11 del costs

0

SAP AG 1999

Delivery Costs

Planned Delivery Costs

Unplanned Delivery Costs

Posting Planned and Unplanned Delivery Costs

Contents:

© SAP AG TSCM52 10-1

0.2

SAP AG 1999

Enter planned delivery costs for an invoice

Enter unplanned delivery costs so that they areapportioned to the items

At the conclusion of this unit, you will be able to:

Delivery Costs: Objectives


0.3

SAP AG 1999

Delivery Costs: Course Overview Diagram

Variances Without Reference to an Item

Basic Invoice Verification Procedure

Taxes, Cash Discounts, and Foreign Currency

Variances and Blocking Reasons

Invoice Reduction

Introduction to Invoice Verification

Invoices for POs with Account Assignment

Delivery Costs

Subsequent Debits/Credits

Invoices WithoutReference to POs

§%

WWW+ XXXX+ YYY= ZZZZ

+

Customs

WW+ XX= ZZ

WWW+ XXXX= ZZZZ




0.4

SAP AG 1999

Freight charges are sometimes planned in thepurchase order. More often, they are not known indetail when the purchase order is created and areentered only in Invoice Verification on the basis ofinformation in the invoice. You need to test bothpossibilities.

Delivery Costs: Business Scenario


0.5

SAP AG 1999

Delivery costsDelivery costs

PO 4500012345

100 pcs 1000 UNIFreight 2 UNI/pc.

PO 4500023456

100 pcs 1000 UNIFreight none

PlannedPlanned UnplannedUnplanned

Invoice forpurchase order 4500012345

100 pcs 1000 UNIFreight 200 UNI

1200 UNI

Invoice forpurchase order 4500023456

100 pcs 1000 UNIFreight 50 UNI

1050 UNI

Delivery Costs

Delivery costs can be divided into:

Planned delivery costs

Unplanned delivery costs

Planned delivery costs are entered at item level in the purchase order.

Unplanned costs are entered at invoice receipt.


0.6

SAP AG 1999

Purchase order

Planned delivery costsPlanned delivery costs

FreightFreight CustomsCustoms

Quantity-dependent amount

Percentage of goods valueFixed amount

Freight forwardingCustoms

Planned Delivery Costs

Planned delivery costs can be divided into:

Freight costs

Customs

Delivery costs can be invoiced in the following ways:

Fixed amount, independent of scope of supply

Quantity-dependent amount

Percentage of value of goods to be delivered


0.7

SAP AG 1999

Purchase order: 100 pcs at 1.30 UNI/pc.Planned delivery costs:

Freight 0.10 UNI/pc.Customs duty 6.00 UNI

Goodsreceipt

Invoice

Goods receipt for this purchase order: 100 pcsInvoice: 100 pcs at 1.30 UNI/pc. = 130 UNI

plus Freight 0.10 UNI/pc. = 10 UNI Customs duty = 6 UNI

146 UNI

Account Movements with Planned Delivery Costs

Stock accountGR/IR accountVendor accountFreight clearingCustoms clearing

146 +130 -

10 - 6 -

130 +146 - 10 + 6 +

For planned delivery costs, the R/3 System makes postings to a clearing account at goods receipt. There are separate accounts for costs of different origins.

These postings are cleared when the invoice is posted.

If the delivery costs in the invoice differ from the planned delivery costs, the R/3 System posts the differences in the same way as it posts normal price and quantity variances.


0.8

SAP AG 1999

Pricevariance

Customizing

Reference topurchase order

automatic

Posting toseparate G/L account

Distribution toinvoice items

Invoice

Deliverycosts

Unplanned Delivery Costs

In Customizing for Invoice Verification, you configure whether the R/3 System is to distribute unplanned delivery costs among the items or post the costs to a separate G/L account.

If the R/3 System distributes unplanned delivery costs among the items, it treats them in the same way as price differences. However, it does not check the price after distributing the delivery costs.

If the R/3 System distributes unplanned delivery costs among the items, it does not list them separately in the purchase order history. They are only included in the invoiced value.

If the R/3 System posts unplanned delivery costs to a separate G/L account, they do not appear in the purchase order history.


0.9

SAP AG 1999

Purchase order

Material A 100 pcs at 10 UNI/pc.Material B 50 pcs at 40 UNI/pc.

Distribution of deliverycosts

Material A 50 UNIMaterial B 100 UNI

1000:2000

1:2

Invoice 04.20.

Material A 80 pcs -- 800 UNIMaterial B 20 pcs -- 800 UNI

Invoice 04.28.

