1. - tn.gov · that displays a summary of student data from a district’s student information ......

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1. What is ImpactTN?

ImpactTN is a web-based, visualization tool designed for Tennessee educators

that displays a summary of student data from a district’s student information

system and other state sources.

ImpactTN includes the following sections:

o School Information, which includes contact information, student

demographics, and students by grades, and staff and teacher lists.

o The academic dashboard, which includes student attendance and

discipline incidents, state standardized assessments (TCAP and EOCs),

and grades and credits.

o Goal planning options for administrators, which include goals for student

attendance and discipline, state assessments, and grades and credits.

2. Who developed ImpactTN?

The department developed ImpactTN with input from various stakeholders

throughout the state. Double Line Partners provided early development support;

however, the software is now fully managed by the department.

3. How can I use ImpactTN?

District and school administrators may use the data to monitor and analyze

student attendance, discipline, grades, and performance on state assessments.

They may also use the data for decision making planning, and setting goals.

Teachers may look up individual students. ImpactTN data can be used to spot

trends, group students that may require additional behavior or instructional

support, and allow for ongoing monitoring of progress.

4. How do I receive my login credentials?

Once your district has agreed to fully activate ImpactTN, you should receive an

email with your login credentials. If you have not received an email with login

information, please contact your district Student Information System (SIS)

manager. If you’ve received your state Single Sign On (SSO) credentials, you may

use that login to access ImpactTN.

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Table of Contents

Getting Started: Access to ImpactTN……………………………………………………...........4

Logging into ImpactTN.............................................................................................5

Navigating ImpactTN ............................................................................................6-7

Teacher Landing Page………………………………………………………………………….…..……8

Customize View……………………………………………………………….....……………….………..9

Create or Add to Watch List……………………………………………………………….………..10

Students’ Landing Page…………………………………………………………………….…….……11

Student Information Tab…………………………………………………..………….….………….12

Student Academic Dashboard Tab……………………………………….…………...……13-15

State Assessments……………………………………………………….………..….……….14

Grades/Credits……………………………………………………………….………...……….15

Student Transcript Tab………………………………………………………….…………….….16-18

Current Courses……………………………………………………………….……….……….16

Course History…………………………………………………………………………….……..17

Historical Assessments…………………………………………..………….…….………..18

Training Exercise Activities………………………………….………………….…………..……19--31

Exercise 1: Customize View ................................................................. ..20-21

Exercise 2: Change Data View ................................................................22-23

Exercise 3: View a Student’s page......................................................... 24-26

Exercise 4: Create or Add to a Watch List ............................................ 27-31

Additional Information...................................................................................... 32-35

Using the EXPORT ALL, PRINT, SUPPORT, and LOGOUT icons

EXPORT ALL..........................................................................................32

PRINT. ...................................................................................................33

SUPPORT...............................................................................................34

LOGOUT...............................................................................................34

Information about the MORE icons under the DETAILS column ........ 35

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Getting Started: Access to ImpactTN

1. How do I log in?

ImpactTN is a web-based system. You can access here:

https://educatordashboards.tnedu.gov. Once there, select “TN SSO” and input

your credentials. If you are already logged in to a Microsoft account in your

browser, it is recommended that you use a different browser and/or use a

private or incognito window to sign in to avoid conflicts with other Microsoft

accounts.

Once you select “TN SSO” input your credentials on the next page.

Figure 1: Select TN SSO

https://educatordashboards.tnedu.gov/

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Logging into ImpactTN

(For training purposes if you do not have a user ID)

For access to the Teacher ImpactTN Dashboard Demo site, visit:

https://edfidashboards-demo.azurewebsites.net

Using the following login information for the training website:

User name: [email protected]

Password: Demo2016

Once the information is entered, click Sign in. (Don’t forget to LOG OUT when you are finished)

Figure 2: Enter user name that ends in @tnk12.gov

https://edfidashboards-demo.azurewebsites.net/

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Navigating Teacher Landing Page

Once logged into the dashboard, this will be your view.

