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    User Manual

    Workshop 5 days

    Please be advised: This manual is not an instruction!!!

    The instructions will be found in the scenario.

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    Set up a Workshop for 5 days (not a certification course!)CPUT versionBefore start

    1. Create the users

    Transaction: ZUSR

    for example: wks1-000

    The last three digits should be numbers

    always use initial

    Enter the number of users

    Dozent = Lecturer

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    Create Master data (enter minimum) with ProScript

    Use Jochen's computer in the office

    Start SAP and Excel if there is no prepared file from Jochen (see desktop, folder > Master_data_proscript)

    How to run the software ProScript

    Start the Excel software (proscript is installed)

    1. click on it

    click on record

    choose the SAP session

    click on record and enter the master data into the SAP system

    Now you can enter the process into the SAP system. IMPORTANT: Start with the SAP easy access and Start with a transaction code in the

    transaction code field. Don't start with a double click on a menu item!!!!!

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    After the use of the SAP system press:

    You will get the data in your Excel sheet.

    Change the number/code of the master data (it is not possible to enter the same number/code of master data twice in an SAP system).

    Copy the line. Change the number of the master data. Make absolutely sure that these numbers are not already in the system!!!

    click on run choose your SAP session

    click on run and your master data

    will be entered automatically into the SAP system

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    Story book workshop erp4school (for schools/colleges)and erp foundation

    (for universities)

    Day 1

    Workshop Agenda for each participant of the workshop

    1. Introduction (who is who?)2. 02_presentation_e4s.ppt

    Slide 2

    Integrated system

    Realtime (database, all information immediately available, for example: balance sheet)

    Slide 3

    organizational structure

    entire picture of a company. A company is in the SAP system

    explain an example, company code and purchase organization, how is the posting and the assignment:1 : n relation. S PurOrg can post in one Company Code only and not the other way around.

    Slide 4

    Processes everywhere. Show especially the dates process and talk about SCM (supply chain management)

    Slide 5

    curriculum of e4s

    Production is not in the workshop

    Slide 6

    Content (not Human Resources). Human Resources will be an extra module.

    Accounting from the display side only. Automatic posting in the system (all purchasing and sales postings)

    Slide 7

    49 Clients are pre-configured (19 for South Africa = 14 % Tax and ZAR)That means, 49 companies > 49 Groups of students can work in their own company with an own Balance Sheet

    and Profit and Loss statements and with an own logistic area

    Slide 8

    Certification, 2 types, explain the difference. Both of them with SAP logo. The exam will be controlled by an

    independent person. It is not possible that the institutions can run the certification examination on their own.The e4s certification costs 790 Rand per person. This money is for the provider in Germany. The students have

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    to do the erp4school foundation certification first and afterwards the Terp10.

    Slide 9

    explain that the SAP company does not want money for the software. The 9500 Rand is for the hardware and

    people in the UCC in Magdeburg.

    Dont contact SAP or UCC.In case of problems contact our (CPUT) help desk only

    3. 03_training_material.pptSlide 4

    explain the connection to Magdeburg. Router, GUI (graphical user interface), GUI on the local computer, not much traf-

    fic on the network due to the traffic of numbers only. Cloud computing. SAP system can be accessed from anywhere.

    GUI on the teachers' computers only, not on the students' computers. The students have to use the browser version if theywant to access SAP from their private computers.

    Slide 5

    4 types of connectivity: fixed IP Number, Remote, DynDNS and Browser

    Our IT guy will help your IT guys to install. For teachers the remote access will be interesting because they can use the

    SAP GUI from home.

    What to do for teachers to use SAP from home:

    1. U-User from Magdeburg (registered users only)2. Install the SAP GUI (Folder:06_Connecting> 02_installing SAP GUI.pdf until page 6 incl. and from page 12 - 14

    and page 19 - 22 )

    U-User what does it mean? Remote > for teachers/lecturers (in case of a U-User only)

    http://remote.hcc.uni-magdeburg.de/index_de.html

    Link for the Browser: http://r68z.hcc.uni-magdeburg.de:8068/erp4school

    Slide 6

    Different internet browsers can be used. Please follow the instructions in folder06_Connecting > 05_browser_set-

    tings_datango.pdf

    Open the file and explain it

    Slide 7

    Explain the stucture in general!

