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Coordination and Coordination and PartnershipPartnership

is the management of is the management of interdependencies interdependencies between activitiesbetween activities

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sharing of information with other persons or organizations to work together in harmony without friction or overlapping

based on regular communication of relevant data

Coordination is facilitation No single model that can be provided

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Coordination Coordination

Local Local

ProvincialProvincial

NationalNational InternationalInternational

Government institutionsPrivate agencies

NGOs

Interior & Civ. Prot./EMADefence / Army, Foreign Affairs

Communications, HousingLife line agencies, Technical agencies

UN agenciesBilateral Donors

International AgenciesInternational NGOs

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ObjectiveObjective

Improve efficiency, effectiveness, and speed of response

Provide a framework for strategic decisions

Ensure effective solution Maximum utilization of minimum

resource Appropriate utilization of resources Avoid duplication and overlapping Facilitate implementation Strengthening community’s coping

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What is neededWhat is needed

Perceived need for coordination Manual of understanding and

respect Active participation of

stakeholders Agreed parameters and responsibilities Common vocabulary and concepts Transparency

Spectrum of CoordinationSpectrum of Coordination

Information

sharing

Resource sharing& Task Division

Collaborative Planning

And Programming

Least Difficult Most Difficult

“The degree of coordination possible will depend on the circumstances”

Coordination meetings

Technical session

Joint assessments

Technical and logistic session

Joint action / intervention

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How do we coordinate

WHO Coordinates?WHO Coordinates?

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With whom?

Know your partner

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Principles of Coordination1. PURPOSE – explains the overall aim of the

session Have ground rules, a clear agenda, and

desired outcomes

2. PRODUCT- describes the session’s deliverables in specific outputs

Discuss needs and lines of action Reach a consensus on objectives, strategies

and plans

3. PARTICIPANTS – push the issues Know their perspectives and concerns Designate experienced chairperson with

facilitative behaviorListeningEncouragingParticipationNot defensiveAsking open- ended questionsOptimistic but realistic

4. PROBABLE ISSUES – give an idea of the potential roadblocks

Sort issues by categories and types Approve agenda before starting the

meeting

5. PROCESS – the detailed set of steps that will be taken to create the product

Circulate information among partners Preliminary word clarification and

definition, brainstorming, rank order of issues according to importance to the group

Have group memory by using flip charts or handouts

Challenges Challenges

1. Competition for resource2. Disagreement on objective2. Differing expectations of

coordination3. Lack of trust5. Unilateral donor actions and

agendas6. Rapid staff turnover7. Poor transition preparations

Areas for Collaborative Planning and Areas for Collaborative Planning and ProgrammingProgramming

1. Preparation of Contingency Plans

2. Exchange/distribution of personnel and liaison

3. Plans for shared use of facilities4. Investments in infrastructure5. Evacuation and transportation

Exercise:Exercise:Case Scenario:

Cyclone PHET hit Muscat resulting to massive flood affecting people, houses and critical facilities like hospitals, etc. Thousands of the population were affected leading to displacement to 200 evacuation centers. You are tasked to respond to this situation:

Questions:• What coordination actions will you do?• How do you initiate it?• Who coordinates?

Response

Need to establish health system

Need to support the treatment of injuries

Need to support the medical cases

Provision of public health services to

include disease surveillance

Support for resource management

Support risk communication

Provide protection and safety of victims and responders

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OutcomeOutcome

Maximum considerations in Maximum considerations in understandingunderstanding……….maxim……….maxim

um winnerum winner

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Shared vision allowsShared vision allows

ordinary people to doordinary people to do

extra ordinary extra ordinary thingsthings

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Building Building PartnershipPartnership

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-Sharing resource: financial and technical-Make task easy: splitting tasks-Advocacy-consensus

WhyWhy partnership??

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How?

• Common interest: mandate •Capacity

•Negotiation •Win Win

•Institutional bindings: MOU•Action plan•Continuity

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Thanks for your ATTENTION!Thanks for your ATTENTION!