11.4 corporate and community services...gary evershed - ceo completed 01 -jul-2015 30 -jun -2016...

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 10 FEBRUARY 2016

11.4 Corporate and Community Services 11.4.3 OPERATIONAL PLAN 2015-16 QUARTER 2 REPORT

Attachment 1 – Operational Plan 2015-16 Quarter 2 Report

Operational Plan 2015-16 Quarter 2 Report

Shire of Augusta Margaret River

Print Date: 04-Feb-2016

REPORT FILTERS

Date Select: From 01-Oct-2015 To 31-Dec-2015

Hierarchy: ORG Hierarchy

Hierarchy Level: Organisational

Hierarchy Node: Organisation

Action Responsible Officer: All

Stakeholder: All

Action Related Plan: All

Budget Type: All

Action Grouping Category: All

Action Grouping: All

Action Status: All

Action Filter: Quarterly Council Progress Report

Task Responsible Officer: All

Task Related Plan: All

Show Overview: Yes

Show Additional Information: Yes

Show Financials: No

Show Confidential Actions: No

Show Progress Comments: Yes

Show Milestone Comments: No

OVERVIEW

Action Progress Against Targets

331 actions reported on

302 At least 60% of action target achieved

11 Between 40% and 60% of action target achieved

12 Less than 40% of action target achieved

6 actions with no target set

ACTION PLANS

At least 60% of action target achieved

Between 40% and 60% of action target achieved

Less than 40% of action target achieved

No target set

* Dates have been revised from the Original dates

Chief Executive Office



ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE %

TARGET ON TARGET %

3.2.2.3 Apply for funding from National Stronger Regions Fund (NSRF), Royalties for Regions (R4R) and other potential sources for stage I and II of Margaret River Cultural Centre

Gary Evershed - CEO Completed 01-Jul-2015 30-Jun-2017 100.00% 100.00%

ACTION PROGRESS COMMENTS: NSRF application not successful - feedback obtained use for future applications. RfR application has been accepted to go forward for Growing the South funding and the Shire is working with the SWDC to update the business case for the final funding submission - this should be finalised by the end of January. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.1.1.1 Convene regular meetings of the Industry Leaders Group

Gary Evershed - CEO In Progress

01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Meetings have been reconvened for 2016 with the first meeting being held on the 12th of February. Last Updated: 04-Feb-2016


TARGET ON TARGET %

4.1.1.2 Maintain a positive collaborative relationship with the dairy industry and other agricultural sectors to achieve sustainable agriculture


01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Hosted a meeting with Dr Nick Rose and Transition Margaret River members about food sovereignty. Dr Rose gave examples of the global movement towards localised and fair food systems. Planning has commenced for a Agricultural Summit to be held in April. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.3.3.1 Lobby the Federal Government for priority connection to the National Broadband Network


ACTION PROGRESS COMMENTS: Lobbying efforts to gain fibre to node access for Cowaramup, Margaret River and Augusta were successful. Lobbying efforts included a letter to the Minister for Telecommunication and the CEO and DSP meeting in Bunbury with the Minister Malcolm Turnbull. Last Updated: 02-Nov-2015


TARGET ON TARGET %

4.4.2.1 Provide facilities to hold regular events with partners to act as a convenor of local businesses


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: The Civic Centre is made available to the MRCCI and Bendigo Bank Board to hold meetings. The MRCCI also held an information session for members in Council Chambers. SW Zone of WALGA and the SWDC Board were also hosted. Moore Stevens Annual Budget Workshop will be held on the 25th of February with approximately 20 attendees. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.4.2.2 Support development of the small business sector in the Shire


01-Jul-2015 30-Jun-2019 70.00% 40.00%

ACTION PROGRESS COMMENTS: The Regional Price Policy has been reviewed and went to Council on 27 January. Council sponsored the Small Business Awards at the Cultural Centre in September 2015. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.4.4.2 Undertake reciprocal visits to Haining, and further explore the potential for international relations with Vietnam city of Dong Hoi


01-Jul-2015 30-Jun-2019 60.00% 100.00%

ACTION PROGRESS COMMENTS: The Shire hosted two work experience placements from Jaixing for a week in November. The previous delegation which visited Haining have been contacted for feedback on ways to improve the planning and execution of the visits, and the general relationship. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.4.4.3 Work collaboratively with the South West Development Commission, key stakeholders, local peak industry bodies, other tiers of government and the community sector to maximise sustainable economic development


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: Hosted a SWDC Board meeting and LGMA SW division meeting at the Civic and Administration Centre. Also hosted a WALGA SW Zone meeting. Last Updated: 02-Feb-2016


TARGET ON TARGET %

4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: CEO chaired meetings of the MREC Board and also met with Nola Marino and Duncan Anderson to discuss Higher Education in the South West Region. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.1.1 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association


01-Jul-2015 30-Jun-2019 60.00% 0.00%

(WALGA) modules and other identified courses

ACTION PROGRESS COMMENTS: Crs attended previous new Councillors and Mayors and Presidents workshops. Crs attending Curtin Tourism workshop, SW Housing event and Civic Legal Councillor Conduct Workshop. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.1.2 Conduct comprehensive Councillor induction program following elections including training in the Rules of Conduct Relations


ACTION PROGRESS COMMENTS: Councillor Induction Manual reviewed and updated. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.1.1.3 Conduct comprehensive review of the Shire's ward system


01-Jul-2015 30-Jun-2016 50.00% 100.00%

ACTION PROGRESS COMMENTS: Initial scoping meeting held and project work team appointed. Evaluation of the current ward system ratios from the recent elections. A discussion paper is being developed for endorsement by Council for public advertising. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.1.4 Conduct Councillor briefing sessions prior to Ordinary Council Meetings and bring a record of briefings to Council Meetings on a quarterly basis


01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Briefing sessions held and reported to Council meetings. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.1.5 Conduct election of Shire President and Deputy President and appointment of Councillors to committees


ACTION PROGRESS COMMENTS: Completed. Last Updated: 02-Nov-2015


TARGET ON TARGET %

5.1.1.6 Conduct Strategic Planning Days with Council in November/December 2015 and February March 2016


01-Jul-2015 30-Jun-2019 75.00% 50.00%

ACTION PROGRESS COMMENTS: November workshop held. Planning is underway for the second Strategic Planning Workshop in March Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.1.1.7 Host information presentation and advertising campaign for potential Councillors aimed at attracting a competitive field of high quality candidates


ACTION PROGRESS COMMENTS: Information session convened by the CEO and advertising campaign resulted in 9 candidates for the 3 vacant positions. Last Updated: 02-Nov-2015


TARGET ON TARGET %

5.1.2.1 Develop the Shire as a values based and driven organisation


01-Jul-2015 30-Jun-2019 75.00% 40.00%

ACTION PROGRESS COMMENTS: Values review completed and amended values agreed and implemented. CEO delivering presentations to all Business Units. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.1.2.2 Facilitate staff participation in the Local Government Managers Australia (LGMA) South West Aspiring Leaders and Mentors Conference


01-Jul-2015 30-Jun-2019 50.00% 0.00%

ACTION PROGRESS COMMENTS: DCCS and Corporate Planner hosted SW Branch meeting and participated in SW Branch meeting and Personal Development Day in Busselton Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.1.2.3 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: Appointed a new Bursary position. Sponsored the Margaret River Fun Run event. Compiled a list of all good corporate citizenship initiatives currently being run by the Shire. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions

Chantelle Hanrahan - Human Resources Advisor

In Progress

01-Jul-2015 30-Jun-2019 45.00% 40.00%

ACTION PROGRESS COMMENTS: The Women in Leadership Program have offered the following; - access to Robyn Archer presentation tickets (11 attendees) - opportunity to attend LGMA Professional Development day in Busselton - access to interesting TED Talks Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.1.2.5 Undertake a Shire organisational review to ensure the Shire's workforce is sustainable and efficiently placed to be able to deliver on its strategic


goals

ACTION PROGRESS COMMENTS: Review completed and a restructure has been implemented. Last Updated: 02-Nov-2015


TARGET ON TARGET %

5.1.4.1 Conduct open information workshops for Councillors on a monthly basis and closed strategic planning workshops at least three times annually


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: Program is being undertaken. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.5.1 Participate and convene CapeROC meetings and provide secretariate services in 2016, following the transfer from the City of Busselton in 2015


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: Meetings are being held as scheduled - secretariat services being resumed in August Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.2.6 Develop an Economic Development Strategy internally with consultant input


01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Scoping exercise undertaken and timeline established. Agricultural Summit being organised for April. Crs going to China Wine and Tourism Symposium at MREC. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.2.7 Develop an internal Business Improvement Strategy as identified in the Business Excellence Review

Kirstie Kitis - Corporate Planner Completed 01-Jul-2015 30-Jun-2016 100.00% 50.00%

Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.2.5.1 Convene tri annual meetings of the Audit and Risk Management Committee


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: First meeting held. Convened as required. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.4.4.1 Conduct a minimum of two all of staff meetings per annum


ACTION PROGRESS COMMENTS: End of year event held for all staff Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.6.1.1 Implement a continuous improvement program across the organisation


01-Jul-2015 30-Jun-2019 60.00% 40.00%

ACTION PROGRESS COMMENTS: Procedure is being re-written and an electronic logging system for new innovations has been developed. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.6.1.2 Review the Shire values to refocus the organisation on Performance, Commitment and Innovation as outlined in the 2015 Business Excellence

Nigel Anderson - Manager Human Resources

Completed 01-Jul-2015 30-Jun-2016 100.00% 0.00%

review

ACTION PROGRESS COMMENTS: Values completed in consultation with the workforce and now embedded into the Shire's performance and recognition systems. Last Updated: 25-Jan-2016


TARGET ON TARGET %

5.7.1.1 Benchmark Shire services against other WA local government e.g. financial benchmarks


ACTION PROGRESS COMMENTS: Conducted in conjunction with the November Strategic Planning Day. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.7.1.2 Conduct internal Audit of Shire's Financial Processes to include internal controls and risk management


ACTION PROGRESS COMMENTS: Internal audit conducted in February 2015 so as not to clash with the preparation of audited financial statements and budget preparation. Last Updated: 31-Aug-2015


TARGET ON TARGET %

5.7.1.3 Undertake community satisfaction survey every four years


01-Jul-2015 30-Jun-2019 60.00% 0.00%

ACTION PROGRESS COMMENTS: Quotes have been obtained and questionnaire will be finalised at the Strategic Planning Meeting. Last Updated: 02-Feb-2016

Governance


TARGET ON TARGET %

5.1.1.8 Partner with the Western Australian Electoral Commission to conduct the biennial election by postal voting


ACTION PROGRESS COMMENTS: Successful election completed. Last Updated: 02-Nov-2015


TARGET ON TARGET %

5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes

Emma Rogers - Governance Officer

In Progress

01-Jul-2015 30-Jun-2019 75.00% 0.00%

ACTION PROGRESS COMMENTS: Completed compliance audit report and draft reports to ARMC and Council. Next step is review of audit report by ARMC and adoption by Council Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.1.4.2 Convene twice monthly Ordinary Meetings of Council and Special meetings of Council as called by the Shire President, Council or 3 elected members


01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Meeting are being held as scheduled Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.1.4.3 Monitor Council Meeting Decisions Action List Claire Schiller - Council Minutes & Agenda Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: A total of 102 Council decisions, comprising: 30 requiring no further action 66 actions completed

6 actions in progress

Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.1.4.4 Review Councillors delegations Emma Rogers - Governance Officer

In Progress

01-Jul-2015 30-Jun-2019 20.00% 20.00%

ACTION PROGRESS COMMENTS: Will commence review in April / May. The review must be completed by end of financial year. Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.3.1.1 Develop a legislative compliance calendar Emma Rogers - Governance Officer

In Progress

01-Jul-2015 30-Jun-2016 75.00% 50.00%

ACTION PROGRESS COMMENTS: Compliance calendar has been completed. Researching costs of software packages which send emails out to responsible officers when compliance activity, is due, and provides reports, verses Directors taking responsibility of calendars with responsible officers updating status of compliance activity for quarterly reporting. Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.3.1.2 Implement legislative compliance calendar Emma Rogers - Governance Officer

In Progress

01-Jul-2015 30-Jun-2019 20.00% 20.00%

ACTION PROGRESS COMMENTS: Researching costs of software packages which send emails out to responsible officers when compliance activity, is due, and provides reports, verses Directors taking responsibility of calendars with responsible officers updating status of compliance activity for quarterly reporting. Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.6.2.1 Develop a legislative compliance calendar Emma Rogers - Governance Officer

In Progress

01-Jul-2015 30-Jun-2016 20.00% 0.00%

ACTION PROGRESS COMMENTS: Will commence a desktop review of Standing Orders in March. Any changes will require a local law amendment. Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.6.2.2 Conduct comprehensive rolling review of Shire policies over a three year period

Emma Rogers - Governance Officer


ACTION PROGRESS COMMENTS: Audit of policies was reviewed at Executive Leadership Team Meeting on 9 June 2015. Last Updated: 31-Aug-2015

