102 bb external financial accounting us

EHP4 for SAP ERP 6.0

June 2010

English

External Financial Accounting Basics (102)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

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ContentExternal Financial Accounting Basics...........................................................................................10

1 Purpose................................................................................................................................. 10

2 Preparation............................................................................................................................ 10

3 Configuration......................................................................................................................... 11

3.1 General Settings (from 'SAP NetWeaver')...................................................................11

3.1.1 Set Countries...........................................................................................................11

3.1.1.1 Set Country-Specific Checks..............................................................................11

3.2 Financial Accounting Global Settings (New)................................................................12

3.2.1 Ledgers...................................................................................................................12

3.2.1.1 Fields.................................................................................................................. 12

3.2.1.1.1 Define Field Status Variants - Field status variants...................................12

3.2.1.2 Define Field Status Variants (Part 'Field Status Groups')....................................12

3.2.1.2.1 Assign Company Code to Field Status Variants........................................13

3.2.1.3 Fiscal Year and Posting Periods.........................................................................13

3.2.1.3.1 Maintain Fiscal Year Variant......................................................................13

3.2.1.3.2 Posting Periods..........................................................................................13

3.2.1.3.2.1 Define Variants for Open Posting Periods................................133.2.1.3.2.2 Assign Variants to Company Code...........................................143.2.1.3.2.3 Open and Close Posting Periods...............................................14

3.2.1.4 Parallel Accounting.............................................................................................15

3.2.1.4.1 Define Accounting Principles.....................................................................15

3.2.1.4.2 Assign Accounting Principle to Ledger Groups..........................................16

3.2.1.5 Real-Time Integration of Controlling with Financial Accounting..........................16

3.2.1.5.1 Assign Variants for Real-Time Integration to Company Codes..................16

3.2.2 Global Parameters for Company Code...................................................................17

3.2.2.1 Enter Global Parameters (additional details).......................................................17

3.2.2.2 Tax Settings........................................................................................................18

3.2.2.2.1 Assign Company Code to Document Date for Tax Determination.............18

3.2.3 Document................................................................................................................19

3.2.3.1 Document Number Ranges.................................................................................19

3.2.3.1.1 Documents in Entry View...........................................................................19

3.2.3.1.1.1 Define Document Number Ranges for Entry View..................193.2.3.1.2 Documents in General Ledger View..........................................................21

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View. .213.2.3.2 Document Types.................................................................................................21

3.2.3.2.1 Define Document Types for Entry View.....................................................21

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3.2.3.3 Define Posting Keys............................................................................................24

3.2.3.4 Rules for Changing Documents..........................................................................28

3.2.3.4.1 Document Change Rules, Line Item..........................................................28

3.2.3.5 Tolerance Groups...............................................................................................29

3.2.3.5.1 Define Tolerance Groups for Employees...................................................29

3.2.3.6 Default Values.....................................................................................................30

3.2.3.6.1 Change Message Control for Document Processing.................................30

3.2.4 Withholding Tax.......................................................................................................31

3.2.4.1 Withholding Tax..................................................................................................31

3.2.4.1.1 Calculation.................................................................................................31

3.2.4.1.1.1 Maintain Tax Code....................................................................313.2.5 Tax on Sales / Purchases........................................................................................32

3.2.5.1 Calculation..........................................................................................................32

3.2.5.1.1 Assign Country to Calculation Procedure..................................................32

3.2.5.1.2 Define Tax Keys........................................................................................33

3.2.5.1.3 Define Tax Code Names............................................................................33

3.2.5.1.4 Define tax codes for sales and purchases – tax codes to be transported. .34

3.2.5.1.5 Import/Create Tax Codes...........................................................................44

3.2.5.1.6 Delete Tax Categories for Country (US)....................................................45

3.2.5.2 Posting................................................................................................................45

3.2.5.2.1 Assign Tax Codes for Non-Taxable Transactions......................................45

3.2.6 Correspondence......................................................................................................46

3.2.6.1 Assign Programs for Correspondence Types.....................................................46

3.2.6.2 Define Sender Details for Correspondence Form...............................................46

3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')......................47

3.3.1 Master Data.............................................................................................................47

3.3.1.1 G/L Accounts.......................................................................................................47

3.3.1.1.1 Preparations..............................................................................................47

3.3.1.1.1.1 Edit Chart of Accounts List......................................................473.3.1.1.2 Transport Chart of Accounts......................................................................48

3.3.1.1.2.1 Define Account Group..............................................................483.3.1.1.2.2 Create Accounts........................................................................493.3.1.1.2.3 Define Account Determination for Real-Time Integration.......493.3.1.1.2.4 Define Account for Exchange Rate Difference Posting (Optional) 503.3.1.1.2.5 Create Accounts for Clearing Differences................................503.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting (Optional) 503.3.1.1.2.7 Define Retained Earnings Account...........................................51

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3.3.1.1.2.8 Define Accounts for Materials Management............................513.3.1.1.2.9 Define Income Statement Accounts..........................................583.3.1.1.2.10 Define Balance Sheet Accounts..............................................593.3.1.1.2.11 Define Accounts for Net Procedure........................................603.3.1.1.2.12 Define Accounts for Cash Discount Taken.............................603.3.1.1.2.13 Define Accounts for Lost Cash Discount...............................613.3.1.1.2.14 Define Accounts for Overpayments / Underpayments...........613.3.1.1.2.15 Define Account for Rounding Differences (Optional)...........613.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency (Optional).......................................................................................623.3.1.1.2.17 Define Accounts for Bank Charges (Vendors).......................623.3.1.1.2.18 Define Accounts for Cash Discount Granted..........................623.3.1.1.2.19 Define Accounts for Tax Clearing (Optional)........................623.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry (Optional). 633.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions (Optional)

633.3.1.1.2.22 Define Tax Accounts..............................................................643.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation 653.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing (Optional) 663.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity (Optional)........................................................................................663.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts................................................................................673.3.1.1.2.27 Define Alternative Reconciliation Account for Customers....673.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors (Optional) 683.3.1.1.2.29 Specify Accounts for Subsequent Adjustment........................68

3.3.2 Business Transactions............................................................................................68

3.3.2.1 Open Item Clearing.............................................................................................68

3.3.2.1.1 Prepare Automatic Clearing.......................................................................68

3.3.2.1.2 Define Tolerance Groups for G/L Accounts...............................................69

3.3.2.2 Adjustment Posting/Reversal..............................................................................70

3.3.2.2.1 Permit Negative Posting............................................................................70

3.3.2.2.2 Define Reasons for Reversal.....................................................................70

3.4 Accounts Receivable and Accounts Payable...............................................................71

3.4.1 Customer Accounts.................................................................................................71

3.4.1.1 Master Data........................................................................................................71

3.4.1.1.1 Preparations for Creating Customer Master Data......................................71

3.4.1.1.1.1 Create Number Ranges for Customer Accounts.......................713.4.1.1.1.2 Define Account Groups with Screen Layout (Customers).......723.4.1.1.1.3 Assign Number Ranges to Customer Account Groups.............73

3.4.1.2 Line Items...........................................................................................................74

3.4.1.2.1 Display Line Items.....................................................................................74

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3.4.1.2.1.1 Define Line Layout...................................................................743.4.1.2.1.2 Choose Additional Fields..........................................................75

3.4.2 Vendor Accounts.....................................................................................................76

3.4.2.1 Master Data........................................................................................................76

3.4.2.1.1 Preparations for Creating Vendor Master Data..........................................76

3.4.2.1.1.1 Define Accounting Clerks.........................................................763.4.2.1.1.2 Create Number Ranges for Vendor Accounts...........................763.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors)...........773.4.2.1.1.4 Define Screen Layout per Activity (Vendors)..........................78

3.4.3 Business Transactions............................................................................................78

3.4.3.1 Incoming Invoices/Credit Memos........................................................................78

3.4.3.1.1 Maintain Terms of Payment.......................................................................78

3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy..................................................79

3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos......793.4.3.2 Outgoing Payments.............................................................................................80

3.4.3.3 Outgoing Payments Global Settings...................................................................80

3.4.3.3.1 Define Posting Keys for Clearing...............................................................80

3.4.3.3.2 Define Payment Block Reasons................................................................81

3.4.3.3.3 Define Default Values for Payment Block..................................................82

3.4.3.3.4 Manual Outgoing Payments.......................................................................82

3.4.3.3.4.1 Define Tolerances (Vendors)....................................................823.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)...............83

3.4.3.4 Automatic Outgoing Payments............................................................................84

3.4.3.4.1 Payment Method/Bank Selection for Payment Program............................84

3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions............843.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions......853.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions

863.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions883.4.3.4.1.5 Create Bank Master Data..........................................................913.4.3.4.1.6 Define House Banks - House Banks.........................................943.4.3.4.1.7 Define House Banks - Bank Accounts......................................953.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order 983.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts........................................................................................993.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts 1003.4.3.4.1.11 Create Check Lots.................................................................101

3.4.3.4.2 Payment Media........................................................................................101

3.4.3.4.2.1 Define Sender Details for Payment Forms.............................101

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3.4.3.5 Dunning.............................................................................................................102

3.4.3.5.1 Basic Settings for Dunning.......................................................................102

3.4.3.5.1.1 Define Dunning Block Reasons..............................................1023.4.3.6 Dunning Procedure...........................................................................................102

3.4.3.6.1 Define Dunning Procedures.....................................................................102

3.4.3.6.1.1 Define Dunning Procedures (Dunning Control).....................1063.4.3.6.1.2 Define Interest Rates...............................................................106

3.4.3.6.2 Printout....................................................................................................107

3.4.3.6.2.1 Allow Dunning with SmartForms...........................................1073.4.3.7 Interest Calculation...........................................................................................108

3.4.3.7.1 Interest Calculation..................................................................................108

3.4.3.7.1.1 Define Reference Interest Rates..............................................1083.4.3.7.1.2 Define Time-Based Terms......................................................1093.4.3.7.1.3 Enter Interest Values...............................................................109

3.4.3.7.2 Interest Posting........................................................................................110

3.4.3.7.2.1 A/R: Calculation of Interest on Arrears..................................1103.4.3.8 Closing..............................................................................................................111

3.4.3.8.1 Count.......................................................................................................111

3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation................1113.5 Bank Accounting........................................................................................................112

3.5.1 Bank Accounts......................................................................................................112

3.5.1.1 Update House Bank Account with House Bank ID............................................112

3.5.2 Business Transactions..........................................................................................113

3.5.2.1 Check Deposit...................................................................................................113

3.5.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration............................................................................................................113

3.5.2.2 Payment Transactions......................................................................................115

3.5.2.2.1 Manual Bank Statement..........................................................................115

3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement............1153.5.2.2.2 Electronic Bank Statement.......................................................................121

3.5.2.2.2.1 Define Program and Variant Selection...................................1213.5.2.2.3 Lockbox...................................................................................................121

3.5.2.2.3.1 Define Lockboxes for House Banks.......................................1213.5.2.2.3.2 Define Control Parameters......................................................1223.5.2.2.3.3 Define Posting Data................................................................122

3.5.3 Import and Assign Reporting Variants...................................................................123

3.5.3.1 Reporting Variants............................................................................................123

3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM) (Optional).............124

3.5.3.3 Assign Selection Variants (Optional).................................................................126

3.6 Period End Activities..................................................................................................126

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3.6.1 Bank-Account Interest Calculation........................................................................126

3.6.1.1 Prepare Account Balance Interest Calculation..................................................126

3.6.1.2 Define Reference Interest Rates.......................................................................127

3.6.1.3 Define Time-Dependent Terms.........................................................................128

3.6.1.4 Enter Interest Values.........................................................................................129

3.6.2 Prepare G/L Account Balance Interest Calculation...............................................129

3.6.2.1 Prepare G/L Account. Balance Interest Calc. - Control Data............................129

3.6.2.2 Prepare G/L Account. Balance Interest Calc. - Posting Rules..........................130

3.6.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables.......131

3.6.2.4 Prepare G/L Account. Balance Interest Calc. - Account Symbols.....................131

3.6.2.5 Prepare G/L Account. Balance Interest Calc. - Account Symbol Descriptions. .132

3.6.3 Valuate.................................................................................................................. 133

3.6.3.1 Foreign Currency Valuation Methods................................................................133

3.6.3.2 Define Valuation Areas.....................................................................................134

3.6.3.3 Assign Valuation Areas and Accounting Principles...........................................134

3.6.3.4 Foreign Currency Valuation: Account Determination for OI Exch. Rate Differences....................................................................................................................... 135

3.6.3.5 Foreign Currency Valuation: Account Balances................................................136

3.6.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables..........137

3.6.3.7 Def. Sort Meth. and Adjustment Accts - Receivables........................................137

3.6.3.8 Def. Sort Meth. and Adjustment Accts - Payables............................................138

3.6.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity...................139

3.6.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts....................141

3.6.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys................................................................................................1413.6.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc. Acct. Balance Sheet Transfer Postings...............................................................................141

3.6.3.8.3 Define Alternative Reconciliation Account for Customers........................142

3.6.4 Period End Reporting............................................................................................143

3.6.4.1 Creating Financial Statement Version...............................................................143

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External Financial Accounting Basics

1 PurposeThis configuration guide provides you with the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the SAP Best Practices Quick Guide, located on the SAP Note.

2 PreparationBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD/website in one of the following two locations:

Content Library

Site Map

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3 Configuration

3.1 General Settings (from 'SAP NetWeaver')

3.1.1 Set Countries

3.1.1.1 Set Country-Specific Checks

UseThe purpose of this activity is to include rules for checking the

Bank data

Postal data

Control data

Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.

Procedure 1. Access the activity using one of the following navigation options:

Transaction code OY17

IMG menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks

2. On the Change View ”Field Country Field Checks”: Overview screen, select country US.

3. On the Change View ”Field Country Field Checks”: Details screen, make the following entries:

Field name Description User action and values Note

Bank Key 4

Postal code length Length: 10

Checking rule: 1

Bank account number Length: 18

Checking rule: 6

Bank number length Length: 9

Checking rule: 6

Post bank acct. no Length: 10

Checking rule: 6

Tax Number 1 Length: 11

Checking rule: 5

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sapevent:DOCU_LINK%5CGL:ISO_standard



Tax Number 2 Length: 10

Checking rule: 5

VAT registration no

Length of bank key Length: 11

Bank data <select>

Postal code req. entry <select>

4. Select save (CTRL+S).

3.2 Financial Accounting Global Settings (New)

3.2.1 Ledgers

3.2.1.1 Fields

3.2.1.1.1 Define Field Status Variants - Field status variants

UseIn this activity you create a field status variant with the corresponding field status groups.

Procedure1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants

Transaction code OBC4

2. Select the field status variant ”0001”.

3. Choose Copy as…(F6).

4. Make the following entries:

FStV Field status name

0010 Field Status BP

5. Go to the next activity.

3.2.1.2 Define Field Status Variants (Part 'Field Status Groups')

UseIn this activity you create the field status groups.

Procedure

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1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants

Transaction code OBC4

2. Select the field status variant ”0010”.

3. On the Specify object to be copied screen, Select copy all.

4. Save your entries.

3.2.1.2.1 Assign Company Code to Field Status Variants

UseIn this activity you assign the company code to the field status variant.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) ® Ledgers ® Fields ® Assign Company Code to Field Status Variants

Transaction code

OBC5

2. Make the following entries for company code 1000:

Company Code Field Status Variant

1000 0010


3.2.1.3 Fiscal Year and Posting Periods

3.2.1.3.1 Maintain Fiscal Year Variant

Use

This activity is only necessary, if the standard fiscal year variants cannot be used.

For Baseline, the standard customizing is required with fiscal year variant K4.

3.2.1.3.2 Posting Periods

3.2.1.3.2.1 Define Variants for Open Posting Periods

UseIn this activity, you define variants for open posting periods.

Procedure

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IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods

Transaction code SPRO

2. On the Change View ”Posting Periods: Define Variants”: Overview screen, make the following entries:


Variant 0010

Name Variant 0010

3. Save your entry.

3.2.1.3.2.2 Assign Variants to Company Code

UseIn this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.


Transaction code

SPRO

IMG menu Financial Accounting (NEW) ® Financial Accounting Global Settings (New) ® Ledgers ® Fiscal Year and Posting Periods ® Posting Periods ® Assign Variants to Company Code

2. On the Change View ”Assign Com.Code-> Posting Period Variants”: Overview screen, make the following entries:


COCd Company Code 1000

Variant 0010

3. Save your entry.

3.2.1.3.2.3 Open and Close Posting Periods

UseIn this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.

You close a period by selecting the period specifications so that the period to be closed does not fall within them.

Procedure

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IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods


2. On the Change View ”Posting Periods: Specify Time Intervals”: Overview screen, make the following entries:

Var. A To account From per. 1 Year To period Year From per. 2 Year To period Year

0010 + 1 2000 12 2010 13 2000 16 2010

0010 A ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 D ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 K ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 M ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

0010 S ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010

3. Save your entry.

3.2.1.4 Parallel Accounting

3.2.1.4.1 Define Accounting Principles

UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.

For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles


2. On the Change View ”Accounting Principles”: Overview screen, check to see that the following entry exists, otherwise make the following entries:

Accounting Principle Name/description of Accounting Principle

GAAP Generally Accepted Accounting Principle

IAS International Accounting Standard

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3. Save your entry.

