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Traffic safety priorities - School safety, Pedestrian Projects, signs/stripping for visibility

Partnerships for snow removal and road maintenance

Hilltop Road Widening and Reconstruction Project (Castle Pines Parkway to Grigs Road)

Advance Relocate West I-25 Frontage Road Project (Tomah to Plum Creek Parkway)

Ice Mitigation Projects (top 50 problem areas)

1. Reduce congestion to

help traffic move more efficiently

2. Make travel and

roadways safe 3. Manage road/ pavement

and transportation infrastructure

4. Support efficiency of

county staff working in transportation related roles

5. Support multi-modal

transportation opportunities

6. Plan effectively for future

transportation infrastructure to meet population growth

Objectives

Develop and maintain a safe and accessible multimodal transportation network, leveraging partnerships to address present and future demands, ensuring local and regional connectivity.

Turn lane onto Tomah from Frontage Road

Corridor signal timing

Modifying traffic signals - left blinking turn arrows

Happy Canyon Road Improvements

US 85 Corridor Improvements (Louviers to Sedalia; County Line Road to Highlands Ranch Parkway)

C-470 Corridor Coalition (I-25 to Wadsworth, under construction)

I-25/Happy Canyon Interchange Study

County Line Road Improvements (Chester to Inverness)

Chambers Widening (Lincoln to Mainstreet – design underway)

$18.5 million in 2017 for Pavement Management Program

$5.3 million of Pavement Management for sidewalk repairs and additions

Asphalt standard evaluation - Pavement maintenance projects performed by PWOps

Used private road inspection contractors

Systemic drainage issues in Perry Park, Pinery and Sedalia

Daniels Park Road Improvement Project (Castle Pines Parkway to Grigs Road)

Dakan Road parking lot construction and road improvement project

Paving high traffic gravel roads (2017 – north end of Flintridge Road)

Drainage/culvert evaluation and improvement projects - PWOps & Engineering

Phase II of Parker Yard Facility Improvement project – completion of equipment storage, operations building and fleet shop

PWOps Facilities on Moore Road

Remodel of Castle Rock Fuel Site

Transportation Solutions Study - Douglas County Safety Study

RTD Southeast Light Rail Extension (under construction)

Public/private ride share pilot launches

Municipal Partnerships for drainage

Evaluate, revise and develop the utilities criteria

Right-of-Way use and construction inspections estimated to process 25,601+ permits

Larkspur salt/sand shed

I-25 Planning and Environmental Linkage Study – Monument to C-470

I-25 Gap Coalition – Castle Rock to Monument (Variable speed study)

2040 Transportation Plan Update

http://www.douglas.co.us/government/commissioners/board-priorities/helping-you-go-places/

1. Reduce congestion to help traffic move more efficiently

Initiative Timeline/Measures IT Enabler(s)

Corridor signal timing

• Manufactured, repaired, and installed 5,401 signs in 2017, anticipate similar numbers in 2018.

• Completed Quebec, Peoria and portions of Lincoln Ave and County Line Road in 2017, will do spot timing in 2018

• 2017, and continuing to 2018

PubWorks Upgrade

Modifying traffic signals - left blinking yellow turn arrows

Modified 3 signals in 2017 and will evaluate an additional 3-5 signals in 2018

• 2017, and continuing

to 2018

Happy Canyon Road Improvements

Improve overlay and roadside drainage • Phase 1 completed in July 2017, Phase 2 to be completed fall 2017

US 85 Corridor Improvements (Louviers to Sedalia; County Line Road to Highlands Ranch Parkway)

- • Design complete, ROW acquisition underway (Summer/Fall 2017), begin construction in 2018

C-470 Corridor Coalition (I-25 to Wadsworth, under construction)

- • Construction underway. To be completed by spring 2019

I-25/Happy Canyon Interchange Study

- • To be completed late fall 2017

County Line Road Improvements (Chester to Inverness)

- • Construct Phase 1a in 2017; Phase 2 in 2018; Phase 3 2019

Chambers Widening (Lincoln to Mainstreet – design underway)

- • Design underway; construction in 2018

2. Make travel and roadways safe


Traffic safety priorities - School safety, pedestrian projects, signs/stripping for visibility

Three schools received sidewalk/ pedestrian improvements in 2017. Three more will receive improvements in 2018.

• 2017; Three more schools to receive improvements in 2018. Reviewed all school management plans and recommended revisions at one in 2017. DCSD and charter schools will be re-reviewed at mid-year in 2017.