You will see the STUDENT names; GRADE LEVEL; DESIGNATIONS; and the larger

ATTENDANCE/DISCIPLINE tab with: Last Four Weeks Attendance; Last Eight Weeks Attendance;

Year to Date Attendance; Last Four Weeks Class Absences; Year to Date Class Absences.

Figure 3: Teacher Home Page

Program Designation:

Gifted & Talented

Special Education

504 Designation

Dropdown

Menu for

Student

Lists and

Data Views

(See page

8)

Teacher Name

Customize

View Options

(see page 9)

Student Names

(Student,

Grade Level,

Metrics, etc.)

Click on the

white headings

to sort the

rows in an

ascending

order. Click

again to sort in

descending

order.

EXPORT

ALL, PRINT,

SUPPORT,

and LOG

OUT

selections

Testing

Information

Codes

Program

Designation

Testing Information Codes:

State Assessments

ESL, LEP or Bilingual

State Assessments ALT

Late Enrollment

Test Accommodation

Partial Transcript

See Glossary

for

definitions:

Metric Value

Indicators

and

Trend

Indicators

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SUPPORT

Note: there is a SUPPORT

button should you require

help; the snapshot to the

right shows the Submit

Request Window:

(Using the scroll bar at bottom of the page to pull up more information to the right side

of the window)

Then you will

see the GRADES

tab which

contains #

Grades Below C;

and Grades

Falling > 10%.

(Note: there

may be more

than one page

of students.)

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Teacher Home Page Dropdown Menus

Figure 4: Student List Dropdown Menu

Figure 5: Data View Dropdown Menu

Student Dropdown Menu:

Individual Classes

4 or more Days

Absent

Low Attendance

Data View Dropdown Menu:

General Overview

Prior Year

Assessment Details

State Standardized

Assessments

o ELA/Reading

(State)

o Writing (State)

o Mathematics

(State)

o Science (State)

o Social Studies

(State)

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Customize View

The “CUSTOMIZE VIEW” feature in the Dashboard allows you to see the data most relevant

to you each time you open a class view.

Figure 5: Customize View Options

1. Select See More Data to see the following additional columns: Grades

# of Grades Below C

Grades Falling ≥10%

ELA Advanced Enrollment

Math Advanced Enrollment

Science Advanced Enrollment

Social Studies Advanced Enrollment

(Data varies by grade span)

2. Select Maximize Grid to view in separate window. (Larger landscape view)

Customize View

Options

See More

Data

Maximize

Grid

Create or

Add to

Watch List

Attendance/Discipline

Year to date attendance

Number of days absent

Number of unexcused days

absent

Last four weeks class absences

Last eight weeks class absences

Year to date class absences

State reportable offences

School Code of Conduct

All Discipline Incidents

School Code of Conduct

Incidents

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Create or Add to Watch List

1. Navigate to a class homepage and Select Create or Add to Watch List to add students to a

special Watch List. (Example: RTI2, Chronic Absenteeism, and/or Tier II and Tier III

students)

Figure 6: Add Students to Watch List

Remember: You can select the Export All button at the top of your home page and export all data

in an Excel spreadsheet.

Figure 7: Export data from teacher home page

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Student Landing Page

This page has three tabs: Student Information, Academic Dashboard, and Transcript. By default,

you will land on the Academic Dashboard tab.

Figure 9: Student Landing Page

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Student Information Tab: Student’s Home Page

Figure 10: Student Information Page

Student Information

Parent/Guardian

Information

School Information

o Grade Level

o Late Enrollment

o Homeroom

o Date of Entry

o Date of

Withdrawal

o Expected

Graduation Year

Program Status

o 504 Designation

o Bilingual

Program

o Career &

Technical

Education

o English as

Second Language

o Gifted/Talent

o Special Education

Other Student

Information

o Homeless

o Immigrant

o Limited English

Proficiency

o Migrant

o Over Age

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Student Academic Dashboard Page: Attendance and Discipline Tab

Figure 11: Student Academic Dashboard Page: Attendance and Discipline Tab

Student Academic

Dashboard

Overview

Attendance and

Discipline

Hover over metrics with your

mouse to get more detailed

explanations/definitions.