3.2.1.4.2 Assign Accounting Principle to Ledger Groups

UseIn this IMG activity, you assign the desired ledger group to your accounting principles.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups


2. On the Change View ”Assignment of Accounting Principle to Target Ledger Group”: Overview screen, make the following entries:


Accounting GAAP

Target Ledger Group 0L

3. Save your entry.

3.2.1.5 Real-Time Integration of Controlling with Financial Accounting

3.2.1.5.1 Assign Variants for Real-Time Integration to Company Codes

UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes


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2. On the Change View ”Assignment of Variants for Real-Time Integration for Comp. Co. screen, make the following entries:

Field name Description User action and values

Note

Company C Company Code

1000

Variant for Real-Time Integration

0001 Standard-Variant

3. Save your entry.

3.2.2 Global Parameters for Company Code

3.2.2.1 Enter Global Parameters (additional details)

UseIn this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters


2. On the Change View ”Company Code Global Data”: Overview screen, select Company Code 1000 and make the following entries:


Chart of Accts Chart of account

0010

Credit Control Area 1000

Fiscal Year Variant K4

Document Entry Screen Variant

2 (for France and countries with Withholding tax)

Field status variant 0010

Pstng period variant 0010

Max. exchange rate deviation

10

Workflow variant 0001

Cost of sales accounting actv.

2 (active)

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sapevent:DOCU_LINK%5CDS:GLOS.fiscal_year_variant

sapevent:DOCU_LINK%5CDS:GLOS.chart_of_accounts



Negative postings permitted

<select>

Cash Management activated

<select>

3. On the Change View ”Company Code Global Data”: Details screen, select Additional Data and make the following entries:


INTRASTAT ID number 10051962


3.2.2.2 Tax Settings

3.2.2.2.1 Assign Company Code to Document Date for Tax Determination

UseIn this activity you specify per company code the following data necessary for processing taxes with jurisdiction codes: whether the baseline date for determining the tax percentages should be the posting date (default date) or the document date.

The system usually takes the posting date for this purpose. However, if you want the system to determine tax percentages on the basis of the document date, you must configure the system accordingly at this point.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Assign Company Code to Document Date for Tax Determination


2. On the Change View ”Allocate Comp. Co -> Document Date for Tax Determination”: Overview screen, make the following entries:


CoCD Company Code 1000

Tax determ. with doc. date <unselected>

© SAP AG of 144



3.2.3 Document

3.2.3.1 Document Number Ranges

3.2.3.1.1 Documents in Entry View

3.2.3.1.1.1 Define Document Number Ranges for Entry View

UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View


2. On the Number Ranges For Accounting Documents screen, make the following entries:


Company Code 1000

1. Choose Change Intervals.

2. On the Maintain Number Range Intervals view screen, choose Insert Interval.

3. In the Insert Interval dialog box, make the following entries. After each entry choose Insert. Then again choose Insert Interval.

No To Fiscal Year From No. To No. External

01 9999 0100000000 0199999999

02 9999 0200000000 0299999999

03 9999 0300000000 0399999999

04 9999 0400000000 0499999999

05 9999 0500000000 0599999999

06 9999 0600000000 0699999999

07 9999 0700000000 0799999999

08 9999 0800000000 0899999999

09 9999 0900000000 0999999999

10 9999 1000000000 1099999999

© SAP AG of 144


No To Fiscal Year From No. To No. External

11 9999 1100000000 1199999999

12 9999 1200000000 1299999999

13 9999 1300000000 1399999999

14 9999 1400000000 1499999999

15 9999 1500000000 1599999999

16 9999 1600000000 1699999999

17 9999 1700000000 1799999999

18 9999 1800000000 1899999999

19 9999 1900000000 1999999999

20 9999 2000000000 2099999999

21 9999 2100000000 2199999999

47 9999 4700000000 4799999999

48 9999 4800000000 4899999999

49 9999 4900000000 4999999999

50 9999 5000000000 5099999999

51 9999 5100000000 5199999999 X

52 9999 5200000000 5299999999

53 9999 5300000000 5399999999

81 9999 8100000000 8199999999

82 9999 8200000000 8299999999

83 9999 8300000000 8399999999

84 9999 8400000000 8499999999

85 9999 8500000000 8599999999

90 9999 9000000000 9099999999

X1 9999 9100000000 9199999999

X2 9999 9299999999 9399999999

Z1 9999 0090000000 0090999999 X

ZZ 9999 0080000000 0080999999

© SAP AG of 144


4. Choose Save.

5. Confirm the dialog box regarding transport of number range intervals.

6. Choose Back.

7. Choose Save.

8. Confirm the dialog box regarding transport of number range intervals.

9. Choose Back twice to leave the IMG activity.

3.2.3.1.2 Documents in General Ledger View

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View

UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View


2. On the Number Ranges For Documents in General Ledger View screen, make the following entries:


Company Code 1000

3. Make the following entries for company code 1000, and refer to the previous chapter for the procedure.

No. To Fiscal Year From No. To No. External

Z1 2099 1000000000 1099999999


3.2.3.2 Document Types

3.2.3.2.1 Define Document Types for Entry View

UseIn this IMG activity, you have to define for your leading ledger, the document types for the documents. You do this in the entry view and assign a number range interval to the document types at the same time.

© SAP AG of 144



IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View


2. Please check, if the following settings are on the system:

Document type

Number range

Reverse Document type

Account types allowed( set the indicator:

A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)

Trading partner

Net document type

Inter Company Posting

AA 01 ADKMS

AB 01 AB ADKMS X

AF 03 AF AS

AN 01 AKMS X

AP 02 KA AKS

CH 01 ADS

DA 16 AB ADKS

DG 16 DA ADKS

DR 18 DA ADKMS

DV 16 KA ADKS

DZ 14 DA DS

EU 02 ADKMS

EX 02 AB DKS

KA 17 KA AKMS

KG 17 KA AKMS

KN 01 KA AKMS X

KP 48 KP AKMS

KR 19 KA AKMS

© SAP AG of 144


Document type

Number range

Reverse Document type

Account types allowed( set the indicator:

A for Assets,D for Customer,K for vendor,M for Material,S for G/L account)

Trading partner

Net document type

Inter Company Posting

KZ 15 KA AKS

ML 47 MS

PR 48 MS

RA 51 RA AKMS

RB RB S

RE 51 RE AKMS

RK 53 RK AKMS

RN 51 RN AKMS X

RV Z1 AB ADKS

SA 01 AB ADKMS

SB 12 AB S

SK 13 AB S

SU 01 SU ADKMS X X

UE 04 ADKMS

WA 49 AMS

WE 50 AMS

WI 49 AMS

WL 49 AMS

WN 50 AMS X

Y1 52 Y1 AKMS

ZP 20 ZP ADKMS

ZR 20 ZR ADKS

ZS 05 ADKS

ZV 20 ZV ADKMS

ZZ ZZ ADS

© SAP AG of 144



3.2.3.3 Define Posting Keys

UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, among other things, you define:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry has to be made (field status)


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys


2. Please check, if the following settings are on the system:

Posting Key Account/Posting Key Field Selection Account/Posting Key Field Selection

01 .................................................. ----.-----.-------------------------------.-------

11 ..---...-------------------..-...---.---..---.---- ----.-----.---------------------------------------

12 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------

13 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------

14 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------

15 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------

16 ..----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------

17 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------

18 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------

19 .................................................. ----.-----.---------------------------------------

21 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------

02 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------

22 ..---...-------------------...-...--.----.-------- ----.-----.---------------------------------------

24 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------------------

25 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------

26 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------..----------

27 ..-------------------------....-.---.----.-------- ----.-----.---------------------------------------

28 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------------------

© SAP AG of 144


29 .................................................. ----.-----.---------------------------------------

31 .................................................. ----..----.-----------------------------...--..---

32 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------

34 .+----..-------------------...--..--.----.-------- ----.-----.---------------------------------------

03 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------

35 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------

36 .+----..-------------------...--.---.----.-------- ----.-----.---------------------------..----------

37 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------

38 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------

39 .................................................. ----.-----.---------------------------------------

40 .................................................. ----.-----.---------------------------------------

50 .................................................. ----.-----.---------------------------------------

70 .................................................. ----.-----.---------------------------------------

75 .................................................. ----.-----.---------------------------------------

80 .................................................. ----.-----.---------------------------------------

04 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------

81 .................................................. ----.-----.---------------------------------------

83 .................................................. ----.-----.---------------------------------------

84 .................................................. ----.-----.---------------------------------------

85 .................................................. ----.-----.---------------------------------------

86 .................................................. ----.-----.---------------------------------------

89 .................................................. ----.-----.---------------------------------------

90 .................................................. ----.-----.---------------------------------------

91 .................................................. ----.-----.---------------------------------------

93 .................................................. ----.-----.---------------------------------------

94 .................................................. ----.-----.---------------------------------------

05 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------

95 .................................................. ----.-----.---------------------------------------

96 .................................................. ----.-----.---------------------------------------

99 .................................................. ----.-----.---------------------------------------

0A ...-....----------------------..--.-..--+--------- -----.--------------------------------.....-.-----

0B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

0C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

0X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

0Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

© SAP AG of 144


0Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

1A ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

06 .+----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------

1B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

1C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

1X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

1Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

1Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----

07 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------

08 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------

09 .................................................. ----.-----.---------------------------------------

Posting Key Account Type Debit/Credit Indicator Posting Key for Reversal/Reverse Entry Indicator: Posting key for special G/L t

01 D S 12

11 D H 02

12 D H 01

13 D H 03

14 D H 04

15 D H 05

16 D H 06

17 D H 07

18 D H 08

19 D H 09 X

21 K S 32

02 D S 11

22 K S 31

24 K S 34

25 K S 35

26 K S 36

27 K S 37

28 K S 38

29 K S 39 X

31 K H 22

32 K H 21

34 K H 24

© SAP AG of 144


03 D S 13

35 K H 25

36 K H 26

37 K H 27

38 K H 28

39 K H 29 X

40 S S 50

50 S H 40

70 A S 75

75 A H 70

80 S S

04 D S 14

81 S S

83 S S

84 S S

85 S S

86 S S

89 M S

90 S H

91 S H

93 S H

94 S H

05 D S 15

95 S H

96 S H

99 M H

0A D S 1A

0B D S 1B

0C D S

0X D S 1X

0Y D S 1Y

0Z D S 1Z

1A D H 0A

06 D S 16

1B D H 0B

© SAP AG of 144


1C D H 0C

1X D H 0X

1Y D H 0Y

1Z D H 0Z

07 D S 17

08 D S 18

09 D S 19 X


3.2.3.4 Rules for Changing Documents

3.2.3.4.1 Document Change Rules, Line Item

UseIn this activity, you determine under which circumstances fields within posted documents can be changed.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item


2. On the Change View ”Rules for Changing Documents”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Account Type

Transact. type

Company Code

Field can be changed

Line item not cleared

BSEG-MWSKZ D X

BSEG-WMWST D X

BSEG-WRBTR D X

BSEG-MWSKZ K X

BSEG-PYAMT K X X

BSEG-PYCUR K X X

BSEG-WMWST K X

© SAP AG of 144


Field name Account Type

Transact. type

Company Code

Field can be changed

Line item not cleared

BSEG-WRBTR K X

BSEG-MWSKZ S X

BSEG-WRBTR S X

COBL-AUFNR S X

COBL-KOSTL S X

COBL-PRCTR S X


3.2.3.5 Tolerance Groups

3.2.3.5.1 Define Tolerance Groups for Employees

UseIn this activity, you predefine various amount limits for your employees with which you determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a customer or vendor account

the maximum cash discount percentage the employee can grant in a line item

the maximum acceptable tolerance for payment differences for the employee.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees


2. On the Change View ”FI Tolerance Groups For Users”: Overview screen, select New Entries.


Company Code

Currency Amount per document

Amount per Open Item Account Item

Cash Discount per Line Item

1000 USD 9,999,999,999.00 9,999,999,999.00 5.000

Permitted Payment Differences:

Amount Percent Cash Discnt Adj. to

© SAP AG of 144


Revenue 5.00 2.0%

Expense 5.00 2.0%


3.2.3.6 Default Values

3.2.3.6.1 Change Message Control for Document Processing

UseIn this activity, you can configure the appearance of system messages according to requirements.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing


2. On the Determine Work Area: Entry screen, enter value F5 in the Determine Work Area Entry dialog box and choose Continue (Enter):


Application Area F5 - Document Editing

3. On the Change View ”Message Control by User”: Overview screen, make the following entries:

Message Number

User Name Online Batchl Standard

671Account & has payment block “&”

W (Warning)

W (Warning) -

4. Select back.

5. On the Determine Work Area: Entry screen, enter F2 and choose Continue (Enter):


Application Area

F2 - Master Data Maintenance: Customer, Vendor


Message Number

Message Text Online Batchl Standard

144Vendors found with same address; check

I (Note in wndw)

I (Note in wndw) -

145Customers found with same address, check

I (Note in wndw)

I (Note in wndw) -

© SAP AG of 144


7. Select back.

8. On the Determine Work Area: Entry screen, enter Kl and choose Continue (Enter):


Application Area KI


Message Number

Message Text Online Batchl Standard

166Enter a true account assignment object with revenues W W E

281Do not assign any objects in cost accounting to a/c & - - W


3.2.4 Withholding Tax

3.2.4.1 Withholding Tax

3.2.4.1.1 Calculation

3.2.4.1.1.1 Maintain Tax Code

UseThe system needs a withholding tax code in order to be able to determine the withholding tax. You specify the following for each code:

The portion subject to tax

Here it is possible to calculate the withholding tax with a calculation base of over 100%. This procedure is sometimes used in Spain.

The withholding tax minimum amount for Japanese withholding tax reporting

The tax rate

Percentage rate which is to be used for withholding tax base amount for calculating the withholding tax amount. You can also enter the reunification tax in percent in this field.

The reduced withholding tax rate in the case of a valid exemption certificate

The withholding tax formula

You only select the Withholding tax formula field if you require a special withholding tax calculation. In the USA, for example, different tax rates are used for 1042 reporting depending on the federal state in which the vendor is situated. Withholding tax codes are dependent on the country.

Procedure 1. To carry out the activity, choose one of the following navigation options:

Transaction Code

OBC7

© SAP AG of 144


IMG Menu Financial Accounting (New) Financial Accounting Global Settings (New) Withholding Tax Withholding Tax Calculation Maintain Tax Codes

2. On the Change View ”Withholding Tax”: Overview screen, make the following entries.

Cty W. Tax Code

Description Off.W.Tax Code

%rate Net Base for tax contributions

US 15 Section 409A Deferrals w/o tax

1099 100.00 Select

US 7B Section 409A Income w/o Tax

1099 100.00 Select

US FD Section 409A Deferrals including tax

1099 100.00 Select

US FE Section 409A Income including tax

1099 100.00 Select

US 02 Royalties 1099 100.00 Select

US 03 Prizes, awards 1099 100.00 Select

US 05 Fishing boat proceeds 1099 100.00 Select

US 06 Medical and health care payments

1099 100.00 Select

US 07 Nonemployée compensation

1099 100.00 Select

US 08 Substitute payments (dividends/interest)

1099 100.00 Select

US 9 Payer made direct sales of $5000 or more

1099 100.00 Select

US 10 Crop insurance proceeds 1099 100.00 Select

US 13 Excess golden parachute payments

1099 100.00 Select

US 14 Gross proceeds paid to an attorney

1099 100.00 Select

US 16 State tax withheld 1099 100.00 Select


3.2.5 Tax on Sales / Purchases

3.2.5.1 Calculation

3.2.5.1.1 Assign Country to Calculation Procedure

Use

© SAP AG of 144


In this activity, you enter the key for the calculation procedure which determines the conditions which are allowed per document and which defines the sequence of the conditions in the document for each country.

Procedure 1. To carry out the activity, do one of the following:

IMG menu Financial Accounting (New) Financial Accounting Basic Settings (New) Tax on Sales / Purchases Basic Settings Assign Country to Calculation Procedure


2. On the Change View ”Assign Country -> Calculation Procedure”: Overview screen, make the following entries, and then choose Save.

Field name User action and values

Cty US

Name USA

Proc TAXUSJ


3.2.5.1.2 Define Tax Keys

UseYou have to define a separate tax on sales/purchases code for each country in which one of your company codes is located.

If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to define a tax rate with the value 0.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases


2. Choose Country US and choose Enter.

3. Maintaining the Tax Codes is explained in the next chapter.

3.2.5.1.3 Define Tax Code Names

UseEach code contains one or more tax rates for the different tax types, following is the list of Tax code we will maintain.

Procedure

© SAP AG of 144

sapevent:DOCU_LINK%5CDS:GLOS.3526B84EAFAB52B9E10000009B38F974

sapevent:DOCU_LINK%5CDS:GLOS.3526B84DAFAB52B9E10000009B38F974





2. Choose Country US.

3. In the next chapter we will maintain the Tax Codes per Jurisdiction code and use the Properties tab to rename the Tax Codes Names.

Tax Code Name Tax Type

I0 A/P Sales Tax, exempt V

I1 A/P Sales Tax, taxable, distributed to line items V

O0 A/R Sales Tax, exempt A

O1 A/R Sales Tax, taxable A

U1 A/P Use Tax, taxable, self assessed V

4 Save your entries.

3.2.5.1.4 Define tax codes for sales and purchases – tax codes to be transported

UseEach Tax Code contains one or more Tax Jurisdiction Keys. We will maintain the following list.