Marketing


TARGET ON TARGET %

4.1.1.3 Maintain a positive collaborative relationship with the Margaret River Wine Industry Association and promote the Margaret River Wine Region as Australia's premier wine region

Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2015 30-Jun-2019 25.00% 40.00%

ACTION PROGRESS COMMENTS: Sponsorship agreement pending. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.2.1.1 Administer the CapeROC events website in conjunction with the City of Busselton


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: MOU has been adopted by City of Busselton, MRBTA and the Shire of Augusta Margaret River. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.2.1.2 Produce the Capes Regional Organisation of Councils (CapeROC) Calendar of Events in conjunction with the City of Busselton


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Print calendar is complete and circulated to deadline. Budget is to target. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.2.2.1 Maintain a positive collaborative relationship with the Margaret River Busselton Tourism Authority (MRBTA) to measure visitor numbers and impacts and maximise visitor benefits to the Shire


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: Shire has created Wadandi track brochure and online content for distribution to visitors. Calendar stock delivered to all regional visitor centres. Joint submission of region tourism content to the RAC electric highways information site. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.2.4.1 Sponsor iconic events that showcase the Shire to national and international audiences


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: $125,000 of icon event funding distributed to 13 major regional events. Sponsorship agreement underway for Readers Writers, Augusta River Fest, Emergence Creative Festival and Surf Pro. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.4.4.1 Develop and maintain a comprehensive suite of marketing materials, including foreign languages to attract business investment


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: Ongoing. Flag and banners produced for Rec Centre and Shire. Marquee for the Rec Centre. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.5.2.1 Establish Shire's position in the Regional Branding Project



ACTION PROGRESS COMMENTS: Project completed. AMR Shire President, CEO, Cr Earl, Director Infrastructure and Marketing and Events Officer attended the brand launch on 30 June 2015. Last Updated: 31-Aug-2015


TARGET ON TARGET %

5.5.2.2 Implement the Communication Strategy and Marketing Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: Ongoing. 34 local display ads (not incl west), 31 media releases, approx. 48 media responses, 2 photoshoots for the quarter. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.5.2.3 Monitor and administer functions of the Shire's website


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: Mailchimp integration complete. RSS feed for jobs and multiple upload functionality included for job applications. Last Updated: 28-Jan-2016

Corporate & Community Services

Corporate and Community Services

Community and Emergency Services


TARGET ON TARGET %

1.4.1.6 Liaise with State Government on bushfire strategies and resourcing

Nathan Hall - Community Emergency Services Mgr

In Progress

01-Jul-2015 30-Jun-2019 65.00% 50.00%

ACTION PROGRESS COMMENTS: LGGS Acquittal completed in August 2015. Full refund of over $40,000 of over expenditure in 2014/15 was granted to the Shire. Planning is now well underway for the 2016/17 LGGS grant with a strategy meeting to be held on the 28 January with all local brigades and the SES to plan for next year’s budget. Still working with DFES on the final stages of the BRMP pilot project. Two outstanding hazard reduction burns along Railway Tce were completed in spring with approx. $18,000 of the grant money still to be allocated. The new BRMC Chris Lloyd started work at the Shire at the start of January and will continue working on the BRMP project for both the Shires of Augusta Margaret River and Nannup. CESM will be looking at starting a burn program and is in the process of liaising with local brigades. Joint Rural Urban Interface Exercise was developed and implemented prior to the fire season and was conducted in the Parkwater estate in Cowaramup. This exercise included DFES & Shire brigades with over 60 participants. Briefing was provided to Council in September on pre-season preparedness activities by DFES, DPaW and CESM. CESM and volunteer trainers have completed training bush fire brigades on the use of new full face respirators. 120 volunteers were trained in the use of the new respirators prior to December 2015. A successful $10,000 application was submitted for the 2015 Bushfire Mitigation Grants for the installation of fire breaks on Shire reserves in Cowaramup, Margaret River and Augusta. Works are planned to start in late February following community consultation. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.2.2 Develop, implement and administer the Local Emergency Management Committee (LEMC) Business Plan


In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: No longer required by SEMC - however need to review the business plan and utilise to develop LEMC. LEMC meetings and membership needs to be revitalised, focus on nonattendance and what can make the meetings more worthwhile attending, and grant applications, guest speakers, and more items to council to get work/budget items. CESM working with the LEMC to consider suitable grant applications for the National Disaster Resilience Program such as electronic fire danger warning signs.

On the 9 December Council approved LEMC membership to the Department of Agriculture and Foods and the Surf Lifesaving WA. The two local chambers of commerce and the tourist Margaret River Busselton association will be invited to attend the LEMC meetings to provide a report. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.2.3 Partner with Department of Fire and Emergency Services (DFES) and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire


In Progress

01-Jul-2015 30-Jun-2019 45.00% 50.00%

ACTION PROGRESS COMMENTS: Still working with DFES on the BRMP project. Two outstanding hazard reduction burns along Railway Tce were completed in spring, Ashton St new Fire break installed with gates in Zani Place POS installed. This should allow for a hazard reduction burn to be conducted in early October weather pending. There is still approx. $18,000 of the grant money still to be allocated. The new BRMC Chris Lloyd started work at the Shire at the start of January and will continue working on the BRMP project for both the Shires of Augusta Margaret River and Nannup. CESM will be looking at starting a burn program and is in the process of liaising with local brigades Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.2.4 Provide community emergency services and programs in line with DFES/Shire Business Plan


In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: Review of LG & LGGS Budget - ensure expenditure going to correct accounts. Implemented new work codes to separate and provide easy separation of current job codes. Brigade funding and management practices to meet Shire and legislative requirements. Educate volunteers on LGGS funding with strategy meeting on the 2016/17 budget to be held on the 28 January. BRMP Pilot completed - Expenditure of funds and reviews of work program with DFES complete still have $18,000 left to utilise. Update submitted to DFES in September as per contract. Met with Joy from DFES 1st September works to be completed - 2 hazard reduction burns along the rail trail between Tunbridge St and Ashton St and a new fire break installed with gates in Zani Place POS. Hazard reduction burns on Railway Tce complete and the Zani Place POS burn should be able to be conducted in early October weather pending. LEMC exercise was conducted in November and was based on a level 2 bush fire event in Augusta. 49 participants from state agencies and the Shire worked on welfare and recovery based scenarios that predicted evacuation and potential building losses.

40 fire management plans/applications reviewed since July with over 65 hrs. required to complete. Multiple plans still outstanding. Incorporating the full community engagement role for the Shire in conjunction with DFES (no future assistance from Community Development available). Redevelopment of the Preparedness Program and Committee meeting held in late September. Identify what can be achieved and where it fits in with other priorities. Bush Fire Ready Month and volunteer recruitment prior to the Fire season was conducted with activities and media articles released. New public information panel now available on Shire website, which will provide information on hazard reduction burns, Total fire bans, burning periods, emergencies etc... Brigade membership is still being reviewed by the CESM against DFES records and member’s attendance, good response by local brigades to review their membership lists. Need to develop Regulation 4 1 REGISTER OF BUSH FIRE BRIGADES as per the Bush Fires Act 1954. Need to undertake training needs analysis with volunteers utilising new DFES pathways program. Develop Shire training calendar in conjunction with DFES regional calendar by Jan 2016. Develop current volunteer trainers and encourage new volunteer trainers. Monitor and update DFES endorsed trainers list. Significant amount of Gap training completed in RUI & Scott full mask respirators with 120 volunteers trained prior to Christmas. Need to introduce 1st Aid training and seek budget via LGGS to fund. Attend quarterly RTAC meetings, develop training meeting with local volunteer reps and volunteer trainers prior to the RTAC meeting. Capture volunteer training to report to local government. Require a formal procedure for fire appliance maintenance - DFES LGGS servicing requirement as opposed to, damage & insurance repairs. Develop vehicle register and include fire fighter protection requirements BFB & SES. Identify Fire extinguisher & 1st Aid servicing providers as well as budget to fund. Identify LG workshop capacity to meet demand and possibly identify out sourcing of work. WAERN maintenance schedule and repairs is ongoing. .Discussions with Brad at work shop has identified a, need to start vehicle maintenance earlier, suggested July. Some works on appliances now being outsourced due to work load. PPE order for volunteer fire fighters completed in September and December which has been delivered. Review current PPE register and recording details, incorporate with BFB procedures. Develop new ordering form to provide greater transparency and auditing trail. Introduction of new full face respirators with training, additional funding has been made available by DFES. CESM spent 4 days deployed as the Lower South West strike team leader at the Waroona fires in January. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.2.5 Review and update Shire Emergency Contacts and Resource list



ACTION PROGRESS COMMENTS: Review of Emergency Contacts and Resource List was completed and submitted to the November LEMC meeting. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.2.6 Review and update Shire Emergency Management Arrangements, Recovery Plan and Evacuation Plan


Not Started

01-Jul-2015 30-Jun-2016 0.00% 30.00%

ACTION PROGRESS COMMENTS: Project to be completed in 2016-17. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.6.2.10 Undertake annual table top exercise to test internal Ready Response/Recovery arrangements



ACTION PROGRESS COMMENTS: LEMC exercise was completed in November 2015 with 49 participants working through a level 2 bush fire scenario in Augusta. Injects were based around Welfare and Recovery with a fantastic response and involvement from the participants. Last Updated: 27-Jan-2016

Corporate and Community Services


TARGET ON TARGET %

2.1.1.5 Manage the Community Development Fund Annie Riordan - Director Corporate & Community

Services

In Progress

01-Jul-2015 30-Jun-2019 5.00% 0.00%



TARGET ON TARGET %

2.3.1.1 Organise Thank a Volunteer Celebrations Suzie Belbin - Pa Corporate & Community Director


ACTION PROGRESS COMMENTS: A successful event attended by approximately 100 volunteers and friends. Volunteer of the Year, Dianne Holland and Youth Volunteer of the Year Michael Holland were awarded on the night. Last Updated: 28-Jan-2016


TARGET ON TARGET %

4.2.3.1 Provide a report to Council on any proposals for leasing or joint partnership of Turner Caravan Park for Council consideration and decision

Annie Riordan - Director Corporate & Community

Services


ACTION PROGRESS COMMENTS: Council report presented to the Ordinary Council Meeting of 14 October 2015. Resolution of Council was to proceed with Turner Caravan Park Chalet Development. Last Updated: 21-Jan-2016


TARGET ON TARGET %

5.1.5.8 Hold regular meetings with the Sport and Recreation Advisory Committee


Services

In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: Quarterly meetings of SRAC held with meetings of 2015-16 held in August, October and December 2015 Last Updated: 21-Jan-2016


TARGET ON TARGET %

5.2.1.1 Continue implementation of the Integrated Planning and Reporting (IPR) program, including quarterly reporting against the Operational Plan to Council

Kirstie Kitis - Corporate Planner In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Quarterly reporting on the Annual Business Plan to Council has been actioned. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.2.1.2 Develop Annual Operational Plans linked to Corporate Plan and Annual Budget


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Draft Operational Plans out for comment with Coordinators and Managers.



TARGET ON TARGET %

5.2.1.3 Develop Sport and Recreation Strategic Plan Annie Riordan - Director Corporate & Community

Services

Not Started

01-Jul-2015 30-Jun-2016 0.00% 0.00%



TARGET ON TARGET %

5.2.1.4 Review Business Unit plans for directorate in line with strategic direction


Services

In Progress

01-Jul-2015 30-Jun-2019 30.00% 50.00%

ACTION PROGRESS COMMENTS: Business unit planning for 2016-17 has commenced Last Updated: 21-Jan-2016


TARGET ON TARGET %

5.2.1.6 Undertake a desktop review of the Corporate Plan


01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Draft Corporate Plan out for comment with Coordinators and Managers. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.2.2.8 Implement Risk Management Framework Annie Riordan - Director Corporate & Community

Services

In Progress

01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Regular reporting to ELT Last Updated: 21-Jan-2016


TARGET ON TARGET %

5.2.2.9 Monitor Risk Register actions and report regularly to ELT and the Audit and Risk Management Committee


Services

In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: Regular reporting to ELT Last Updated: 21-Jan-2016


TARGET ON TARGET %

5.2.2.10 Scope via the customer survey and International Association for Public Participation 2 Framework (IAP2) the requirements to develop a Stakeholder and Customer Framework and Engagement Strategy


01-Jul-2015 30-Jun-2016 60.00% 80.00%

ACTION PROGRESS COMMENTS: Training scheduled for March. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.6.2.3 Review and update procedures for Corporate and Community Services directorate


Services

Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%



TARGET ON TARGET %

5.6.2.4 Review the Community Consultation Policy (non planning matters)

Kirstie Kitis - Corporate Planner Not Started

01-Jul-2015 30-Jun-2016 0.00% 0.00%



TARGET ON TARGET %

5.7.1.5 Implement key actions identified in the 2015 Australian Business Excellence Framework review


01-Jul-2015 30-Jun-2017 50.00% 50.00%

ACTION PROGRESS COMMENTS: Business Improvements this quarter focused on 1) Process management and improvement and 2) Leadership expectation and accountability Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.7.1.6 Scope what is required to review and develop comprehensive service level costings for all business units in the Shire to also include service level expectation from community


01-Jul-2015 30-Jun-2016 60.00% 100.00%

ACTION PROGRESS COMMENTS: Data gathering and analysis complete for Directorate of Infrastructure and half of Directorate Corporate and Community Services Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government and Communities Integrated Planning and Reporting Framework


01-Jul-2015 30-Jun-2019 10.00% 0.00%

ACTION PROGRESS COMMENTS: Draft report writing has commenced Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.7.2.2 Prepare and advertise quarterly reports of the Community Strategic Plan


01-Jul-2015 29-Jun-2019 25.00% 30.00%

ACTION PROGRESS COMMENTS:

Quarter 1 report was advertised in local paper on December 4 2015.



