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WELCOMEWELCOMEUnit LiaisonsUnit Liaisons

HRMS Unit Liaison MeetingApril 21, 2006

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AgendaAgenda

Welcome & Agenda ReviewWelcome & Agenda Review Implementation Action ItemsImplementation Action Items eMploy UpdateseMploy Updates Employment Web ResourcesEmployment Web Resources Training RemindersTraining Reminders Complete Your EvaluationComplete Your Evaluation AFSCME - Unit ConsultationAFSCME - Unit Consultation

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Sensing: eLearningSensing: eLearning

What insights did you obtain?What insights did you obtain?

Did this experience change the approach Did this experience change the approach you are using in rolling out the security you are using in rolling out the security roles (hiring manager)? If so, how?roles (hiring manager)? If so, how?

Your questions.Your questions.

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Readiness Check-ListReadiness Check-List

Action Item DescriptionReview M-Pathways Job Requisitions

Review and close requisitions >6 months old, with sufficient candidate pools, that will likely be filled after July 31, 2006. Recreate in eMploy if needed. Work with your EPC. DEADLINES: May 15, 22; July 1, 2006

Copy Old JobRequisitions

Review List of Employees Without Uniqnames

Regular employees need uniqnames to access eMploy. Contact ITCS Accounts Office to request.

DEADLINE: May 15, 2006

M-Pathways job reqs available until July 31, 2006. Copy, paste and save in Word documents for future use. DEADLINE: July 31, 2006

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Readiness Check-ListReadiness Check-List

Action Item Description

Update KerberosPasswords

Employees who have not updated their Kerberos Password since 1998 are required to change it. If not changed, access will be denied. ITCS communication coming soon. DEADLINE: May 15, 2006

Check SpamBlockers

Spam blockers may cause eMploy e-mail to be filtered out. Reconfigure if necessary. eMploy e-mail address: um_employ@aspdeploy DEADLINE: May 15, 2006

DetermineStandards for Comments Boxes

Requisition and offer approval e-mails contain comments boxes to record or share information. e.g. shortcodes, job req changes, salary offers

DEADLINE: May 15, 2006

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Readiness Check-ListReadiness Check-List

Action Item Description

Transition FacultyJob Requisitions From M-Pathways

Faculty hiring process will continue using paper. Job reqs in M-Pathways accessible through July 31. Close reqs with inactive searches, or those that won’t be filled by September 1. Recreate closed reqs in eMploy starting May 15. Work with EPC, Margaret Spurr. DEADLINE: July 31, 2006

Design StandardHiring Teams

Provides team members access in eMploy to the job req, list of bidders, and resumes. Your EPC is required on every Hiring Team. Other possible members: Hiring Manager, Admin support person, Unit HR Officer. Team members must have Hiring Manager or Unit HR security role.

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Readiness Check-ListReadiness Check-List

Action Item Description

Create StandardApprover Lists

Determine YourUnit’s Use of“Reports To”

A required field on the job req. Requires eMploy Hiring Manager security role. Should be the name of the person to whom the job reports. For information only – does not control access or approval.

Two approver lists: 1) for the job req (optional) & 2) for the offer. Provide e-mail approval process outside eMploy; no security role needed. May mirror your unit’s current paper approval process if necessary. Typical members: Unit HR Officer, Unit Administrator. EPC must be listed as the last offer approver.

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Readiness Check-ListReadiness Check-List

Action Item DescriptionFinalize Business Processes & Security Roles

Coordinate and Attend Training

Communicate training schedules and required training to staff with Unit HR and Hiring Manager security roles. Access and Compliance eLearning, DCE101, must be completed before May 5 for security role to convert. MAIS LINC eLearning classes may be taken as often as needed. Training and event calendar handout and also on UL website.

DEADLINE: May 5, 2006

Best practice: resume review via the system, broad roll out of Hiring Manager role, no printing of resumes. Resume review via e-mail a good option for short list. Hiring Manager security role can be managed through training. Submit M1 forms to give broader access.