2. Choose Country US.

3. On the Maintain Tax Code: Initial Screen, make the following entries:

Note: Validity date to be entered as desired for all combinations. After Entering Tax Code and Tax Jurisdiction, choose Enter and maintain other values on”Maintain Tax Code: Tax Rates”: screen. To see the condition type, click on the Levels Tab at the top.

Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table

Condition Record Number

I0 AK0000000 JP1I 0.00 053 0000007033

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


I0 AL0000000 JP1I 0.00 053 0000007034

I0 AR0000000 JP1I 0.00 053 0000007035

I0 AZ0000000 JP1I 0.00 053 0000007168

I0 CA0000000 JP1I 0.00 053 0000007032

I0 CO0000000 JP1I 0.00 053 0000007169

I0 CT0000000 JP1I 0.00 053 0000007036

I0 DC0000000 JP1I 0.00 053 0000007037

I0 DE0000000 JP1I 0.00 053 0000007038

I0 FL0000000 JP1I 0.00 053 0000007039

I0 GA0000000 JP1I 0.00 053 0000007040

I0 HI0000000 JP1I 0.00 053 0000007041

I0 IA0000000 JP1I 0.00 053 0000007042

I0 ID0000000 JP1I 0.00 053 0000007043

I0 IL0000000 JP1I 0.00 053 0000007044

I0 IN0000000 JP1I 0.00 053 0000007045

I0 KS0000000 JP1I 0.00 053 0000007046

I0 KY0000000 JP1I 0.00 053 0000007047

I0 LA0000000 JP1I 0.00 053 0000007048

I0 MA0000000 JP1I 0.00 053 0000007049

I0 MD0000000 JP1I 0.00 053 0000007050

I0 ME0000000 JP1I 0.00 053 0000007051

I0 MI0000000 JP1I 0.00 053 0000007052

I0 MN0000000 JP1I 0.00 053 0000007053

I0 MO0000000 JP1I 0.00 053 0000007054

I0 MS0000000 JP1I 0.00 053 0000007055

I0 MT0000000 JP1I 0.00 053 0000007056

I0 NC0000000 JP1I 0.00 053 0000007057

I0 ND0000000 JP1I 0.00 053 0000007058

I0 NE0000000 JP1I 0.00 053 0000007059

I0 NH0000000 JP1I 0.00 053 0000007060

I0 NJ0000000 JP1I 0.00 053 0000007061

I0 NM0000000 JP1I 0.00 053 0000007062

I0 NV0000000 JP1I 0.00 053 0000007063

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


I0 NY0000000 JP1I 0.00 053 0000007064

I0 OH0000000 JP1I 0.00 053 0000007065

I0 OK0000000 JP1I 0.00 053 0000007066

I0 OR0000000 JP1I 0.00 053 0000007067

I0 PA0000000 JP1I 0.00 053 0000007068

I0 RI0000000 JP1I 0.00 053 0000007069

I0 SC0000000 JP1I 0.00 053 0000007070

I0 SD0000000 JP1I 0.00 053 0000007071

I0 TN0000000 JP1I 0.00 053 0000007072

I0 TX0000000 JP1I 0.00 053 0000007073

I0 UT0000000 JP1I 0.00 053 0000007074

I0 VA0000000 JP1I 0.00 053 0000007075

I0 VT0000000 JP1I 0.00 053 0000007076

I0 WA0000000 JP1I 0.00 053 0000007077

I0 WI0000000 JP1I 0.00 053 0000007078

I0 WV0000000 JP1I 0.00 053 0000007079

I0 WY0000000 JP1I 0.00 053 0000007080

I1 AK0000000 JP1I 0.00 053 0000007170

I1 AL0000000 JP1I 40.00 053 0000006849

I1 AR0000000 JP1I 45.00 053 0000006850

I1 AZ0000000 JP1I 50.00 053 0000006851

I1 CA0000000 JP1I 60.00 053 0000006848

I1 CO0000000 JP1I 30.00 053 0000006852

I1 CT0000000 JP1I 60.00 053 0000006853

I1 DC0000000 JP1I 57.50 053 0000006854

I1 DE0000000 JP1I 0.00 053 0000007171

I1 FL0000000 JP1I 60.00 053 0000006855

I1 GA0000000 JP1I 40.00 053 0000006856

I1 HI0000000 JP1I 40.00 053 0000006857

I1 IA0000000 JP1I 50.00 053 0000006858

I1 ID0000000 JP1I 50.00 053 0000006859

I1 IL0000000 JP1I 62.50 053 0000006860

I1 IN0000000 JP1I 50.00 053 0000006861

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


I1 KS0000000 JP1I 49.00 053 0000006862

I1 KY0000000 JP1I 60.00 053 0000006863

I1 LA0000000 JP1I 40.00 053 0000006864

I1 MA0000000 JP1I 50.00 053 0000006865

I1 MD0000000 JP1I 50.00 053 0000006866

I1 ME0000000 JP1I 60.00 053 0000006867

I1 MI0000000 JP1I 60.00 053 0000006868

I1 MN0000000 JP1I 60.00 053 0000006869

I1 MO0000000 JP1I 42.25 053 0000006870

I1 MS0000000 JP1I 70.00 053 0000006871

I1 MT0000000 JP1I 0.00 053 0000007208

I1 NC0000000 JP1I 40.00 053 0000006872

I1 ND0000000 JP1I 50.00 053 0000006873

I1 NE0000000 JP1I 50.00 053 0000006874

I1 NH0000000 JP1I 0.00 053 0000007172

I1 NJ0000000 JP1I 60.00 053 0000006875

I1 NM0000000 JP1I 50.00 053 0000006876

I1 NV0000000 JP1I 65.00 053 0000006877

I1 NY0000000 JP1I 40.00 053 0000006878

I1 OH0000000 JP1I 50.00 053 0000006879

I1 OK0000000 JP1I 45.00 053 0000006880

I1 OR0000000 JP1I 0.00 053 0000007209

I1 PA0000000 JP1I 60.00 053 0000006881

I1 RI0000000 JP1I 70.00 053 0000006882

I1 SC0000000 JP1I 50.00 053 0000006883

I1 SD0000000 JP1I 40.00 053 0000006884

I1 TN0000000 JP1I 60.00 053 0000006885

I1 TX0000000 JP1I 62.50 053 0000006886

I1 UT0000000 JP1I 48.75 053 0000006887

I1 VA0000000 JP1I 35.00 053 0000006888

I1 VT0000000 JP1I 50.00 053 0000006889

I1 WA0000000 JP1I 65.00 053 0000006890

I1 WI0000000 JP1I 50.00 053 0000006891

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


I1 WV0000000 JP1I 60.00 053 0000006892

I1 WY0000000 JP1I 40.00 053 0000006893

O0 AK0000000 JR1 0.00 053 0000007082

O0 AL0000000 JR1 0.00 053 0000007083

O0 AR0000000 JR1 0.00 053 0000007084

O0 AZ0000000 JR1 0.00 053 0000007085

O0 CA0000000 JR1 0.00 053 0000007086

O0 CO0000000 JR1 0.00 053 0000007087

O0 CT0000000 JR1 0.00 053 0000007088

O0 DC0000000 JR1 0.00 053 0000007089

O0 DE0000000 JR1 0.00 053 0000007090

O0 FL0000000 JR1 0.00 053 0000007091

O0 GA0000000 JR1 0.00 053 0000007092

O0 HI0000000 JR1 0.00 053 0000007093

O0 IA0000000 JR1 0.00 053 0000007094

O0 ID0000000 JR1 0.00 053 0000007095

O0 IL0000000 JR1 0.00 053 0000007096

O0 IN0000000 JR1 0.00 053 0000007097

O0 KS0000000 JR1 0.00 053 0000007098

O0 KY0000000 JR1 0.00 053 0000007099

O0 LA0000000 JR1 0.00 053 0000007100

O0 MA0000000 JR1 0.00 053 0000007101

O0 MD0000000 JR1 0.00 053 0000007102

O0 ME0000000 JR1 0.00 053 0000007103

O0 MI0000000 JR1 0.00 053 0000007104

O0 MN0000000 JR1 0.00 053 0000007105

O0 MO0000000 JR1 0.00 053 0000007106

O0 MS0000000 JR1 0.00 053 0000007107

O0 MT0000000 JR1 0.00 053 0000007108

O0 NC0000000 JR1 0.00 053 0000007109

O0 ND0000000 JR1 0.00 053 0000007110

O0 NE0000000 JR1 0.00 053 0000007111

O0 NH0000000 JR1 0.00 053 0000007112

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


O0 NJ0000000 JR1 0.00 053 0000007113

O0 NM0000000 JR1 0.00 053 0000007114

O0 NV0000000 JR1 0.00 053 0000007115

O0 NY0000000 JR1 0.00 053 0000007116

O0 OH0000000 JR1 0.00 053 0000007117

O0 OK0000000 JR1 0.00 053 0000007118

O0 OR0000000 JR1 0.00 053 0000007119

O0 PA0000000 JR1 0.00 053 0000007120

O0 RI0000000 JR1 0.00 053 0000007121

O0 SC0000000 JR1 0.00 053 0000007122

O0 SD0000000 JR1 0.00 053 0000007123

O0 TN0000000 JR1 0.00 053 0000007124

O0 TX0000000 JR1 0.00 053 0000007125

O0 UT0000000 JR1 0.00 053 0000007126

O0 VA0000000 JR1 0.00 053 0000007127

O0 VT0000000 JR1 0.00 053 0000007128

O0 WA0000000 JR1 0.00 053 0000007129

O0 WI0000000 JR1 0.00 053 0000007130

O0 WV0000000 JR1 0.00 053 0000007131

O0 WY0000000 JR1 0.00 053 0000007081

O1 AK0000000 JR1 0.00 053 0000007173

O1 AL0000000 JR1 40.00 053 0000006895

O1 AR0000000 JR1 45.00 053 0000006896

O1 AZ0000000 JR1 50.00 053 0000006897

O1 CA0000000 JR1 60.00 053 0000006898

O1 CO0000000 JR1 30.00 053 0000006899

O1 CT0000000 JR1 60.00 053 0000006900

O1 DC0000000 JR1 57.50 053 0000006901

O1 DE0000000 JR1 0.00 053 0000007210

O1 FL0000000 JR1 60.00 053 0000006902

O1 GA0000000 JR1 40.00 053 0000006903

O1 HI0000000 JR1 40.00 053 0000006904

O1 IA0000000 JR1 50.00 053 0000006905

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


O1 ID0000000 JR1 50.00 053 0000006906

O1 IL0000000 JR1 62.50 053 0000006907

O1 IN0000000 JR1 50.00 053 0000006908

O1 KS0000000 JR1 49.00 053 0000006909

O1 KY0000000 JR1 60.00 053 0000006910

O1 LA0000000 JR1 40.00 053 0000006911

O1 MA0000000 JR1 50.00 053 0000006912

O1 MD0000000 JR1 50.00 053 0000006913

O1 ME0000000 JR1 60.00 053 0000006914

O1 MI0000000 JR1 60.00 053 0000006915

O1 MN0000000 JR1 60.00 053 0000006916

O1 MO0000000 JR1 42.25 053 0000006917

O1 MS0000000 JR1 70.00 053 0000006918

O1 MT0000000 JR1 0.00 053 0000007174

O1 NC0000000 JR1 40.00 053 0000006919

O1 ND0000000 JR1 50.00 053 0000006920

O1 NE0000000 JR1 50.00 053 0000006921

O1 NH0000000 JR1 0.00 053 0000007175

O1 NJ0000000 JR1 60.00 053 0000006922

O1 NM0000000 JR1 50.00 053 0000006923

O1 NV0000000 JR1 65.00 053 0000006924

O1 NY0000000 JR1 40.00 053 0000006925

O1 OH0000000 JR1 50.00 053 0000006926

O1 OK0000000 JR1 45.00 053 0000006927

O1 OR0000000 JR1 0.00 053 0000007176

O1 PA0000000 JR1 60.00 053 0000006928

O1 RI0000000 JR1 70.00 053 0000006929

O1 SC0000000 JR1 50.00 053 0000006930

O1 SD0000000 JR1 40.00 053 0000006931

O1 TN0000000 JR1 60.00 053 0000006932

O1 TX0000000 JR1 62.50 053 0000006933

O1 UT0000000 JR1 48.75 053 0000006934

O1 VA0000000 JR1 35.00 053 0000006935

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Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


O1 VT0000000 JR1 50.00 053 0000006936

O1 WA0000000 JR1 65.00 053 0000006937

O1 WI0000000 JR1 50.00 053 0000006938

O1 WV0000000 JR1 60.00 053 0000006939

O1 WY0000000 JR1 40.00 053 0000006894

U1 AK0000000 JP1I 0.00 053 0000007177

U1 AK0000000 JP1U 0.00 053 0000007178

U1 AL0000000 JP1I 40.00 053 0000006942

U1 AL0000000 JP1U 1,000.00- 053 0000006943

U1 AR0000000 JP1I 45.00 053 0000006944

U1 AR0000000 JP1U 1,000.00- 053 0000006945

U1 AZ0000000 JP1I 50.00 053 0000006946

U1 AZ0000000 JP1U 1,000.00- 053 0000006947

U1 CA0000000 JP1I 60.00 053 0000006940

U1 CA0000000 JP1U 1,000.00- 053 0000006941

U1 CO0000000 JP1I 30.00 053 0000006948

U1 CO0000000 JP1U 1,000.00- 053 0000006949

U1 CT0000000 JP1I 60.00 053 0000006950

U1 CT0000000 JP1U 1,000.00- 053 0000006951

U1 DC0000000 JP1I 57.50 053 0000006952

U1 DC0000000 JP1U 1,000.00- 053 0000006953

U1 DE0000000 JP1I 0.00 053 0000007179

U1 DE0000000 JP1U 0.00 053 0000007180

U1 FL0000000 JP1I 60.00 053 0000006954

U1 FL0000000 JP1U 1,000.00- 053 0000006955

U1 GA0000000 JP1I 40.00 053 0000006956

U1 GA0000000 JP1U 1,000.00- 053 0000006957

U1 HI0000000 JP1I 40.00 053 0000006958

U1 HI0000000 JP1U 1,000.00- 053 0000006959

U1 IA0000000 JP1I 50.00 053 0000006960

U1 IA0000000 JP1U 1,000.00- 053 0000006961

U1 ID0000000 JP1I 50.00 053 0000006962

U1 ID0000000 JP1U 1,000.00- 053 0000006963

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


U1 IL0000000 JP1I 62.50 053 0000006964

U1 IL0000000 JP1U 1,000.00- 053 0000006965

U1 IN0000000 JP1I 50.00 053 0000006966

U1 IN0000000 JP1U 1,000.00- 053 0000006967

U1 KS0000000 JP1I 49.00 053 0000006968

U1 KS0000000 JP1U 1,000.00- 053 0000006969

U1 KY0000000 JP1I 60.00 053 0000006970

U1 KY0000000 JP1U 1,000.00- 053 0000006971

U1 LA0000000 JP1I 40.00 053 0000006972

U1 LA0000000 JP1U 1,000.00- 053 0000006973

U1 MA0000000 JP1I 50.00 053 0000006974

U1 MA0000000 JP1U 1,000.00- 053 0000006975

U1 MD0000000 JP1I 50.00 053 0000006976

U1 MD0000000 JP1U 1,000.00- 053 0000006977

U1 ME0000000 JP1I 60.00 053 0000006978

U1 ME0000000 JP1U 1,000.00- 053 0000006979

U1 MI0000000 JP1I 60.00 053 0000006980

U1 MI0000000 JP1U 1,000.00- 053 0000006981

U1 MN0000000 JP1I 60.00 053 0000006982

U1 MN0000000 JP1U 1,000.00- 053 0000006983

U1 MO0000000 JP1I 42.25 053 0000006984

U1 MO0000000 JP1U 1,000.00- 053 0000006985

U1 MS0000000 JP1I 70.00 053 0000006986

U1 MS0000000 JP1U 1,000.00- 053 0000006987

U1 MT0000000 JP1I 0.00 053 0000007181

U1 MT0000000 JP1U 0.00 053 0000007182

U1 NC0000000 JP1I 40.00 053 0000006988

U1 NC0000000 JP1U 1,000.00- 053 0000006989

U1 ND0000000 JP1I 50.00 053 0000006990

U1 ND0000000 JP1U 1,000.00- 053 0000006991

U1 NE0000000 JP1I 50.00 053 0000006992

U1 NE0000000 JP1U 1,000.00- 053 0000006993

U1 NH0000000 JP1I 0.00 053 0000007183

© SAP AG of 144


Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


U1 NH0000000 JP1U 0.00 053 0000007184

U1 NJ0000000 JP1I 60.00 053 0000006994

U1 NJ0000000 JP1U 1,000.00- 053 0000006995

U1 NM0000000 JP1I 50.00 053 0000006996

U1 NM0000000 JP1U 1,000.00- 053 0000006997

U1 NV0000000 JP1I 65.00 053 0000006998

U1 NV0000000 JP1U 1,000.00- 053 0000006999

U1 NY0000000 JP1I 40.00 053 0000007000

U1 NY0000000 JP1U 1,000.00- 053 0000007001

U1 OH0000000 JP1I 50.00 053 0000007002

U1 OH0000000 JP1U 1,000.00- 053 0000007003

U1 OK0000000 JP1I 45.00 053 0000007004

U1 OK0000000 JP1U 1,000.00- 053 0000007005

U1 OR0000000 JP1I 0.00 053 0000007211

U1 OR0000000 JP1U 0.00 053 0000007212

U1 PA0000000 JP1I 60.00 053 0000007006

U1 PA0000000 JP1U 1,000.00- 053 0000007007

U1 RI0000000 JP1I 70.00 053 0000007008

U1 RI0000000 JP1U 1,000.00- 053 0000007009

U1 SC0000000 JP1I 50.00 053 0000007010

U1 SC0000000 JP1U 1,000.00- 053 0000007011

U1 SD0000000 JP1I 40.00 053 0000007012

U1 SD0000000 JP1U 1,000.00- 053 0000007013

U1 TN0000000 JP1I 60.00 053 0000007014

U1 TN0000000 JP1U 1,000.00- 053 0000007015

U1 TX0000000 JP1I 62.50 053 0000007016

U1 TX0000000 JP1U 1,000.00- 053 0000007017

U1 UT0000000 JP1I 48.75 053 0000007018

U1 UT0000000 JP1U 1,000.00- 053 0000007019

U1 VA0000000 JP1I 35.00 053 0000007020

U1 VA0000000 JP1U 1,000.00- 053 0000007021

U1 VT0000000 JP1I 50.00 053 0000007022

U1 VT0000000 JP1U 1,000.00- 053 0000007023

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Tax Code

Tax Jurisdiction

Condition Type

Tax Percentage Rate

Condition Table


U1 WA0000000 JP1I 65.00 053 0000007024

U1 WA0000000 JP1U 1,000.00- 053 0000007025

U1 WI0000000 JP1I 50.00 053 0000007026

U1 WI0000000 JP1U 1,000.00- 053 0000007027

U1 WV0000000 JP1I 60.00 053 0000007028

U1 WV0000000 JP1U 1,000.00- 053 0000007029

U1 WY0000000 JP1I 40.00 053 0000007030

U1 WY0000000 JP1U 1,000.00- 053 0000007031

4. Use the Request/Task as /SMBUSE/TAXUSJ and save your entries.

3.2.5.1.5 Import/Create Tax Codes

Use

PrerequisitesThe activity ”Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure You have to correct the percentage rate.