TARGET ON TARGET %

5.7.3.1 Measure and report on Key Performance Indicators in the Community Strategic Plan

Kirstie Kitis - Corporate Planner Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%



TARGET ON TARGET %

5.7.3.2 Measure and report on Key Performance Indicators in the Corporate Plan


01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: KPIs reported to ELT on 9 February Last Updated: 27-Jan-2016

Financial Services

Customer and Information Services


TARGET ON TARGET %

5.3.1.3 Implement a document control system/process across the Shire

David Mittnacht - ICT Coordinator

In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Document control system/process developed and ready for ELT endorsement. SharePoint training completed this quarter. New system to be developed during next two quarters. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.5.1.4 Review the energy tender with Perth Energy Vicki Scott - Revenue Coordinator

Not Started

01-Jul-2015 30-Jun-2016 0.00% -


Customer Relations


TARGET ON TARGET %

5.5.1.2 Provide Department of Transport licencing services

Vicki Scott - Revenue Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Successful DoT audit report with three minor matters to attend to. Last Updated: 03-Feb-2016


TARGET ON TARGET %

5.5.1.3 Provide one-stop shop customer service centre Vicki Scott - Revenue Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Total revenue receipted across both offices $5,940,193.90 New relief Customer Service Officer has completed Department of Transport Licensing Officer training Last Updated: 03-Feb-2016


TARGET ON TARGET %

5.6.2.5 Measure and report on administration of Customer and Information Services

Vicki Scott - Revenue Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Budget reviews complete. Last Updated: 03-Feb-2016

Finance


TARGET ON TARGET %

4.4.3.1 Assist with the process of improving procurement and purchasing practices to ensure uniformity and consistency

Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 30.00% 50.00%

ACTION PROGRESS COMMENTS: Procurement Officer commenced on 5/10/15 and reporting structure for the position has been changed to report to Manager Finance. Purchasing Policy has been updated and adopted by Council. Regional Price Preference policy also updated. Procurement practices and procedures are progressively being documented and refined. Last Updated: 13-Jan-2016


TARGET ON TARGET %

4.4.3.2 Obtain feedback from sample of local suppliers to identify the Shire's impact upon their business

Andrew Ross - Finance Manager Deferred 01-Jul-2015 30-Jun-2019 1.00% 0.00%

ACTION PROGRESS COMMENTS: No action as yet and is unlikely to be progressed in 2015-16. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.2.14 Review the Long Term Financial Plan through the CEO appointed Internal Expenditure Review Committee and present options to Council for increasing revenue and reducing operating cost


01-Jul-2015 30-Jun-2019 35.00% 50.00%

ACTION PROGRESS COMMENTS: Council Strategic Planning day in November 2015 discussed financial position and inputs for the LTFP. Next strategic planning day is planned for 8/3/16 and will include discussion of draft LTFP. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.2.15 Undertake full review with ongoing desktop review of Long Term Financial Plan


01-Jul-2015 30-Jun-2019 35.00% 30.00%

ACTION PROGRESS COMMENTS: LTFP template received and updated with base data, majority of capital works programme updated, plant replacement programme updated, loans updated, reserves updated, update of operating expenditure and operating revenue items has commenced. Documentation of assumptions is in progress. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.6 Continue to monitor and analyse monthly, year to date and annual financial performance


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Monthly financial reports are reviewed and analysed and reports submitted to Council as required. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.7 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing process which occurs as part of the process of reviewing the monthly financial results. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.9 Preparation of annual budget Andrew Ross - Finance Manager Completed 01-Jul-2015 30-Jun-2019 100.00% 0.00%

ACTION PROGRESS COMMENTS: Annual Budget for 2015-16 was adopted by Council at the Ordinary Meeting on 22/7/15. Last Updated: 13-Oct-2015


TARGET ON TARGET %

5.2.5.10 Preparation of annual financial report Andrew Ross - Finance Manager Completed 01-Jul-2015 30-Jun-2019 100.00% 100.00%

ACTION PROGRESS COMMENTS: Draft Annual Financial Report for 2014-15 was completed in time for the end of year audit in August. Formal Audit approval of the Annual Financial Report was received on 2/10/15 and report sent to DLGC on 5/10/15. Report accepted by Audit and Risk Management Committee meeting on 14/10/15. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.11 Preparation of monthly management reports Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 42.00% 50.00%

ACTION PROGRESS COMMENTS: Monthly management reports for July and August were approved by Council in September. September approved on 28/10/15, October report approved on 25/11/15, November report prepared and is to be provided to the Council meeting on 27/1/16 due to only one meeting being held in December. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.12 Promote a whole of life assessment approach for projects


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: There is some evidence that the financial implications for some major projects include a whole of life assessment although this hasn't been formalised. For example, the youth precinct item provided to Council in October. Whole of life analysis also completed for the Flinders Bay path and an extended analysis completed for the Cultural Centre redevelopment Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.13 Use appropriate processes to assess the short and long term financial viability of capital and other projects


01-Jul-2015 30-Jun-2019 30.00% 50.00%

ACTION PROGRESS COMMENTS: A project management and assessment framework has been prepared by Infrastructure and should be introduced to the organisation on a more widespread basis when resources allow. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.7.1.9 Conduct external audit and interim audit annually and remediate any problems within timeframes


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: External audit for 2014-15 Annual Financial Report completed in August 2015. Interim audit likely to occur in March/April 2016. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.7.3.3 Develop financial indicators for Business Units Andrew Ross - Finance Manager Deferred 01-Jul-2015 30-Jun-2019 1.00% 0.00%

ACTION PROGRESS COMMENTS: No progress at this stage - unlikely to be progressed in 2015-16. Last Updated: 13-Jan-2016

General Financing


TARGET ON TARGET %

5.2.5.2 Administering the Shire's investment portfolio Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: 1 year investments placed to ensure balance of reserves at 30 June 2016 is cash backed. Short term investments placed and being rolled over as required to maximise return from any surplus funds. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.3 Administering the Shire's loan portfolio Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Loan repayments processed in accordance with requirements. Last Updated: 13-Jan-2016


TARGET ON TARGET %

5.2.5.8 Manage the Shire's financial reserves Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Interest on reserves is processed monthly and major transfers to and from reserves are processed when required. Last Updated: 13-Jan-2016

Information and Communications Technology


TARGET ON TARGET %

5.3.2.2 Maintain communications system David Mittnacht - ICT Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Minor maintenance, replacement required this quarter. Adequate spares now available Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.3 Provide Help Desk support to users David Mittnacht - ICT Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: 128 new SRs opened in the quarter, 12 remain open. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.4 Review Information and Communication Technology Disaster Recovery Plan


Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: No action this quarter. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.5 Review of Information and Communication Technology Strategic Plan


Not Started

01-Jul-2015 30-Jun-2019 0.00% -

ACTION PROGRESS COMMENTS: No action this quarter. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.6 Undertake hardware maintenance program David Mittnacht - ICT Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Main Civic Admin Centre printers replaced. New A4 printers for Rec Centre. No other major maintenance activities required. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.7 Undertake personal computer refresh program David Mittnacht - ICT Coordinator

Not Started

01-Jul-2015 30-Jun-2019 0.00% -

ACTION PROGRESS COMMENTS: Deferred to Q1, FY 16/17. Due to financial considerations, approved by Annie Riordan. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.8 Undertake servers refresh program David Mittnacht - ICT Coordinator

Not Started

01-Jul-2015 30-Jun-2019 0.00% -

ACTION PROGRESS COMMENTS: Warranty extended until FY 16/17. Last Updated: 12-Jan-2016


TARGET ON TARGET %

5.3.2.9 Upgrade and extend software licensing to meet the needs of the organisation


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Upgrades and renewals on time and budget. Last Updated: 12-Jan-2016

Records


TARGET ON TARGET %

5.3.1.4 Provide recordkeeping service to the organisation


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: New Coordinator has undertaken SynergySoft Administrator training. Records staff continue to provide service. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.3.1.6 Undertake annual Records Disposal program David Mittnacht - ICT Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: All paperwork finalised. Records scheduled for disposal 10 December 2015. Disposal presumably completed. To be confirmed with staff in February 2016. Last Updated: 02-Feb-2016

Revenue


TARGET ON TARGET %

5.2.5.4 Billing of property rates Andrew Ross - Finance Manager Completed 01-Jul-2015 30-Jun-2019 100.00% 100.00%

ACTION PROGRESS COMMENTS: Rates billing successfully processed in July 2015 after the 2015-16 Budget was adopted on 22/7/15. Last Updated: 13-Oct-2015


TARGET ON TARGET %

5.2.5.5 Billing of sundry debtors Andrew Ross - Finance Manager In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Sundry debtors are being billed on a regular basis as required. Last Updated: 13-Jan-2016

Human and Community Services

Caravan Parks


TARGET ON TARGET %

4.2.3.2 Alexandra Bridge Camp Ground - develop concept plan for camp kitchen


In Progress

01-Jul-2015 30-Jun-2016 5.00% 100.00%

ACTION PROGRESS COMMENTS: This project has been put on hold until camping site locations have been established. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.4 Alexandra Bridge Camp Ground - formalise tent sites with numbers, barriers etc.


In Progress

01-Jul-2015 30-Jun-2016 15.00% 0.00%

ACTION PROGRESS COMMENTS: Consultants Brighthouse have been engaged to undertake an assessment of the camping grounds to determine appropriate camping sites locations. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.6 Alexandra Bridge Camp Ground - provide facilities that meet legislative changes, complete survey and develop concept plans for site


In Progress

01-Jul-2015 30-Jun-2016 90.00% 100.00%

ACTION PROGRESS COMMENTS: Survey completed and provided to Brighthouse for camp site formulation. Survey may need to be reviewed based upon the need for accurate alignment with foreshore reserve boundary. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.8 Finders Bay Caravan Park - develop concept plans for camp kitchen

Vicky Small - Manager Customer & Information Services


ACTION PROGRESS COMMENTS: Plans completed Last Updated: 20-Oct-2015


TARGET ON TARGET %

4.2.3.10 Flinders Bay Caravan Park - construct camp kitchen


In Progress

01-Jul-2015 30-Jun-2016 30.00% 30.00%

ACTION PROGRESS COMMENTS: Designs completed. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.11 Flinders Bay Caravan Park - construct disabled toilet facility


In Progress

01-Jul-2015 30-Jun-2016 30.00% 30.00%

ACTION PROGRESS COMMENTS: Designs completed. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.16 Implement actions within Alexandra Bridge Camp Ground Business Plan - construct camp kitchen


Not Started

01-Jul-2015 30-Jun-2016 0.00% 0.00%



TARGET ON TARGET %

4.2.3.17 Operate caravan and camping facilities at Augusta and Alexandra Bridge


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Flinders Bay Caravan Park reopened for season and overall revenue is up from last season. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.18 Turner Caravan Park - complete road resurfacing


Not Started

01-Jul-2015 30-Jun-2016 0.00% 30.00%

ACTION PROGRESS COMMENTS: Under review based upon chalet development taking priority. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.19 Turner Caravan Park - complete scheduled infrastructure works


Not Started

01-Jul-2015 30-Jun-2016 0.00% 30.00%



TARGET ON TARGET %

4.2.3.20 Turner Caravan Park - install Quantam Hot Water System


In Progress

01-Jul-2015 30-Jun-2016 10.00% 30.00%

ACTION PROGRESS COMMENTS: Currently reviewing quote for upgrades. Last Updated: 25-Jan-2016


TARGET ON TARGET %

4.2.3.21 Turner Caravan Park - upgrade works to Dekkers Amenity Block


Not Started

01-Jul-2015 30-Jun-2016 0.00% 30.00%


Community Planning and Development


TARGET ON TARGET %

1.5.1.2 Liaise with the community on disability access and inclusion requirements

Katie Taylor - Comm Development Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: ongoing Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Meeting held with Arts Margaret River and discussion on licence agreement renewal taken place. Facility upgrades are being undertaken in liaison with Infrastructure. Last Updated: 25-Jan-2016


TARGET ON TARGET %

2.1.1.2 Implement actions from Arts and Culture Plan Kirstie Kitis - Corporate Planner In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Planning for the plinth and public art trail project is underway. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.1.1.4 Support Historical Groups Kirstie Kitis - Corporate Planner In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Quarterly meetings are attended with the Augusta Historical Museum and the Margaret River and Districts Historical Society. Exploring storage solutions for Augusta Historical Museum. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.1.2.1 Provide professional advice and support to community groups