    The client is a trust unit. Inside the client there can be many different companies with full accounting systems or logistics

    only. The set up will be found in the customizing area. One person of an institution will have the rights for customizing.

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    Slide 8

    Explain that we are working with number ranges. For example we use the structure 2001.

    Explain what is fixed and which numbers are available to be used, and for what numbers the users have to ask

    Slide 9

    Show one example. The best could be the assignment between sales org. and company code. It makes no sense whenone sales organization is posting into different company codes.

    Slide 10

    Explain the difference between clients who will lose all data after an update, and our client. The institutions will work

    with one version older than the latest. This version is tried and tested, and stable.

    Slide 11

    The database to arrange the number ranges of the classes, organizational units and master data.

    Open the database, click on button "Datasheet", click on button "New Datasheet", enter 3 digits in the field "Class" and

    enter a unit number in the field Company/Credit ...

    Show the numbers of the organizational units and which numbers of master data are recommended. Delete the datasheet.

    Slide 12

    Create userExplain: Different user with different rights.Main user with customizing rights and rights to create teachers:

    User name: start

    Password: initial

    After the first access all institutions have to agree a new password for this user. After 14 days this user will be locked au-

    tomatically. DON'T FORGET

    The user teacher can create the user student

    It is possible to create one user only or a series of users.

    The instructions will be found in the folder "05_User_maintenance

    Maybe show how it works to create a user.

    Slide 13

    Resume. Repeat!

    Slide 14 and 15

    Follow the instructions on the slide and let the teachers work.

    Not standard, ask

    the help desk forthe database.

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    Set up a new course

    File: 04_new_course_e4s_start.docx

    Go through the text and explain.Show them how to fill out the form:07_template_org_units.xls

    Explore the erp4school scenario

    Introduction erp4school scenario (system basics) 01_e4s_scenario_en,

    Show the workflow/sequences of the whole scenario

    Show the text about the processes in the scenarioShow the link to obtain the ARIS Toolset: http://www.ariscommunity.com/

    Show the simple purchasing process (how to use) in the scenario only.

    The teachers have to research the simple purchasing process by themselves

    Link System basics

    To do

    Overview over the numbers of users in the SAP system. Every teacher gets a number.

    - log on

    - Settings in the system- Create a new session (information: maximum of 6 parallel sessions is possible)

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    Start Purchasing Process

    LecturerEnter a purchase orderChoose "Simple purchasing process" from the scenario.

    Show the instructions.

    Show how the instructions work.Explain the structure of the whole process when you open the datango instructions, We show the

    students the overview all the time.

    Use the instruction (datango) "Create a purchase order".

    Show the possibilities "Demo", "Practice" and "Concurrent". Show the pdf version. Advise that

    in general the "Concurrent" mode will be used.

    Show how to split the screen. On one side the SAP system and on the other side the datango instructions.

    Show the link "Order Form SAP System". Explain that this structure will be found in all erp systems.

    Show how to handle the "Header", "Item Overview" and "Item". Open it and close it.

    Show how to handle the help button to query (in this case a vendor).Help button: if you click in a field you will see the button at the end.

    Show how to sort lists after a query.

    Look for a tab which shows a known organizational unit

    (in this case the company code).

    click in the column header to sort

    Double click on a vendor to select

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    Open the "Header"

    Talk about organizational units. Advise the attendees: 07_template_org_units.xlsIf you open the Header after entering the vendor, a red message will be shown at the Status Bar.

    Explain the difference between red, yellow and green messages.

    Enter the organizational data (ENTER).

    Open Item Overview if it is not open.

    Go back to the scenario. Open the control exercise, use the "Quotation Paper Ltd" tab.

