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Word 2010Word 2010

Intro to Word – Intro to Word – Part 2Part 2

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Steps for Creating a DocumentSteps for Creating a Document Step 1: Open a Blank Document (New, or

Open) Step 2: Name the Document (Save As

Command) Create a New Folder or Select Folder• Name the file (all file name begin with

your initials)• Press the Save Button

Step 3: Place your header on the document• Insert Tab, Header Button• Name/Filename/date/hour

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• Step 4: Change Font and Size• Font Group • Drop Down – Font name• Drop Down – Font size

• Step 5: Change the line Spacing• Select Paragraph Group Dialog Box

Launcher• Change Line Spacing to Double• Change After Spacing to 0

• Step 6: Use Default Margins• Step 7: Type the document and Save

Often (indent first line using tab)

Steps for Creating a Document

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• Step 8: Proofread and correct errors• Step 9: Save Again• Step 10: Print (if directed)• Step 11: Close or Exit• Repeat for new file. . . . .

Steps for Creating a Document

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COMMANDS USED FOR CREATING, COMMANDS USED FOR CREATING, SAVING, PRINTING AND CLOSING SAVING, PRINTING AND CLOSING

DOCUMENTSDOCUMENTS

At a blank document, is used to type information to create a document.

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Create a New DocumentCreate a New DocumentTo create a new document:1.Click the File tab.2.Click the New tab.3.Click the Create button.

New tab

Create button

SHORTCUT KEYCtrl+N

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Saving A DocumentSaving A Document Why save a document instead of just

recreating it? Use “Save” to resave a document. Use “Save As” to save a document with a new

name, a new file type or in a new location. Power outages, computer problems, annoying

sisters, curious dogs… any of these can cause you to lose a document!

AutoSave and AutoRecover miiiiight help in case of a saving emergency.

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Save a Document…continuedSave a Document…continued When saving a document for the first time specify:

Filename File Type Target location (where file will be stored)

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Save a Document…continuedSave a Document…continued Keep Documents Organized

Create a folders for different Topics Can also create subfolders (folder within

folders)

Folder Name (same as filenames) Name should help users find file – should

be short and descriptive as possible Can save with up to 255 characters

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Print a DocumentPrint a Document1. Click the File Tab2.Click the Print tab.3.Click the Print button.

Print tab

Click the Printbutton to sendthe documentto the specifiedprinter.

Navigation buttons

Print Preview

Slider bar

Shortcut key – Ctrl+P

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COMMANDS FOR CLOSING AND EXITING COMMANDS FOR CLOSING AND EXITING A FILEA FILE

After saving file: Close or Exit File

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Create a DocumentCreate a Document

When you start keying text at the insertion point in a open document, you have begun to create a Word Document

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Create a Document and Edit DocumentsCreate a Document and Edit Documents

Some things to consider when typing text are:Word Wrap: As you type text to create a document, you do not need to press the Enter key at the end of each line because Word wraps text to the next line.AutoCorrect: Word contains a feature that automatically corrects certain words as you type them.

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Create a Document and Edit DocumentsCreate a Document and Edit Documents

Some things to consider when typing text are:Automatic Spell Checker: By default, Word will automatically insert a red wavy line below words that are not contained in the Spelling dictionary or are automatically corrected by AutoCorrect.Automatic Grammar Checker: If the grammar checker detects a sentence containing a grammatical error, a green wavy line is inserted below the sentence.

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Create a Document…continuedCreate a Document…continued Font: Typically, Word uses Calibri, 11 pt. as the

default typeface, which is a proportional typeface.

Spacing Punctuation: When typing text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon.

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Create a Document…continuedCreate a Document…continued Option Buttons: As you insert and edit text in a

document, you may notice an option button popping up in your text. The name and appearance of this option button varies depending on the action.

AutoComplete: Microsoft Word and other Office applications include an AutoComplete feature that inserts an entire item when you type a few identifying characters.

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Create a Document…continuedCreate a Document…continued Proofreading: Compare source copy to typed

copy Nonprinting Characters – symbols for certain

formatting (help create and edit documents)• Paragraph (¶), Indents and Tab (),

Spaces between words ( )

***Click Show/Hide Button

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Entering Text• Typing will enter text at the insertion

point.• Word Wrap will automatically start

text on a new line when the current line runs out of space. This is called a “SOFT BREAK”

• If a word is too long, Word will move the entire word to the next line.

• Press Enter only at the end of a paragraph – This is called a “Hard Return”

• Press Tab to indent the beginning of each paragraph

STOP!!Don’t press ENTER at the end of each line!!!

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Margins

• Margins are empty space around your document that provide a border.

• By default, margins in Word 2010 are 1” left, right, top and bottom.

• You can change margins by going to the Page Layout Tab Page Setup Group Margins

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Line Spacing

• Line Spacing is the amount space between each line of type.

• Default line spacing is 1.15 with 10 point spacing after

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Line Spacing

• To change line spacing – use Paragraph Dialog box– Select Dialog

box launcher in Paragraph Group

– Change under line spacing

– Change in After box

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Check Spelling and Grammar…continuedCheck Spelling and Grammar…continued

To check spelling and grammar:1.Click the Review tab.2.Click the Spelling & Grammar button in the Proofing group.

Spelling & Grammar button

Shortcut Key – F7Right click –

Use Shortcut Menu

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Edit a DocumentEdit a Document When editing a document, you may decide to

insert or delete text. To edit a document, use the mouse, the

keyboard, or the mouse combined with the keyboard to move the insertion point to specific locations in the document.

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Edit a Document…continuedEdit a Document…continued You can also scroll in a

document, which changes the text display but does not move the insertion point.

Use the mouse with the vertical scroll bar, located at the right side of the screen, to scroll through text in a document.

vertical scroll bar

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Select TextSelect Text You can use the mouse and/or keyboard to

select a specific amount of text. Once selected, you can delete the text or

perform other Word functions involving the selected text.

selected text Mini toolbar

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Tools to Help with ProofreadingTools to Help with ProofreadingUsing Undo and RedoIf you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar.If you use the Undo button and then decide you do not want to reverse the original action, click the Redo button.

Undo button

Redo button

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Use the Undo and Redo Buttons…continuedUse the Undo and Redo Buttons…continued

To undo an action performed earlier:1.Click the Undo button arrow.2.Click the desired option in the drop-down list. Undo button

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You can also add commands to the QAT