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Community groups continue to receive information about grants, events and other information through the Community CONNECT and other networks. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.2.1.1 Adopt concept plans and funding strategy and seek funding for upgrades to the Margaret River Skate Park Youth Precinct


In Progress

01-Jul-2015 30-Jun-2016 30.00% 100.00%

ACTION PROGRESS COMMENTS: Community consultation process has provided feedback on the need to revisit the concept design. A working group has been established and will be meeting on the 29 Jan 2016 with the purpose of providing further design options. Last Updated: 25-Jan-2016


TARGET ON TARGET %

2.2.1.2 Implement actions from the Active Ageing program


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Attended age friendly PD day. Implemented a wide range of age friendly (active ageing) events over senior’s week. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.2.1.3 Implement actions from the Youth Plan Georgie Wilkie - Community Development Trainee

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: MR SAM was the major event held in this quarter with over 400 youth attending throughout the day. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.2.1.4 Manage the Zone Room Youth Precinct Georgie Wilkie - Community Development Trainee

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Zone Room regular booking continue with no major concerns. An OSH induction was conducted on the building in November, prior to the MR SAM event. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.2.1.5 Review Active Ageing Plan and Policy Katie Taylor - Comm Development Officer

In Progress

01-Jul-2015 30-Jun-2016 25.00% 60.00%

ACTION PROGRESS COMMENTS: This action will occur in 3rd quarter. Have conducted initial research, local govt scan and attended Age Friendly Community forum and 3 age friendly PD days to gather info. Initial research into providers for community engagement and meeting held with procurement officer on RFQs. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.2.1.6 Review Disability Access and Inclusion Plan Katie Taylor - Comm Development Officer




TARGET ON TARGET %

2.2.2.1 Implement actions from the Disability Access and Inclusion Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing as per tasks. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.3.2.1 Facilitate the Community Connect program Katie Taylor - Comm Development Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing support to groups via community requests; regularly send info on funding/opportunities; various letters of support to assist community groups with applying for funding; attended 3Rs in Volunteer Management Training; ongoing webinar training for supporting community groups and clubs; met with coordinator VolunteerSW; reviewed current resources on website; conducted initial background research: current trends, Vol SW, Vol WA, other local govt. resources; completed draft Project Plan, and draft Volunteer Reference Group Terms of Reference. Ongoing work on improving the Community Connect section of the website.



TARGET ON TARGET %

2.3.2.2 Support Hall Management groups Katie Taylor - Comm Development Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing ad hoc support; compiling info/minutes/actions from group meetings; various admin as part of halls review. Strategies to increase activation of halls, such as upgrading shire website. Coordinating halls review process, holding internal stakeholder meetings, compiling report and draft policy/procedures. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.3.2.3 Undertake a strategic review of Community Halls


01-Jul-2015 30-Jun-2016 75.00% 100.00%

ACTION PROGRESS COMMENTS: Interim report prepared, internal action list being developed. Consultation with internal stakeholder to determine the framework underway. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.3.2.4 Undertake a strategic review of Historical Groups


01-Jul-2015 30-Jun-2016 75.00% 100.00%

ACTION PROGRESS COMMENTS: Interim report prepared, internal action list being developed. Consultation with internal stakeholder to determine the framework underway. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.1.3 Implement actions from the Safer Communities Plan


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Plan was awarded the highest possible score across all five categories in the Children's Environment and Health Local Government Report Card Project in December.



TARGET ON TARGET %

2.6.2.9 Support Community Preparedness Initiatives Katie Taylor - Comm Development Officer


ACTION PROGRESS COMMENTS: this has moved into CESM role Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.1.5.2 Hold regular meetings with Arts Margaret River Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Met with group in November. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.1.5.3 Hold regular meetings with the Art and Culture Advisory Group


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: November meeting convened to progress planning for Public Art and Plinth Project Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.1.5.4 Hold regular meetings with the Community Access and Inclusion Reference Group


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: meetings held quarterly Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.1.5.5 Hold regular meetings with the Community Network Group


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Qtr. 2 meeting was convened in Busselton with Margaret River in attendance. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.1.5.6 Hold regular meetings with the Liquor Forum Kirstie Kitis - Corporate Planner In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Meeting was convened on 1 Dec. The Chair of these meeting will now be between EHO's and CPD teams. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.1.5.7 Hold regular meetings with the Youth Advisory Council

Georgie Wilkie - Community Development Trainee

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Weekly meetings continued to plan for the MR SAM event held 12 December. Last Updated: 28-Jan-2016

Human Resources


TARGET ON TARGET %

5.1.3.2 Review Code of Conduct for staff Nigel Anderson - Manager Human Resources


Last Updated: 23-Sep-2015


TARGET ON TARGET %

5.2.2.16 Undertake desktop review of Workforce Plan Nigel Anderson - Manager Human Resources

Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%



TARGET ON TARGET %

5.4.1.1 Implement employee development and growth program


In Progress

01-Jul-2015 30-Jun-2019 25.00% 50.00%

ACTION PROGRESS COMMENTS: Scoped potential in-house training programs to be run. Liaised with providers on course dates and currently investigating on-line booking system that integrates with staff outlook calendars. Last Updated: 22-Jan-2016


TARGET ON TARGET %

5.4.1.2 Review employee higher duties and secondment system


Not Started

01-Jul-2015 30-Jun-2016 0.00% -



TARGET ON TARGET %

5.4.2.1 Facilitate employee recognition program Chantelle Hanrahan - Human Resources Advisor

Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%



TARGET ON TARGET %

5.4.2.2 Negotiate Enterprise Bargaining Agreement renewal


In Progress

01-Jul-2015 30-Jun-2016 10.00% 30.00%

ACTION PROGRESS COMMENTS: Internal scope of EBA improvements undertaken with HR team. Last Updated: 25-Jan-2016


TARGET ON TARGET %

5.4.3.1 Implement employee health program Garth Baxter - Safety Officer In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Sun cancer assessment report received, with feedback indicating that the Shire's Sun Safe procedures are effective but require consistent application across the organisation. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.4.3.2 Implement Equal Opportunity Plan Chantelle Hanrahan - Human Resources Advisor

In Progress

01-Jul-2015 30-Jun-2019 25.00% 50.00%

ACTION PROGRESS COMMENTS: Diversity questions established for employee feedback survey. Last Updated: 22-Jan-2016


TARGET ON TARGET %

5.4.3.3 Implement Occupational Safety and Health Management Plan

Garth Baxter - Safety Officer In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Safety inspections have been carried out of the Shire's Road Construction and Drainage operations, the Recreation Centre, Dog Pound, Works Depot Buildings and Waste Service Facilities. Evacuation drills have been undertaken at Margaret River Depot, Administration Building, Recreation Centre and Flinders Bay Caravan Park. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.4.3.4 Improve contractor/site induction process Garth Baxter - Safety Officer In Progress

01-Jul-2015 30-Jun-2016 50.00% 100.00%

ACTION PROGRESS COMMENTS: The Employee, Volunteers and Contractor Safety induction manuals have been completed and are to be included within a Shire Contractor Management system. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.4.3.5 Integrate Safe Operating Procedure (SOP) into on-line training system

Garth Baxter - Safety Officer Completed 01-Jul-2015 30-Jun-2016 100.00% 100.00%

ACTION PROGRESS COMMENTS: An excel template has been developed for the Works team and staff details are being entered for this area. This template has been offered to other sections of the organisation and administration based staff has SOSP recorded in their individual training plans and files. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.4.3.6 Review Managers KPIs on diverse workforce and inclusive culture - employee survey


Not Started

01-Jul-2015 30-Jun-2016 0.00% 100.00%

ACTION PROGRESS COMMENTS: Deferred. Based upon restructure. Last Updated: 04-Feb-2016


TARGET ON TARGET %

5.4.4.2 Coordinate the employee personnel evaluation system



ACTION PROGRESS COMMENTS: The revised Personnel Evaluation System has been implemented with the majority of staff completing through Synergy Records electronically. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.4.4.3 Develop a workforce communication strategy Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2015 30-Jun-2016 15.00% 50.00%

ACTION PROGRESS COMMENTS: Deferred. A specific communication strategy had been applied to restructure project works, but this will need to be adapted to an overall workforce communication strategy. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.7.1.10 Coordinate Best Employer Survey Nigel Anderson - Manager Human Resources


ACTION PROGRESS COMMENTS: Best Employer Survey implemented. The Shire result of 58% has exceeded the Shire's Workforce Plan target (50%) and our previous score in 2010 by 20%. Last Updated: 25-Jan-2016

Library Services

Library Services


TARGET ON TARGET %

2.4.1.1 Operate a Library Service in Margaret River and Augusta

Heather Auld - Manager Of Library Services

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Library initiatives; The Organic Garden Trail sign has been installed on the garden gate and brochures have been created that invite visitors to participate in the garden water feature quiz. Positive feedback has been given from the visitor centre and the organic garden trail committee. No major decisions have been made on the Framework Agreement at this stage. Exchanges have continued during this quarter and are vital for refreshing the collection on an ongoing basis. New stock selection has commenced - Manager on leave for 11 weeks so a little behind but will be on track and completed by 30 June 2016. Library staff attended two Community Arts Network workshops on Cultural Centred Leadership held in Nannup in November and Margaret River in December. Library IT; • Updated guidelines for patrons and staff: photocopying services • Updated guidelines for patrons and staff: tips for catalogue searches • Developed guidelines for use of Surface to print colour from USB (for patrons and staff) • Procedure developed for management of IT systems during closures • Library staff trained: closure procedures • Library staff trained: how to update Smart Serve theme and receipt wording Library Operations; 2 new volunteers have been inducted into the library team this quarter: Diana Barley and Liane Chinnery. We now have 25 volunteers at Margaret River Library and 2 at Augusta Library.

Training: Katie Taylor conducted disabilities awareness training with the majority of library staff which included staff use of wheelchairs in the library and entry pathways. Pelican Post, the Augusta monthly newsletter, has been approached to host an Augusta Library column which will have snippets of news to entice residents into the library. Last Updated: 11-Jan-2016


TARGET ON TARGET %

2.4.1.2 Review and assess the long term needs to library services, in particular technological requirements


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: • Evaluated: ‘Proscribe’ automated communication service • Evaluated: WMS Offline circulation software compatibility with Mac laptop • Evaluated: Options for access to easy USB colour printing • Evaluated: Harper Collins ebooks on OCD platform • Evaluated: Loaning of preloaded e-readers to patrons – legal and technical aspects Last Updated: 11-Jan-2016


TARGET ON TARGET %

2.4.2.1 Design and implement programs for children and youth


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: In October we completed all Better Beginnings visits to kindergarten classes for 2015. Over 250 bags were given to students attending kindergarten in this shire which was a 100% take up rate for this program by local schools. The annual Reading Rabbits party, funded by Rotary Club of Margaret River, was held in November with 19 children attending at Margaret River Library. Reading Rabbits is a program for year one students and rewards them for borrowing books from the library. Reading Rabbits is a partnership between the Shire of Augusta Margaret River Libraries, Rotary Club of Margaret River and the Margaret River Bookshop. Usage for Yourtutor online tutoring program was high during this quarter, with 55 tutorials given to our library memberships in October and November with positive comments from students including “this was extremely helpful!” In December the libraries also hosted a Teddy Bear’s Picnic storytime, special Christmas storytime session and final Augusta library Toddler Tales and Rhyme Time sessions for 2015. Summer school holidays started well with over 15 children and their parents attending a book launch by South West author Alice Alder and a booked out workshop on Christmas candle decorating at Margaret River Library. Last Updated: 11-Jan-2016


TARGET ON TARGET %

2.4.2.2 Partner with groups to provide events that support lifelong learning


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: The libraries hosted 3 evening Lifelong learning events at the Margaret River Library for adults this quarter and 2 daytime events at the Augusta Library. Events included two book-making and repair talks by Molly Coy; a basket weaving workshop by Cynamon Aeria; and author talks by Sally Murphy and Ian Andrew. The Anzac display in the library has been evolving all year and was a main feature in our Remembrance Day acknowledgment in November. The author talk by Sally Murphy introduced her fiction book titled ‘1915’ and also provided us the opportunity to thank all of the community members who donated special memorabilia, artifacts and pictures in our Anzac display that has grown over the year. This event was funded by Writing WA and was a great success. We received some very positive comments regarding Sally Murphy - ‘Sally is a fantastic presenter and so willing to share her knowledge, her research and her wonderful enthusiasm, thank you.’; ‘Wonderful talk, fresh and exhilarating!’; Thank you –excellent and most interesting talk with in-depth information.’ This quarter the Cocoon Gallery hosted Judy Wake with a display of acrylic paintings and pen and ink drawings during October and November. She was happy to sell 4 of her works. December saw local high school student, Ladrielle Hackett, mount her exhibition of framed photographic works in the Cocoon gallery which is up until the end of January 2016. Seniors week in November proved a huge success this year. The libraries invited seniors to participate in the story time session at Margaret River and the Toddler Tales session in Augusta. Computer tutoring sessions aimed at seniors was also advertised but the highlight at both libraries was the morning teas. 25 seniors participated at Augusta library and 30 at the Margaret River Library. Each participant was treated to a hand massage and the Augusta attendees were also entertained with poetry readings and music by Alan Alexander and Kaye Dixson. Some of the satisfied customer comments by adults this quarter: Cynamon Aeria - ‘Good fun, glad to see this workshop in Augusta, I want more!’, ‘Excellent – I have always wanted to weave baskets, Cynamon is delightful and obviously very passionate about sharing her talent, thank you’, ‘Friendly, informative and fun, presented in a very calm and hands on environment that everyone could understand and enjoy participating in, thanks.’ Molly Coy - ‘Fabulous! Thank you for sharing your marvelous skills, my imagination is going mad!’, ‘As a booklover this was lovely!’ and ‘Very informative, I learnt a lot, thanks Molly and the library.’ Promotions have commenced for the January 2016 events with advertising booked for the Bernice Barry talk. Last Updated: 13-Jan-2016


