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Thursday, October 31, 2013Robin Harrington, Specialist

Workforce and Economic Development DivisionCalifornia Community Colleges Chancellor’s Office

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

SB 1070 CTE Pathways Program Grant

Bidder’s Conference

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Bidder’s Conference Overview

Format of Bidder’s Conferencehttp://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx

● Muting of Participants

● Overview of RFA Instruction, Terms & Conditions

● Questions & Answers

● Clarification Questions:Abigail Singletonasingleton@cccco.edu

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B. Program Overview

SB 1070 (Steinberg) Career Technical Education Pathway Program Overview

Leveraging resources and building upon existing regional capacity including, Regional Consortia, Deputy Sector Navigators, CTE Transitions networks, and existing SB 70 funded Collaboratives

Existing career pathways, articulation agreements, dual enrollment and credit earned in courses is foundational for this work

Activities will build long-term and locally sustainable infrastructure that is supported by the districts within the region

Student success metrics must be collected for the LaunchBoard and utilized for accountability

Funding Package

● 3-year one-time funding for consortia within regions (first year limited to $200,000 for planning).

● RFA Identification: (11 Maximum Awards)

13-164 Northern Inland, Northern Coastal, Greater Sacramento Region (Maximum Awards: 2)

13-164 San Francisco/San Mateo, East Bay, Silicon Valley, North Bay, Santa Cruz/Monterey Region (Maximum Awards: 2)

13-164 Central Valley, Mother Lode Region (Maximum Awards: 1)

13-164 South Central Region (Maximum Awards: 1)

13-164 San Diego/Imperial Region (Maximum Awards: 1)

13-164 Desert/Inland Empire Region (Maximum Awards: 1)

13-164 Los Angeles County Region (Maximum Awards: 2)

13-164 Orange County Region (Maximum Awards: 1)

C. Categories for which Funding is Available

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The three-year funds must be applied for by a Community College District and consist of consortia with a minimum number of colleges per award and with maximum funding per award.

● Year One ($200,000 Base)

► Develop a two-year consortium plan

► Collect consortium baseline data

► Convene the key players

► Participate in LaunchBoard Meetings and Trainings

● Year Two ($150,000 Base)

► Implement year one of the two-year regional plan

► Coordinate the LaunchBoard data collection for the consortium

► Convene the key players during the year to evaluate the two-year plan and update plan submissions for year-three

● Year Three ($150,000 Base)

► Implement Year Two of the two-year regional plan

► Coordinate the LaunchBoard data collection for the consortium

► Completion of two-year plan outcomes and submittal of a final reporting (fiscal & program)

C. Categories for which Funding is Available (Continued)

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● Only California Community College districts are eligible to apply.

● Only those applicants that have a Project Director identified may apply.

● Consortium must be comprised of a minimum of Colleges and a minimum of High School Districts.

● In order to be eligible for funding an application must meet a minimum score of 75 points.

● Past performance of grantees will be considered prior to funding. 

D. Eligibility

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● Awarded for a single year and renewed annually for up to an additional two years contingent of successful completion of required outcomes.

● No extensions will be granted for this funding.

● Applications will not be renewed at the end of the three-year grant term.

E. Performance Period

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If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is:  Abigail Singleton(916) 322-4285 asingleton@cccco.edu

F. RFA Clarification

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● Follow the format and sequence instructions (in order to receive the highest possible score).

● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● The RFA Specification and Appendix B forms & Appendix C Templates will be used as tools.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding.

● The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application prior to funding the grant.

G. Application Format & Instructions

Need 10

Response to Need 15

Annual Workplan 25

Application Budget/Budget Detail

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Project Management 20

Dissemination 5

Feasibility of the Project 15

Total Points 100

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All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit.

● Face Sheet● Cover Letter● Contact Page● Application Abstract (1 page)

● Table of Contents● Need (5 pages,10 points)

● Response To Need (7 pages,15 points)

 

G. Application Format & Instructions (Continued)

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● Annual Workplan (25 points)

► Objectives► Procedures Activities► Timelines► Responsible Persons► Performance Outcomes► Metric Number(s)

 

G. Application Format & Instructions (Continued)

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● Application Budget/Budget Detail (10 points)

 

G. Application Format & Instructions (Continued)

RFASpecification

Number

Funded Region Breakout Year 1 Years 2 & 3Planning Year Implementation

13-164 Northern Inland, NorthernCoastal, Greater SacramentoRegion(2 awards each with the sameallocation formula)

($639,891)$200,000 Base $150,000 Base

150,000 Base

ONLYTotal of $1,139,891

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● Application Budget/Budget Detail (10 points)

► Budget Detail Sheets

► Budget Summary► Indirect Administrative Costs► Travel► Equipment Purchases► Regional Consortia Meetings► Project Director Funding

 

G. Application Format & Instructions (Continued)

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● Project Management Plan (5 pages, 20 points)