Stripped approximately 1,050 miles of long-line striping this past year, similar number anticipated for 2017

• Ongoing

Turn lane onto Tomah from Frontage Road

Add turn lane for vehicles traveling North on Frontage Road exiting to the left onto Tomah Road. Currently traffic is stalled when a vehicle wants to make a left turn, causing significant back up during high-traffic periods. This lane would relieve some of that congestion, and eliminate avoidable accidents.

• Advance design in summer 2017

• Anticipate constructing in summer/fall 2018

Hilltop Road Widening and Reconstruction Project (Castle Pines Parkway to Grigs Road)

Acquire ROW, relocate utilities and begin construction

• ROW - 2017; Begin construction 2018

Advance Relocate West I-25 Frontage Road Project (Tomah to Plum Creek Parkway)

Advance final design and ROW acquisition • 2017

Ice Mitigation Projects (top 50 problem areas)

Install drainage systems to mitigate ice buildup in areas that experience severe icing problems on subdivision streets in the winter months.

• Two projects in design, two in construction - Winter 2017

Partnerships for snow removal and maintenance

Maintain an Interlocal Governmental Agreements for snow removal and road maintenance with several local entities for shared or traded maintenance for streets and roads adjacent to town limits, as well as shared facility uses. The agencies we have agreements with (both written and verbal) include the City of Lone Tree, Town of Parker, Town of Castle Rock, Town of Larkspur, City of Aurora, City of Littleton, City of Centennial, Arapahoe County, Elbert County, El Paso County, Teller County, Jefferson County, Denver Water, CDOT, Colorado Wildlife & Parks, USFS, USPS, Douglas County School District, and several HOAs and Metro Districts.

• Ongoing GIS Snow Removal Tracking map

3. Manage road/pavement and transportation infrastructure


$18.5 million in 2017 for Pavement Management Program

Pavement Management Program - Spent $18.5 million in 2017, requesting $18 million in 2018 to maintain an average Pavement Condition Index of 80 or better.

• Funding request of $18 million for 2018

$5.3 million of Pavement Management for sidewalk repairs and additions

Spent $5.3 million of the total $18.5 million spent on Pavement Management in 2017. Provides assistance to the ADA Transition Plan, PW Operations, School Safety and Pedestrian Projects as well as the Pavements Management Program.

• 2017

Asphalt standard evaluation - Pavement maintenance projects performed by PWOps

Provide materials to pave one high traffic gravel road per year (over 400 vehicles per day). Annually utilizes approximately $800,000 for asphalt repair work throughout the county to patch and repair asphalt pavement that has started to pothole and fail. Crews overlay a few asphalt roads that didn’t make the rehabilitation list from Engineering for contracted mill and overlay. We concentrate on repairing a very limited amount of asphalt roads where we continually and repeatedly have to repair potholes or other pavement failures.

• Ongoing

Road inspection contractors

The County has contracted with Ground Engineering for 3 inspectors, requesting same for 2018.

-

Systemic drainage issues in Perry Park, Pinery and Sedalia

- -

Daniels Park Road Improvement Project (Castle Pines Parkway to Grigs Road)

- • Complete construction 2018 (anticipated)

Dakan Road parking lot construction and road improvement project

Provide parking for those using Forest Service recreational opportunities off Dakan Road and minimize neighborhood parking and other traffic related issues along the road.

• Environmental

study, maintenance MOU with USFS, construct parking lot - 11/30/2017

• Construct restroom - 12/31/2017

Paving high traffic gravel roads (2017 – north end of Flintridge Road)

Complete needed maintenance on Flintwood Road from Singing Hills Road to Oxen Road as one of the 10 projects with traffic counts over 400 vehicles per day.

• 9/30/2017

Drainage/culvert evaluation and improvement projects - PWOps & Engineering

PWOps inspects all bridges in Douglas County every 2 years for deficiencies by a consultant through Engineering, as well as several (thousands) cross-road culverts and minor storm water systems in the county for safety on a five-year basis. We have mostly completed the first round of these inspections and are starting over again at the beginning (Fall 2017). This is a perpetual culvert inspection program that is designed to discover any problems that pose a safety hazard or structural deficiency so we can initiate repairs. We have a dedicated inspector on the Special Projects crew that performs these inspections and creates Service Requests to start the repair process. All inspections include a location, description, photos, and a list of repairs needs for each culvert. Several projects completed.

• First round of inspections - Fall 2017. Inspections are recorded in PubWorks, a software program designed to record asset condition and maintenance data. We are currently seeking approval for purchasing an updated culvert inspection vehicle and camera system

4. Support efficiency of county staff working in transportation related roles


Phase II of Parker Yard Facility Improvement project – completion of equipment storage, operations building and fleet shop

Complete the construction of facilities designed to provide maintenance for Douglas County roads located from south of Franktown to Parker, to Stonegate to Meridian Village through Highlands Ranch (Districts 1 and 4).