TARGET ON TARGET %

3.2.2.6 Undertake assessment of longer term needs of libraries in Margaret River and Augusta


Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

Last Updated: 16-Oct-2015

Sport & Recreation Services

Childcare


TARGET ON TARGET %

2.2.1.8 Provide Childcare services Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2015 30-Jun-2019 30.00% 50.00%

ACTION PROGRESS COMMENTS: Childcare unit currently investigating Before school care as an addition to the Program, New childcare supervisor recently employed after a 3 month absence in the role. Working on conducting surveys and audits to ensure centre is preforming based on the community expectations and in accordance with the Early learning framework. Last Updated: 20-Jan-2016


TARGET ON TARGET %

2.2.1.9 Provide Creche facilities in Augusta Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2015 30-Jun-2019 25.00% 50.00%

ACTION PROGRESS COMMENTS: Investigation around the service have been conducted and needs , still have not being meet due to ageing facility in Augusta , upon completion of the new gym upgrade staff will further investigate the needs for the community and access to crèche facility down in Augusta . Staff has investigated working with local children's groups and mothers group to brainstorm ideas. New gymnasium currently being built in Augusta. Last Updated: 20-Jan-2016


TARGET ON TARGET %

2.2.1.10 Provide Kids Club facility Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Working with future development of the centre to ensure facility upgrade and license requirement s are meet at all times , with the Cultural centre development and loss of change rooms and toilet facilities centre will need to review licence agreement and service levels . Currently working with Education regulatory unit to improve all aspects of childcare licence , and provide new before school care service Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.2.1.13 Provide upgrades and equipment for Childcare to meet legislative requirements

Dylan Brown - Recreation Operations Manager


ACTION PROGRESS COMMENTS: New nature play area currently in design phase. Upgrades to rear of recreation centre to allow better access for families Nature play meetings have occurred and should be finished design phase 1st Feb, Upgrade meeting in place with stakeholders , design completed for area . Final checking with childcare Australia on design to ensure safety compliance. Nature play and other upgrades deferred until summer 2015/16. Last Updated: 31-Aug-2015

Recreation Centres


TARGET ON TARGET %

2.5.1.1 Facilitate sporting events at the Shire Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Recreation centre has become again involved in as many sporting events as possible, staff has attended and has assisted in running of events such Margaret river Fun Run, staff is also involved in the cape to cape and Augusta adventure fest. The shire recently has acquired the services of sports marketing Australia to assist in attracting events and sports to the region. Events such as the Margaret river show and Annual soccer carnival have also been assisted with the recreation Centre. Partnership with SMA currently has booking of Roller Derby fest this May, first event booked through this partnership. Recreation centre and Swimming Women booked annual 1 km Gnarabup swim for January 30th. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.5.1.2 Operate Recreation Centres in Margaret River and Augusta


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Both centres are under constant review for services that they offer with 360 degree feedback from the community to look at all possible services we can offer, Senior staff monitor business units to look at better ways of servicing the community expectations. Both centres are always looking at better ways to operate or be more effective, weather in Reduction of cost such as Water and Power. To increase in patronage and services such as aerobics classes, boot camp, or sporting events. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.5.1.3 Partner with groups to provide children's active lifestyle programs


In Progress

01-Jul-2015 30-Jun-2019 90.00% 100.00%

ACTION PROGRESS COMMENTS: Recreation centre was running active after school program in conjunction with the MR Primary school, unfortunately the Education departs have changed the program and is run internally during school term. Centre works with all sporting associations all the way to mothers groups to encourage and program children's based activities. Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.5.1.4 Provide a greater range of aquatic facilities at the Margaret River Recreation Centre


In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Aquatics Supervisor and ROM are looking at all Public aquatic venues that have 4 distinct markets: leisure, fitness/rehabilitation/wellness, education/skills development and competition. Each market has specific facility needs. The Shire pool has the capacity to cater for all these markets but only to a limited degree. For example, the pools can provide for competition swimming but not competition underwater hockey, the pools provide for lap swimming but not warm water rehabilitation or baby learn to swim activities etc. Improving the change-rooms at the pool Create Learn to Swim Pool Hydrotherapy Pool are currently being investigated for the future Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.5.1.5 Provide a Recreation Centre run Swim School for the community


In Progress

01-Jul-2015 30-Jun-2019 30.00% 0.00%

ACTION PROGRESS COMMENTS: Staff including ROM, Aquatics Supervisor and Admin Officer working on business plan to present in 2nd Quarter, on development of shire run swim school. Case studies of other centres have been completed and site visits also concluded. Last Updated: 21-Oct-2015


TARGET ON TARGET %

2.5.1.6 Provide Beach Lifeguard services during peak periods


In Progress

01-Jul-2015 30-Jun-2019 40.00% 20.00%

ACTION PROGRESS COMMENTS: Beach Lifeguard season starts on the 18th December and will conclude 25th April 2016

Lifeguard team has been confirmed October 2015 with Letters of offer already drawn up and signed Season going well numbers up busiest summer to record , well over 2990 people on the beach on Christmas, Boxing and New Year's days. Some reported shark sighting have kept number down closer to end of Jan Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.5.1.7 Provide fitness programs that cater for seniors and persons with a disability


In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Recreation centre caters for all of our diverse community with programs such as Living longer living stronger a COTA endorsed program for people of the age 5, also Gymabilty is a fitness orientated program designed for community members living with a disability. Both programs have performed well at the centre. All programs continually reviewed from feedback to ensure access and inclusiveness Last Updated: 28-Jan-2016


TARGET ON TARGET %

2.5.1.8 Provide gymnasium equipment and fitness programs that cater for the population


In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Margaret river gymnasium has had a major upgrade in July 2015, with all equipment being replaced on a new 3 and 4 year lease, This equipment is better suited the Shire needs and what patrons have asked for. Great feedback on all new equipment. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.5.1.9 Undertake equipment upgrades for Beach Lifeguard Service


In Progress

01-Jul-2015 30-Jun-2016 60.00% 50.00%

ACTION PROGRESS COMMENTS: Season begins December future planning will be undertaken once team has returned ready for this year November 28th 2015. Equipment Audit to be completed by team and including Aquatics Supervisor Audit completed by ROM Aquatics Supervisor and beach lifeguard team , prior to season commencement Last Updated: 20-Jan-2016


TARGET ON TARGET %

2.5.2.2 Undertake upgrades to Margaret River and Augusta Recreation Centre


In Progress

01-Jul-2015 30-Jun-2019 60.00% 50.00%

ACTION PROGRESS COMMENTS: Major upgrades to the Recreation centre roof were finished in the first quarter this year , including a new roof to the basketball stadium , also major asbestos removal on the Ag society office and rear walls of the centre New gymnasiums in Augusta works have commenced , 150k spend to develop new 200sqm meter all access gymnasium facility in Augusta Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.5.2.3 Upgrade facilities at the Augusta Recreation Facility to convert underutilised space to a recreational facility that provides disability access


In Progress

01-Jul-2015 30-Jun-2016 50.00% 60.00%

ACTION PROGRESS COMMENTS: Links directly to 2.5.2.1 with the move to the library. This action is now underway with gym and facility upgrade. Works all in progress with works being completed on access change room and ramp and new gymnasium all in construction phase, estimated completion by April 2016 Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.2.2.7 Develop a Master Plan for upgrades to the Margaret River Recreation Centre


Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: ROM currently working on developing revised master plan to include Hydro therapy rehabilitation pool , car parking ,additional ovals etc. Last Updated: 21-Oct-2015


TARGET ON TARGET %

5.2.3.5 Undertake detailed planning of recreational infrastructure renewal and maintenance requirements


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Centre recently undertook assets management plan to give detailed analysis on areas of sport and recreation that need to be developed/ renewed or disposed of; this data is assisting in the future development of Gloucester park and the recreation centre .Works with Building coordinator and new asset management plan, still in progress phase. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.6.2.8 Adopt new policies for Recreation Services Dylan Brown - Recreation Operations Manager

Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: Polices and handbooks currently in review stage , Last Updated: 21-Oct-2015

Infrastructure Services

Asset Services

Asset Services


TARGET ON TARGET %

1.1.1.2 Implement actions from the State of the Environment Report

John McKinney - Senior Landcare/Environment Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing and as required. Last Updated: 20-Jan-2016


TARGET ON TARGET %

1.1.1.3 Implement recommendations of the Margaret River Townsite District Water Management Strategy in conjunction with development in this area

David Nicholson - Manager Asset Services

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Assessments conducted of Local Water Management Strategies and Urban Water Management Plans for subdivisions with the East Margaret River area. Last Updated: 28-Jan-2016


TARGET ON TARGET %

1.1.1.4 Maintain partnership with Cape to Cape Catchment Group


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Provide technical advice and assistance, including financial contribution as per MoU. Revised MoU signed regarding delivery of EMF projects and additional financial support for vehicle as per Council budget. Ongoing support for projects, including BioBlitz, including Shire information stall, Our Patch Environmental Education program. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.1.1.5 Maintain partnership with Lower Blackwood Landcare


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Provide technical advice and assistance, including financial contribution as per MoU. Revised MoU signed regarding financial support for vehicle as per Council budget. Group currently unable to secure finances to purchase vehicle. Awaiting further information from LCDC. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.1.1.6 Review the State of the Environment Report John McKinney - Senior Landcare/Environment Officer

In Progress

01-Jul-2015 30-Jun-2016 20.00% 20.00%

ACTION PROGRESS COMMENTS: Review commenced in 2014/15 with 6 of 8 chapters reviewed to draft stage. Review on hold as the SoE will be consolidated into overarching Environmental Sustainability Strategy currently in preparation in conjunction with Sustainable Planning. Target amended December 2015 to reflect project on hold. Last Updated: 20-Jan-2016


TARGET ON TARGET %

1.1.2.1 Complete construction of a trail from Flinders Bay to Augusta Boat Harbour. Apply for grant funding to extend trail from Augusta Boat Harbour to Ringbolt Bay


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Bulk of works completed. Minor backfilling and finishing required. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.1.2.2 Finalise the alignment of a trail/path from Flinders Bay to Cape Leeuwin


In Progress

01-Jul-2015 30-Jun-2016 90.00% 100.00%

ACTION PROGRESS COMMENTS: Council endorsed on 14 October two options for advertising for 21 day period. Options are for a semi formed coastal trail or a concrete path options. Detailed costings provided for both options. Submissions closed 13 November with 133 submissions received with 122 for concrete path. Council briefing organised for 27 January with report to Council 9 March. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.1.2.3 Ongoing implementation of Cape Mentelle to Gas Bay Foreshore Plan


In Progress

01-Jul-2015 30-Jun-2019 5.00% 0.00%

ACTION PROGRESS COMMENTS: No funds available in 2015-16 budget to undertake works. Reinstated temporary beach fence at Gnarabup in November 2015. Successful in receiving funding from South West Catchment Council in partnership project with MRCRA and CCG. Project to undertake minor fencing and rehabilitation works. Fencing is installed, some weed control underway, additional works planned for Autumn 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.4.1.1 Implement proposed Environmental Fund John McKinney - Senior Landcare/Environment Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Margaret River foreshore project and Our Patch project contracted to Cape to Cape Catchments Group. Limestone retaining completed at Augusta, with minor planting and weed control remaining. Gracetown fence renewal completed, brushing, revegetation planned in partnership with SWCC. Significant saving forecast due to SWCC contribution. Phytophthora dieback project commenced drafting RFQ to be advertised February 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.4.1.2 Prepare Management Plans for major Shire reserves


In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: Grant application submitted in partnership with Curtin University Sustainability Policy Institute for Flinders Bay precinct which resulted in some delays to this action. Grant unsuccessful. Sustainable Planning to develop precinct masterplan in-house. Community consultation expected to occur in February 2016. $2,000 allocated to undertake Coastal Condition Assessment in Prevelly Gnarabup fire area. Some funds required for Flinders Bay masterplan. Reserves prioritised for future management and actions to be developed for top tier reserves. RFQ currently being prepared.