    Use the quantities and prices of the scenario (2,500 units at R 22.90 ea)

    Enter Material (query)

    Enter Quantity

    Enter price and currency

    Enter plantEnter storage location (LAG1)

    Explain that ENTER checks the data and that one has to look in the Status Bar every time one uses ENTER

    Explain the message

    Show the delivery date. The time is too short to get the material. But leave it as it is.

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    Show the "Conditions" tab

    Open the Header and show the tabs. Show how one can get an overview over all tabs.

    Save the order and show the

    number

    Give each teacher numbers for the master data (Ven-

    dor, Customer, Material).

    Show master data of the vendor (where the Cash discount comes from).

    Explain that SAP sometimes uses different names in the calculations.

    These names can sometimes not be found in textbooks. But this is a real

    system and not a textbook and the reality is sometimes different from

    the theory.

    Show the tabs

    Explain the process

    net price, without tax (in the purchase order the tax makes no sense).

    Explain: All numbers of purchase orders start with 45...

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    ATTENDEES

    The attendees enter the data of the purchase order into the SAP system (use datango).

    LecturerContinue the purchasing process

    Goods receipt

    Use datango and show how it works

    Show the database query to find the purchase order

    ENTER and the date will be shown.

    Show the following tabs:

    Explain why the storage location is important latest at the Goods Receipt.

    Double click

    If someone forgets the storage location in the purchase orderit can be completed here

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    Explain the process why "Item OK" has to be checked. Warehouse staff

    check the goods and after that they have to accept each item with OK. This can be done manually or with RFID technology.

    Open a new session

    Show the purchase order and "Purchase Order History" tab

    There is a reference to the purchase order.The material, quantity, vendor and storage locationare coming from the purchase order (reference).

    Show the Movement

    Type 101 + 101 +

    always

    goods receipt

    Show the different text for the "Disk Button".

    Post and show the number on the Status Bar.

    Before you save the goods receipt, open a new session with the purchase order and show the tabs (no purchase order history is to be seen).

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    Explain the navigation button "Back". Go back step by step to the purchase order. Explain the other buttons. Yellow = finished a complete transaction.

    But it can be the same effect like the button "Back". The button "Cancel" can be used if no process is taking place. Recommend to always open 2 sessions. It

    could be that one session doesn't work so it is possible to use the second session.

    click on it and show the document for the Goods Receipt

    open the tab

    Explain the posting to a clearing account (reasons)

    1. always real time

    2. the vendor could be different from the purchase

    order and not known before the invoice is created.

    Explain that the posting is without tax.

    The attendees create the Goods Receipt.

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    Invoice

    Use the scenario. Invoice Received > control exercise > "Invoice Paper Ltd" tab

    DON'T CHANGE

    In the end it has to switch to greenQuantity price unit net price tax gross price

    2500 22,90 57.250,00 8.015,00 65.265,00

    The amount is + tax and without cash discount (explain: the decision about cash discount has to be made when the invoice is paid).

    Don't forget this check

    SAVE

    Lecturer

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    Open the purchase order in an extra session.

    Display the purchase order. Explain the transaction codes (ME21N, ME22N and ME23N): 21 = create, 22 = change, 23 = display)

    Show the Purchase Order History tab

    click on itPosting Goods Receipt

    Posting Invoice

    After posting the invoice, the clearing account is zero

    and the amount is in the relevant account

    click on it

    Show and talk about

    processes

    Show the effect of the button "Back". Go back to the invoice

    Show the Vendor Line Item (red light).

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    RE = invoice

    Red = not paid

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    Show the SAP session Purchase Order

    Open the Header and show the "Status" tab and explain the process.