• 10/31/2017

PWOps Facilities on Moore Road

Develop the facilities at Moor Road by improving the existing metal building and the surrounding area.

• Winter 2017

Remodel of Castle Rock Fuel Site

- • 7/1/2017

5. Support multi-modal transportation opportunities Initiative Timeline/Measures IT Enabler(s)

Transportation Solutions Study - Douglas County Safety Study Implement study to prioritize safety strategies

• Study completed in June 2017; Submitted 6 grant applications (signal modifications/installations Clarkson/County Line & County Line/ Shoppes; Delbert/Buckboard warning system Hwy. 67; edge rumble strips Hwy. 105);

• Implement improvements in 2018.

• 450c Grant for Linear Referencing and crash geocoding began in 2017 and finish in 2018.

RTD Southeast Light Rail Extension (under construction)

Currently under construction • Open summer 2019

Public/private ride share pilot launches

Work with Douglas County Transit Solutions (DCTS) partners including The Rock Church, Neighbor Network, Metro Taxi and Lyft as a for-profit company to pilot a Public Private Partnership (P3) innovative ride share model. The ride share will fill the transit service gaps for senior, disabled and otherwise vulnerable residents while also increasing transit options and connectivity for all Douglas County residents. This model will increase the capacity of the County’s current transit program by utilizing volunteers as Lyft drivers who donate their earnings to a Community Fund. The Community Fund balance will be used to fund additional trips for Douglas County residents.

• November 1, 2017 –

pilot launches • Six-month pilot from

November 1, 2017 through April 30, 2018

6. Plan effectively for future transportation infrastructure to meet population growth


Municipal Partnerships for drainage

• Partnered with Urban Drainage Flood Control on Happy Canyon Creek in Grandview Estates, Timbers Creek in High Prairie Farms, Happy Canyon Creek in Surrey Ridge and Castle Oaks in 2017. Continue to implement projects in 2018.

• 2017; Continue to

implement projects in 2018

Evaluate, revise and develop the utilities criteria

Evaluate, revise and develop the Utilities criteria revisions bring the criteria revisions to the BOCC in 2018.

• 2017; Criteria to be

brought to BOCC in 2018

Right-of-Way Use and Construction Inspections Estimated to process 25,601+ permits

Right-of-Way Use and Construction Inspections – Estimated to process 25,601+ permits in 2017. Processed 25,601 permits for 2016, a 35% increase from 2015, on course to process over 25,601 permits in 2017. The County has contracted with Ground Engineering for 3 inspectors, requesting same for 2018.

• 2017; continue to 2018

Status of the Larkspur salt/sand shed

This facility will improve response times and enhance the snow removal efforts for the south part of Douglas County, particularly west of I-25. Construct a 30’x70’ Public Works Operations salt/sand storage facility on land leased at no cost from the Town of Larkspur (in trade for annual snow removal on the streets of Larkspur). The IGA is place between Douglas County and the Town of Larkspur for this to occur. A building permit has been secured from the Town for the structure. Grading of the site is complete. 2’x2’x6’ Concrete blocks have been set to support a fabric cover system. The fabric cover system has been delivered.

• Grading complete, concrete blocks set, fabric cover system has been delivered - 2017; Erection will begin on September 11, 2017. The project will be completed and ready for use by October 1, 2017.

I-25 Planning and Environmental Linkage Study – Monument to C-470

PEL to be completed in 2018 and NEPA for Gap completed by summer 2019

• 2018 and Summer 2019

I-25 Gap Coalition – Castle Rock to Monument (Variable Speed Study)

Assist CDOT with identifying funding to advance constructing Gap in 2020

• Ongoing

2040 Transportation Plan Update

Award contract and complete study • Contract 2017; Study complete fall 2018

Provide a safe and secure community through resource allocation and collaborative partnerships that protect life and property.