TARGET ON TARGET %

1.4.1.3 Provide environmental management and landcare services


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing. Comments on planning applications such as Gnarabup Lodge tourism site, gravel pits (x3), brewery/winery wastewater disposal (x3), foreshore management plans for Symphony Waters. Assisting works where required including grooming program, bed and banks & clearing permit applications for Stevens Rd bridge replacement, Alexandra Bridge swim platform. Last Updated: 20-Jan-2016


TARGET ON TARGET %

1.4.1.4 Undertake targeted weed control in priority areas


In Progress

01-Jul-2015 30-Jun-2019 70.00% 70.00%

ACTION PROGRESS COMMENTS: Recent works focused on Weeds of National Significance in Augusta. Additional works required in Autumn 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.4.1.5 Work with Department of Parks and Wildlife to achieve an appropriate balance between conservation and park use


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Liaison regarding visitor risk management, mountain bike and trail planning. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.4.2.1 Establish and implement an environmental awareness program


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: No funding identified for this project. Propose to prepare scope for project to lobby for future funding. Ensure integration into overarching Environment Sustainability Strategy to be prepared in conjunction with Sustainable Development. Developed and staffed a Shire and biodiversity management display at BioBlitz, will deliver woody weed workshop in Augusta in December, media regarding woody weeds. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.5.1.1 Construct Gloucester Park mains supply extension (subject to funding)

David Gunn - Coord Building Assets & Maintenance

In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Underground cabling complete and new transformer in position. Work on existing substation and new CT meters currently being installed. Western Power planning to energise new transformer on 23 February 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.6.2.1 Prepare bushfire mitigation strategies for Shire managed land


Not Started

01-Jul-2015 30-Jun-2016 0.00% 80.00%

ACTION PROGRESS COMMENTS: Project on hold pending Shire wide tenure blind bushfire risk management assessment. Will be re-budgeted in 2016-17 if required. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.1.2.1 Construct the finger jetty with Recreational Boating Facilities Scheme (RBFS) grant funding and apply for RBFS grant funding for construction of boat trailer parking at the Ellis Street boat ramp


In Progress

01-Jul-2015 30-Jun-2016 30.00% 100.00%

ACTION PROGRESS COMMENTS: Community consultation conducted on preliminary design of boat trailer parking. Preliminary plan endorsed by Council. Detailed plan and cost estimate in preparation. RBFS grant obtained for finger jetty. Consultation conducted with representatives of local aboriginal community as Blackwood River is a registered aboriginal site. Action delayed as a result of South West Aboriginal Land and Sea Council approval of native title claimants. Ongoing liaison with DoT. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.2.1.1 Commence staged implementation of Augusta Interpretation Plan


In Progress

01-Jul-2015 30-Jun-2019 5.00% 0.00%

ACTION PROGRESS COMMENTS: Preparation of style guide nearing completion. Feedback sought from members of Community Reference Group. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: No funding available. Limited work proposed at Rendall Close weir by Works Department. Awaiting project agreement with Water Corporation for Rendall Close. Friends Group project via EMF will undertake rehabilitation and weed control aspects of this plan. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.2.2.4 Undertake equipment upgrades to the Margaret River Cultural Centre


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Design documentation completed, contractor engaged, works to commence February 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.1.1 Commence staged implementation of trail along the Margaret River from Rotary Park to the Rivermouth


In Progress

01-Jul-2015 30-Jun-2019 20.00% 20.00%

ACTION PROGRESS COMMENTS: Multi part project to create trail from Margaret River to coast. Stage 1 is completion of Cape to Cape Track winter diversion in partnership with Friends of C2C Track and MRORCA from Caves Rd to St Alouarn PAW which is part funded by Shire, with remainder from Lotterywest grant and FoC2CT. FoC2CT are delivering project with Shire providing support. Construction

of Stage 1 has commenced. Aboriginal Heritage Survey required for boardwalk phase. Surveyor appointed to determine water heights for boardwalk to allow detailed design to be commissioned. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.1.5 Provide customer service for the Infrastructure Directorate

Polina Chernova - Technical Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: All customer requests actioned or in progress. Last Updated: 29-Jan-2016


TARGET ON TARGET %

3.4.1.10 Undertake quality control of developer provided assets

Jason Heine - Technical Officer Developments

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Advice provided to Planning Services on infrastructure related conditions for subdivisions and developments. Inspections carried out at subdivisions under construction - Symphony Waters (completed) , Country Vines Estate (completed), Brookfield, Rapids Landing, Riverslea, Lot 320 Higgins Street (completed), Wallcliffe Rise (Completed), Reserve on Redgate, Redgate Park (completed) Kudardup Village and Hamelin Grove. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.4.1.11 Undertake study of upgrade options at Station Road - Wallcliffe Road intersection



ACTION PROGRESS COMMENTS: Design for upgrading of Wallcliffe Road includes turning lanes at Station Road to improve safety and efficiency. Last Updated: 30-Sep-2015


TARGET ON TARGET %

3.4.2.1 Apply for funding to construct Wadandi Track David Nicholson - Manager Completed 01-Jul-2015 30-Jun-2016 100.00% 100.00%

South from Redgate Road to Calgardup Road Asset Services

ACTION PROGRESS COMMENTS: Lotterywest application submitted. Awaiting outcome. Consultation conducted with adjoining land owners. Design of track completed. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.4.2.2 Complete extension of Wadandi Track from Gnarawarry Road to Witchcliffe and celebrate with an official opening



ACTION PROGRESS COMMENTS: Works completed. Official opening conducted on 14 November 2015. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.4.2.5 Progressive implementation of trails recommended in Bridle Trails Feasability Study (subject to funding)


In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: Action delay resulting from consultation with stakeholders at Margaret River Pony Club to identify preferred location for horse float parking, fencing and gates. Quotes being obtained for required works. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.2.8 Review Path Plan 2004 in line with Townsite Strategy 2008 and Transport Strategy 2012


In Progress

01-Jul-2015 30-Jun-2016 75.00% 80.00%

ACTION PROGRESS COMMENTS: Draft program, maps and cost estimates prepared for proposed new pathways in Margaret River, Cowaramup, Prevelly / Gnarabup, Gracetown and Augusta. Council formally approved release for community consultation, which will commence in February 2016. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.4.2.9 Support Rotary Club of Margaret River to upgrade the trail along the south side of the Margaret River from the Old Settlement to Barrett Street Weir


In Progress

01-Jul-2015 30-Jun-2016 60.00% 50.00%

ACTION PROGRESS COMMENTS: Upgrade lower trail in Barrett St reserve from near Old Settlement to the weir. Project to be delivered by Rotary Club with funding from the Shire, Lotterywest and Rotary. Construction complete except for drainage issues to be resolved. Last Updated: 20-Jan-2016


TARGET ON TARGET %

5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan

Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Preparing data for renewal model for Asset Management Improvement Strategy & Asset Management Plan report review. Finalising RFQ for acquiring an Asset Management Software System. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.2.3 Undertake desktop review of Ten Year Capital Works Program


In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Desktop review underway. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.2.2.4 Undertake full review of Asset Management Plan 2013-2023


In Progress

01-Jul-2015 30-Jun-2016 20.00% 30.00%

ACTION PROGRESS COMMENTS: Progressed the Asset Management Improvement Strategy and renewal modelling. Outcome of Level of Service review will also feed into the review of the Asset Management Plan. Delays due to late consultant reporting. Programming to be revised.



TARGET ON TARGET %

5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater


In Progress

01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Consultant engaged to investigate deficiencies in Margaret River LIA and to prepare prioritised program of remedial works. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.2.3.2 Provide asset management planning services Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Processing as-constructed data from subdivisions and updating inventories; Roman II Road Database update in progress. Report to Council on regional collaboration on improvements to tourism directional signs. Last Updated: 20-Jan-2016


TARGET ON TARGET %

5.2.3.3 Provide land administration services Doug Sims - Technical Officer-Admin. & Assets

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Dealing with PAW issue with the MR Rowing Club, illegal blockage of Campbell Rod, Mentelle Road request to gate, encroachment 42 Gardiner Road, Latch Road various issues, gate across Arthur Road and various Wadandi Track issues. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.4.1 Develop a 15 year strategic plan for asbestos removal from Shire infrastructure that aligns with the Long Term Financial Plan


In Progress

01-Jul-2015 30-Jun-2016 30.00% 30.00%

ACTION PROGRESS COMMENTS: Gathering information on the extent of asbestos in Shire owned buildings to develop RfQ. Engaged consultant to undertake asbestos materials re-survey and provide costs for asbestos removal. Inspections to commence January 2015. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.4.2 Develop annual schedules for maintenance and renewal of Shire assets


In Progress

01-Jul-2015 30-Jun-2019 10.00% 0.00%

ACTION PROGRESS COMMENTS: Maintenance schedules for all assets except buildings are completed. Investigating information requirements to support renewal estimates and works programming. Last Updated: 02-Feb-2016




TARGET ON TARGET %

3.2.1.2 Finalise the relocation of the Augusta Police Station

Johan Louw - Director Infrastructure Services


ACTION PROGRESS COMMENTS: Project completed. WA Police pursuing disposal with a private non-community or volunteer based individual. Last Updated: 06-Oct-2015


TARGET ON TARGET %

3.2.1.3 Progress and complete Stage I, II of Margaret River Main Street Town Centre Improvements (Yr1 Op Plan - Progress and complete Stage 1 of Margaret River Main Street Town Centre improvements)


In Progress

01-Jul-2015 30-Jun-2019 45.00% 45.00%

ACTION PROGRESS COMMENTS: Main Street section on east of Bussell Highway from Higgins Street to Churchill Avenue completed. A business case to support funding for the construction of the remaining sections of the Main Street has been developed jointly between the South West Development Commission (SWDC), the Shire of Augusta-Margaret River and Main Roads.



TARGET ON TARGET %

4.3.1.1 Assist Main Roads WA to progress development of the Margaret River Perimeter Road


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: A business case to support funding of the remaining section of the Perimeter Road has been developed jointly between the South West Development Commission (SWDC), the Shire of Augusta-Margaret River and Main Roads. Last Updated: 04-Jan-2016


TARGET ON TARGET %



In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Commenced review of business unit plans Last Updated: 04-Jan-2016


TARGET ON TARGET %

5.5.1.7 Review customer service standards for Infrastructure Services directorate


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Commenced review process Last Updated: 04-Jan-2016


TARGET ON TARGET %

5.6.2.7 Review and update procedures for Infrastructure Services directorate


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Finalising inventory of procedures and completed some process flow diagrams.


Works

Construction


TARGET ON TARGET %

1.5.1.4 Construct Swimmers Beach power supply and BBQ facilities

Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2016 10.00% 20.00%

ACTION PROGRESS COMMENTS: Request for quotes submitted some time ago to Western Power, still awaiting their reply. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.5.1.11 Renew playground equipment throughout the Shire in accordance with annual allocation for playground equipment

Craig Young - Manager Works Completed 01-Jul-2015 30-Jun-2019 100.00% 50.00%

ACTION PROGRESS COMMENTS: Annual renewal program completed with all equipment now installed. Last Updated: 27-Jan-2016


TARGET ON TARGET %

3.2.1.9 Complete the Annual Drainage Works program Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Drainage works completed in Cowaramup. Designs complete for remaining projects. Last Updated: 28-Jan-2016


TARGET ON TARGET %

3.2.1.10 Implement improvements to the Town Centre Streetscape in Cowaramup


ACTION PROGRESS COMMENTS: Streetscape project is complete. Some minor landscaping to continue over the next month. Last Updated: 20-Oct-2015


TARGET ON TARGET %

3.2.1.11 Implement Wallcliffe Road Streetscape upgrade


01-Aug-2014 * 30-Jun-2016 * 50.00% 50.00%

ACTION PROGRESS COMMENTS: Works underway in January 2016 with completion due in February 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.2.2.8 Construct Wallcliffe Road Carpark at the Margaret River Skatepark

Craig Young - Manager Works Not Started

01-Jul-2015 30-Jun-2019 0.00% -

ACTION PROGRESS COMMENTS: Not budgeted for in the 2015-16 financial year. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.1.14 Complete the annual allocation for roads program


01-Jul-2015 30-Jun-2019 80.00% 0.00%

ACTION PROGRESS COMMENTS: Rural reseal and asphalt overlay programs well underway. Roads to Recovery funding increased significantly allowing additional works to be undertaken. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.2.10 Complete the annual allocation for footpaths Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 40.00% 50.00%

ACTION PROGRESS COMMENTS: Some delay resulting from finalising designs with community input. Works completed on Flinders Bay to Augusta Boat Harbour. Design for remaining 3 projects (JAD/Bussell Hwy link, Elva St and Le Souef St) are complete and ready for construction. Quotes being sought and construction anticipated to commence in February-March 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.2.11 Construct path and trail upgrades identified in the Path Plan


