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Training for Purchase Card Users and Approving Officials

Sustainable

Acquisition

Sustainable Acquisition

This is the newest name for Green Purchasing

Established in the FAR in 2011 by FAR Case 2010-001

Consists of several separate programs

Developed over several years

These are the parts making up the sustainable acquisition program

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Background

Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content

Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

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Background

Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content

Federal Acquisition Regulation was amended on 5/31/2011 to implement EO 13514 and 13423. Agencies are required to ensure that 95% of new contract actions are green

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Sustainable Acquisition

DOE includes: EPA Designated Items and USDA Designated

Biobased Items plus: Energy Efficiency Programs

EnergyStar and FEMP Alternative Fuels and Alternative Fueled Vehicles Non-Ozone Depleting Substances Water Efficiency Program i.e. WaterSense Electronic Products Environment Assessment Tool

(EPEAT) Program Sustainable Design/Green Buildings

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Opportunity to Buy Green

2010 Government-Wide Statistics for the Purchase Card Program

Purchase card spend- $18.8 billion 256,978 Cardholders 22 million transactions Important to include green or sustainable purchasing

in all purchase card training and manuals

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Environmentally Preferable Purchasing

Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

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Environmentally Preferable Products Include All of These

Alternative fuel vehicles and alternative fuels required by the

Energy Policy Act of 2005 at http://www.afdc.energy.gov/afdc/

Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at: http://www.biopreferred.gov/

Energy from renewable sources required by the Energy Policy Act of 2005 at http://www.eere.energy.gov/

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Environmentally Preferable Products Include All of These

Energy Star® products identified by DOE and EPA at http://www.energystar.gov/ , as well as FEMP-designated energy-efficient products at http://www1.eere.energy.gov/femp/

EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable electronic equipment at: http://www.epeat.net/

Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at http://www.epa.gov/ozone/snap/

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Environmentally Preferable Products Include All of These

Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. Information on this is available at http://www.epa.gov/ecotox/

Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at http://www.epa.gov/cpg/

Water-efficient products, including those meeting EPA’s Water-Sense standards http://www.epa.gov/watersense/. EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.

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Biobased Product Categories

Adhesive/Mastic Removers

Carpet/Fibers Cleaners/Solvents Construction Materials Fuel Additives Inks Landscaping

Lubricants Packaging Paint/Coatings Papers Plastics Sealants Sorbents

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Environmentally Preferable Purchasing

Environmentally preferable products or services do one or more of the following: Minimize the consumption of resources, energy and

water Prevent the creation of solid waste, air pollution or

water pollution Minimize or eliminate the use of materials or

processes which compromise the environment (global warming, ozone depletion and acid rain)

Promote the use of non-toxic substances and avoid toxic materials or processes

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Exemptions According to both statutes,

procuring agencies must procure the designated products unless the product: Is unavailable at a reasonable price Will not meet reasonable

performance standards Is unavailable within a reasonable

timeframe at a sufficient level of competition

Price

Performance

Availability

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And The Products Are:

Construction Landscaping Non-Paper Office Paper and Paper

Products Parks and Recreation Transportation Vehicular Products Miscellaneous

EPA-Designated Product Categories

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Construction Products

Building insulation Carpet Carpet cushion Cement and concrete Consolidated and

reprocessed latex paint Floor tiles Flowable fill Laminated Paperboard Modular threshold ramps

Nonpressure pipe Patio blocks Railroad grade crossing

surfaces Roofing materials Shower and restroom

dividers Structural fiberboard

Designated Items:

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Landscaping Products

Compost made from yard trimmings or food waste

Garden and soaker hoses

Hydraulic mulch

Lawn and garden edging

Plastic lumber landscaping timbers and posts

Designated Items:

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Non-Paper Office Products

Binders, clipboards, file folders, clip portfolios, and presentation folders

Office furniture Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges

Designated Items:

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Paper and Paper Products

Commercial/industrial sanitary tissue products

Miscellaneous papers Newsprint Paperboard and packaging

products Printing and writing papers

Designated Items:

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Park And Recreation Products

Park benches & picnic tables

Plastic fencing Playground equipment Playground surfaces Running tracks

Designated Items:

Channelizers Delineators Flexible delineators Parking stops Traffic barricades Traffic cones

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Transportation Products

Designated Items:

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Vehicular Products

Designated Items:

Engine coolants Rebuilt vehicular parts Re-refined lubricating oils Retread tires

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Miscellaneous Products

Awards and plaques Bike Racks Blasting grit Industrial drums Manual-grade strapping Mats Pallets Signage Sorbents

Designated Items:

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Biobased

Initial U.S.D.A. Designations Mobile equipment hydraulic fluids Urethane roof coatings Water tank coatings Diesel fuel additives Penetrating lubricants Bedding, bed linens, towels