1. Access the activity as follows:

Sap system menu System Services Reporting

Transaction code SA38

1. On the ABAP: Program Execution screen, in the Program field, enter RFTAXIMP.

2. Choose Execute.

3. On the Import Tax Codes After Transport screen, make the following entries:


Transport number

No. of transport request that you created in the previous activity

Enter the transport request no. that contains the required tax codes and tax rates. That is, /SMBUSE/TAXUSJ

Country country key US

3. Choose Execute.

© SAP AG of 144


4. On the next screen, the session ID and a log are displayed. Make sure the log says ”1 Session(s) successfully processed”.

ResultThe system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors.

3.2.5.1.6 Delete Tax Categories for Country (US)

UseThis activity deletes tax categories UTX2 and UTX3.

Procedure1. Access the activity using the transaction code OVK1.

2. In the Change View Taxes: Tax Categories by Country: Overview screen, select the rows for tax country US, and tax categories UTX2 and UTX3, then choose the Delete button.


3.2.5.2 Posting

3.2.5.2.1 Assign Tax Codes for Non-Taxable Transactions

UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.


IMG menu Financial Accounting (NEW) Asset Accounting Asset Accounting (Lean Implementation) Organizational Structures Assign Input Tax Indicator for Non-Taxable Acquisitions


2. On the Change View ”Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen, make the following entry:

Field name Description User action and values Jurisdiction Key

CoCd Company Code 1000

Input tax I0 CA0000000

Output tax O0 CA0000000

© SAP AG of 144



3.2.6 Correspondence

3.2.6.1 Assign Programs for Correspondence Types

UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Assign Programs for Correspondence Types


2. On the Change View ”Allocate Program for Automatic Correspondence”: Overview screen, select New Entries

3. On the New Entries: Details of Added Entries screen, make the following entry:

Company code

Correspondence Name of the Print Program

Name of Variant

Text Proposal

1000 Y0006 RFKORD10 Y0006

1000 Y0008 RFKORD10 Y0008

1000 Y0013 RFKORD11 Y0013

1000 Y0014 RFKORD11 Y0014


3.2.6.2 Define Sender Details for Correspondence Form

UseIn this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:

letter header

letter footer

sender address


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form


© SAP AG of 144


2. On the Change View ”Allocate Program for Automatic Correspondence”: Overview screen, select New Entries.


Company code

Name of the Print Program

Text ID

Header Text Footer Text Signature Text Sender Text

1000 RFKORD00 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER




1000 SAPF130D ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 SAPF130K ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER


3.3General Ledger Accounting (New) (from 'Financial Accounting (New)')

3.3.1 Master Data

3.3.1.1 G/L Accounts

3.3.1.1.1 Preparations

3.3.1.1.1.1 Edit Chart of Accounts List

UseIn the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

For Baseline US the chart of accounts 0010 is used.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List


© SAP AG of 144

sapevent:DOCU_LINK%5CDS:GLOS.3526B884AFAB52B9E10000009B38F974

sapevent:DOCU_LINK%5CDS:GLOS.35280744EC0521BAE10000009B38F984


2. On the Change View ”List of All Charts of Accounts: Overview screen, select New Entries.



Chart of Accts 0010

Description Chart of Accounts – Industry ( or any other appropriate description)

Maint. Language English

Length of G/L account number

6

Controlling Integration Manual creation of cost elements


3.3.1.1.2 Transport Chart of Accounts

UseIn the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1 Define Account Group

UseThe procedure for copying G/L account groups is described in this chapter.

For Baseline US the chart of accounts 0010 is used with the listed standard G/L account groups.

Chrt/Accts Acct Group

Name From acct

To account

Field Status

0010 BS Balance Sheet 100000 399999 ..-....-+.-....-.....--.---.............

0010 PL Profit and loss 400000 999999 ..--...-+.-..---..-----.---.............


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group


© SAP AG of 144


2. Select the account group from the chart of accounts you want to copy.

3. Choose Copy.

4. On the next screen, overwrite the chart of accounts and or the account group name and description.

5. Choose Enter.To adapt the field status double-click the line with the newly created entry. On the next screen make your settings for the field status and save your entries. Copy the next account group and repeat the above mentioned steps as required.


3.3.1.1.2.2 Create AccountsIf the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all accounts <ChartOfAccount_0010_2008.xls> that are used in Baseline US. Refer to this file for the data to maintain each account. If you use chart of accounts 0010, some of the listed accounts may exist already in the chart of accounts. In this case, only maintain company code data for the respective accounts.


SAP system Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

Transaction Code FS00

2. Do the following to maintain data for an account:

On the Edit G/L Account Centrally view / enter the account number and the company code 1000.

Choose Create (the icon right to the company code field).

Maintain the data as stated in the file.

Save your entries.

3.3.1.1.2.3 Define Account Determination for Real-Time Integration


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration

Transaction code OK17

© SAP AG of 144


2. Enter the controlling area 1000 and choose Continue.

3. Choose Change Account Determin. Confirm the warning message by choosing Enter.

4. Enter account 690000.


3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting (Optional)


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting

Transaction code OBYY

2. Enter the chart of accounts 0010. Choose Continue.

3. No accounts are maintained for this step in Baseline US, If there is a need then you can create the accounts and make the entries in the following manner for the assignment:

Field Name Value

Debit GL account

Credit GL account


3.3.1.1.2.5 Create Accounts for Clearing Differences1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Open Item Clearing → Clearing Differences → Define Accounts for Clearing Differences

Transaction code OBXL




3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting (Optional)


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns → Define Accounts for Automatic Tax Payable Transfer Posting

Transaction code OB89

© SAP AG of 144



3. Enter account <GL account>.


3.3.1.1.2.7 Define Retained Earnings Account1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account



3. Make the following entry:

Field Name Value

P&L statmt acct type X

Account 330000

3.3.1.1.2.8 Define Accounts for Materials Management1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management

Transaction code OBYC

2. Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet or use the following details. To maintain the rules for automatic postings, choose the Rules button and set the indicators according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation.

3. Double-click given the transaction keys one after another. If asked, enter the chart of accounts 0010 and choose Continue.

4. Change the transaction keys according to the following entries.

Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

AKO 0001 3000 0000530000 0000530000

AKO 0001 3001 0000530000 0000530000

AKO 0001 3030 0000530000 0000530000

AKO 0001 3031 0000530000 0000530000

AKO 0001 3040 0000530000 0000530000

AKO 0001 3050 0000530000 0000530000

AKO 0001 3100 0000530000 0000530000

© SAP AG of 144


Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

AKO 0001 7900 0000530000 0000530000

AKO 0001 7920 0000530000 0000530000

AUM 0001 3000 0000520020 0000520020

AUM 0001 3001 0000520020 0000520020

AUM 0001 3030 0000520020 0000520020

AUM 0001 3031 0000520020 0000520020

AUM 0001 3040 0000520020 0000520020

AUM 0001 3050 0000520020 0000520020

AUM 0001 3100 0000520020 0000520020

AUM 0001 7900 0000520020 0000520020

AUM 0001 7920 0000520020 0000520020

BO1 0000217700 0000217700

BO2 0000700050 0000700050

BO3 0000530000 0000530000

BSV 0001 3000 0000520085 0000520085

BSV 0001 3001 0000520085 0000520085

BSV 0001 3030 0000520085 0000520085

BSV 0001 3031 0000520085 0000520085

BSV 0001 3040 0000520085 0000520085

BSV 0001 3050 0000520085 0000520085

BSV 0001 3100 0000520085 0000520085

BSV 0001 7900 0000520085 0000520085

BSV 0001 7920 0000520085 0000520085

BSX 0001 3000 0000131000 0000131000

BSX 0001 3001 0000131000 0000131000

BSX 0001 3030 0000131000 0000131000

BSX 0001 3031 0000131000 0000131000

BSX 0001 3040 0000131000 0000131000

BSX 0001 3050 0000135030 0000135030

BSX 0001 3100 0000135075 0000135075

BSX 0001 7900 0000133000 0000133000

BSX 0001 7920 0000134000 0000134000

DIF 0000530030 0000530030

© SAP AG of 144


Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

EIN 0001 3000

EIN 0001 3001

EIN 0001 3030

EIN 0001 3031

EIN 0001 3040

EIN 0001 3050

EIN 0001 3100

EKG 0001 3000

EKG 0001 3001

EKG 0001 3030

EKG 0001 3031

EKG 0001 3040

EKG 0001 3050

EKG 0001 3100

FR1 0000217300 0000217300

FR2 0000217300 0000217300

FR3 0000217400 0000217400

FR4 0000217400 0000217400

FRE

FRL 0001 0000650085 0000650085

FRN 0001 0000650085 0000650085

GBB 0001 7900 AUA 0000520110 0000520110

GBB 0001 7920 AUA 0000520110 0000520110

GBB 0001 7900 AUF 0000520100 0000520100

GBB 0001 7920 AUF 0000520100 0000520100

GBB 0001 3000 AUF 0000510000 0000510000

GBB 0001 3040 AUF 0000510006 0000510006

GBB 0001 3000 BSA 0000399110 0000399110

GBB 0001 3001 BSA 0000399110 0000399110

GBB 0001 3030 BSA 0000399110 0000399110

GBB 0001 3031 BSA 0000399110 0000399110

GBB 0001 3040 BSA 0000399110 0000399110

GBB 0001 3050 BSA 0000399110 0000399110

© SAP AG of 144


Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

GBB 0001 3100 BSA 0000399175 0000399175

GBB 0001 7900 BSA 0000399130 0000399130

GBB 0001 7920 BSA 0000399140 0000399140

GBB 0001 3000 INV 0000520010 0000520010

GBB 0001 3001 INV 0000520010 0000520010

GBB 0001 3030 INV 0000520010 0000520010

GBB 0001 3031 INV 0000520010 0000520010

GBB 0001 3040 INV 0000520010 0000520010

GBB 0001 3050 INV 0000520010 0000520010

GBB 0001 3100 INV 0000520010 0000520010

GBB 0001 7900 INV 0000520010 0000520010

GBB 0001 7920 INV 0000520010 0000520010

GBB 0001 3000 VAX 0000500000 0000500000

GBB 0001 3001 VAX 0000500000 0000500000

GBB 0001 3030 VAX 0000500000 0000500000

GBB 0001 3031 VAX 0000500000 0000500000

GBB 0001 3040 VAX 0000500000 0000500000

GBB 0001 3050 VAX 0000500000 0000500000

GBB 0001 3100 VAX 0000500000 0000500000

GBB 0001 7900 VAX 0000500000 0000500000

GBB 0001 7920 VAX 0000500000 0000500000

GBB 0001 3000 VAY 0000510000 0000510000

GBB 0001 3001 VAY 0000510000 0000510000

GBB 0001 3030 VAY 0000510000 0000510000

GBB 0001 3031 VAY 0000510000 0000510000

GBB 0001 3040 VAY 0000510000 0000510000

GBB 0001 3050 VAY 0000510005 0000510005

GBB 0001 3100 VAY 0000510080 0000510080

GBB 0001 3200 VAY 0000610010 0000610010

GBB 0001 7900 VAY 0000510010 0000510010

GBB 0001 7920 VAY 0000510020 0000510020

GBB 0001 3000 VBO 0000510085 0000510085

GBB 0001 3001 VBO 0000510085 0000510085

© SAP AG of 144


Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

GBB 0001 3030 VBO 0000510085 0000510085

GBB 0001 3031 VBO 0000510085 0000510085

GBB 0001 3040 VBO 0000510085 0000510085

GBB 0001 3050 VBO 0000510085 0000510085

GBB 0001 3100 VBO 0000510085 0000510085

GBB 0001 7900 VBO 0000510085 0000510085

GBB 0001 7920 VBO 0000510085 0000510085

GBB 0001 VBR 0000510000 0000510000

GBB 0001 3000 VBR 0000510000 0000510000

GBB 0001 3001 VBR 0000510000 0000510000

GBB 0001 3030 VBR 0000510000 0000510000

GBB 0001 3031 VBR 0000510000 0000510000

GBB 0001 3040 VBR 0000510006 0000510006

GBB 0001 3050 VBR 0000510005 0000510005

GBB 0001 3100 VBR 0000510080 0000510080

GBB 0001 3200 VBR 0000610010 0000610010

GBB 0001 7900 VBR 0000510010 0000510010

GBB 0001 7920 VBR 0000510020 0000510020

GBB 0001 3000 VKA 0000510000 0000510000

GBB 0001 3001 VKA 0000510000 0000510000

GBB 0001 3030 VKA 0000510000 0000510000

GBB 0001 3031 VKA 0000510000 0000510000

GBB 0001 3040 VKA 0000510006 0000510006

GBB 0001 3050 VKA 0000510005 0000510005

GBB 0001 3100 VKA 0000510080 0000510080

GBB 0001 7900 VKA 0000510010 0000510010

GBB 0001 7920 VKA 0000510020 0000510020

GBB 0001 3000 VNG 0000520060 0000520060

GBB 0001 3001 VNG 0000520060 0000520060

GBB 0001 3030 VNG 0000520060 0000520060

GBB 0001 3031 VNG 0000520060 0000520060

GBB 0001 3040 VNG 0000520060 0000520060

GBB 0001 3050 VNG 0000520060 0000520060

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Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

GBB 0001 3100 VNG 0000520060 0000520060

GBB 0001 7900 VNG 0000520060 0000520060

GBB 0001 7920 VNG 0000520060 0000520060

GBB 0001 3000 VQP 0000520040 0000520040

GBB 0001 3001 VQP 0000520040 0000520040

GBB 0001 3030 VQP 0000520040 0000520040

GBB 0001 3031 VQP 0000520040 0000520040

GBB 0001 3040 VQP 0000520040 0000520040

GBB 0001 3050 VQP 0000520040 0000520040

GBB 0001 3100 VQP 0000520040 0000520040

GBB 0001 7900 VQP 0000520040 0000520040

GBB 0001 7920 VQP 0000520040 0000520040

GBB 0001 3000 VQY 0000520040 0000520040

GBB 0001 3001 VQY 0000520040 0000520040

GBB 0001 3030 VQY 0000520040 0000520040

GBB 0001 3031 VQY 0000520040 0000520040

GBB 0001 3040 VQY 0000520040 0000520040

GBB 0001 3050 VQY 0000520040 0000520040

GBB 0001 3100 VQY 0000520040 0000520040

GBB 0001 7900 VQY 0000520040 0000520040

GBB 0001 7920 VQY 0000520040 0000520040

GBB 0001 3000 ZBR 0000650005 0000650005

GBB 0001 3001 ZBR 0000650005 0000650005

GBB 0001 3030 ZBR 0000650005 0000650005

GBB 0001 3031 ZBR 0000650005 0000650005

GBB 0001 3040 ZBR 0000650005 0000650005

GBB 0001 3050 ZBR 0000650005 0000650005

GBB 0001 3100 ZBR 0000650005 0000650005

GBB 0001 7900 ZBR 0000650005 0000650005

GBB 0001 7920 ZBR 0000650005 0000650005

GBB 0001 3000 ZNG 0000510090 0000510090

GBB 0001 3001 ZNG 0000510090 0000510090

GBB 0001 3030 ZNG 0000510090 0000510090

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Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

GBB 0001 3031 ZNG 0000510090 0000510090

GBB 0001 3040 ZNG 0000510090 0000510090

GBB 0001 3050 ZNG 0000510090 0000510090

GBB 0001 3100 ZNG 0000510090 0000510090

GBB 0001 7900 ZNG 0000510090 0000510090

GBB 0001 7920 ZNG 0000510090 0000510090

GBB 0001 3000 ZOB 0000520075 0000520075

GBB 0001 3001 ZOB 0000520075 0000520075

GBB 0001 3030 ZOB 0000520075 0000520075

GBB 0001 3031 ZOB 0000520075 0000520075

GBB 0001 3040 ZOB 0000520075 0000520075

GBB 0001 3050 ZOB 0000520075 0000520075

GBB 0001 3100 ZOB 0000520075 0000520075

GBB 0001 7900 ZOB 0000520075 0000520075

GBB 0001 7920 ZOB 0000520075 0000520075

GBB 0001 3050 ZOF 0000520076 0000520076

GBB 0001 7900 ZOF 0000520076 0000520076

GBB 0001 7920 ZOF 0000520076 0000520076

HRP 1RR *KP *KP

HRT 110 0000610030 0000610030

HRT 120 0000610040 0000610040

HRT 130 0000610070 0000610070

HRT 140 0000610080 0000610080

HRT 150 0000610060 0000610060

HRT 160 0000214500 0000214500

HRT 0000610060 0000610060

HRT 0000469990 0000469990

KDM 0000700400 0000700400

KDR 0000700400 0000700400

KON 0000211100 0000211100

PRD PRA 0000530000 0000530000

PRD PRF 0000530050 0000530050

PRD 0000530000 0000530000

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Transaction Key

Valuation Modif.