    The attendees create the invoice with datango

    Let them display from the datango instructions:

    Stock/Requirements List

    Stock overview

    Purchasing processDisplay line items

    View posting

    Lists

    - Purchase order

    - Invoice overview

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    Outgoing payment Quantity price unit net price tax gross price ash Discount 2 % To pay

    2500 22,90 57.250,00 8.015,00 65.265,00 1.305,30 63.959,70

    can be different if not maintained

    the data have to

    be enterd

    Bank account

    always the same

    Amount = + tax -

    cash discount

    Vendor

    Check if the amount

    is known

    It has to be 0.00

    with a double click on the amount the amount can be reduced or

    increased. This can be necessary if a cash discount is applied too late.

    Post it

    The decision about cash discount has to be

    made here (payment).

    Lecturer

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    Display the line items

    Explain: KZ = Payment, RE = Invoice

    Red statement = not paid

    Double click

    Posting will be shown

    The attendees enter the payment in the systemand use the SAP instructions (Display) to see all processes, postings and line items.

    They read the questions for certification (Navigation, Query, Purchase Order, Goods Receipt, Invoice and Payment).

    The attendees open the link "Purchasing Reporting" and follow all datango instructions.

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    EXPLAIN the principle to convert the forms:

    Purchase Order > Quantity and Price

    Goods Receipt

    Quantity

    Invoice

    Quantity

    Price

    The invoice obtains the quantity from the Goods Receipt only (not the quantity of the purchase order).

    Lecturer

    The following slides should be shown with the projector.

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    Posting No. 1Goods receipt

    Posting No. 2

    Invoice

    Posting No. 3Payment

    Slide 1

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    1. Trad Goods 57250

    Clearing Account

    Vendor liabilities

    2. Clearing Account

    and input Tax 65265

    2. Vendor liabilities 57250

    Input Tax

    2. Vendor liabilities 8015

    Bank

    3. Vendor liabilities 63959.70

    Discount received

    3. Vendor liabilities 1145

    3. Bank/Discount/

    Tax 65265

    3. Vendor liabilities 160.30(correction cash discount)

    Trading Goods

    1. Clearing Account 57250

    Slide 2

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    Show link "Process overview".

    Explain the different types of process flow designs.Show link "Order process flow", explain.

    Show the link "Processes", explain that this is the most common way to display processes. The content of this link is part of the

    certification questions, especially the "Event-controlled Process Chain".

    Attendeesexplore the process scenario and the questions

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    Lecturer

    Start the same process with same prices and quantities again

    Parallel to the process show the stock requirements list.

    EXPLAIN the stock/requirements list

    First line = blue = real quantities in stock

    all other lines = what would be if ...

    Start: 0 units in stock

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    Refresh the list after the purchase order

    Refresh the list after Goods Receipt

    2500 in stock

    Dynamic List!!! No history

    Attendees

    The attendees repeat the purchasing process with the stock/requirements list, with the same data (see

    scenario, 2,500 Units > 22.90 ZAR)

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    Use the SAP instructions "Display Data"

    Day 2

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    Talk about the whole sales process. Advise that the process in the scenario will start from the customer order. Enquiry and Quotation are not shown.

    Let the attendees explore the sales process.

    Open the control exercise. Show the "Customer Order Document" Tab. We want to process this customer order in the SAP system.

    Process the customer order in the SAP system

    Lecturer

    Attendees

    Lecturer

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    Enter the data of the customer order (use the data in the scenario > control exercise.)

    Explain:

    PO-Number = Number of the customer's order. For the customer it is a purchase order (therefore PO...). This number is importantto find the customer order later, because the customer will send us this number.

    Date when the

    material has to

    be delivered.

    Don't change it in

    this process.

    Press Enter. The following message should be seen. When you display a purchase order (Transaction Code VA03) you

    will see the following screen.

    If a customer calls

    us, we will ask for

    the Number of

    the customer order

    (from the customer side it is a purchase order)

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    button to show conditions

    net purchase price 22,90

    sales quantitycost of sales

    2.500,0057.250,00

    price sales (net)

    sales total

    Profit/Margin (Gross

    38,90

    97.250,00

    40.000,00EXPLAIN

    cost of sales = quantity (sales) * net purchase price

    Profit/Margin (Gross) = sales total - cost of salesSave the customer order

    Display the customer order

    =

    First step of the process

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    Open a new session and display the customer order.

