompson 202 874-9925 [email protected]
eas.gov
Bruce Phillips 202 874-9889 [email protected]
Claudia Donovan 202 874-9783 [email protected]
Joseph Bernetich 202 874-8305 [email protected]
Nikcola Yorkshire 202 874-9873 [email protected]
Rita Cronley 202 874-9902 [email protected]
Tiffany Dilworth 202 874-7577 [email protected]
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Additional Questions?Additional Questions?Business Questions:
Rita Cronley [email protected]
Technical Questions:Shannon Redding [email protected]
www.fms.treas.gov/gtas