Valuation Class

General Modif.

GL Account (Debit)

GL Account (Debit)

PRG 0000520020 0000520020

PRP 0000530050 0000530050

PRY 0001 3000 0000530000 0000530000

PRY 0001 3001 0000530000 0000530000

PRY 0001 3030 0000530000 0000530000

PRY 0001 3031 0000530000 0000530000

PRY 0001 3040 0000530000 0000530000

PRY 0001 3050 0000530000 0000530000

PRY 0001 3100 0000530000 0000530000

PRY 0001 7900 0000530000 0000530000

PRY 0001 7920 0000530000 0000530000

QST 0000216030 0000216030

RAP 0001 0000530000 0000530000

RKA 0000213500 0000213500

RUE 0000217300 0000217300

SKE 0000700210 0000700210

SKT 0000700800 0000700800

UMB 0001 3000 0000520000 0000520000

UMB 0001 3001 0000520000 0000520000

UMB 0001 3030 0000520000 0000520000

UMB 0001 3031 0000520000 0000520000

UMB 0001 3040 0000520000 0000520000

UMB 0001 3050 0000520000 0000520000

UMB 0001 3100 0000520000 0000520000

UMB 0001 7900 0000520000 0000520000

UMB 0001 7920 0000520000 0000520000

VSK 0000700210 0000700210

WRX 0000211200 0000211200

3.3.1.1.2.9 Define Income Statement Accounts1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Income Statement Accounts

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Transaction code OBYE

2. Choose Automatic Postings - Account Determination.



Symbolic Account Account Employee Group

1100 611030 1

1100 611000 2

1190 611030 1

1190 611000 2

1210 611030 2

1230 610510 1

1230 610510 2

1240 610100

1250 610100

1260 610100

1270 610100

1271 610100

1310 612000 1

1310 612000 2

1311 610100

1320 610100

1390 610100

1400 610600

1500 610600

3.3.1.1.2.10 Define Balance Sheet Accounts1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account

Transaction code OBYG



Symbolic Account Account

2110 215010

2120 215050

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Symbolic Account Account

2190 215160

2210 215030

2212 215030

2213 217200

2220 215020

2240 215080

2250 217200

2260 217200

2290 217200

3100 125100

3200 141070

3300 215080

9100 215170


3.3.1.1.2.11 Define Accounts for Net Procedure1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → Define Account for Net Procedure

Transaction code OBXA




3.3.1.1.2.12 Define Accounts for Cash Discount Taken1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken

Transaction code OBXU



4. Save your entry.

© SAP AG of 144


3.3.1.1.2.13 Define Accounts for Lost Cash Discount1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount

Transaction code OBXV



4. Save your entry.

3.3.1.1.2.14 Define Accounts for Overpayments / Underpayments


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments

Transaction code OBXL


3. Enter account 440000

4. Save your entry.

3.3.1.1.2.15 Define Account for Rounding Differences (Optional)


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences




Field Name Value

Debit GL Account

Credit GL Account

© SAP AG of 144


3.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency (Optional)


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency

Transaction code OBXO



Field Name Value

Debit GL Account

Credit GL Account


3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)

Transaction code OBXK

2. Double-click transaction BSP (Bank Charges).




3.3.1.1.2.18 Define Accounts for Cash Discount Granted1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted

Transaction code OBXI




3.3.1.1.2.19 Define Accounts for Tax Clearing (Optional)1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and

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Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing

Transaction code OBXB

2. Double-click Input tax clearing on down payments (transaction VVA).



Input tax clearing Account

GL account


6. Choose Back.

7. Double-click Output tax clearing on down payments (transaction MVA).

Output tax clearing Account

GL account


3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry (Optional)


IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry

Transaction code OBXS



Acct type/sp. G/L ind Account

GL Account


3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions (Optional)


IMG menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions

Transaction code OBYH

2. Double-click the transaction from the table below.


4. Enter the relevant account as stated in the table below.

© SAP AG of 144


Description Transaction Account

Bank discount charges BDS GL account

Bank collection charges BIK GL Account

Revenue from discount charges DSK GL Account

Revenue from collection charges INK GL Account


3.3.1.1.2.22 Define Tax Accounts 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts


2. Enter the accounts for the specified transaction keys according to the Excel sheet or use the following details. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose the Rules button and set the indicator according to the data in the Excel sheet. For detailed information please refer to the IMG-Documentation.

3. Enter the chart of accounts 0010 for the following transaction keys and Choose Continue.

4. Enter the relevant details as stated in the table below.

Transaction Key Tax Code Account

MW1 O0 0000216100

MW1 O1 0000216100

MW1 U1 0000216200

MW2 O0 0000216110

MW2 O1 0000216110

MW2 U1 0000216210

MW3 O0 0000216120

MW3 O1 0000216120

MW3 U1 0000216220

MW4 O0 0000216130

MW4 O1 0000216130

MW4 U1 0000216230

MWS 0000216200

NAV 0000216200

VS1 O0 0000216100

VS1 O1 0000216100

VS1 U1 0000216200

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Transaction Key Tax Code Account

VS2 O0 0000216110

VS2 O1 0000216110

VS2 U1 0000216210

VS3 O0 0000216120

VS3 O1 0000216120

VS3 U1 0000216220

VS4 O0 0000216130

VS4 O1 0000216130

VS4 U1 0000216230


3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation

Transaction code OBA1

2. Double-click the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).


4. Enter the relevant accounts as stated in the table below.

Exchange rate difference key Expense account E/R Gains acct

700400 700400

EUR 700400 700400

5. Choose Back (F3).

6. Double-click transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).

G/L Account Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1

121000 700400 700400 700400 700400 121020

121200 700400 700400 700420 700420 121020

211000 700400 700400 700400 700400 211020

212000 700400 700400 700420 700420 211020

7. Choose Save (Ctr+S) to save your entries.

© SAP AG of 144


3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing (Optional)


IMG menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing

Transaction code OBYP

2. Double-click the transaction BNG (Invoiced but not yet delivered).



Reconciliation account Adjustment Account Targ. Acct.

GL account GL account GL account


6. Double-click transaction GNB (Delivered but not yet invoiced).


GL account GL account GL account


3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity (Optional)


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity

Transaction code OBBV

2. Double-click the transaction V00 (Receivables <= 1 year).




GL A/C GL A/C GL A/C



7. Double-click transaction V01 (Receivables > 1 year).




9. Double-click transaction V02 (Liabilities <= 1 year).

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11. Double-click transaction V03 (Liabilities > 1 and <= 5 years).




13. Double-click transaction V04 (Liabilities > 5).




3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts

Transaction code OBBW


Reconciliation account Adjustment Account

121000 121020

121200 121020

211000 211020

212000 211020


3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers

Transaction code OBXY

2. Double-click Doubtful Receivables.



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Recon. acct Special G/L account

121000 124000

121200 124000


3.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors (Optional)


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors

Transaction code OBXT

2. Double-click any Options.


4. Make the following entries if necessary:

Recon. acct Special G/L account

GL Account GL account


3.3.1.1.2.29 Specify Accounts for Subsequent Adjustment 1. Access the activity using one of the following navigation options:

IMG menu Enterprise Controlling → Consolidation> Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment

Transaction code OBXM

2. Double-click Clearing account (transaction GA0).




3.3.2 Business Transactions

3.3.2.1 Open Item Clearing

3.3.2.1.1 Prepare Automatic Clearing

Use

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In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

You can also enter five additional criteria.

Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)


IMG menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing


2. On the Change View ”Additional Rules For Automatic Clearing”: Overview screen, select New Entries.

ChtAcct Acct Ty From acct To account Criterion1 Criterion2

`0010 D 1 9999999999 ZUONR VBUND

0010 D A Z ZUONR VBUND

0010 K 0 9999999999 ZUONR VBUND

0010 K A Z ZUONR VBUND

0010 S 0 9999999999 ZUONR VBUND


3.3.2.1.2 Define Tolerance Groups for G/L Accounts

UseWhen G/L accounts are cleared, tolerance groups are used to define limits in which differences are accepted and posted automatically to predefined accounts. The groups defined here are assigned in the G/L account master record.


IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Open Item Clearing

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Clearing Differences Define Tolerance Groups for G/L Accounting


2. On the Change View ”Tolerances for Groups of G/L Accounts in Local Currency”: screen, select New Entries.

3. On the Change View ”Tolerances for Groups of G/L Accounts in Local Currency”: screen, make the following entries:

Company Code

Tol. Group

Name Debit Posting

Credit Posting

Percentage (Deb.)

Percentage(Cre.)

1000 Tolerance Group for BP

1.00 1.00 1.0 1.0


3.3.2.2 Adjustment Posting/Reversal

3.3.2.2.1 Permit Negative Posting

UseIn this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code 1000.


IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Permit Negative Posting


2. On the Change View ”Maintain Negative Postings in Company Code”: Overview screen, make the following entry:

Company Code Negative Postings Allowed

1000 Set the indicator


3.3.2.2.2 Define Reasons for Reversal

UseReverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a

© SAP AG of 144


negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.


IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal


2. On the Change View ”Reasons for Reverse Posting”: Overview screen, select New Entries:

3. On the New Entries: Overview of Added Entries screen, make the following entry


Reason 05

Text Accrual/Deferral posting

Neg. postng Negative posting <deselect>

Alt.pos.dt Alternative posting date allowed <select>


3.4 Accounts Receivable and Accounts Payable

3.4.1 Customer Accounts

3.4.1.1 Master Data

3.4.1.1.1 Preparations for Creating Customer Master Data

3.4.1.1.1.1 Create Number Ranges for Customer Accounts

UseIn this activity you create the number ranges for the customer accounts.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts


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2. On the Customer Number Ranges, view select Change Intervals.

3. On the Maintain Number Range Intervals, view select Insert Interval.

4. On the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view screen, choose Insert Interval to maintain the next number range interval.

Maintain the following number range intervals

No From number To number Extl

01 0000100000 0000199999 X

02 0000200000 0000299999 X

05 0005000000 0005999999 X

06 0006000000 0006999999 X

MM 3100000000 3199999999

VD 0000900000 0000999999

XX A ZZZZZZZZZZ X

Y1 0001000000 0001999999

Y2 0002000000 0002999999

Y3 0003000000 0003999999

Y4 0000400000 0000499999 X

6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.

3.4.1.1.1.2 Define Account Groups with Screen Layout (Customers)

UseIn this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is a one-time account

which fields are ready for input or must be filled when creating and changing master records (field status)


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)

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2. The following account groups are provided:

Account Group Name

YB01 Sold-to party

YB02 Customer (ext.number assignment)

YB03 Sold-to party Demo (int.Numb.)

YBAC Affiliated Companies - BP

YBEC Export Customers - BP

YBOC One-time cust.(ext.no.assgnmt)

YBPC Dummy customer

YBVC Vendor_AT


3.4.1.1.1.3 Assign Number Ranges to Customer Account Groups

UseIn this activity you assign the number ranges to the customer account groups.


IMG menu Financial Accounting (NEW) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups


2. On the Change View ”Assign Customer Acct Groups -> Number Range”: Overview screen, make the following entries

Group Number range

YB01 01

YB02 XX

YB03 Y3

YBAC Y4

YBEC 01

YBOC XX

YBPC XX

YBVC 02

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3.4.1.2 Line Items

3.4.1.2.1 Display Line Items

3.4.1.2.1.1 Define Line Layout

UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Define Line Items without ALV Define Line Layout


5. On the Maintain Line Layout Configuration: List screen, choose Create….


Line Layout Text Fields with this specific series

Z02 Reference document number Document Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Z03 Affiliated Company Assignment

Document Number

Document Date

Trading Partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

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3.4.1.2.1.2 Choose Additional Fields

UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Additional Fields


2. Enter Account type K (Vendors).

3. Choose Enter.

4. Select the fourth line. Choose Insert after….

5. In the dialog box, choose Line Item.

6. Search for the field name VBUND and double-click the line to select the field

7. Choose Save.

8. Choose Back.

9. Enter Account type D (Customers).

10. Choose Enter.

11. Select the tenth line. Choose Insert after….

12. In the dialog-box, in the Field Name field, enter VBUND.

13. Choose Save.

14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.

15. Access the activity as follows:

IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields

16. Enter Account type K (Vendors).

17. Choose Enter.

18. Select the third line. Choose Insert after….


20. Choose Save.

21. Choose Back.

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22. Enter Account type D (Customers).

23. Choose Enter.

24. Select the third line. Choose Insert after….



3.4.2 Vendor Accounts

3.4.2.1 Master Data

3.4.2.1.1 Preparations for Creating Vendor Master Data

3.4.2.1.1.1 Define Accounting Clerks

UseYou define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks


1. Choose New Entries.


Company Code Accounting Clerk Accounting Clerk Descr. User Name

1000 01 Mrs. Moneypenny

1000 AM Anna Meier


3.4.2.1.1.2 Create Number Ranges for Vendor Accounts

UseIn this activity you create the number ranges for the vendor accounts.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create

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Number Ranges for Vendor Accounts


2. On the Vendor Number Ranges, view Choose Change Intervals.

3. On the Maintain Number Range Intervals, view choose Insert Interval.

4. In the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals, view choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals:

No From number To number Extl

Y3 0000300000 0000399999 X

Y4 0000400000 0000499999 X

7. When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.

8. Choose Back twice to leave the IMG activity.

3.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors)

UseIn this step, you determine the account groups for vendors.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)


2. The following account groups are provided:

Account Group Name

YB01 Vendor

YBAC Affiliated Companies - BP

YBIV Foreign Vendor

YBOV One-time vend.(ext.no.assgnmt)

YBVE Vendor (ext.number assgnmnt)

YREI Commercial traveler


© SAP AG of 144


3.4.2.1.1.4 Define Screen Layout per Activity (Vendors)

UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 ”Change Vendor (Accounting)” and XK02 ”Change vendor (centrally)”.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Activity (Vendors)


4. Double-click transaction type Change Vendor (Accounting).

5. Change the field status for all fields to optional.

6. Double-click transaction type Change vendor (centrally).

7. Change the field status for all fields to optional.


3.4.3.1 Incoming Invoices/Credit Memos

3.4.3.1.1 Maintain Terms of Payment

UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment

© SAP AG of 144


Transaction code OBB8

2. On the Change View ”Terms of Payment”: Overview screen, select New Entries.


Pay. terms

Sales text Own expla-nation

Account type

Fixed day

Add. months

NT00 Payable upon receipt

Payable upon receipt

Customer

Vendor

0 0

NT30 Net due in 30 days

Net due in 30 days

Customer

Vendor

0 0


Net due in 45 days

Customer

Vendor

0 0


Net due in 60 days

Customer

Vendor

0 0

Pay. terms

No default

% No. of days

Fixed day

Add. months

% No. of days

NT00 <select> 0 0 0 0 0 0

NT30 <select> 0 30 0 0 0 0

NT45 <select> 0 45 0 0 0 0

NT60 <select> 0 60 0 0 0 0


3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy

3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos

UseHere you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos

Transaction code OBXJ

© SAP AG of 144


2. On the Maintain FI Configuration: Automatic Posting - Procedures screen, select Transaction EGX.

3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:


Debit 29

Credit 39


3.4.3.2 Outgoing Payments

3.4.3.3 Outgoing Payments Global Settings

3.4.3.3.1 Define Posting Keys for Clearing

UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing

Transaction code OBXH

2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing Transaction UMBUCHUNG.