1. Provide resources for law enforcement personnel to deter and investigate crime, safeguard citizens, neighborhoods and businesses, and staff the county jail

2. Protect the county from or

quickly and efficiently respond to natural and man-made disasters

3. Support programs that

responsibly offer jail alternatives and rehabilitation opportunities

4. Provide for and maintain

public safety infrastructure

5. Support efforts to reduce

and aggressively prosecute human sex trafficking

6. Connect county residents

with appropriate mental health services while reducing the use of jail or emergency departments

Objectives

Expanded hours for slash/mulch site; pine needle pilot made permanent

Helicopter and air support contracts complete with addition of Global Supertanker

Plans initiated in 2017 for Rapid Needs assessment; Damage assessment; Resource mobilization

Emergency Mass Care Working Group

FEMA Floodplain analysis

Jail reintegration and recidivism prevention program (DCSO, HS, CJS, AHN, Probation, A/D Works)

CJMS Criminal Services software initiative with Arapahoe and Douglas County

CJS Bail Reform initiative

DCSO access to traffic cameras

Construction of the Unified Metropolitan Crime Lab

SOTAR Smart Grant Phase II

Radio Communication Towers

EVOC driver training track

Crime and Accident data analysis

Provide additional funding for specialized staffing at the DA's office to combat human sex trafficking

Community Response Team (CRT) pilot, expansion to 2nd team

http://www.douglas.co.us/government/commissioners/board-priorities/investing-partnering-to-ensure-safe-and-secure-communities/

1. Provide resources for law enforcement personnel to deter and investigate crime, safeguard citizens, neighborhoods and businesses, and staff the county jail

Initiative Timeline/Measures

DCSO access to traffic cameras Provided Sheriff’s Dispatch “viewing access” at all signalized intersections (102) in 2017, will monitor program in 2018

• Program Monitoring in 2018

Construction of the Unified Metropolitan Crime Lab Partnership of the City of Aurora, Arapahoe and Douglas Counties for a $13.5 million 26,500 square foot facility to better enable the timely, expert and professional supply of evidence which is valuable to the progress of criminal investigations.

• Scheduled for completion in September 2018

2. Protect the county from or quickly and efficiently respond to natural and man-made disasters


Expanded hours for slash/mulch site; pine needle pilot made permanent

- -

Helicopter and air support contracts complete with addition of Global Supertanker

- -

Plans initiated in 2017 for Rapid Needs assessment; Damage assessment; Resource mobilization

- -

Emergency Mass Care Working Group

- -

FEMA floodplain analysis

Improved the County’s ISO rating from 9 to 8, which helps reduce insurance rates for its citizens

-

3. Support programs that responsibly offer jail alternatives and rehabilitation opportunities


Jail reintegration and recidivism prevention program (DCSO, HS, CJS, AHN, Probation, A/D Works)

- -

CJMS Criminal Services software initiative with Arapahoe and Douglas County

- -

CJS Bail Reform initiative

- -

Provide for and maintain public safety infrastructure


SOTAR Smart Grant Phase II

- -

Radio Communication Towers

- -

EVOC Driver Training Track

- -

Crime and Accident data analysis

- - SharePoint site and Power BI Business Analytics

4. Support efforts to reduce and aggressively prosecute human sex trafficking


Provide additional funding for specialized staffing at the DA's office to combat human sex trafficking

- -

5. Connect county residents with appropriate mental health services while reducing the use of jail or emergency departments


Community Response Team (CRT) pilot, expansion to 2nd team

A program of the Mental Health Initiative designed to respond at the scene when mental health is the primary issue.

• Pilot: May 8, 2017 – August 31, 2017 • Controlled expansion County wide Sept 4, 2017 • Estimated start of 2nd team including additional

clinician and case manager January 2018

1. Create opportunities for self-

sufficiency among county residents

2. Address community needs through faith-based, non-profit and business partnerships

3. Protect vulnerable populations including children, the elderly, and those with intellectual and developmental disabilities

4. Facilitate the development of resources that address crucial mental health needs in the county

5. Provide support to county-based organizations that offer housing options and public health services for county residents

Objectives Local Veterans Assistance Grant Program

Working with community child care providers to increase quality

Wednesday night meals at the Church of the Rock with employment and financial counseling

Human Services Business Analytics

Community Foundation Service Fund

Faith-based and non-profit partnering - Wednesday night meals; foster and adoptive home recruitment

Prevention/ early intervention initiatives - Project Upstream

Predictive Analytics in child welfare in partnership with CDHS and Casey Family Programs

Studying the effects of child welfare reports on children 0-5

In partnership with families and the community, provide a safety net that protects vulnerable individuals, and promotes self-sufficiency.

Mental Health Initiative Community Response Team (CRT) pilot

Mental Health Navigator contract

Mental Health awareness anti-stigma and media campaign

Relocate Tri-County Health office from 4400 Castleton Court to leased space at 410 S. Wilcox

Tri-County Health to open vital statistics office in Castle Rock in new leased space

TCHD pregnancy-related depression initiative

Tri-County Health partnership to address youth substance abuse and support opioid overdose prevention

Housing Partnership to increase supply of below market rental property

Provide housing conseling to citizens through DC Housing Partnership

http://www.douglas.co.us/government/commissioners/board-priorities/partnering-to-make-sure-no-one-falls-through-the-cracks/

1. Create opportunities for self-sufficiency among county residents


Local Veterans Assistance Grant Program

Coordinate with the Douglas County Veterans Monument Foundation Grant Assistance Program to provide immediate funds for needs that threaten the stability of a veteran and assist in moving them toward self-sufficiency. Distribute $7500 in grants to eligible veterans in need.