Click the “More” button to get

more detailed data about a

student’s activity.

State Assessments

Clicking on “More” will show

how a student performed on

each TCAP/EOC objective for a

given assessment.

Grades and Credits

In the Course Grades section

clicking “More” will show a

student’s current courses,

grades & teachers. In the

Credit Section click “More” to

view course history and

grades.

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Student Academic Dashboard Page: State Assessment Tab

Figure 12: Student Academic Page: State Assessment Tab

Student Academic

Dashboard

Overview

Attendance and

Discipline







State Assessments




given assessment.

Grades and Credits







grades.

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Student Academic Dashboard Page: Grades and Credits Tab

Figure 13: Student Academic Page: Grades and Credits Tab

Student Academic

Dashboard

Overview

Attendance and

Discipline







State Assessments




given assessment.

Grades and Credits







grades.

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Student Transcript Tab: Three 3 Subcategories

Current Courses

Figure 14: Student Transcript Page: Current Courses

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Student Transcript Tab: Three Subcategories

Course History

Figure 15: Student Transcript Page: Course History

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Student Transcript Tab: Three Subcategories

Historical Assessment

Figure 16: Student Transcript Page: Historical Assessment

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(For these exercises you will need to use the Dashboard Demo Site.)

For access to the Teacher ImpactTN Dashboard Demo site, visit:

https://edfidashboards-demo.azurewebsites.net

Using the following login information for the training website:

User name: [email protected]

Password: Demo2016

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Exercise 1: Customize View, continued

1. Click the “SEE MORE

DATA” button on the

left.

2. Columns will populate

for all available metrics. You

can select (check) the box

below the metric to add it

or deselect the box to

remove it. For this exercise,

the Number of Days

Absent metric has been

added.

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Exercise 1: Customize View, continued

3. Click the “SAVE

COLUMNS” button to

retain this additional

column in your default

class view before going

forward.

It is essential to note that all columns/metrics can be added or removed at any time by

following these steps. The metric is never permanently lost, only selected (displayed) or

unselected (hidden).

Adding and removing metrics based upon an educator’s specific needs is a very powerful

method of organizing the available information. For example, the Number of Days Absent

metric can demonstrate the very powerful correlation between a student’s performance

and their attendance.

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Exercise 2: Change Data View

The classroom view has several options to view student performance in teacher or issue

specific contexts. You can select different views from the drop down menu highlighted on

the right side of the window.

The options shown are:

▪ General Overview

▪ Prior Year – current students’ prior year performance to be populated in the future

▪ Subject Specific – students’ performance on metrics relevant to the subject of the

section

(elective teachers default to ELA / Reading metrics)

▪ Assessment Details– students’ performance on assessment strands or reporting

categories ▪ State Standardized

Each column in each view can be sorted by ascending or descending order, so that a teacher

can view the group of students not meeting the metric goal or look at the top performers.

For this exercise, we will view the data for “Prior Year”. (Other selections have NO DATA

AVALIABLE for this exercise)

1. Begin at your class

homepage and click on

“Data View” to view

selections. Keep on

Prior Year.

(The default view is

“General

Overview”)

2. Go to Student

List; keep it on the

other

(035_2017_96858) –

Homeroom (01)

Year Round

selection.

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Exercise 2: Change Data View, continued

3. Click on column

header #Grades Below

C to sort student results

by performance (click

once to switch from

ascending to descending

or vice versa).

(Note: Once you have

clicked on any heading an

automatic sort will take

place.)

An up or increase icon, or

a down or decrease icon

will appear just behind

the columns’ name (ᶺ or

ᵛ will appear).

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Exercise 3: View a Student’s Page Select a student by clicking on the student’s name:

This tab contains a photo of the student, student name, address, age, student language,

home language; designation such as the example is in Special Education; and Parent Contact

Info.