3. On the Maintain Configuration: Clearing Procedures – Data Screen screen, make the following entries:


Customers: Clearing Entry Debit 07

Customers: Clearing Entry Credit 17

Customers: Residual Item Bal. Debit 04

Customers: Residual Item Bal. Credit 14

Customers: Special G/L Debit 09

Customers: Special G/L Credit 19

Vendors: Clearing Entry Debit 27

Vendors: Clearing Entry Credit 37

Vendors: Residual Item Bal. Debit 24

© SAP AG of 144



Vendors: Residual Item Bal. Credit 34

Vendors: Special G/L Debit 29

Vendors: Special G/L Credit 39

G/L Accounts Debit 40

G/L Accounts Credit 50

Document type (A/R) AB

Document type (A/P) AB

Document type (G/L) AB


3.4.3.3.2 Define Payment Block Reasons

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG menu Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Business Transaction -> Outgoing Payment -> Outgoing Payment Global Settings -> Payment Block Reason -> Define Payment Block Reasons


2. On the Change View ”Payment Block Reasons”: Overview screen, make the following entries:

Block ind.

Description Change in paymnt prop.

Manual payments block

Not changeable

Free for payment

* Skip account

A Blocked for payment

<select>

B Blocked for payment

<select>

N Postprocess inc.pmnt

<select>

P Payment request <select> <select>

R Invoice verification

© SAP AG of 144


Block ind.

Description Change in paymnt prop.

Manual payments block

Not changeable

V Payment clearing <select>


3.4.3.3.3 Define Default Values for Payment Block

UseYou can set up an automatic payment block reason for terms of payment.

For terms of payment 0004 payment block reason A has to be set up.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block

Transaction code OBBC

2. On the Change View ”Pmnt Termns: Default Values For Pmnt Block”: Overview screen, make the following entries:

Payment Terms Day Limit Block Key

0004 00


3.4.3.3.4 Manual Outgoing Payments

3.4.3.3.4.1 Define Tolerances (Vendors)

UseIn this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:

Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items

The handling of the terms of payment for residual items, if they are to be posted during clearing


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing

© SAP AG of 144


Payments Manual Outgoing Payments Define Tolerances (Vendors)


2. On the Change View ”Customer/Vendor Tolerances”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries, screen, make the following entries:

Company Code

Tolerance Group

Text Amount (Gain)

Amount (Loss)

Percent (Gain)

Percent (Loss)

Adj. Disc. (Gain)

1000 BP FIN Tolerance 5.00 5.00

2.0 2.0

1000 DEB1 999.00 5.00 10.0 2.5 1.00

1000 DEB2 10.00 3.00 99.0 99.0 1.00

1000 DEB3 200.00 100.00 5.0 1.0 3.00

1000 DEB4 0.02 0.02 90.0 90.0 3.00

1000 KRE1 999.00 5.00 10.0 2.5 1.00

Company Code

Tolerance Group

Adj. Disc. By (Loss)

Grace Days

PT from Inv.

Fixed PT

Partial Discount

Dunning Key

1000 00 NT00 X

1000 DEB1 1.00 01 X X 2

1000 DEB2 0.50 02 X X

1000 DEB3 3.00 03

1000 DEB4 3.00 03

1000 KRE1 1.00 01 X X 2


3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)


© SAP AG of 144


2. On the Determine Work Area_ Entry dialog box, choose Company Code 1000.

3. On the Change View ”Classification of Payment Differences”: Overview screen, make the following entries:

RCd Short Text Long Text CorrT

050 Cash discount period Cash discount period exceeded SAP50

051 Cash discount rate Cash discount rate not kept to SAP51

052 Cash discount f. net Cash discount deduction for net terms SAP52

053 Cash discount retro. No csh disc.retrograde calc.frm crd.memo SAP53

054 Disc.period and rate Disc.per.exceeded and disc.rate incorr. SAP54

055 Pmnt on acct General payment on account SAP55

056 Pmnt advice error Pmt adv.on acct is missing or incomplete SAP56

057 Calculation error Customer calculation error SAP57

058 Debit reduced Debit reduced instead of paid SAP58

059 Debit paid twice Debit paid twice SAP58

060 Credit memo paid Credit memo paid instead of reduced SAP60

061 Credit memo twice Credit memo reduced twice SAP60


3.4.3.4 Automatic Outgoing Payments

3.4.3.4.1 Payment Method/Bank Selection for Payment Program

3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions

UseSpecify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.

Cash discount strategy: determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All

© SAP AG of 144


Company Codes for Payment Transactions


2. On the Change View ”Company Codes”: Overview screen, choose New Entries.

3. On the New Entries: Details o Added Entries screen, make the following entries:


Note

Company Code 1000

Sending Company Code 1000

Paying Company Code 1000

Outgoing pmnt with cash disc.from 0.2%

Max. Cash Discount Unselect

Vendors: Sp. G/L transactions to be paid AF

Customers: Sp. G/L transactions to be paid

AF


3.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions

UseMinimum amount for which an incoming ($ 0.01,-) or outgoing payment ($ 1.00,-) is created.

(SAP standard is used with minor changes.)


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions


2. On the Change View ”Paying Company Codes”: Overview screen, choose New Entries.

3. On the Change View ”Paying Company Codes”. Details screen, make the following entries:

Field Value

Company Code 1000

Min. Amount Incoming Payment 0.01

Min. Amount Outgoing Payment 1.00

No exchange rate differences Selected

© SAP AG of 144


Field Value

Bill/exch pymt selected

One bill of ecxh. Per due date per. selected

4. Choose Forms.


Field Value

Form Payment Advice SAPscript - YBUS_F110_AVIS

EDI Accompanying Sheet

6. Choose Sender Details.

7. Make the following entries in section Sender Details for SAP script Forms:

Field Value

Text ID ADRS

Letter Header ADRS_HEADER

Footer Text ADRS_FOOTER

Signature text ADRS_SIGNATURE

Sender ADRS_SENDER


3.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions

UseIn this activity, you specify which payment methods are to be used in each country.

Following payment methods are used:

Pmt Method Description

1 Check-Prenum/Void Overflow

2 Check-Prenum/Remit Overflow

3 Unnum/Void Overflow

4 Unnum/Remit Overflow

B Payroll EFT USD Payments

C Check

D Bank transfer (ACH CCD)

I Incoming Payment

© SAP AG of 144



Pmt Method Description

N Payroll USD Check Payment

P Bank transfer (ACH PPD)

T Bank transfer (ACH CTX)

Z ACH Payment (BP FIN US)


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions


2. On the Change View ”Payment Method/Country”: Overview screen, select country US and choose New Entries.

3. On the Change View ”New Entries: Details of Added Entries”. screen, make the following entries and use country as US:

Pymt Method

Description Outgoing Payment

Payment Method Classification

Allowed for personnel payments

Street,P.O. box or P.O. box pst code

Document type for payment

Clearing Document Type

Use Classic Payment Medium Program

1

Check-Prenum/Void Overflow

select Check Select Select ZP ZV RFFOUS_C

2

Check-Prenum/Remit Overflow


3Unnum/Void Overflow


4Unnum/Remit Overflow

Select Check Select Select ZP ZV RFFOUS_C

B

Payroll EFT USD Payments

Select Bnk Trnsfr Select Bank Details -> account number required

ZP ZV Use Pmt mdm wrk bnch (ACH)

C Check Select Check Select Select ZP ZV RFFOUS_C

© SAP AG of 144


Pymt Method

Description Outgoing Payment

Payment Method Classification

Allowed for personnel payments

Street,P.O. box or P.O. box pst code

Document type for payment

Clearing Document Type

Use Classic Payment Medium Program

DBank transfer (ACH CCD)

Select Bank Transf

Unselect

Bank Details -> account number required

ZP ZV Use PMW -> format -> ACH

IIncoming Payment

Select Incoming Payment

Check debit memo

Select Select Bank Details and Account Number required

ZP ZV Use PMW, Format > ACH

N

Payroll USD Check Payment

Select Check Select Select ZP ZV RFFOUS_C

PBank transfer (ACH PPD)

Select Bank transf

Select Bank Details -> account number required


TBank transfer (ACH CTX)

select Bank transf

Unselect

Bank Details -> account number required


ZACH Payment (BP FIN US)

Select Check Select PO select & Bank Details -> account number required

ZP ZV RFFOUS_T


3.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions

UseIn this activity, you specify which payment methods are to be used in each company code.

Procedure

© SAP AG of 144




IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions


2. On the Change View ”Payment Method/Company Code”: Overview screen, select company code 1000 and choose New Entries.

3. On the Change View ”New Entries: Details of Added Entries”. screen, make the following

Pymt Method

Minimum amount

Maximum amount

Single Payment for marked item

Payment per due day

Foreign business partner allowed

No Optimization

Foreign currency allowed

Cust/Vendor bank abroad allowed

1 1.00 9,999,999.00 Select

SelectSelect Select

2 1.00 9,999,999.00 Select Select

3 1.00 9,999,999.00 Select

4 1.00 9,999,999.00 Select

I 1.00 9,999,999.00 SelectSelect Select Select

B 1.00 9,999,999.00 Select

N 1.00 9,999,999.00 Select

Z 1.00 9,999,999.00 Select

© SAP AG of 144


Continuation of table:

PM Drawer on the Form

Form for the payment medium

Next form Note to payee lines on the form

Payment advice output according to no. of lines

1

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

YBUS_CHK_U As many as req

Always pyt adv

2

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

YBUS_CHK_N YBUS_REMIT Restricted to 98 rows

no pyt adv -> pymt valid to … lines

3

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

YBUS_CHK_U As many as req

No pyt adv

4

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

YBUS_CHK_U YBUS_REMIT Restricted to 98 rows


© SAP AG of 144


PM Drawer on the Form

Form for the payment medium

Next form Note to payee lines on the form

Payment advice output according to no. of lines

I

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

F110_US_AVIS Restricted to 97 rows

Always pyt adv

B

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

None FPAYM_US_ACH As many as req

No pyt adv

N

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

F110_PRENUM_CHCK F110_PRENUM_CHCK Restricted to 98 rows


Z

BP FIN - US

3475 Deer Creek

Palo Alto

CA 94304

YBUS_REMIT F110_US_DTA None Always pyt adv


© SAP AG of 144


3.4.3.4.1.5 Create Bank Master Data

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.


IMG menu SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create

Transaction code FI01

2. On the Create Bank: Initial Screen, make the following entries:


Bank Country US

Bank Key ABNAUS33XXX

3. On the Create Bank: Detail Screen, make the following entries:


Bank Name ABN AMRO BANK N.V.

Region

Street 335, MADISON AVENUE

City NEW YORK 10017

Swift Code ABNAUS33XXX

Bank Group

4. Repeat activity 2 and 3 with following bank entries:

Bank Key Bank country key

Name of bank House number and street

City SWIFT Code for International Payments

100 CHSchweizerische Nationalbank

Börsenstrasse 15 8022 Zürich SNBZCHZZ

140 CHBanque Nationale Suisse Rue Diday 8

1211 Genève 11

50070024 DEDeutsche Bank 24

60254 Frankfurt, Main

82080000 DE Dresdner Bank 99402 Weimar

23030000 DEVereins- und Westbank 23510 Lübeck

25020600 DE Allbank30655 Hannover

50350300 DE DGZ.DekaBank 60040

© SAP AG of 144





Frankfurt, Main

51420500 DE

Den Danske Bank - Hamburg - EAF-2

20010 Hamburg

54520194 DEBayer Hypo- und Vereinsbank

67003 Ludwigshafen, Rhein

66220020 DE

Baden-Württembergische Bank

76486 Baden-Baden

70030014 DEFürst Fugger Privatbank

80333 München

12040000 DECommerzbank Berlin (Ost) 10123 Berlin

160 CHBanca Nazionale Svizzera Via Canova 6901 Lugano

66010075 DEPostbank Karlsruhe

76127 Karlsruhe

10040000 DECommerzbank Berlin (West) 10891 Berlin

ABNAUS33XXX USABN AMRO BANK N.V.

335, MADISON AVENUE

NEW YORK 10017 ABNAUS33XXX

BKTRUS33050 US

BANKERS TRUST COMPANY NEW YORK NEW YORK BKTRUS33050

BOFCUS33POR US

UNION BANK OF CALIFORNIA, N.A.(FORMERLY KNOWN AS: BANK OF CA

407, SOUTHWEST BROADWAY

PORTLAND 97205 BOFCUS33POR

CITIUS33XXX US CITIBANK N.A.111, WALL STREET

NEW YORK 10043 CITIUS33XXX

COBAUS4XXXX USCOMMERZBANK AG SUITE 5800:

CHICAGO 60606 COBAUS4XXXX

FUNBUS3FXXX US

FIRST UNION NATIONAL BANK, MIAMI,FL FOOR 12: MIAMI 33131 FUNBUS3FXXX

CHASUS33XXX US

CHASE MANHATTAN BANK, THE

4 NEW YORK PLAZA, FLOOR 15

NEW YORK 10004 CHASUS33XXX

010259 GB National 6 Davyhulme MANCHESTER

© SAP AG of 144





Westminster Bank PLC, Davyhulme Circle, M31 1SS

4842 CHCREDIT SUISSE (4)

Enge, Bleicherweg 33 8070 Zürich CRESCHZZ80C

018143 GB

National Westminster Bank PLC, Business Centre

P.O. Box 3060, Ship Hse,

LONDON SW11 3RG

050106 GBYorkshire Bank PLC, Kirkgate 8 Kirkgate,

LEEDS LS1 6BZ

073006 GB

Nationwide Building Society, Nationwide Life

Kingsbridge Point,

SWINDON SN38 1NL

BNPAFRPPNEU FR

BANQUE NATIONALE DE PARIS S.A. PARIS 75450 BNPAFRPPNEU

CCFRFRPP222 FR

CREDIT COMMERCIAL DE FRANCE

2, RUE DE LA CROISETTE

CANNES 06400 CCFRFRPP222

CIALFR2SCOL FR

CREDIT INDUSTRIEL D'ALSACE ET DE LORRAINE COLMAR CIALFR2SCOL

CITIFRPPXXX FR CITIBANK CITY CENTER PARIS 92073 CITIFRPPXXX

CRLYFRPPREN FRCREDIT LYONNAIS RENNES CRLYFRPPREN

SGABFR22XXX FR

SOCIETE GENERALE ALSACIENNE DE BANQUE

8, RUE DU DOME

STRASBOURG 67003 SGABFR22XXX

SOGEFRPPAJC FRSOCIETE GENERALE

91, AVENUE DES CHAMPS - ELYSEES PARIS 75008 SOGEFRPPAJC

5882 CHNeue Aargauer Bank

Bahnhofstrasse 49 5001 Aarau AHHBCH22XXX

660 CHLuzerner Regiobank AG

Pilatusstrasse 22 6002 Luzern RFABCH22660

81011 CH

Raiffeisenbank Appenzeller Hinterland 9102 Herisau RAIFCH22

8278 CHGolman, Sachs & Co Bank 8022 Zürich

© SAP AG of 144





12070000 DEDeutsche Bank Ld Brandenburg 10883 Berlin

50070010 DEDeutsche Bank Filiale

60254 Frankfurt, Main


3.4.3.4.1.6 Define House Banks - House Banks

UseEach house bank of a company code is represented by a bank ID in the SAP system, and every account at a house bank by an account ID.

In the SAP system, you use the bank ID and the account ID to specify bank details


IMG menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks


2. On the Determine Work Area: Entry dialog box, choose company code 1000.

3. On the Change View ”House Banks”: Overview screen, select New Entries.



House Bank BANKB

Bank Country US

Bank Key 011000390

5. Select create.

6. On the bank data dialog box, make the following entries:


Bank Name Bank of USA

City Palo Alto CA

7. Select back.

8. On the Change View ”House Banks”: Overview screen, select New Entries.



House Bank BANKC

Bank Country US

© SAP AG of 144



Bank Key 820800001

10. Select create.

11. On the bank data dialog box, make the following entries:


Bank Name Bank of California

City Palo Alto CA


3.4.3.4.1.7 Define House Banks - Bank Accounts

UseFor each house bank several bank accounts have to be maintained.


IMG menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks


2. On the Determine Work Area: Entry dialog box, choose company code 1000.

3. On the Change View ”House Banks”: Overview screen, choose house bank BANKB and double-click Bank Accounts in dialog structure to select it.

4. Select New Entries.



Company Code 1000

House Bank BANKB

Account ID CONCN

Description BANK BOSTON - CONCENTRATION

Bank Account Number 11111

Currency USD

GL account 113000

Bank Country US

Bank Key 011000390


City Palo Alto

6. Save your entries and create other Bank Accounts with the following details.


© SAP AG of 144



Company Code 1000

House Bank BANKB

Account ID CHECK

Description BANK BOSTON - CONTROLLED D


Currency USD

GL account 113020

Bank Country US

Bank Key 011000390


City Palo Alto


Company Code 1000

House Bank BANKB

Account ID PYCRD

Description BANK BOSTON - PAYMENT CARD


Currency USD

GL account 113030

Bank Country US

Bank Key 011000390


City Palo Alto


Company Code 1000

House Bank BANKB

Account ID CK_EU

Description BK BOSTON - CONTRD D EUR


Currency EUR

GL account 113035

© SAP AG of 144



Bank Country US

Bank Key 011000390


City Palo Alto

7. Create this using BANKC from the display view.


Company Code 1000

House Bank BANKC

Account ID CHECK

Description BANK CALIFORNIA - CONTROLLED D


Currency USD

GL account 113060

Bank Country US

Bank Key

Bank Name Bank of California

City Palo Alto


3.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order

UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.

Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing

© SAP AG of 144


Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions


2. On the Display View ”Bank Selection”: Overview screen, choose Paying Company Code 1000.

3. Select Ranking Order.


5. On the New Entries: Overview of Added Entries screen, make the following entries:

PM Crcy Rank Order House Bk

1 USD 1 BANKB

2 USD 1 BANKB

3 USD 1 BANKB

4 USD 1 BANKB

B USD 1 BANKB

I USD 1 BANKB

N USD 1 BANKB

Z USD 1 BANKB


3.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts

UseIn this chapter you determine the available amounts of each bank.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions


© SAP AG of 144



3. Select Available Amounts.



House Bank

Account ID

Days Currency Available for outgoing payment

Scheduled incoming payment

BANKB CHECK 999 USD 1,000,000,.00 1,000,000,.00

BANKB CK_EU 999 EUR 1,000,000.00 1,000,000.00


3.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts

UseIn this chapter you determine the available bank accounts.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions



3. Select Bank Accounts.



House Bank Payment Method Currency Account ID Bank subaccount

BANKB 1 CHECK 113025

BANKB 1 EUR CK_EU 113035

BANKB 2 USD CHECK 113025



BANKB B USD TRANF 113023

BANKB I CHECK 113025

BANKB I EUR CK_EU 113035

BANKB N USD CHECK 113025

© SAP AG of 144


House Bank Payment Method Currency Account ID Bank subaccount

BANKB Z USD CHECK 113023


3.4.3.4.1.11 Create Check Lots

UseIn this chapter you create check lots.


IMG menu Financial Accounting (new) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges

Transaction code FCHI

2. On the Display View ”Check Lots”: Overview screen,

3. Enter the following

Paying company code 1000

House bank BANKB

Account ID CHECK

2. Choose Change.

3. On the Maintain Check Lots screen, make the following entries, followed by Save:

Lot number Short info Check no. from Check number to

1 0001 9999

3.4.3.4.2 Payment Media

3.4.3.4.2.1 Define Sender Details for Payment Forms

UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms


© SAP AG of 144


2. On the Change View ”Sender details (Payment program)”: Overview screen, make the following entries:

Co.Cd. ID Letter header Footer text Signature Sender

1000 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER


3.4.3.5 Dunning

3.4.3.5.1 Basic Settings for Dunning

3.4.3.5.1.1 Define Dunning Block Reasons

UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons


2. On the Change View ”Dunning Block Reasons”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries.


Lock A

Text blocked for dunning


3.4.3.6 Dunning Procedure

3.4.3.6.1 Define Dunning Procedures

UseYou enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

© SAP AG of 144


The following dunning procedures have been defined for dunning customers:

- 0001 Four-level dunning notice, every two weeks

- YB30 Interest calculation after 30 days

The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Transaction code FBMP

2. On the Maintain Dunning Procedure: List screen, choose Procedure 0001.

3. On the Maintain Dunning Procedure: Overview screen, make the following entries:


Name Four-level dunning notice, every two weeks

Dunning intervals in days 14

No. of dunning levels 4

Total due items from dunning level

Min. days in arrears (acct) 6

Line items grace periods 2

Interest calculator 01

Public hol cal ID holiday calendar

US

Standard transaction dunning

<select>

Ref. Dunning procedures for texts

0001

4. Choose Dunning Levels.

5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:


Days in arrears 1 2 3 4

2 16 30 44

Calculate interest 1 2 3 4

<select> <select>

Always dun? 1 2 3 4

© SAP AG of 144



<select>

Print all items 1 2 3 4

<select> <select>

Payment deadline 1 2 3 4

10 7

6. Choose Charges.

7. In the Dunning Charges dialog box, choose USD.

8. On the Maintain Dunning Procedure: Charges screen,, make the following entries:

Dunn. Level From Dunn. Amt Dunn. Charge

1 5.00 5.00

2 5.00 5.00

3 5.00 10.00

4 5.00 10.00

9. Choose Minimum amounts.

10. In the Minimum amounts dialog box, choose USD.

11. On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries:

Dun Minimum amount Min. amount for interest

1 1.00 1.00

2 2.00 5.00

3 5.00 10.00

4 10.00 10.00

12. Choose Dunning texts.

13. In the Company Code/Account type dialog box, choose company 1000.

14. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:

Normal dunning procedure Form

1 YBUS_FIMA

2 YBUS_FIMA

3 YBUS_FIMA

4 YBUS_FIMA

Legal dunning procedures YBUS_FIMA


© SAP AG of 144


16. Choose Back twice and maintain the next dunning procedure.

17. On the Maintain Dunning Procedure: List screen, choose New procedure.

18. On the Maintain Dunning Procedure: Overview screen,, make the following entries:


Dunn. Procedure Dunning procedure

YB30

Name Interest Calculation after 30 Days

Dunning intervals in days 30

No. of dunning levels 1

Total due items from dunning level

Min. days in arrears (acct)

Line items grace periods

Interest calculator 01

Public hol cal ID holiday calendar

Standard transaction dunning <select>

Ref. Dunning procedures for texts

YB30

19. Choose Dunning Levels.

20. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:


Days in arrears 1

Calculate interest 1

<select>

Always dun? 1

Print all items 1

<select>

Payment deadline 1

7

21. Choose Dunning texts...

22. In the Company Code/Account type dialog box, choose company 1000.

23. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:


1 YBUS_FIMA

© SAP AG of 144



Legal dunning procedures YBUS_FIMA


3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)

UseIn this activity you enter the settings that control the dunning program.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Transaction code FBMP

2. Choose Environment Company Code Data.

3. On the Change View ”Company Code Dunning Control”: Overview screen, choose New Entries.

4. On the New Entries: Overview of Added Entries screen, make the following entries.



By don. Ar. by dunning area <deselect>

Ref.CoCode Reference company code 1000

Sort. MHNK K1

Sort. MHND P1

Dun CoDC 1000


3.4.3.6.1.2 Define Interest Rates

UseIn this activity, you specify for each interest indicator

Which interest rate is to be used for debit or credit balances

The currency in which the interest is to be calculated

The date as of which the entry for the interest indicator is valid


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Dunning

© SAP AG of 144


Dunning Procedure Define Interest Rates


2. On the Change View ”Interest Rates”: Overview screen, make the following entries.


Int ID 01

Crcy Currency USD

Valid from 01/01/1991 select latest date

Debit % 7.680

Cred. % 7.680


3.4.3.6.2 Printout

3.4.3.6.2.1 Allow Dunning with SmartForms

UseYou have the possibility to use either SAP script forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.


IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events

Transaction code BF31

2. From the menu, choose Settings P/S Modules … of an SAP Application.

3. On the Change View ”Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.

Field name

Description User action and values Note

Funct Function Module

FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.


© SAP AG of 144


3.4.3.7 Interest Calculation

3.4.3.7.1 Interest Calculation

3.4.3.7.1.1 Define Reference Interest Rates

UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates

Transaction code OBAC

2. On the Change View ”Define Reference Interest Rate”: Overview screen, choose New Entries.



Ref.Int.Rate Reference Interest rate UICUSD

Long Text Credit interest

Description Credit

Date from 01/01/1999

Currency USD

Finan. center

4. Choose New Entries.



Ref.Int.Rate Reference Interest rate UIDUSD

Long Text Debit interest

Description Debit


Currency USD

Finan. center


© SAP AG of 144


3.4.3.7.1.2 Define Time-Based Terms



IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms


2. On the Change View ”Time-Dependent Interest Terms”: Overview screen, choose New Entries.


Int. Calc. Indicator

Currency Key

Eff. from Sequential number

Term (Debit/Credit Interest)

Reference Interest

Premium

02 USD 01/01/2001 1 Debit interest: balance interest calc.

UIDUSD 0

02 USD 01/01/2001 2 Credit interest: balance interest calc.

UICUSD 0


UICUSD -1


UIDUSD 5


3.4.3.7.1.3 Enter Interest Values

UseAn interest rate has been defined for the discount rate.


IMG menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest

© SAP AG of 144


Calculation Interest Calculation Enter Interest Values


2. On the Change View ”Reference Interest Rate Values”: Overview screen, choose New Entries.



Reference UICUSD

Valid from 01/01/2001

Int.Rate Interest Rate 7.00



Reference UIDUSD

Valid from 01/01/2001

Int.Rate Interest Rate 10.00


3.4.3.7.2 Interest Posting

3.4.3.7.2.1 A/R: Calculation of Interest on Arrears

UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears

Transaction code OBV1

2. On the Change View ”Maintain Account Determination: Posting Specifications”: screen, choose Accounts.

3. In the Chart of Accounts dialog box, choose chart of accounts 0010.

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Account Symbol Currency G/L acct

0001 + None

0002 + None

© SAP AG of 144


Account Symbol Currency G/L acct

1000 + None


3.4.3.8 Closing

3.4.3.8.1 Count

3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation

UseIn this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation


2. On the Change View ”Company Code-Dependent Address Data”: Overview screen, choose New Entries...




AdrID Address-Identification 100

4. On the screen Edit address: 1000 0100 make the following entries:

Field name User action and values

Name Auditing

Street/House number Deer Creek

Postal code/City 94304

country US

Time zone CST

Language English


© SAP AG of 144


3.5 Bank Accounting

3.5.1 Bank Accounts

3.5.1.1 Update House Bank Account with House Bank ID

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.


SAP menu Accounting Financial Accounting (NEW) General Ledger Master Records G/L Accounts Individual Processing In Company Code

Transaction code FS00

2. On the Edit G/L Account Company code data screen, make the following entries:


G/L Account 113000

Company Code 1000

3. Choose Create/bank/interest.



Planning Level F0

House bank BANKB

Account ID CONCN


6. Repeat the steps 2,3,4, and 5 with the following entries:

G/L Account Company Code Planning Level House bank Account ID

113001 1000 BANKB CONCN









© SAP AG of 144


G/L Account Company Code Planning Level House bank Account ID

113010 1000 BANKB LOCKB




113020 1000 BANKB CHECK




113030 1000 BANKB PYCRD



113035 1000 BANKB CK_EU

113060 1000 BANKC CHECK



3.5.2.1 Check Deposit

3.5.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration

UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

The variants contain the following fields:

YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)

YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)


SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits

Transaction code OT45

© SAP AG of 144


1. On the Line Layout Fast Entry: Administration, make the following entries:

Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Active?

Fast Entry Activation Date

No. following Screen

SAPMF40S SCHKR YB01 X 11/09/2008 8000

SAPMF40S SCHKR YB02 X 11/09/2008 8001

2. On the Line Layout Fast Entry: Variants, make the following entries:

Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines

SAPMF40S SCHKR YB01 1

SAPMF40S SCHKR YB02 1

3. On the Line Layout Fast Entry: Description of Variants, make the following entries:

Language Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry Variant Descr.

EN SAPMF40S SCHKR YB01 Check (Check no/Ref./Customer)

EN SAPMF40S SCHKR YB02 Check (Matchcode

4. On the Line Layout Fast Entry: Variant Fields, make the following entries:

Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name

Fast Entry Field Output Length

SAPMF40S SCHKR YB01 1 01 03 FEBSCA-KWBTR

14

SAPMF40S SCHKR YB01 1 02 18 FEBSCK-SCH10_PRSC

10

SAPMF40S SCHKR YB01 1 03 29 FEBSCK-AUSST_PR

13

SAPMF40S SCHKR YB01 1 04 43 FEBSCK-BNK08_PRBL

08

SAPMF40S SCHKR YB01 1 05 52 FEBSCK-XBLNR

16

SAPMF40S SCHKR YB01 1 06 69 FEBSCK-KUNNR

10

SAPMF40S SCHKR YB02 1 01 03 FEBSCA-KWBTR

14

SAPMF40S SCHKR YB02 1 02 18 FEBSCK-SCH10_PRSC

10

SAPMF40S SCHKR YB02 1 03 29 FEBSCK-AUSST_PR

14

SAPMF40S SCHKR YB02 1 04 44 FEBSCK-BNK08_PRBL

08

© SAP AG of 144


Prog. Name

Fast Entry Applic.

Fast Entry Variant

Fast Entry No. of Lines

Fast Entry No. of Column

Fast Entry Offset

Compl. Field Name

Fast Entry Field Output Length

SAPMF40S SCHKR YB02 1 05 53 FEBSCK-XBLNR

16

SAPMF40S SCHKR YB02 1 06 70 FEBSCK-KUNNR_MC

07


3.5.2.2 Payment Transactions

3.5.2.2.1 Manual Bank Statement

3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement

UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:

Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.

Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.

Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.

Procedure

© SAP AG of 144



SAP menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement


2. Enter chart of accounts 0010. Choose Continue.

3. Create Account and assign them to Account Symbols:

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

Account Symbol Acct Mod. Currency G/L Account Acct Symb. Desc.

Y0 + + ++++++++++ Master Account

Y1 + + 113001 Wires Out

Y1 + EUR 113035 Wires Out

Y2 + + 113002 Wires In

Y2 + EUR 113035 Wires In

Y3 + + 113003 ACH Out

Y4 + + 113004 ACH In

Y5 + + 113005 Checks Out

Y6 + + 113006 Checks In

Y7 + + 113007 ZBA Transfer

Y8 + + 113008 Other Transfer

Y9 + + 113009 Treasury Transfer

4. Create Keys for Posting Rules:

In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.

Posting Rule Text

Y02 Debit Master; Credit Wires In

Y04 Debit Master; Credit ACH In

Y06 Debit Master; Credit Checks In

Y07 Debit Master; Credit ZBA Transfers

Y08 Debit Master; Credit Other Transfers

© SAP AG of 144


Posting Rule Text

Y09 Debit Master; Credit Treasury Transfers

Y10 Debit Wires Out; Credit Master

Y30 Debit ACH Out; Credit Master

Y50 Debit Checks Out; Credit Master

Y70 Debit ZBA Transfers; Credit Master

Y80 Debit Other Transfers; Credit Master

Y90 Debit Treasury Transfers; Credit Master

5. Define Posting Rules/Posting Specifications:

In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.

Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).

Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.

Text Pstg Rule

PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

Debit Master; Credit Wires In Y02 1 40

Master Account (Y0) 50

Wires In (Y2)SA 1

Debit Master; Credit Wires In Y02 2 40

Wires In (Y2)DZ 8

Debit Master; Credit ACH In Y04 1 40

Master Account (Y0) 50

ACH In (Y4)SA 1

Debit Master; Credit ACH In Y04 2 40

ACH In (Y4)DZ 8

Debit Master; Credit Checks In Y06 1 40

Master Account (Y0)

Checks In (Y6) SA 5

Debit Master; Credit ZBA Transfers Y07 1 40

Master Account (Y0)

ZBA Transfer (Y7) SA 5

Debit Master; Credit Other Transfers Y08 1 40

Master Account (Y0)

Other Transfer (Y8) SA 5

Debit Master; Credit Treasury Transfers Y09 1 40

Master Account (Y0)

Treasury Transfer (Y9) SA 5

Debit Wires Out; Credit Master Y10 1

Wires Out (Y1) 50

Master Account (Y0) SA 4

Debit ACH Out; Credit Master Y30 1

ACH Out (Y3)50


© SAP AG of 144


Text Pstg Rule

PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

Debit Checks Out; Credit Master Y50 1

Checks Out (Y5) 50


Debit ZBA Transfers; Credit Master Y70 1

ZBA Transfer (Y7) 50


Debit Other Transfers; Credit Master Y80 1

Other Transfer (Y8)

50

Master Account

SA 4

Debit Treasury Transfers; Credit Master Y90 1

Treasury Transfer (Y9)

50

Master Account

SA 4

Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.

6. Create Transaction Type:

In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.

Trans. Type Name

BAI Bank Administration Institute (USA)

7. Assign External Transaction Types to Posting Rules:

In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.

Ext Trans +/- Post. Rule

Int. Algthm.

115 + Y06 001 Standard Algorithm







455 - Y30 019 Reference no. (DME Management)

475 - Y50 011 Outgoing Check: Check No. Different from Pymt Doc. No.

495 - Y10 001 Standard Algorithm

© SAP AG of 144


Ext Trans +/- Post. Rule

Int. Algthm.





UNALLOCATED + Y08 001 Standard Algorithm

UNALLOCATED - Y80 001 Standard Algorithm

To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

8. Assign Bank Accounts to Transaction Types:

In this step, you assign each of your bank accounts to a transaction type.

Bank Key Bank Account Transaction Type

011000390 11111 BAI

011000390 22222 BAI

011000390 33333 BAI

011000390 44444 BAI

3.5.2.2.1.1.1 Create and assign Business Transactions for Check Deposit


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions


2. On the Change View “Check Deposit Transactions”: Overview screen select New Entries and make the following entries:

Trans. Type

Transaction +- Post. Rule

Acct Mod

Text

2 CD01 + CD01 + Direct check Deposit

2 CD02 + CD02 + Check deposit via interim account

© SAP AG of 144



3.5.2.2.1.1.2 Create and assign Business Transactions for Manual Bank Statement


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions


2. On the Change View “Manual Bank Statement Transactions”: Overview screen select New Entries and make the following entries:


Trans. Type

Transaction +- Post. Rule

Acct Mod

Int. Algthm.