01-Jul-2015 30-Jun-2019 30.00% 50.00%

ACTION PROGRESS COMMENTS: Delays resulting from finalising designs with community input. Quotes will be sought in February 2016 and anticipate construction in March 2016. Last Updated: 02-Feb-2016

Operations


TARGET ON TARGET %

1.2.4.1 Complete the waterwise landscaping project Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 80.00% 100.00%

ACTION PROGRESS COMMENTS: Project delayed due to skate park precinct planning. Works commenced in January 2016 and is programmed for completion in February 2016. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.2.4.2 Operation of the Margaret River Recycled Waste Water Scheme


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Recycled water system in operation throughout summer with minimal disruptions. Consultant has been engaged to explore opportunities to improve and extend the program. Internal working group also formed to monitor system growth and opportunities. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.5.1.8 Deliver the annual Tree Planting Program on time and on budget


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Winter program delivered, incorporating the planting of 110 shrubs and 53 trees year to date. Last Updated: 28-Jan-2016


TARGET ON TARGET %

1.5.1.9 Deliver the Public Open Space (POS) annual program on time and on budget


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Program well underway. Moved to summer schedules slightly early this year due to short winter period. Fire management of Shire reserves completed. Last Updated: 02-Feb-2016


TARGET ON TARGET %

1.5.1.10 Maintain Shire parks and gardens in accordance with service standards


01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Maintenance standards consistently met. Last Updated: 27-Jan-2016


TARGET ON TARGET %

2.6.1.17 Deliver the annual allocation for Cemetery works


ACTION PROGRESS COMMENTS: Annual program completed in October 2015. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.6.2.16 Implement bushfire mitigation programs for Shire managed land


ACTION PROGRESS COMMENTS: Fire break maintenance of Shire reserves including vegetation control and pruning, roadside grooming and follow up works (herbicide spraying) are completed. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.2.2.10 Maintenance upgrades to Shire bridges Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 40.00% 20.00%

ACTION PROGRESS COMMENTS: Maintenance of Shire bridges underway. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.4.6 Undertake annual maintenance program Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Programmed maintenance on track and less reactive maintenance due to the mild winter season. Last Updated: 02-Feb-2016

Survey and Design


TARGET ON TARGET %

3.2.2.9 Design Wallcliffe Road Carpark at the Margaret River Skatepark


01-Jul-2015 30-Jun-2016 20.00% 20.00%

ACTION PROGRESS COMMENTS: Concept designs prepared for consultation purposes. Awaiting direction from Community Services on final concept. Design will commence once final concept is received.



TARGET ON TARGET %

3.4.1.18 Provide survey design services Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 55.00% 50.00%

ACTION PROGRESS COMMENTS: Survey and design services provided to Works, Caravan Parks, and Waste and Community Development units. Designs for 2015-16 construction program well underway and progress being made with designs for 2016-17 construction programs. Last Updated: 02-Feb-2016


TARGET ON TARGET %

3.4.2.12 Design path and trail upgrades identified in Path Plan


ACTION PROGRESS COMMENTS: Designs for 2015-16 path programs completed. Last Updated: 02-Feb-2016

Works Administration


TARGET ON TARGET %

5.2.3.8 Develop the Annual Plant Replacement Program


ACTION PROGRESS COMMENTS: Complete. Five year plan developed with a further five year indicative plan also identified. Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.2.3.9 Implement Margaret River Depot master plan Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 90.00% 100.00%

ACTION PROGRESS COMMENTS: Closure of the depot fuel pumps nearing completion. Pumps have been removed, fleet converted to fuel cards. Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.3.10 Undertake detailed planning of depot infrastructure renewal and maintenance requirements


ACTION PROGRESS COMMENTS: Depot renewal and maintenance requirements developed. Plan endorsed by ELT and projects included into LTFP Last Updated: 02-Feb-2016


TARGET ON TARGET %

5.2.3.11 Undertake detailed planning of playground and skate park infrastructure renewal and maintenance requirements


ACTION PROGRESS COMMENTS: An external audit was conducted late June 2015 identifying short term maintenance requirements and a 10 year replacement program for the playground structures. Last Updated: 30-Sep-2015

Workshop


TARGET ON TARGET %

5.2.4.4 Implement annual Light Fleet Replacement program


ACTION PROGRESS COMMENTS: Complete Last Updated: 27-Jan-2016


TARGET ON TARGET %

5.2.4.5 Implement annual Plant Replacement Program Craig Young - Manager Works In Progress

01-Jul-2015 30-Jun-2019 70.00% 50.00%

ACTION PROGRESS COMMENTS: Well underway with approximately half of the program already completed and quotes being sought for most of the remaining items. Last Updated: 27-Jan-2016

Sustainable Development

Environmental Heath and Waste Services

Environmental Health


TARGET ON TARGET %

1.2.2.1 Monitor environmental waters (recreational) through monthly (seasonal) sampling

Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Recreational Water monitoring program runs from November to April. So far, 32 samples have been collected and sent for analysis from the following sites: Margaret River: Barrett St weir, Rendall Close & River mouth. Gnarabup jetty, Gracetown beach, Flinders Bay and Hardy Inlet (Turner Caravan Park). Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.1.2.2 Provide events application and approval process


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Events held - 53; Processed - 28 event applications; Approved - 31 events; Event days -57. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.1.14 Manage education, advocacy and planning campaigns for improved environmental health outcomes for the community


Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: This strategy will fall within scope of the proposed 'public health plan framework' once the new Public Health Act is gazetted. Last Updated: 02-Feb-2016


TARGET ON TARGET %

2.6.2.13 Develop a documented Environmental Health Emergency Response Support Plan for use in the event of an emergency


In Progress

01-Jul-2015 30-Jun-2017 20.00% 50.00%

ACTION PROGRESS COMMENTS: Preliminary research undertaken. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.2.15 Respond to public health risks in the event of an emergency


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: No emergency occurred - Response network is established with the Department of Health WA and Regional Public Health Unit. Last Updated: 04-Feb-2016


TARGET ON TARGET %

2.6.3.1 Conduct regular assessments of food premises, public buildings, caravan parks, skin penetration establishments and lodging houses (backpackers)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Assessment programs are in place and ongoing. Currently have: Food businesses - 366 (269 standard + 67 charity/community groups + 30 primary producers) Public Buildings - 48 Caravan Parks/Camping Grounds - 11; Skin penetration establishments - 2; Lodging Houses - 8. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.3.4 Maintain licensing and approval function of various activities within the Shire (caravan parks, lodging houses, food premises, offensive trades)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Licensing of new premises is undertaken as well as annual renewals each fiscal year. Fees are in accordance with Council's schedule of fees and charges. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.3.5 Manage education, advocacy and planning campaigns for improved environmental outcomes for the community


Not Started

01-Jul-2015 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: This strategy will fall within scope of the proposed 'public health plan framework' once the new Public Health Act is gazetted. Last Updated: 04-Feb-2016


TARGET ON TARGET %

2.6.3.6 Manage the control of vectors borne disease and pest control in the community



ACTION PROGRESS COMMENTS: Intervention is undertaken in response to complaints. None received. Vector borne disease (mainly mosquito complaints) is seasonal to the warmer months of the year and historically have been low. Response is also in collaboration with the Regional Public Health Unit where notifiable diseases have been determined from laboratory analysis. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.3.8 Process applications for health approval to ensure dwellings, buildings and activities of local premises are compliant with relevant health standards


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Total applications - 174 Food business 33; Public buildings 2; Skin penetration establishments 2; Section certificates (RGL) 5; Waste water treatment/disposal 38; Drinking water test 1; Planning applications 53; Building applications 9; Events 31. Events 31. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.3.9 Respond to complaints for environmental health intervention in response to perceived or real threats to public or environmental health within the community


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: None received. Last Updated: 29-Jan-2016


TARGET ON TARGET %

2.6.3.10 Undertake sampling of specified local businesses and local environments to provide information as to the current level of risk posed by the activity (food, water, aquatic facilities and recreational waters)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: This is ongoing and is prioritised according to seasonal activity or use of areas/businesses by the public.

Scheduled sampling is limited to aquatic facilities & recreational waters (annual target 285 - this may vary owing to sporadic closure of sites or new sites). Incidental sampling is undertaken to check waste water & food. Total 115 samples this quarter. Recreational waters sampling program began in November - 32 samples. Aquatic facilities 56; Food 18; Caravan /camping grounds drink water 9. Food sampling is undertaken in collaboration with the Local Health Authorities Analytical Committee who develops programs that identify particular foods to sample. Capacity exists (depending on funding) to conduct additional sampling identified by this department. We respond to food complaints where it may be necessary to send samples to the laboratory for bacterial, speciation analysis or if the food contains foreign matter. Drinking water is also regularly sampled from food businesses that are not on scheme water to check that their treatments are effective. We also respond to residents wishing to have their drinking water source (bore, dam or rain) analysed. Public aquatic facilities water quality is also regularly sampled for compliance. Last Updated: 29-Jan-2016


TARGET ON TARGET %

5.1.5.9 Participate in environmental health regional meetings and events


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Environmental Health regional meetings are normally held quarterly and involve representatives from at least 6 local governments. Current and emerging issues are discussed with a view to have a collaborative and uniform response. Workshops and professional development initiatives are undertaken. Last Updated: 29-Jan-2016


TARGET ON TARGET %

5.1.5.10 Work with Regional Public Health Units (RPHU) to reduce the spread of infectious disease in the community as required



ACTION PROGRESS COMMENTS: No infectious disease notifications were received. Last Updated: 29-Jan-2016


TARGET ON TARGET %

5.7.2.3 Complete Local Government data collection and reporting requirements for environmental health and waste services

Alison Edmunds - Manager Of Environmental Health And

Waste

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing. quarterly reports completed as required Last Updated: 03-Feb-2016


TARGET ON TARGET %

5.7.2.5 Undertake Food Act Reporting Kim Nolan - Coordinator Environmental Health & Events


ACTION PROGRESS COMMENTS: Reporting to the Department of Health WA (leading enforcement agency) for the 2015/16 period is due August of each year. Last Updated: 29-Jan-2016

Rangers


TARGET ON TARGET %

2.6.1.2 Develop Shark Response Policy and Procedure and present to Council for adoption

Michael Molyneux - Rangers Coordinator


ACTION PROGRESS COMMENTS: Policy was adopted at the OCM on 9 December 2015. Procedures have been rolled out to relevant staff. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.4 Implement Dog registration changes regarding microchipping



ACTION PROGRESS COMMENTS: Implemented changes to dog registration process to in-corporate micro chipping requirement. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.5 Implement Fuel Hazard Reduction and Firebreak Notice, including program improvements from contractor, community, BFAC and SAC feedback


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Fire break notice has been sent to all ratepayers and other key stakeholders. Notice has been published on the Shire website and in the local newspaper. 2833 Inspections completed as 31/12/15 comprising of 95% compliance rate, 3% warnings and 2% infringements, further detailed report to be provided in next reporting period. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.6 Maintain an up to date procedures manual in Rangers Services


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Procedures are reviewed on a regular basis to ensure industry best practises are being maintained. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.7 Migrate cemeteries operations into digital format for Karridale and Margaret River Cemeteries, and Cowaramup Niche Wall


In Progress

01-Jul-2015 30-Jun-2016 75.00% 100.00%

ACTION PROGRESS COMMENTS: Margaret River cemetery is currently still under review, Karridale cemetery has been reviewed and re-surveyed and all niche walls have been put into electronic format. Rangers are working with GIS mapping officers to create a cemetery layer on GIS maps so that all the relevant information can be accessed via mapping. A public layer will also be made available in a reduced format. Revised timeframe of Qtr. 4 for completion.



TARGET ON TARGET %

2.6.1.8 Prepare a feasibility study for an animal management facility in Augusta


In Progress

01-Jul-2015 30-Jun-2016 75.00% 100.00%

ACTION PROGRESS COMMENTS: Timeframe for completion to be extended until the end of Qtr. 3. Study has not been completed due to resources constraints within the department during the December 2015 qtr. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.9 Provide dog exercise areas Michael Molyneux - Rangers Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Rangers have undertaken a targeted approach to Gnarabup and Surfers Point/River mouth areas based on feedback from community members. Patrols continue to be undertaken however recent feedback from the community is that the situation is improving. Last Updated: 14-Jan-2016


TARGET ON TARGET %

2.6.1.10 Provide Rangers regulatory services Michael Molyneux - Rangers Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Rangers have undertaken 427 Jobs YTD, resulting in 91.8% being closed within an average of 3 days, this is an improvement on last qtr. 35 Jobs are outstanding, either under investigation or awaiting further information. 66% of jobs received are from members of the public, with the remaining 34% from Rangers whilst on patrols. Dogs wandering at large (not being held by a leash) make up the largest percentage of jobs attended too. 141 Infringements have been issued YTD. 31 Dogs have been impounded. 26 Returned to owners and 2 re-homed. 5 cats have been impounded. 1072 Animals have been registered, 971 dogs and 102 cats.