● Dissemination (1 page, 5 points)

● Overall Feasibility of the Project (15 points)

● Application Procedures

G. Application Format & Instructions (Continued)

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H. Rejection of Application● Application is not received via electronic submittal by 5 p.m. on Monday, December 2 nd

● Application is sent to wrong e-mail address at SB1070@cccco.edu● Application is sent in multiple e-mails● Application has the wrong RFA Specification Number (anywhere in the application)● The fiscal agent is not a Community College District and/or not within the applied for region. ● The application budget detail or summary exceeds the allocated amount.● The Project director has not been determined● The Project Director does not meet a single individual in a full-time position (no less than 80%)● The Annual Workplan and/or Budget Detail does not show attendance at regional consortia meetings● The application contains facsimiles of forms and has changed language on those forms (this may cause a rejection)● Narratives in the application exceed the maximum page limit● It does not include all required application documents submitted in a single e-mail

► Cover Letter (Signed by CEO or Designee of CCD) ► Contact Page► Application Abstract (1 page)► Table of Contents► Need (5 pages)► Response to Need (7 pages)► Annual Workplan► Application Budget Summary (Project Director, Chief Business Office Signatures)► Application Budget Detail Sheet► Out-of-State Travel Forms (if out-of-state travel is requested)► Project Management (5 pages, organizational chart, governance chart, project director resume, required letters)► Dissemination (1 page)

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I. Calendar of Key & Reporting Dates

Key Dates October 18, 2013 RFA Released October 31, 2013 Bidder’s Conference

December 2, 2013 Deadline for Submitting Application December 13, 2013 Notification of Intent to Award December 30,2013 Appeal Deadline January 13-14, 2014 Board of Governors Approval (grants over $100,000)January 15, 2014 Grant Commencement

Reporting DatesApril 25, 2014 1st Quarter Year-to-Date Expenditure and Progress Report due

July 25, 2014 2nd Quarter Year-to-Date Expenditure and Progress Report due

October 25, 2014 3rd Quarter Year-to-Date Expenditure and Progress Report due

January 25, 2015 4th Quarter Year-to-Date Expenditure and Progress Report due

February 28, 2015 Final Claim of Expenditures and Final Report

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Request for Applications SpecificationRFA Specification

RFASpecification

NumberFunded

Region Breakout

Number of Awardsper Region

Minimum Consortium of Colleges per Award

Maximum3-Year Allocation

per Award13-164 Northern Inland

Northern CoastalGreater Sacramento

2 5

5

1st Award$1,139,891

2nd Award$1,139,891

13-164 San Francisco/San MateoEast BaySilicon ValleyNorth BaySanta Cruz/Monterey

2 9

9

1st Award$1,839,884

2nd Award$1,839,884

13-164 Central ValleyMother Lode

1 8 $1,704,945

13-164 South Central 1 5 $1,294,21513-164 San Diego/Imperial 1 5 $1,457,95213-164 Desert/Inland Empire 1 7 $1,474,25113-164 Los Angeles County 2 5 1st Award

$1,614,769

2nd Award$1,614,769

13-164 Orange County 1 5 $1,979,492Total 11 68 $17,099,943

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Request for Applications SpecificationRFA Specification

RFA Title: SB 1070 Career Technical Education Pathways Program GrantFunding Source: SB 1070 Career Technical Education Pathways ProgramFunding Period: January 15, 2014 through December 31, 2016Total Funds Available: $17,099,943Required Match: No match requiredNumber of Awards: 11

● Background● Need● Response to Need● Objectives● Project Management Plan● Permissive Activities and General Costs● Reporting Requirements

► Year-to-Date Expenditure and Progress Report► Accountability Reporting

● Reference Materials ● Terms and Conditions

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● Article I Program-Specific Legal Terms and Conditions

► Cost and Payments► Budget Changes► Application Amendment

Requests► Reporting

● Article II, Standard Legal Terms and Conditions 

Appendix ALegal Terms and Conditions

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Excel Workbook

● Do First

● Contact Page

● Application Budget Summary

● Application Budget Detail Sheet

● Application Budget Detail Sheet (Format Example)

● Annual Workplan 1-5

Appendix BApplication Forms

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● Application Checklist for SB 1070 Career Technical Education Pathways Program Grant

● CEO Cover Letter (Template)

● Intent-to-Participate Form Letter (Template)

● Out-of-State Travel Form

Appendix CApplication Templates

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● Determining Allowable Costs

● Permissive Activities SB 1070

● Allowability of General Costs

 

Appendix DGuidelines, Definitions and Allowable Expenditures

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● Background● ARCDC 2.0 Framework● Measures

 

Appendix ECommon Metrics and Accountability Measures

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Contact Information

Thanks for your participationFor Questions or Clarification Contact

Abigail Singleton(916) 322-4285

asingleton@cccco.edu

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