    In this case you see two lines. For the date of the first line (Req. deliv. date) the confirmed

    quantity = 0

    First of all the system tries to calculate the dates backwards.

    If backwards is not possible the system calculates the date forward. Therfore you see the second

    line and a new delivery date.

    double click on this date

    Before you create the outbound delivery check the scheduling

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    Use the link: Simple sales process > Control Exercise > Delivery Scheduling tab Read the text!!!

    Customizing

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    Use the link "System basics" > Adjust Templates

    Lecturer shows how the columns of the items of the customer order can be re-arranged.

    The attendees should re-arrange the colums, especially the storage location.

    Example

    Attendees

    Create a sales order with the date of the scenario

    Attendees

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    The date should be later than the current.

    It should be later than the material available date (see below)

    If someone has forgotten the storage location in the customer order, this is the last

    opportunity to enter the storage location

    Save

    check status bar

    Lecturer

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    Display customer order and check document flow

    the second process step is added

    Display customer order and check status overview

    0 units open

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    go back to the customer order and display the document flow again

    1. activate with one click

    2. click on it

    You will see the Outbound Delivery document.Explain: The outbound delivery is a form. It can be printed out. One copy is for the customer. Normally it will be sent together with the material. So

    one copy will stay in the sales department, one copy in the warehouse and one will be sent to the customer.

    The transfer order is not for the carrier. It is an internal form and is created for the staff

    in the warehouse. They pick the material as it is shown on the transfer order.

    SAVE the transfer order

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    Open the customer order again and show the document flow. The third step of the process will be shown.

    Post outbound delivery

    Explain that the attendees have to use the button "Post Goods Issue". If they use the disk to save it it will not be posted!!!!

    Open the customer order again and show the document flow. The fourth step of the process will be shown.

    Activate/mark the goods issue item

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    click on it

    click on it

    net purchase price 22,90

    sales quantitycost of sales

    2.500,0057.250,00

    price sales (net)

    sales total

    Profit/Margin (Gro

    38,90

    97.250,00

    40.000,00

    The cost of sales is posted (Profit and Loss Account)

    Check quantity in stock.

    show in an extra session the conditions of the sales order

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    Post the invoice. Explain the difference between purchasing and sales.On the sales side nothing needs to be captured because all data are available to the SAP system

    Open the customer order and show the document flow

    Not cleared means not paid

    Mark the accounting document and click on the button "Display Document"

    You see the posting

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    EXPLAIN the principle to convert the forms:

    Customer Order > Quantity and Price

    Goods Issue

    Quantity

    Invoice

    Quantity

    Price

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    Post incoming payment

    price sales (net) 38,90

    Quantiy 2.500,00

    97.250,00

    Tax 14 %

    2 % cash discount

    13.615,00

    110.865,00

    2.217,30108.647,70

    SAVE

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    Open the customer order and display the document flow

    The sales process is complete

    Show the line items:

    show all items

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    DZ = Payment

    RV = Invoice

    Double click

    Attendees

    The attendees complete the sales process

    Lecturer

    Explain the following slides:

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    Posting No. 4

    Posting No. 5

    Posting No. 1

    Posting No. 2

    Posting No. 3

    Slide 1

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    1. Trad Goods 57250

    Clearing Account

    Vendor liabilities

    2. Clearing Account

    and input Tax 65265

    2. Vendor liabilities 57250

    Input Tax

    2. Vendor liabilities 8015

    Bank

    3. Vendor liabilities 63959.70

    Discount received

    3. Vendor liabilities 1145

    3. Bank/Discount/Tax 65265

    3. Vendor liabilities 160.30

    (correction cash discount)

    Trading Goods

    2. wks2v-34 652651. Clearing Account 57250

    Profit and Loss

    4.Profit and Loss

    57250

    4. Trading Goodscost of sales 57250

    Customer receivables

    5.Profit and Loss

    sales 110865 5. Customer receivables 97250

    97250

    57250

    40000 Profit Margin

    (open customer order

    conditions and show

    the same amount)

    Outpur Tax

    5. Cust. receivable 13615

    The cash discount is not posted yet. It will be posted after period-end closing!