• July 1, 2017 - June 30, 2018

Working with community child care providers to increase quality

- -

Wednesday night meals at the Church of the Rock with employment and financial counseling

- -

Human Services Business Analytics

- - Data services – Shared and integrated state data. Business Analytics

2. Address community needs through faith-based, non-profit and business partnerships


Community Foundation Service Fund

Create a Community Foundation Service Fund for resources to support the needs of senior, disabled and otherwise vulnerable residents by establishing a foundation of local non-profits, faith based, other local organizations and the County

1. Develop proposed scope to identify process and implement stakeholder committee for the Community Foundation. 2. Initiate stakeholder committee meetings with community partners to establish the framework of the community fund. End of 2017

Faith-based and non-profit partnering - Wednesday night meals; foster and adoptive home recruitment - -

3. Protect vulnerable populations including children, the elderly, and those with intellectual and developmental disabilities


Prevention/ early intervention initiatives - Project Upstream

To prevent system penetration of youth into child welfare and/or juvenile justice by intervening early when behavioral health concerns are present.

• Pilot program 2016-2017 school year at Thunder Ridge High School and Ranch View Middle School in Highlands Ranch.

• Expand to add additional schools in year 2 (Parker Performing Arts, Mesa Middle School, and Sierra Middle School)

Predictive Analytics in child welfare in partnership with CDHS and Casey Family Programs

Using recorded history for individuals and families located in Trails and CBMS, develop an algorithm with the potential to predict:

• Likelihood of placement in 2 years for a reported child

• Likelihood of re-referral in 2 years Provide a risk score to case workers in RED Team indicating level of risk.

• Phase 1: Develop algorithm and test its predictability. Algorithm prototype review August 31, 2017

• Phase 2:

Evaluation TBD, after piloting in Douglas County DHS RED Team

Studying the effects of child welfare reports on children 0-5

Began tracking referral factors that may be related to recidivism in the 0-5 population. Ultimately re-worked the 0-5 Risk Factor Framework, a set of questions RED Team considers each time a referral for a child 5 or younger is screened out.

• Piloted in RED Team February and March 2017 gathering feedback and further revising the tool. Did not create significant changes to RED Team process, and mixed reviews as to whether it created richer conversation.

4. Facilitate the development of resources that address crucial mental health needs in the county


Mental Health Initiative Community Response Team (CRT) pilot

4-month pilot of a co-responder model of police and mental health clinician, with assistance from EMS if needed, in Castle Rock. Goals include emergency department diversion for primary behavioral health needs, jail diversion, and service connection

• Pilot May 8, 2017 – August 31, 2017 • Several in-field response data points to

determine CRT success at ED and Jail diversion, law enforcement time saved, cost neutrality for jail and CRFD, recidivism/improvement among high-utilizers.

• Case notes to assess services utilized

Mental Health Navigator contract

Contracted with a private psychology firm (Dr. Jim Baroffio) for a Masters Level professional who assists the County attorney with the most complex mental health cases where there is concern of imminent threat to stability and/or if the current system of care is unable to meet the needs of the individual.

• Ongoing, contract start late December 2016

• Intake Questionnaire • Psychological Health Behavior Plan (skill

identification that supports psychological wellbeing: mood regulation, stress tolerance, mindful engagement and frustration tolerance)

• Re-evaluation of Psychological Health Behavior Plan 3 months from start to note any shifts in wellbeing

• As of June 2017, 19 cases (5 clients engaged weekly and 14 receiving follow-up or the Navigator had provided recommendations for).

Mental Health awareness anti-stigma and media campaign

In partnerships with Tri-County Health, the “Let’s Talk” campaign is intended to reduce the stigma around mental illness so that individuals who need treatment are more likely to seek it. It is designed to help anyone and everyone start the conversation about mental health, and offers tips for talking. Broad media outreach, partner dissemination and collaboration provided maximum campaign coverage.

• Launched May 2017 • Counts of website views, YouTube video

views, and partner self-reported social media sharing.

5. Provide support to county-based organizations that offer housing options and public health services for county residents


Relocate Tri-County Health office from 4400 Castleton Court to leased space at 410 S. Wilcox

Relocate Tri-County Health to a central location within Castle Rock and address Human Services space needs.