Biobased Products (cont’d)

Adhesive and Mastic Removers

Biodegradable Containers

Bio-Fluid Filled Transformers

Composite Panels Fertilizers

Grease and Graffiti Removers

Hand Cleaners and Sanitizers

Insulating Foams – Wall Construction

Metal Working Fluids

Sorbents

Round 2 Designations – Effective May 14, 2009

Biobased Products (cont’d)

2 Cycle Engine Oils

Biodegradable Cutlery

Biodegradable Films

Carpet Cleaners Carpets

Dust Suppressants Glass Cleaners Greases Hydraulic Fluid –

Stationary Equipment

Lip Care Balm

Round 3 Designations – Effective May 14, 2009

Biobased Products (cont’d)

Bath and Tile Cleaners

Biobased Clothing Concrete and

Asphalt Release Fluids

Cutting, Drilling and Tapping Oils

De-Icers

Durable Plastic Films

Fire Arm Lubricants

Floor Strippers Laundry Products Wood and

Concrete Sealers

Round 4 Designations – Effective May 14, 2009

Biobased Products (cont’d)

Chain and Cable Lubricants

Corrosion Preventatives

Food Cleaners Forming Lubricants Gear Lubricants

General Purpose Household Cleaners

Industrial Cleaners Multipurpose

Cleaners Parts Wash

Solutions

Round 5 Designations – Effective 11/27/09

Biobased Products (cont’d)

Disposable Tableware

Expanded Polystyrene Foam Recycling Products

Heat Transfer Fluids

Turbine Drip Oils

Ink Removers/Cleaner

Mulch & Compost Materials

Multipurpose Lubricants

Topical Pain Relief Products

Round 6 Designations – Effective 11/27/10

Biobased Products (cont’d)

Animal Repellants Bath Products Bioremediation Materials Compost Activators &

Accelerators Concrete & Asphalt Cleaners Cuts/Burns/Abrasions

Ointment Dishwashing Products Erosion Control Materials Thermal Shipping Containers

– Non-Durable

Floor Cleaners & Protectors Hair Care Products –

Conditioner Hair Care Products –

Shampoo Interior Paints & Coatings –

Latex & Waterborne Alkyd Interior Paints & Coatings – Oil

based & Solvent borne Alkyd Oven & Grill Cleaners Slide Way Lubricants Thermal Shipping Containers -

Durable

Round 7 Designations – Effective 08/22/11

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Where Can These Products Be Found?

Open Market Government Supply Sources

General Services Administration (GSA) Defense Logistics Agency (DLA) Government Printing Office (GPO) Your Facility Supply Store JWOD

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Sustainable Acquisition Made Easy…

Use The Web For Information EPA: http://www.epa.gov/cpg/ USDA http://www.biopreferred.gov/

DOE: http://hss.doe.gov/sesa/sustainability/epp/ To Search for Products

• GSA http://www.gsaadvantage.gov/ • EPA http://yosemite1.epa.gov/oppt/eppstand2.nsf • CA Waste Management Board’s Recycled Content

Database: http://www.ciwmb.ca.gov/rcp/

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How Will Purchases of EPA-Designated Items Be Monitored?

EPA RCRA Inspections EPA Facility

Questionnaires Reporting of Purchases Annual Purchase Card

Audit IG Inspections

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How Do I Report Purchase Card Transactions?

Purchases Should Be Reported Above the Micro-purchase Threshold

Reporting Procedures Vary From Site to Site

Contact Your Recycling Coordinator, Sustainable Acquisition Advocate, or Equivalent for Procedures at your Site

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What Should You Do? Keep the list of designated products handy or

bookmark EPA’s and USDA’s Home Pages (slide 31) and refer to them when planning purchases

Maximize your purchases of recycled-content items by• Searching for recycled-content products

in catalogs and online sources• Requesting recycled-content items from your

vendors Document purchases not meeting recycled or

biopreferred content requirements for reasons of availability, price or performance

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Need More Information?Denise Clarke - DOE Purchase Card Program

Manager

(202-287-1748)Jason Taylor - Procurement Policy Analyst

(202-287-1560)Kevin Smith - Procurement Policy

Analyst

(202-287-1614)Jeff Eagan - Sustainable Acquisition

Program Manager

(202-586-7428)

Print your completion certificate from the next slide. Press escape if in slide show mode, click on the center of the slide, enter your name, then print slide 37. Furnish a copy to your local purchase card coordinator!

Just one more step – Prepare your CertificateThanks for learning about our Program.

U.S. DEPARTMENT OF ENERGY SUSTAINABLE ACQUISTION

TRAINING FOR PURCHASE CARD USERS AND APPROVING OFFICIALS

CERTIFICATE OF COMPLETION 

NAME DATE

Training 1.0 Hours Credit