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Transition Calendar UpdateTransition Calendar UpdateApril 10 – May 12April 10 – May 12 Review and close old M-Pathways requisitionsReview and close old M-Pathways requisitions

May 5May 5 Last day for new staff job reqs in M-PathwaysLast day for new staff job reqs in M-Pathways

May 8May 8 Last day for new Nursing and AFSCME job reqs in Last day for new Nursing and AFSCME job reqs in M-PathwaysM-Pathways

May 12May 12 Last day for old jobs websiteLast day for old jobs website

Last day for paper applications and bidsLast day for paper applications and bids

May 13 - 21May 13 - 21 No PostingsNo Postings

New jobs website says “eMploy Coming Soon”New jobs website says “eMploy Coming Soon”

May 15 – 19May 15 – 19 eMploy available to create new job requisitionseMploy available to create new job requisitions

May 22May 22 First day of eMploy jobs websiteFirst day of eMploy jobs website

Seeker sites available for applicants to register and bidSeeker sites available for applicants to register and bid

July 31July 31 Last day to access job requisitions in M-PathwaysLast day to access job requisitions in M-Pathways

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Training ReminderTraining Reminder

April 17April 17 MAIS LINC HRE110 eLearning MAIS LINC HRE110 eLearning

Required for Hiring Manager and Unit HR RolesRequired for Hiring Manager and Unit HR Roles

April 19, 24April 19, 24

May 1, 2, 8, 9May 1, 2, 8, 9Transition WorkshopsTransition Workshops

Available for Hiring Manager and Unit HR RolesAvailable for Hiring Manager and Unit HR Roles

Beginning April 18Beginning April 18 HRC202 Recruiting, Selecting and Hiring: HR RoleHRC202 Recruiting, Selecting and Hiring: HR Role

Required for Unit HR RoleRequired for Unit HR Role

Registration RequiredRegistration Required

Beginning May 15Beginning May 15 Learning labsLearning labs

Available for Hiring Manager and Unit HR RolesAvailable for Hiring Manager and Unit HR Roles

Registration Required for WT sessionsRegistration Required for WT sessions

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eMploy UpdateseMploy Updates

ApplicantsApplicants Need an e-mail address to register and bid.Need an e-mail address to register and bid. Will provide resume and answer screening questions Will provide resume and answer screening questions

instead of application form.instead of application form.

Job RequisitionsJob Requisitions Available for bidding only while posted on websites.Available for bidding only while posted on websites. Affirmative Action goals sent via e-mail notification.Affirmative Action goals sent via e-mail notification. Advertisements should list jobs website, Advertisements should list jobs website,

www.umjobs.orgwww.umjobs.org to send to apply for job. to send to apply for job.

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eMploy UpdateseMploy Updates

New HiresNew Hires Plan on additional time (one week) from Plan on additional time (one week) from

contingent offer to New Employee Orientation contingent offer to New Employee Orientation (NEO).(NEO).

Those not expected at NEO will be sent back to Those not expected at NEO will be sent back to Unit.Unit.

Will complete new employee paperwork and Will complete new employee paperwork and create their own uniqnames onlinecreate their own uniqnames online..

E-mail will go to E-mail will go to uniqname administratorsuniqname administrators this this week explaining week explaining units should not create units should not create uniqnamesuniqnames for employees hired through eMploy for employees hired through eMploy

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eMploy UpdateseMploy Updates

Background ChecksBackground Checks Rehire status, personnel file, and six months in Rehire status, personnel file, and six months in

position checked for short list of candidates and position checked for short list of candidates and prior to contingent offer.prior to contingent offer.

External background check at time of contingent External background check at time of contingent offer, covers State of Michigan at go-live.offer, covers State of Michigan at go-live.

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Employment WebsiteEmployment WebsiteDemoDemo

http://www.umich.edu/~http://www.umich.edu/~hraa/hraa/deptinfo/index.htmldeptinfo/index.html

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Your Questions

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AFSCME Planning SessionAFSCME Planning Session

For Units with AFSCME Employees.

30 minutes for information sharing and planning.

Please gather in the front of the room.

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Next Unit Liaison Program Meeting

Friday May 19, 2006

Complete Your Evaluation

Thanks for Coming!Thanks for Coming!