• Toured 15 medical and office suites within Parker, Castle Rock, Lone Tree and un-incorporated Douglas County.

• 10-year lease approved by BOCC April 4,

2017 Tri-County Health to open vital statistics office in Castle Rock in new leased space

- -

TCHD pregnancy-related depression initiative

- -

Tri-County Health partnership to address youth substance abuse and support opioid overdose prevention Develop environmental-level, evidence based strategies to reduce youth likelihood to start or keep using marijuana and/or alcohol. Support County in opioid prevention projects if needed, and provide information on use in the County to the best of their ability.

• Needs assessment complete 2016; • Community readiness/capacity assessed • Currently in planning stage before

implementation of strategies

Housing Partnership to increase supply of below market rental property

Continue to provide housing counseling to Douglas County citizens, including first time homebuyers, foreclosure mitigation and reverse mortgage counseling.

• Ongoing

Provide housing counselling to citizens through DC Housing Partnership

Douglas County Housing Partnership will partner with developers to increase the supply of rental housing with below market rate rents

• Ongoing

Motor Vehicle kiosk pilot

Driver's License State system upgrades - DRIVES

Clerk and Recorder Queuing System

Open data initiative

Local VSO Office VA Digital to Digital Program

Central Training Portal

Lynda.com - On-Demand Training Benefit

DCIL – Douglas County Innovation League Project

IT Workforce Modernization

Cyber Security Threat Awareness Training

Leadership Academy for emerging leaders Year 2 -Investing in the future of Douglas County

PetroVend Fuel Management System OS Upgrade complete 7/17

New FASTER fleet software system implemented 4/17

New risk management information system, integrated assessments and wellness partnerships

Coroner System

Document Management Re-architecture

Asset and Inventory Management for hardware and software

Motor Vehicle - Mortgage mail processing

1. Promote transparency and convenient access for citizens to county government information and services through innovation and technology

2. Develop county staff to effectively and efficiently serve county citizens and partners

3. Improve internal systems to streamline county government functions and services

4. Manage county facilities and infrastructure to maximize productivity

Objectives

Facilities property acquisitions - 104 4th St, 2.46 acres adjacent to I-25 Stephanie Place

Tin Tech water and sewer (Fall 2017)

Fleet staffing for new Parker Fleet Shop

Provide resources to Elected Offices and Board Departments for the delivery of efficient, convenient and high-quality services

http://www.douglas.co.us/government/commissioners/board-priorities/county-services/

1. Promote transparency and convenient access for citizens to county government information and services through innovation and technology


Motor Vehicle kiosk pilot

- -

Driver's License State system upgrades – DRIVES

- -

Clerk and Recorder Queuing System

- -

Open data initiative

Open Fund, Open Expenditure modules - Increase the transparency of financial information available to the citizens of Douglas County, the internal frequent users from Douglas County, the EO's and directors of Douglas County and any other interested party. By providing a clearer understanding there will be more confidence in the financial reputation of Douglas County and the number of CORA requests will be reduced. Open access – to data and analytical tools Integrated Data – County, State, Municipal, and private sector data accessible in one place and in one format

• Completed. Currently

being refined. • Completed and

expanding

• Expanding

Socrata GIS Online Government Partnerships Private sector partnerships with Waze and Alexa (Amazon)

Local VSO Office VA Digital to Digital Program

Eliminate the need to submit a paper claim and reduce the time to enter the VA claims process from several weeks to a few days by installing an electronic system and training staff.

2. Develop county staff to effectively and efficiently serve county citizens and partners


Central Training Portal

Create a central hub for employees to access all county provide training and information.

Provide access to technical, management and personal development courseware.

Communicate training opportunities through a calendar, announcements and other marketing.

Completed and expanding.

Lynda.com library with thousands of videos on hundreds of topics.

DCNet – SharePoint Lynda.com DC Learning Council DCNet

Lynda.com - On Demand Training Benefit

Provide training for a wide range of directly and indirectly applicable job skills; Provide an on-demand resource for employees to gain skill with our new collaboration tools; Allow employees to explore new skills and technologies beyond their current job to give them a step up for the next opportunity; Invest in our employees by providing an outlet and a mean to update their skills and add new ones.

• Lynda.com training benefits is in its third year averaging close to 60 employees signed up per month. Movie views in 2017 (September): 2007; Total hours viewed in 2017 by early September 2017: 124.11

•

DCIL – Douglas County Innovation League Project

Engage staff at all levels to create a culture of innovation. Provide employees with the tools and empower them to make simple process improvements in their own area of control to solve problems and improve service delivery to citizens, visitors and other employees.