    Slide 2

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    Attendees

    Use the reports (sales) in the scenario:

    Extra task:

    Check the Profit/Margin of all sales in this workshop. Use the info sets to report:Check the Profit/Margin of your own material

    enter no material = query for all materials

    delete the dates

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    The difference = Profit/Margin

    Net value Cost

    Query for one material

    Net value Cost

    sales

    cost of sales

    97250

    57250

    40000 Remind: sales orderconditions

    open the sales order and

    show conditions

    Advise the attendees: PLEASE don't save reports. Confirm no!!!

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    quantity price

    on stock

    buy

    100

    800

    2

    3

    total

    200

    2400

    Average

    sale

    on stock

    9002,88888889

    400

    500 2,89

    2600

    1445

    buy

    Average

    500

    1000

    1,5

    2,195

    750

    2195

    The (cost) price (cost of sales) is a moving average price

    on stock

    buy

    quantity price

    100

    800

    2

    3

    buy

    Average

    5001400

    1,5

    2,39285714

    total

    200

    2400

    7503350

    AverageMoving Average

    The moving average price can be found in the material master data:

    Material master

    data

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    DAY 3

    Reports Sales process

    Repeat Sales process Use the datango instructions to report

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    Post material without purchase order and goods receipt (no posting in the accounting system).

    SAVE

    Attendees

    Maybe repeat the sales process. If material is needed in stock for presentation only, please see the following instruction (for Lecturers only):

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    Control Exercise 1

    Explain the two different types of discount (we are not talking about cash discount).

    Header discount (SAP language) Preferential Discount = for all items

    Line Item discount for one item/material

    Show an invoice for example (scenario >Purchas. Proc. with Conditions > control exercise > Invoice Paper Ltd.):

    Attendees

    Enter the Info Record and Source List (explain this master data). See exercise 2.

    Explain more than one time that the info record will be used in the combination of Vendor and Material only

    Explain (use the scenario: Quotation tab, conditions (control exercise), enter the Info Record and Source List into the system and show the effect in a

    purchase order.

    Lecturer

    Gross price - Item Discount = Net Price

    Net Price - Preferential Discount + tax = Bank transfer amount

    Explain: The discounts will be taken from the master data and

    will not entered into the system manually.

    It is possible to enter/override the discounts manually (but later).

    VERY IMPORTANT NOTICE: THE SOURCE LISTS VALID DATEFROMHAS TO BE EARLIER THAN THE CURRENT DATE!

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    Discountsfrom the

    master data.

    These discounts

    will be entered

    automaticaly after

    the master data

    are maintained(see datango

    instructions)

    Header Discount (all items)

    Item Discount (only one item)

    (combination of Vendor and Material)RA00

    RL01

    Discounts(manually)

    These discounts

    have to be

    entered

    manually inthe purchase

    order

    (see datango

    instructions)

    Header Discount (all items)

    Item Discount (only one item)(combination of Vendor and Material)

    RA01

    RG01

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    Lecturer

    Explain: The discounts (see instructions above)

    RA00 and RL01 cannotbe entered manually

    RA01 and RG01 can be entered manually

    Show how RA01 and RG01 can be entered into the SAP system. It can be shown in the scenario (control exercise > Conditions Slide tab). Use

    the datango instructions to show how it works.

    to enter discounts manually

    Explain again:Info Record: for the combination of a material and a vendor only

    Vendor discount: for the vendor only

    Attendees

    Create the purchase order

    Control Exercise No. 3

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    Day 4

    Attendees

    Check how much material is on stock.

