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OFFICE 2016. EXPLAINED.

These 10 power shortcuts for PowerPoint will help you repurpose themes from other presentations, play sound across multiple slides, discover hidden keyboard commands, create custom slide shows and save your presentation as a template for future use.

Time-Saving Tips!

10 PowerPointShortcuts YouShould Know

NEXT TIP: REPURPOSING THEMES

1. POWERPOINT SHORTCUTS

Animating Objectswith the Painter

Once you’ve set up the animation properties for one item on your slide, you can

quickly apply those same settings to other items so you don’t have to redefine the

animation for each individual item or object. Select the item with the animations

you want to copy and press Alt-Shift-C to copy the animation properties. Then

click the item you want to add the animations to. If you have multiple items on the

slide that need the same animation just double-click the Animation Painter button

in the Ribbon and then click each item on your slide.

NEXT TIP: SOUND IN MULTIPLE SLIDES

Repurposing Themes from Other Presentations

2. POWERPOINT SHORTCUTS

When you want to apply a theme from one slide deck to another one, use this

quick tip from a hidden menu.

1. Open the new deck that needs the previous theme

2. Click the New Slide button and at the bottom of that menu, choose “Reuse Slides…”

3. Find the deck with the theme you want to use and then right-click or Ctrl-click any of

the slides and choose “Apply Theme to All Slides”

NEXT TIP: EMBEDDED FONTS

Playing Sound Across Multiple Slides

3. POWERPOINT SHORTCUTS

This power tip will help you play background music across some but not all of the

slides in your deck. Click once on the speaker icon on the slide where you inserted

the audio file and click Playback in the Ribbon. In the Animation Pane that appears,

right click on the music file and choose Effect Options. Then, just enter the slide

number where you want the music to stop playing and you’re set.

NEXT TIP: CHANGING VIEWS

Embed Fonts in Your Presentation

4. POWERPOINT SHORTCUTS

When you want to make sure the fonts in your presentation always look the

same when you send it to someone else, use this power tip.

Go to File > Options > Save

At the bottom of this dialog box, check the box to “Embed fonts in the file”.

Now, whenever you save the presentation, PowerPoint will include the fonts

used so it can be edited and will still look the same.

NEXT TIP: RIBBON KEYBOARD SHORTCUTS

Keyboard Shortcuts to Change Views

5. POWERPOINT SHORTCUTS

There are eight di�erent views in PowerPoint. Use the Shift and Alt keys to

quickly jump between them using this reference guide.

Jump from Normal to Slide Master by Shift-clicking the Normal view icon

Jump from Normal to Outline View by Alt-clicking the Normal view icon

Jump from Slide Sorter to Handout Master by Shift-clicking the Slide Sorter icon

Jump from Slide Sorter back to Normal by Alt-clicking on the Slide Sorter icon

Access the Set Up Show options dialog by Shift-clicking either the Reading or

Slide Show icons

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Shift Alt

NEXT TIP: ZOOMING

Use Alt-H to Expose Keyboard Shortcuts on the Ribbon

6. POWERPOINT SHORTCUTS

Learning keyboard shortcuts is a sure-fire way to increase your e�ciency. In

PowerPoint, press Alt-h to expose every available keyboard shortcut for

each command on the Ribbon.

NEXT TIP: INSERT IMAGE INTO TEXT

Zoom in to Highlight Slide Detail

7. POWERPOINT SHORTCUTS

When you’re presenting your slides, use the Presenter View feature to expose the

Slide Zoom feature. Just click on the magnifying glass icon, select the area you

want to zoom into and click. Zoom back out by clicking the Slide Zoom icon again.

NEXT TIP: CUSTOM SLIDE SHOWS

Insert an Image into Text

8. POWERPOINT SHORTCUTS

You can fill your slide headline with an image if you know where to look. Select

your text and go to the Format menu, choose Text Fill and then Picture…

NEXT TIP: SAVING TEMPLATES

Create Custom Slide Shows for Di�erent Audiences

9. POWERPOINT SHORTCUTS

Rather than duplicating and customizing a presentation deck for di�erent

audiences, use the Custom Show feature in PowerPoint. Go to the Slide Show tab,

then choose Custom Slide Show. Give your show a name and add the

appropriate slides.

Saving Your Presentation as a Template

10. POWERPOINT SHORTCUTS

When you’ve perfected your deck and want to save it as a template in

PowerPoint, choose Save As… instead of Save. In the Save As… dialog, choose

PowerPoint Template as the file type and click OK.

LEARN MORE POWERPOINT SHORTCUTS ATLYNDA.COM/POWERPOINT-TIPS