Distribution of Unplanned Delivery Costs

Material A 20 pcs -- 200 UNIMaterial B 30 pcs -- 1200 UNIDelivery costs 150 UNI

The R/3 System apportions unplanned delivery costs to the items in proportion to the total value invoiced so far and the values in the current invoice.

If the R/3 System is to distribute unplanned delivery costs to the invoice items, you can post an invoice solely for delivery costs only if you have already posted an invoice.


0.10

SAP AG 1999

Purchase order:100 pcs of mat. A at 10 UNI/pc. 50 pcs of mat. B at 40 UNI/pc.

1000 +1000 -2000 +2000 -

50 + 1000 + 100 + 2000 +

3150 -

Goodsreceipt

Invoice

Stock acct for mat. AGR/IR accountStock acct for mat. BGR/IR accountVendor accountSeparate G/L account

Account Movements with Unplanned Delivery Costs

Goods receipt for PO:100 pcs of material A 50 pcs of material B

Invoice for this purchase order:100 pcs of material A at 10 UNI/pc. = 1000 UNI 50 pcs of material B at 40 UNI/pc. = 2000 UNI

plus Freight = 120 UNICustoms duty = 30 UNI

3150 UNI

1000 +

2000 + 3150 -

150 +

Invoice

Customizing

In the case of unplanned delivery costs, the costs are not split according to their origin.

The way in which the R/3 System posts unplanned delivery costs depends on the settings in Customizing.

If unplanned costs are apportioned among the purchase order items, the offsetting entry is made to the respective stock account or cost account for the individual items, or to a price differences account.


0.11

SAP AG 1999

Enter planned delivery costs for an invoice

Enter unplanned delivery costs so that they areapportioned to the items

You are now able to:

Delivery Costs: Summary


0.12Delivery Costs: Exercises

Unit: Delivery Costs

At the end of this exercise, you will be able to:

Enter planned freight costs on an invoice

Enter unplanned delivery costs that are apportioned to the items

Some of your freight charges are specified in the purchase order. More often, delivery costs are calculated and included only on the invoice. You need to test both possibilities.

1-1 This invoice includes purchase order items and freight costs. The freight costs were already planned in the purchase order.

INVOICE

Sapsota Company Limited Vendor T-L15A##

Invoice date: (today’s date)

Invoice 8001##

This invoice refers to your purchase order number 41515091##

T-M15A## Slugs for cast iron spiral casings

100 pcs 1000 UNI

T-M15C## Packing gaskets 100 pcs 5000 UNI

Freight charges: Slugs for cast iron spiral casings

100 pcs 150 UNI

Packing gaskets 100 pcs 300 UNI

6450 UNI

Tax: 10% tax 645 UNI

Total due: 7095 UNI


1-1-1 Enter this invoice in Logistics Invoice Verification. How can you specify that the R/3 System is to settle delivery costs items? ______________________________________________________

1-1-2 On the item list, how can you identify which items are delivery costs items?

______________________________________________________

1-1-3 Which delivery costs items does the R/3 System propose?

Item Text Quantity proposed

Value

10

20

The delivery costs contain variances. Correct the proposed values. How does the R/3 System react to the changes?

______________________________________________________

______________________________________________________

1-1-4 Simulate the invoice. Which postings are made?

Item Account Amount

001

002

003

004

005

006

007

008

Post the invoice.

Invoice number: _________________________________________


1-1-5 Display the invoice and the purchase order history. How are the delivery costs labeled?

______________________________________________________

______________________________________________________

______________________________________________________

1-2 In this invoice, the vendor added the freight costs.

INVOICE

Sapsota Company Limited Vendor T-L15A##


Invoice 8002##


T-M15B## Flat gaskets 100 pcs 5000 UNI

T-M15C## Packing gaskets 50 pcs 1000 UNI

Freight (flat rate) 440 UNI

6440 UNI

Tax: 10% tax 644 UNI

Total due: 7084 UNI

1-2-1 Enter this invoice in Logistics Invoice Verification. The freight costs are unplanned delivery costs.

1-2-2 Where do you enter unplanned delivery costs?

______________________________________________________

1-2-3 What does the way in which the R/3 System posts unplanned delivery costs depend on?

______________________________________________________


1-2-4 Simulate the invoice. How does the R/3 System apportion the delivery costs?

OPTIONAL: Fill in the table.

Item Account Amount

001

002

003

004

005

006

007

008

Post the invoice.

Invoice number: _________________________________________

1-2-5 Display the PO history. Are the unplanned costs displayed?

______________________________________________________

______________________________________________________

______________________________________________________

1-3 A forwarding agent sends an invoice for unplanned delivery costs.