    Sell all material (sales process until posting Goods issue)

    Check material again (stock should be 0)

    Material requirements planning (MRP)

    Attendees

    Check how much material is in stock.Sell all material (sales process until posting Goods issue)

    Check material again (stock should be 0)

    Attendees

    Read the scenario (Learning Scenario and Control Exercise > "Example for MRP scheduling" tab

    Lecturer

    Show the process of MRP

    The master data are entered: Info Record, Source List.

    Show how much material is in stock. Transaction: MMBE

    0 in stock

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    Create a sales order: 1000 Units > R 40.00

    Show the availability check, explain what to do

    always use

    this check.Part time

    delivery possible.

    Show the "Example for MRP scheduling" tab (Control Exercisee MRP) again. The duration can be 7 days if there is no material in stock.

    Saturdays and Sundays are not considered.

    When you confirm the green check afterwards the system shows you the sales order. If you want to go back to the availability check use the following

    button:

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    Open in another session the stock/requirements list. (MD04)

    Customer order has been created:

    Refresh stock/requirements list

    MRP

    activate

    enter 1

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    Explain the list and save it.

    Refresh stock/requirements list

    Stock is real. 0 units in stock!

    For this material a customer order is in the system. We would have - 1000 on stock.

    A Purchase Requisition is in the system. After the goods receipt we would have 0 in stock.

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    Convert a purchase requisiton into a purchase order

    Two easy possibilities:

    1.

    1. Enter the

    missed data

    (don't enter

    the

    purchase

    group!!!)

    2. execute

    click on this

    line

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    Enter purchase group

    (always 001)

    The purchase order is complete and can be saved (but don't do it, show the second possibility).

    click on "Adopt" button or drag and drop the item on the basket

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    2.

    Open the stock/requirements list

    double click on the number of the purchase requisition

    Enter the purchasing group

    click on Adopt or drag and drop the item on the basket

    Save the purchase order!

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    Show stock/requirements list

    The purchase requisition has changed to a Purchase Order item

    Remember: This list is a dynamic list

    Post the goods receipt (MIGO)

    Check Storage Location:

    If this field is empty, enter the storage location (always LAG1)

    Refresh stock/requirements list

    The Purchase Order item has gone and the customer order can be delivered.

    ATTENDEESrun the MRP process in the same way (with stock/requirements list in an extra session)

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    Enter Master Data into the SAP system

    Use the datango instructions.

    Vendor and Customer are easy to create

    you will find in all items "Check xxx Master Data

    Open the Link and explain it

    Explanation for material master data.

    Show one time how the material master data can be entered.

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    Explain the views

    The marked views will be shown later as tabs.

    Show that the tabs can be changed with the

    Enter key or with the list button

    Explain that a check in an empty field means that this

    is a "must" field. Data have to be entered in this field,

    otherwise the view cannot be changed.

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    open the link and show how master data are steering the processes.

    Attendees

    Enter all master data and run a complete process cycle (purchasing and sales).

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    DAY 5

    All Reports (purchasing and sales)

    Information Systems

    Scenario Purchasingprocess

    Reports

    Scenario, simple purchasing process

    SAP instructions, display

    Scenario, simple sales process

    SAP instructions, display

    Scenario Sales processReports

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    Organizational structure

    Explain the assignment again. See Scenario > Organizational Design > Control Exercise > Assignment Overview tab

    For example

    Company Code = Accounting system

    One purchase organisation can post in one company code. It makes no sense when one purchase organization is posting in different company codes.

    BUT: Different purchase organizations can post in one Company code.

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    Read the first interview (Control Exercises) and outline the structure of the real company on a paper.

    Attendees

    Head OfficeLondon

    Branch 1

    Bristolno legal entity

    Branch 2

    Birmingham

    no legal entity

    accounting (cost and management, financial)personnel administration

    Purchasing Organization

    Central Warehouse

    Warehouse 1

    Warehouse 2

    Sales Office 1Br

    Sales Organization 2

    Sales Office 2Bi

    Sales Office 1L

    Sales Organization 2

    Sales Organization London

    Sales Office 2L

    Sales Office 3L

    Sales Office 4L

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    Solution