The following student information is also available:

Attendance and Discipline

State Assessments

Grades and Credits

(See the following student page)

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Exercise 3: View a Student’s Page, continued

By selecting and clicking on the tab of interest, such as Attendance and Discipline; or

Attendance under that heading, you will bring up the student’s record (see following

example):

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Exercise 3: View a Student’s page Continued

Snapshot of student record showing Attendance and Discipline

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Exercise 4: Create or Add to a Watch List

The Watch List feature in the Dashboard allows you to monitor students based on

selected filters and can serve as an early warning system.

This exercise details the process for creating a watch list for students who have more

than three days absent.

1. Click on “CUSTOMIZE

VIEW” button

2. Select “CREATE OR ADD

TO WATCH LIST” which will

open the students’

selection page.

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Exercise 4: Create or Add to a Watch List, continued

3. Select those students by

the criteria filters you wish

by putting a check in the

box before each student’s

name.

4. Name your watch list:

“4 or more Days Absent”

You can also add the

selected student(s) to an

existing list which was

established earlier.

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5. To view your

watch list, go

to the

Student List

selection

window, scroll

to and select

the

information /

list you want

to see; and it

will be

propagated.

Here we select:

4 or more Days

Absent.

6. Select the:

CUSTOMIZE VIEW

icon

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This will bring up the following window: showing the selection of: SEE MORE DATA;

MAXIMIZE GRID; and EDIT WATCH LIST

7. To remove

students from a list:

select the desired

list; in this case use:

4 or more Days

Absent.

8. Select: EDIT

WATCH LIST then

check those names

you wish to

remove.

(Notice that you can

also RENAME WATCH

LIST and DELETE

WATCH LIST)

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9. The Remove students from list window will open telling you that “The following

students will be removed from the list.

Press OK, or cancel.

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Additional Information

There will be more to choose from the ATTENDANCE/DISCIPLINE and GRADES tabs. You

check off those columns you wish to have as your permanent view, and select the SAVE

COLUMNS on the bar above. You can CANCEL or RESET COLUMNS back to the original

view at any time you wish to make changes.

Using the EXPORT ALL, PRINT, SUPPORT, and LOG OUT icons

At any time, you can use the icons at the top right of the page to: 1. EXPORT ALL which will export the data into an Excel document;

You can use the EXPORT ALL button at the top right of the page to export all to an excel

file. See the below example:

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2. PRINT. Depending upon how your computer/device is set up, you can print to a printer; or print to a PDF document. (You make the print selection.)

When the Print selection page appears; click on the ▼ icon in the Name window to open the

full window; scroll down to select which printer you want to use; or print to Adobe PDF or

PDFCreator. Then depress the OK button.

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3. SUPPORT. For help use the SUPPORT icon which will bring you help.

Note: the SUPPORT button should you require help; the snapshot below shows the

Submit Request Window:

4. LOGOUT. Log Out when you are finished.

Information about the More icons under the DETAILS column

By selecting the More icon to the right in the DETAILS column you will see the following selections:

ATTENDANCE DETAILS

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Daily Attendance Rate (Last Event

January 5, 2017)

More provides: Attendance Rate Chart

Historical Chart

▪ Days Absent (Last Event January 5,

2017)

More provides: Absences by Grading Period

▪ Unexcused Days Absent (Last

Event December 15, 2016)

More provides: Unexcused Absences by

Grading Period

Class Period Absence Rate (Last Event

January 5, 2017)

More provides: Calendar and Historical

Chart

Tardy Rate (Last Event October 4, 2016) More provides: Calendar and Historical

Chart DISCIPLINE DETAILS

Discipline Referrals (No Incidents Found) More Incidents Log

▪ State Reportable Offenses More Historical Chart

▪ School Code of Conduct More Historical Chart

You can always HIDE PRIOR YEAR information. (See tab at top of Details column).

1. - tn.gov · that displays a summary of student data from a district’s student information ......

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