• Offer 4 training events.

Increase total workforce trained from 4% in 2016 to 9% in 2017.

IT Workforce Modernization

Provide county departments, offices, teams and employees with a modern, highly collaborative workspace to achieve new levels of teamwork, efficiency, security, and responsiveness.

County launch Q1 2018 SharePoint Power User community – complete Windows 10 Upgrade – Q1 2018; Exchange Online Migration – Q1 2018

Cyber Security Threat Awareness Training

Provide high priority training for cyber security awareness and response for all employees

Implemented in 2017. Ongoing

KnowBe4

Leadership Academy for emerging leaders, Year 2 – Investing in the future of Douglas County

Enhance our culture of collaboration, increase the effectiveness of our leadership team now an in the future, invest in the future of Douglas County, incorporate innovation into all work.

• January 2017 – December 2017

• Monthly seminars and trainings.

• Smaller mentoring groups meet once every few months for facilitated discussion with a Skye Team coach. They can also meet independently from their coach as often as they choose.

3. Improve internal systems to streamline county government functions and services


PetroVend Fuel Management System OS Upgrade complete 7/17

- -

New FASTER fleet software system implemented 4/17

- -

New risk management information system, integrated assessments and wellness partnerships

Implement a Risk Management information system to protect assets, analyze data, report trends and analyze. Better focus short and long-term resources such as training, loss prevention and mitigation efforts, both operationally and financially to eliminate, prevent, manage or influence and minimize known risks.

• The system will provide specific, combined and aggregate data across County functions to better identify risks and trends by July 2018. Examples of deliverables: record/ report quarterly complete auto accident data to be utilized by business unit department, fleet, risk, finance and county administration. Record and report incidents and potential liability claims made quarterly.

Mental Health – PTSD Work Comp Program in conjunction with Mental Health Initiative: Work with the Mental Health Initiative, Human Resources and external private partners to

• July 2017 - July 2018 This year long initiative is going to entail mainly information gathering, research and partnership with providers (Pinnacol, Centura) to then plan for

evaluate proactive solutions and plans to keep our employees’ mental wellness a priority. Have a clear understanding of the resources already in place for employees, and supplement to ensure we have fulfilled our duty as an employer to do our best to prevent short and long-term injury to our employees.

implementation of more concrete and specific plans and process for mental wellbeing.

Systematic risk assessments of county operations, identifying and documenting new and constant risk(s).

• Ongoing initiative, with a schedule to be put together for 2018 with Risk Management, departments and Elected Officials

Coroner System

- -

Document Management Re-architecture

- -

Asset and Inventory Management for hardware and software

- -

Motor Vehicle - Mortgage mail processing

- -

4. Manage county facilities and infrastructure to maximize productivity


Facilities property acquisitions - 104 4th St, 2.46 acres adjacent to I-25 Stephanie Place

1. Purchase property at 104 4th Street to allow for possible expansion of the Philip S. Miller Building and/or parking in the future

2. Purchase 2.46 acres adjacent to I-25 Stephanie Place which may allow for additional parking for Elections, flex parking for Douglas County and the Town of Castle Rock, and a possible expansion of the current facility for Elections.

3. Possible design for parking and site drainage for construction in 2019

1. June 2017

2. End of 2017

3. Begin 2018

Tin Tech water and sewer (Fall 2017)

- -

Fleet staffing for new Parker Fleet Shop

- -

Building ADA compliant paths at Prairie Canyon Ranch

Expand open space grazing - Prairie Canyon Ranch

Complete the Front Range Trail from Larkspur to Greenland

Educational agriculture programs for the public at Prairie Canyon Ranch

Develop a more detailed prairie dog policy for County open space property

Re-vitalize relationship with CSU Extension Program

Highlands Ranch Mansion property partnership

Southern Shooting Partnership (SSP)

Rueter Hess recreational partnership

Practice and promote responsible stewardship of historic and natural resources in both rural and suburban areas.

1. Judiciously acquire,

develop and maintain open space, trails and parks for use by county residents and visitors

2. Conditions exist that

ensure a high quality of land, air, water and wildlife resources

3. The County has

sustainable and dependable water supplies of adequate quality and sufficient quantity

4. Through partnerships,

develop recreational, educational, and cultural opportunities reflective of the interests of county residents

5. Maintain historic

structures and artifacts that are significant to the history of our county

Objectives

Highway 85 wastewater infrastructe partnering

Impact of Clean Water Act on Chatfield Basin

Bald Mountain Estates water needs

Partnering with UDFCD for High Line Canal

http://www.douglas.co.us/government/commissioners/board-priorities/protecting-our-natural-resources-protects-our-quality-of-life/