INVOICE

Spedition Gruber Vendor T-L15C##


Invoice 3001##


Additional delivery costs – Rush order 180 UNI

Tax: 10% tax 18 UNI

Total due: 198 UNI


1-3-1 Enter the invoice as a subsequent debit due to unplanned delivery costs.

1-3-2 Note that the invoicing party is different to the order vendor. Where do you enter the different invoicing party?

1-3-3 Under what conditions can you post an invoice for delivery costs only using unplanned delivery costs? Must you have entered a goods receipt?

______________________________________________________

______________________________________________________

1-3-4 Simulate the document.

OPTIONAL: Fill in the table.

Item Account Amount

001

002

003

004

005

006

007

008

Post the invoice.

Invoice number: _________________________________________


0.13Delivery Costs: Solutions

Unit: Delivery Costs

1-1 Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice

1-1-1 You enter the following data on the Basic data tab page:

Field name or data type Values

Document date <today’s date>

Reference 8001##

Amount 7095

Tax amount 645

You enter the purchase order number as the allocation:


Purchase order/scheduling agreement 41515091##

Choose More allocation criteria and in the next window, select Goods/Service items + planned delivery costs. Choose Adopt.

1-1-2 On the item list, the system suggests the purchase order items and the planned delivery costs. You can identify this from the text.


1-1-3 The system proposes the following delivery costs items:

Item Text Quantity proposed

Value

10 Freight/quantity

Customs

100

100

100

10

20 Freight % 100 500

You deselect the customs item and change the proposed amounts for the freight items. When you confirm your changes by choosing Enter, the system checks the price of the freight items. If there is a variance that lies outside the permitted tolerance limit, the system blocks the invoice for payment.

1-1-4 When you choose Simulate, a dialog box appears in which you see the account movements that will take place when the invoice is posted.

Item Account Amount

001 Vendor account 7095 -

002 GR/IR clearing account 1000


004 Freight clearing account 100

005 Stock account 50

006 Freight clearing account 500

007 Stock account 200 -

008 Tax account 645

You choose Post to post the document. A message appears displaying the document number.

1-1-5 You can display the invoice document as follows:

Logistics Materials Management LogisticsInvoice Verification Document Entry Display Invoice

If you position the cursor on a purchase order number and choose Environment Display PO history, the purchase order history appears for the item. The planned delivery costs are listed separately.



1-2-1 Enter the following data on the Basic data tab page:



Reference 8002##

Amount 7084

Tax amount 644




You enter the unplanned delivery costs on the Details tab page:


Unpl. del. csts 440

1-2-3 In Customizing, you can configure whether the system is to apportion planned delivery costs among the invoice items, or post them in a separate posting line.


Item Account Amount



003 Stock account 400 -



006 Tax account 644

The system apportions the delivery costs using the ratio 10 : 1, because:

For item 20, 5,000 UNI has already been invoiced, and in the current invoice, another 5,000 UNI is invoiced, making a total of 10,000 UNI. For


item 30, no invoice has been entered so far, and in the current invoice 1,000 UNI is invoiced.

You choose Post to post the document. A message appears displaying the document number.

1-2-5 You can display the invoice document as follows:

Logistics Materials Management LogisticsInvoice Verification Document Entry Display Invoice

If you position the cursor on a purchase order number and choose Environment Display PO history, the purchase order history appears for the item. The unplanned delivery costs are not listed as a separate item, you cannot differentiate between them and price differences.


1-3-1 You enter an invoice that contains only unplanned delivery costs as a subsequent debit.


Transaction Subsequent debit

You enter the following data on the Basic data tab page:



Reference 8003##

Amount 198

Tax amount 18




When you choose Enter, the system makes the allocation. Select all items on the item list.

You enter the unplanned delivery costs on the Details tab page:


Unpl. del. csts 180


1-3-2 In the vendor data, you see that the proposed vendor does not match the invoicing party. You enter the different invoicing party on the Details tab page:


Inv. party T-L15C##

1-3-3 You can only post invoices containing only delivery costs with reference to a purchase order if you have already posted an invoice for the purchase order.


Item Account Amount








008 Tax account 18

(The zero lines displayed on the GR/IR clearing account are suppressed at the time of posting.)


The system apportions unplanned delivery costs in the ratio of the values invoiced so far. You can see these values at a glance in the PO structure:

200 UNI : 400 UNI : 600 UNI

The system splits the 30 UNI for the first item, because only half of the quantity to be debited has been delivered. The system posts 15 UNI to the GR/IR clearing account and 15 UNI to the stock account.


11 del costs

Documents

unplanned costs

planned freight costs

invoice items

costs of different origins

r3 system

invoice date

invoice receipt

purchase order items