Text

1 Y02 - Y02 + Debit Master; Credit Wires In

1 Y04 - Y04 + Debit Master; Credit ACH In

1 Y06 - Y06 + Debit Master; Credit Checks In

1 Y07 - Y07 + Debit Master; Credit ZBA Transfers

1 Y08 - Y08 + Debit Master; Credit Other Transfers

1 Y09 - Y09 + Debit Master; Credit Treasury Transfers

1 Y10 + Y10 + Debit Wires Out; Credit Master

1 Y30 + Y30 + Debit ACH Out; Credit Master

1 Y50 + Y50 + Debit Checks Out; Credit Master

1 Y70 + Y70 + Debit ZBA Transfers; Credit Master

1 Y80 + Y80 + Debit Other Transfers; Credit Master

1 Y90 + Y90 + Debit Treasury Transfers; Credit Master

© SAP AG of 144



3.5.2.2.2 Electronic Bank Statement

3.5.2.2.2.1 Define Program and Variant Selection

UseIn this step, you can specify which programs the system offers for electronic bank statement processing.

Transaction FF.6 and FF_6 uses program RFEBKAJ0.

Transaction FEBC has no restriction.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.


IMG menu Financial Accounting (NEW) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection



Transaction Code Program Name Variant Do not display Prog.

FF.6 RFEBKAJ0 X

FF_6 RFEBKAJ0 X


3.5.2.2.3 Lockbox

3.5.2.2.3.1 Define Lockboxes for House Banks

UseLockbox is a procedure used mainly in the U.S. to enable checks to be deposited more quickly. The bank enters the checks that the bank sends to you as credits, and the information entered is sent to the payee using File Transfer. The lockbox files must be structured in one of two formats: BAI or BAI2.

The house bank information is required for the definition and generation of the lockbox processing.


IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define Lockboxes for House Banks


© SAP AG of 144


2. Select Define lockbox accounts at house banks.


Company Code Lockbox House Bk LBox No

1000 LOCKB BANKB 123456


3.5.2.2.3.2 Define Control Parameters

UseIn this activity you store control data for the lockbox procedure. Currently, only the procedure LOCKBOX is supported. This data is needed for importing lockbox files sent by banks.


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Lockbox Define Control Parameters

Transaction code OBAY

2. Make the following entries. Use Processing procedure as LOCKBOX always and create two entries using BAI & BAI2 as record format:

Record Format BAI BAI2 Notes

Document Number Length 10

Num. of doc. numbers in type 6 3

Num. of doc. numbers in type 4 6

G/L Account Postings Checked Checked

Incoming Customer Payments Checked Checked

Insert Bank Details Checked Checked

G/L Account Posting Type 3 3

Partial Payments Unchecked Unchecked

Session Name YPCC_BANKUPD YPCC_BANKUPD


3.5.2.2.3.3 Define Posting Data

UseIn this activity you store information needed to process particular lockbox data and generate postings. The Destination and Origin are routing information and defined by your bank.

Procedure

© SAP AG of 144



IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Lockbox Define Posting Data

Transaction code OBAX

2. Make the following entries on the change view ”Posting Data for Autocash With Lockbox”: details screen:

Destination YPCCDESTIN

Origin YPCCORIGIN

Company Code 1000

House Bank BANKB

Account ID LOCKB

Bank (G/L) acct 113016

Bank clear.acct(A/R) 125310

Bank pstng doc. type SA

Cust pstng doc. type DZ

Pstng key: debit G/L 40

Pstng key:credit G/L 50

Post key:credit cust 15

Post ky: D cust 06


3.5.3 Import and Assign Reporting Variants

3.5.3.1 Reporting Variants

UseThe reporting variants needed for classic payment medium programs are created.


SAP system menu SAP Menu Tools ABAP Workbench Development ABAP Editor

Transaction code SE38

2. On the ABAP Variants: Initial Screen, provide the program.

3. Select ”Variants” and choose Change...

4. On the ABAP Variants: Initial Screen, provide the variant, select ”Values” and choose Create.

© SAP AG of 144


5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose ”Attributes”.

6. On the Variant Attributes screen enter the description in field ”Meaning” and save your entries.

Repeat the steps for following entries: Program RFKORD30

Program Variant Description

RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30

Repeat the steps for following entries: Program RFFOUS_C

Program Variant Descr. Paym. Meth.

House Bank

Account ID

Check Lot Number

Print Check

Print Payment advice note

Printer

RFFOUS_C 0010_1 Check - Prenum/Void Overflow

1 BANKB CHECK 1 Select Unchecked LP01

Repeat the steps for following entries: Program RFFOUS_C


House Bank

Account ID

Check Lot Number

Print Check

Print Payment advice note

Printer

RFFOUS_C 0010_2 Check Prenum Remit/Overflow

1 BANKB CHECK 1 Select Select LP01

RFFOUS_C 0010_3 Check Unnum Void/Ove


RFFOUS_C 0010_4 Check Unnum Remit/Ov


Repeat the steps for following entries: Program RFFOAVIS_FPAYM


House Bank

Account ID

Check Lot Number

Paying company code

Sending company code

Printer

RFFOAVIS_FPAYM YAVIS_I Payment advice

I BANKB CHECK 1000 1000 LP01

7. Create other variants as required.

3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM) (Optional)

Use

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In this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.


IMG Menu Financial Accounting (NEW) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign Selection Variants

Transaction Code SPRO

2. Double-click the payment format DTAUS0 and enter the variants:

Bank key Bank name Sel. Variant

011000390 Bank of USA BP_BANKB_PF

820800001 Bank of California BP_BANKC_PF

3. Choose Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the ”Create Selection Variant xxx for format DTAUS0” dialog box. Alternatively you can click at one selection variant and press key F5 on the keyboard.

4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.

Payment Medium Format

Data Medium Exch.

Paym Summary

Error Log

Output Device for Data Med. Exch., Paym. Summary and Error Log

DTAUS0 Select Select Select LP01

5. Choose Save.

6. Go back to the Payment Medium: Selection Variant screen, and do the entries again for the format DTAZV.

7. Double-click the payment format DTAZV.

pCoCd House Bank Bank name Sel. Variant

1000 BANKB Bank of USA BP_BANKB_PM

1000 BANKC Bank of California BP_BANKC_PM

8. Choose Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the ”Create Selection Variant xxx for format DTAZV” dialog box. Alternatively you can click at one selection variant and press key F5 on the keyboard.

9. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAZV

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10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.

11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line

Field Group Print Control Value Output Device

Data Medium Exchange Set indicator LP01

FTR List Set indicator LP01

Payment Summary Set indicator LP01

Error Log Set indicator LP01

12. Choose Save.

3.5.3.3 Assign Selection Variants (Optional)

Use

The selection variants are already assigned in the above step. See chapter ”3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.

Following variants are assigned for use in the payment media workbench:

Payment Format Bank Key Bank name Sel. Variant

DTAUS0 011000390 Bank of USA BP_BANKB_PF

DTAUS0 820800001 Bank of California BP_BANKC_PF

DTAZV BANKB Bank of USA BP_BANKB_PM

DTAZV BANKC Bank of California BP_BANKC_PM

3.6 Period End Activities

3.6.1 Bank-Account Interest Calculation

3.6.1.1 Prepare Account Balance Interest Calculation

UseIn this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare

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Account Balance Interest Calculation


2. On the Change View ”General Conditions for Interest Scale”: Overview screen, select New Entries.



Int. calc. indicator Interest calculation indicator 02

Interest calc. freq. Interest calculation frequency 01

Settlement day 31

Calendar type G

No interest payment <select>

Balance plus int <select>


3.6.1.2 Define Reference Interest Rates



IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates


2. On the Change View ”Define Reference Interest Rate”: Overview screen, select New Entries.



Reference Interest rate UICUSD

Long text Credit interest

Description Credit


Currency USD

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4. Select back.



Reference Interest rate UIDUSD

Long text Debit interest

Description Debit


Currency USD


3.6.1.3 Define Time-Dependent Terms

UseA premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).


IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms


2. On the Change View ”Time-Dependent Interest Terms”: Overview screen, select New Entries.


Int. Calc. Indicator

Currency Key

Eff. from Sequential number

Term (Debit/Credit Interest)

Reference Interest

Premium


UIDUSD 0.00


UICUSD 0.00

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3.6.1.4 Enter Interest Values

UseAn interest rate of 2.68% has been defined for the discount rate.


IMG menu Financial Accounting (NEW) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values


2. On the Change View ”Reference Interest Rate Values”: Overview screen, select New Entries.


Reference Eff. from Int. Rate

UICUSD 01/01/2001 7.00 %

UIDUSD 01/01/2001 10.00 %


3.6.2 Prepare G/L Account Balance Interest Calculation

3.6.2.1 Prepare G/L Account. Balance Interest Calc. - Control Data

UseIn this activity you define the specifications for posting interest calculated on G/L account balances.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation


2. On the Maintain Account Determination: Posting Specifications screen, select Goto Document Type.

3. On the Maintain Account Determination: Document Type screen, make the following entries:


Document type SA

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3.6.2.2 Prepare G/L Account. Balance Interest Calc. - Posting Rules

UseIn this activity you define the specifications for posting interest calculated on G/L account balances.




2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:

Business Transaction Debit Symbols

1000 40 1000

1000 50 0001

1010 40 0011

1010 50 2000

1020 40 1000

1020 50 0013

1030 40 1000

1030 50 0015

2000 40 0002

2000 50 2000

2010 40 2000

2010 50 0012

2020 40 0014

2020 50 2000

2030 40 0016

2030 50 2000

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3.6.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables

UseIn this activity you define the specifications for posting interest calculated on G/L account numbers.




2. On the Maintain Account Determination: Posting Specifications screen, select Accounts.

3. On the Chart of Accounts dialog box, select Chart of Accounts 0010:

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Acct Symbol Currency G/L account

0001 + 700600

0002 + 700100

0011 + 700600

0012 + 700100

0013 + 700600

0014 + 700100

0015 + 700600

0016 + 700100

1000 + ++++++++++

2000 + ++++++++++


3.6.2.4 Prepare G/L Account. Balance Interest Calc. - Account Symbols

UseIn this activity you define the symbols on G/L account numbers.

Procedure

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2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol

0001

0002

0011

0012

0013

0014

0015

0016

1000

2000


3.6.2.5 Prepare G/L Account. Balance Interest Calc. - Account Symbol Descriptions

UseIn this activity you define the symbol descriptions on G/L account numbers.




2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol Description

0001 Interest received

0002 Interest paid

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Acct Symbol Description

0011 Pt vl.min.int.earned

0012 Pst vl.min.int.paid

0013 Pst vl.dt.int.earned

0014 Past val.dt.int.paid

0015 Calc.per.int.earned

0016 Calc.period int.paid

1000 G/L account (earned)

2000 G/L account (paid)


3.6.3 Valuate

3.6.3.1 Foreign Currency Valuation Methods

UseThe standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).

NWP (lowest value principle) has been created.

Description: FC bal. per acct, print LIs, lowest cost principle

NWP postings are performed as follows:

Document Type = SA

Debit Bal. Exch. Rate Type = M

Credit Bal. Exch. Rate Type = M

Determine Exchange Rate Type from Account Balance.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods


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2. On the Change View ”Foreign Currency Valuation Methods”: Overview screen, choose New Entries.


Valuation Method

Description Strict Lowest Value Principle

Lowest Value Principle

Document Type

Exch. Rate Type for Debit Bal

Exch. Rate Type for Credit Bal

Determ. Exch. Rate Type from Acct. Bal.

KTO FC bal.per acct, print LI's, strict lowest princip

X SA M M X

NWP FC bal.per acct, print LI's, lowest cost principle

X SA M M X


3.6.3.2 Define Valuation Areas

UseIn this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas


2. On the Change View ”Valuation Area”: Overview screen, choose New Entries.


Valuation Valuation Method Currency Type Long text

YB KTO 10 (Company Code Currency) Valuation area BP


3.6.3.3 Assign Valuation Areas and Accounting Principles

Use

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In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles


2. On the Change View ”Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.


Valuation area Acc. Princ.

YB GAAP


3.6.3.4 Foreign Currency Valuation: Account Determination for OI Exch. Rate Differences

UseYou can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).

Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation


2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description Transaction

Exchange Rate Dif.: Open Items/GL Acct KDF

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3. If a dialog box Enter Chart of Accounts appears, make the following entry:

Chart of account

0010

4. On the Change View ”Acct Determination for OI Exch.Rate Differences”: Overview screen, select New Entries.


Chart of accounts

G/L account

Currency Currency type

Loss Gain Val.loss 1

Val.gain 1

Bal. Sheet adj. 1

0010 121000 700400 700400 700400 700400 121020

0010 121200 700400 700400 700420 700420 121020

0010 211000 700400 700400 700400 700400 211020

0010 212000 700400 700400 700420 700420 211020


3.6.3.5 Foreign Currency Valuation: Account Balances

UseThe valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation


2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the following entry:

Description Transaction

Exch. Rate Diff. using Exch. Rate Key KDB

3. If the Enter Chart of account dialog box appears, make the following entries:

Chart of accounts

0010

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4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the following entries:

CoA Transaction Exchange rate difference key

Expense account

E/R gains account

0010 KDB 700400 700400

0010 KDB EUR 700400 700400


3.6.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables

UseIn this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.

You can also define the accounts in this activity (or you can define the accounts in the next chapter).


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables

Transaction code OBBU

2. On the Change View ”Sort Methods”: Overview screen, select the following entry:

Interval Description

SAP SAP(EU 93 fin.stat.guidelines)


3.6.3.7 Def. Sort Meth. and Adjustment Accts - Receivables

UseYou define the periods for the remaining terms of receivables.




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2. In the dialog structure, double-click Receivables and check the following entries:

Sort Method

From Time Unit

Description Cust. Post

Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 (Year)

Receivables <= 1 year

X X Account

V00

SAP 001 3 (Year)

Receivables > 1 Jahr

X X X Account

V01

3. If you want to define the accounts in this activity, select Account in the first line, otherwise this activity is finished.

4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:

Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

0010 V00 none none none

7. Choose Save.


9. On the Change View ”Receivable”: Overview screen, select Account in the second line.




11. Save.

3.6.3.8 Def. Sort Meth. and Adjustment Accts - Payables

UseYou define the periods for the remaining terms of payables.




2. On the Change View ”Payables”: Overview screen, check the following entries:

Sort Method

Descending Time Unit


Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 Liabilities <= 1 year

X X Account

V02

SAP 001 3 Liabilities > 1 and <= 5 years

X X X Account

V03

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Sort Method

Descending Time Unit


Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 005 3 Liabilities > 5

X X X Account

V04

3. Select Account in the first line.




5. Choose Save.


7. Select Account in the second line.




9. Choose Save.


11. Select Account in the third line.





3.6.3.8.1 Adjustment Accounts for Receivables/Payables by Maturity

UseIn this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).

If you have selected the Account in the last step, this activity is done.


IMG menu Financial Accounting (NEW) General Ledger Account (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity

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Transaction code OBBV

2. On the Maintain FI Configuration: automatic Posting – Procedures screen, select the first line.

3. If the Enter Chart of Accounts dialog box with appears, make the following entry:

Chart of accounts

0010

4. Choose Continue (Enter).

5. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:

CoA Trans. Key Accts. to be Adjusted Adjustm. Acct. Target Acct.

0010 V00 None none none

6. Choose Next Operation (F6).


Chat of accounts Transaction Reconciliation Adjustment Targ.acct














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3.6.3.8.2 Adjustment Accounts for Changed Reconciliation Accounts

3.6.3.8.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys

UseIn this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts


2. 2. When a dialog box appears, make the following entry:

Chart of accounts

0010

3. Choose Continue (Enter).

4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key button and make the following entries:

Transaction Key Standard Posting Key Debit Standard Posting Key Credit

A00 40 50

5. Save.

3.6.3.8.2.2 Def. Adjustment Accnt.s f. Changed Reconc. Acct. Balance Sheet Transfer Postings

UseIn this activity you define the numbers of the accounts for the automatic transfer postings which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.


IMG menu Financial Accounting (NEW) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for

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Changed Reconciliation Accounts


2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following entries:

Chart of accounts Transaction Reconciliation Account Adjustm. Acctount

0010 A00 121000 121020

0010 A00 121200 121020

0010 A00 211000 211020

0010 A00 212000 211020


3.6.3.8.3 Define Alternative Reconciliation Account for Customers

UseIn this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.


IMG menu Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Postings with Alternative Reconciliation Account ® Other Special G/L Transactions Define Alternative Reconciliation Accounts for Customers

Transaction code

OBXY

2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2) on the following entry:

Account type Special G/L ind. Name Description

D D Dbt rec Doubtful Receivables

3. If a dialog box appears, make the following entry:

Chart of accounts

0010

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4. On the Maintain Accounting Configuration: Special G/L-Accounts screen, make the following entries:

Chart of accounts

Account type

Special G/L ind.

Recon account

Special G/L account

0010 D D 121000 124000

0010 D D 121200 124000


3.6.4 Period End Reporting

3.6.4.1 Creating Financial Statement Version

UseIn this activity, you define the versions you need to create a balance sheet and profit and loss statement.

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.

You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.

Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun. area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.

The financial statement version is a copy of the BAUS version for Accounting. It has been copied and renamed to 0010.


IMG Menu Financial Accounting (NEW) ® General Ledger Accounting (New) ® Master Data ® GL Accounts ® Define Financial Statement Versions

Transaction Code

OB58

2. On the Change View ”Financial Statement Versions”: Overview screen, select the Financial Statement Version BAUS and choose the button Copy as (F6).

3. On the Change View ”Financial Statement Versions”: Details of Selected Set screen, make the following entries:

FIN.Stmt.Version Name Func.area.perm.

0010 SAP Best Practices Financial Stmt Version US Deselected

0020 SAP Best Practices Financial Stmt Version US 2 Selected

4. Save.

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