1. Judiciously acquire, develop and maintain open space, trails and parks for use by county residents and visitors


Expand open space grazing - Prairie Canyon Ranch

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Complete the Front Range Trail from Larkspur to Greenland

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Educational agriculture programs for the public at Prairie Canyon Ranch

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Develop a more detailed prairie dog policy for County open space properties

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2. Conditions exist that ensure a high quality of land, air, water and wildlife resources


Highway 85 wastewater infrastructure partnering

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Impact of Clean Water Act on Chatfield Basin

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3. The County has sustainable and dependable water supplies of adequate quality and sufficient quantity


Bald Mountain Estates water needs - -

Partnering with UDFCD for High Line Canal

Participating with UDFCD ($49,323 County share) on a study analyzing the potential of using the Canal as a stormwater facility

• Study to be completed in 2018

4. Through partnerships, develop recreational, educational, and cultural opportunities reflective of the interests of county residents


Re-vitalize relationship with CSU Extension Program - -

Highlands Ranch Mansion property partnership

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Southern Shooting Partnership (SSP) Rueter Hess Recreational Partnership Provide high quality regional recreational services through multi-agency input and financial participation.

Complete the Douglas County Location and Extent Process. Open reservoir to limited public access.

5. Maintain historic structures and artifacts that are significant to the history of our county


Building ADA compliant paths at Prairie Canyon Ranch - -

1. Businesses, community organizations, taxpayers and citizens see County Government as an effective partner in creating a strong economy

2. Attract new and retain existing businesses in the county

3. The County regulatory process is timely, efficient, effective and responsive

4. The tax and fee structures are balanced and fair – fostering a strong economy

5. Support workforce development that meets the needs of area residents and businesses

Objectives

Collaboration Campus - ACC, CSU, DCSD, A/D Workforce Center, counties, municipalities and businesses

Arapahoe/ Douglas Works partnerships to address local business workforce needs

Business Retention Initiative (Spark! DC)

Business Personal Property Tax Rebate

Economic development initiatives of the PDGC

Economic development partnerships with municipalities and economic development entities

POSSE - Planning, Building, and Engineering to utilize next generation

Streamlined Development Review Process

Tax Calculator on Assessor's website

Commissioner approved fee structures

Foster a vibrant, business friendly climate that enables citizens, taxpayers and businesses the opportunity to prosper.

http://www.douglas.co.us/government/commissioners/board-priorities/making-it-easier-to-do-business/

1. Businesses, community organizations, taxpayers and citizens see County Government as an effective partner in creating a strong economy


Economic development initiatives of the PDGC

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Economic development partnerships with municipalities and economic development entities

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2. Attract new and retain existing businesses in the county


Business Retention Initiative (Spark! DC)

Conduct business visits with primary employers in the County’s major industry sectors to encourage communication between County leadership and the business community. Summarize discussions to identify reoccurring themes, and provide sufficient and timely follow up to any items requiring a response.

• Complete two business visits per month in unincorporated Douglas County.

• Provide an annual program summary.

Business Personal Property Tax Rebate

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3. The County regulatory process is timely, efficient, effective and responsive


POSSE - Planning, Building, and Engineering to utilize next generation

The POSSE product suite provides robust electronic workflow management functionality enabling staff to provide more consistent, efficient, and higher quality services to our constituents. POSSE program initiatives have been rolling out since 2004 Seventh major program initiative: upgrade the POSSE modules for Planning, Building, and Engineering to utilize the next generation, web-based architecture as a replacement for the thick-client POSSE application. The Planning and Engineering Divisions were moved to this new

3rd quarter, 2017

architecture and the Building Division is currently engaged to move to this new architecture Eighth major program initiative: replace the backend Alfresco document management solution with the POSSE PADD module. A project is currently underway for this migration/replacement and will include a full update for the Building Division to allow them to utilize POSSE as the primary tool for associated documents to Building jobs.

3rd quarter, 2017

Streamlined Development Review Process

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4. The tax and fee structures are balanced and fair – fostering a strong economy


Tax Calculator on Assessor’s website

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Commissioner approved fee structures

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5. Support workforce development that meets the needs of area residents and businesses


Collaboration Campus - ACC, CSU, DCSD, A/D Workforce Center, counties, municipalities and businesses Participate in discussions among the Douglas County business community and Collaboration Campus partners to identify workforce training needs.

Ongoing

Arapahoe/ Douglas Works partnerships to address local business workforce needs

Engage the Arapahoe Douglas Works! Workforce Center through a seat on the Workforce Development Board to identify and promote strategies that support workforce development needs.

Ongoing

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