TARGET ON TARGET %

2.6.1.13 Revise and update local laws Michael Molyneux - Rangers Coordinator

In Progress

01-Jul-2015 30-Jun-2019 80.00% 100.00%

ACTION PROGRESS COMMENTS: Dogs, Parking, Local Government Property Local laws were advertised for public comments, closing in January 2016. Once this process has been completed a further report to council will be made and progressing of these local laws to gazettal. Cemetery Local law is still under review with the view of this being presented to council by end of 15-16 F/Y. Action estimated to be completed by end of Qtr. 4 Last Updated: 14-Jan-2016

Waste Services


TARGET ON TARGET %

1.1.3.1 Implement Landfill Environmental Improvement Plan and Landfill Closure Management Plan

Simon Woodward - Waste Services Coordinator

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Environmental and long term viability assessments have been undertaken. The post closure management plan is determined by the landfill closure management plan which identifies final footprint, contours and capping details and is under review from the DER. The landfill closure management plan (LCMP) which details final capping and landfill gas emissions modelling and recommendations is being finalised and awaiting DER approval. Leachate drainage controls are currently being implemented. Construction of a lined leachate evaporation pond is being considered. Last Updated: 28-Jan-2016


TARGET ON TARGET %

1.3.1.1 Construct and open a new cell at the Davis Road Waste facility


Waste

In Progress

01-Jul-2015 30-Jun-2016 90.00% 50.00%

ACTION PROGRESS COMMENTS: Cell underway and nearing completion.



TARGET ON TARGET %

1.3.1.3 Implement kerbside recycling in Augusta Alison Edmunds - Manager Of Environmental Health And

Waste


ACTION PROGRESS COMMENTS: Kerbside recycling rollout occurred June 2015 with first collection pick up July 1 2015. Project now completed. Last Updated: 20-Oct-2015


TARGET ON TARGET %

1.3.1.4 Manage sampling and monitoring requirements of landfill and septage plant in accordance with Department of Environment and Regulation (DER) environmental licence requirements


Waste

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Preferred provider appointed through Tender process. Quarterly sampling event undertaken in December 2015. Last Updated: 03-Feb-2016


TARGET ON TARGET %

1.3.1.5 Management of Shire Waste facilities (including Transfer Stations, Landfill, Septage Plant) to DER licence requirements


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Unmanned transfer stations have been enclosed in a security fenced compound and are manned when open to the public. Operating days have been reviewed and reduced to a summer/winter roster reducing servicing demands. Davis Road landfill has implemented splitting its putrescible main waste streams requiring burial. Soft town waste comprised from kerbside collection is placed onto the top of the existing waste mass without compromising the 1:5 batter licence requirement and bulky/C & D waste is buried into the eastern face for stabilisation and benefit of additional longevity in these areas during construction of the new clay lined cell. Davis Road waste facility site compliance inspection conducted by DER is scheduled for 3rd February. A facility gross mass balance is to be undertaken to assess the optimum throughput for the system at Wallis Road and remedial works to be conducted including installation of flow meter, surveillance and upgrade to the outlet swale reed bio-filter system. Last Updated: 28-Jan-2016


TARGET ON TARGET %

1.3.1.6 Prepare a community education strategy for waste management to support the Strategic Waste Management Plan (funding dependent)


Waste


ACTION PROGRESS COMMENTS: THIS ACTION WAS DUPLICATED IN THE INTERPLAN SYSTEM WITH ACTION NUMBER 1.3.4.1 (15/16) Last Updated: 30-Sep-2015


TARGET ON TARGET %

1.3.1.7 Progress Regional Waste Management initiatives with City of Busselton


Waste

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Viability assessment report reviewed and further project costings requested to support progressing sites. Last Updated: 20-Jan-2016


TARGET ON TARGET %

1.3.1.8 Provide a report to Council on preferred waste disposal options for the Shire for the next 5 year and for Council to adopt a position


Waste


ACTION PROGRESS COMMENTS: Report prepared and presented to Council at the meeting of 9th September 2015. All recommendations endorsed by Council. Last Updated: 20-Oct-2015


TARGET ON TARGET %

1.3.1.9 Pursue grants to support and or expand service delivery and infrastructure development in line with strategic goals as required


Waste

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: No relevant grants released this quarter. Last Updated: 03-Feb-2016


TARGET ON TARGET %

1.3.4.1 Prepare a community education strategy for waste management to support the Strategic Waste Management Plan


Waste

In Progress

01-Jul-2015 30-Jun-2016 25.00% 50.00%

ACTION PROGRESS COMMENTS: A report to Council on strategic directions for waste management presented and endorsed by Council in September. This sets the framework for future education initiatives. Consequently a draft RFQ has been developed for development of the strategy. This will be released next quarter. Last Updated: 03-Feb-2016


TARGET ON TARGET %

2.6.3.7 Management of kerbside collection contracts (domestic an recycling)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Kerbside recycling collection services were increased with an additional roll out of bins for Augusta. Both waste and recycling collection contract agreements are due for renewal or new tender in July 2016. All issues arising are initially resolved by the contractor. I am only required to intervene should the situation require it so, generally I monitor the customer service delivery with particular interest from complaints coming through from the public and interface back to the contractor as required. Ongoing, co-mingled yellow lid recycling bins provided at transfer stations currently being considered to allow a greater range of material to be recycled. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.2.2.13 Develop a Strategic Waste Management Plan Alison Edmunds - Manager Of Environmental Health And

Waste

In Progress

01-Jul-2015 30-Jun-2016 25.00% 50.00%

ACTION PROGRESS COMMENTS: RFQ under development and to be released early next quarter. Last Updated: 03-Feb-2016


TARGET ON TARGET %

5.2.4.3 Undertake asset management at Shire Waste and Recycling Facilities (Davis Road and Wallis Road)


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing. Remaining facility whole of life costs and transitional landfill operational closure plans being developed. Last Updated: 28-Jan-2016


TARGET ON TARGET %

5.7.2.4 Complete State Government data collection and reporting requirements


Waste

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Waste Authority Annual Census reporting for 14 -15 on waste volumes and types received by the Shire's Davis Road Waste and Recycling Facility completed this quarter as required. Last Updated: 03-Feb-2016

Planning and Development

Building Services


TARGET ON TARGET %

2.6.1.15 Provide building approvals and compliance service

Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: 146 building permits, including permits for 465 new dwellings, have been issued in the second quarter of 15/16. Last Updated: 22-Jan-2016


TARGET ON TARGET %

2.6.1.16 Provide swimming pool compliance monitoring


In Progress

01-Jul-2015 30-Jun-2019 95.00% 50.00%

ACTION PROGRESS COMMENTS: All swimming pools inspected and compliant with the exception of one outstanding compliance issue. Last Updated: 22-Jan-2016

Planning Services


TARGET ON TARGET %

1.2.1.1 Develop a draft Climate Change Response Plan Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Stage 1 - Preparation of a Coastal Hazard Risk Management and Adaptation Plan has been completed. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.2.1.2 Implement actions from the Carbon Emission Monitoring program


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Actions are being progressively implemented in response to the monitoring programme as set out in LEAP. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.2.1.3 Implement the Local Energy Action Plan (LEAP) including tree planting and green power to offset carbon emissions, investigate LED lighting on Gloucester Park sport ovals and provision of resources support toward community wind farm feasibility study


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: LEAP is being implemented with the following undertaken: Expressions of interest sought for a business sector sustainability seminar; Living Smart workshops planned for February 2016; annual energy auditing being undertaken; renewable energy options investigated for the recreation centre; installation of renewable energy at the Augusta Civic Centre

progressed with structural review of building and preferred supplier procured. In addition, support toward the community wind farm project has been provided. Options for LED lighting on Gloucester Park to be reported to Executive in November. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.2.2.2 Implement budgeted actions from the Local Energy Action Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: LEAP is being implemented with the following undertaken: Expressions of interest sought for a business sector sustainability seminar; Living Smart workshops planned for February 2016; annual energy auditing being undertaken; renewable energy options investigated for the recreation centre; installation of renewable energy at the Augusta Civic Centre progressed with structural review of building and preferred supplier procured. In addition, support toward the community wind farm project has been provided. Options for LED lighting on Gloucester Park to be reported to Executive in November. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.2.3.1 Complete installation of Royal Automobile Club (RAC) electronic vehicle charging infrastructure on Shire property in accordance with funding agreement

Nick Logan - Manager Planning And Development Services


ACTION PROGRESS COMMENTS: Installation has been completed and RAC invoiced for works undertaken. Last Updated: 29-Jan-2016


TARGET ON TARGET %

1.2.3.2 Implement budgeted actions from the Local Energy Action Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: LEAP is being implemented with the following undertaken: Expressions of interest sought for a business sector sustainability seminar; Living Smart workshops planned for February 2016; annual energy auditing being undertaken; renewable energy options investigated for the recreation centre; installation of renewable energy at the Augusta Civic Centre progressed with structural review of building and preferred supplier procured. In addition, support toward the community wind farm project has been provided. Options for LED lighting on Gloucester Park to be reported to Executive in November.



TARGET ON TARGET %

1.2.5.1 Implement budgeted actions form the Local Energy Action Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%



TARGET ON TARGET %

1.4.1.7 Implement Biodiversity Incentive Strategy Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Stewardship and Grants awarded at the Ordinary Council Meeting of 14 October. Subdivision for Conservation Policy continues to be utilised. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.4.1.8 Implement Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Decisions on subdivision and development continue to be consistent with the policy direction of the LNRSPP. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.4.1.9 Prepare environmental and sustainability strategy


In Progress

01-Jul-2015 30-Jun-2016 35.00% 50.00%

ACTION PROGRESS COMMENTS: Project plan endorsed. Consultation draft prepared for initial consultation. Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.4.1.10 Undertake detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: vegetation and drainage studies continue to be required at the structure plan stage and are reviewed by relevant Shire staff to ensure accuracy and proper implementation Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Decisions on subdivision and development continue to be consistent with the policy direction of the LNRSPP Last Updated: 22-Jan-2016


TARGET ON TARGET %

1.6.1.2 Implement the Local Planning Strategy Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: The local planning strategy has been implemented through various strategic and statutory planning decisions. Updates to the LPS have been prepared, certified by the DoP and advertised. Last Updated: 29-Jan-2016


TARGET ON TARGET %

1.6.1.3 Present the first stage of the Climate Change Response Plan (Coastal Hazard Risk Management Adaption Plan) to Council for advertising and final adoption


Not Started

01-Jul-2015 30-Jun-2016 0.00% 0.00%

ACTION PROGRESS COMMENTS: Research and consultation has led to the preparation of a draft Coastal Hazard Risk Management and Adaptation Plan which is currently under review. It is anticipated this plan will be presented to Council late 2015. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.1.1.1 Finalise the East Margaret River Structure Plan Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2016 90.00% 30.00%

ACTION PROGRESS COMMENTS: Council made a final recommendation to support the plan in 2015. It is now with the WAPC for final endorsement Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.1.1.2 Provide planning services Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: 191 planning applications have been determined in the second quarter of 15/16. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.1.2.2 Finalise the Developer Contributions Policy for the whole Shire


In Progress

01-Jul-2015 30-Jun-2016 50.00% 100.00%

ACTION PROGRESS COMMENTS: The developer contribution amendment 35 has been finally adopted by the Shire Council following advertising and forwarded to the DoP. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.1.2.3 Implement Developer Contributions Policy (new)


In Progress

01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Preliminary implementation has commenced where conditions of subdivision provide. Around $400,000 has been collected to date. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.1.2.4 Implement Local Energy Action Plan Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%



TARGET ON TARGET %

3.2.1.4 Implement outcomes of business case for the Augusta Retirement Village



ACTION PROGRESS COMMENTS: EOI released - no expressions of interest received. Council has agreed to seek interest again in 2017. Last Updated: 04-Feb-2016


TARGET ON TARGET %

3.2.1.5 Monitor Council resolutions of Gracetown Landcorp Development at Gracetown and pursue foreshore upgrades


In Progress

01-Jul-2015 30-Jun-2016 50.00% 0.00%

ACTION PROGRESS COMMENTS: Revisions to Amendment 2 are being progressed by Landcorp as required by the Shire's decision on this Amendment. The Shire, in conjunction with DoP and the Gracetown Progress Association has provided feedback to Landcorp about what foreshore upgrades should be required as a consequence of development. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.2.1.6 Work with the Minister of Regional Development and the South West Development Commission to secure Royalties for Regions (R4R) funds for upgrade of Margaret River Main Street Town Centre Improvements (in conjunction with grant for the Margaret River Perimeter Road)


In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Approval for funding to build stage 2 of the Perimeter Road provides the opportunity to commence the main street upgrade in the near future subject to funding. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.2.3.1 Implement recommendations from the Affordable Housing Strategy


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Strategy has been approved by Council and is being progressively implemented. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Decisions on subdivision and development continue to be consistent with the policy direction of the LNRSPP. Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.3.1.2 Investigate suitable long term alternative locations for a beachside cafe in the Gnarabup and Prevelly area


In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: Application for development including café currently under consideration (Gnarabup) Last Updated: 22-Jan-2016


TARGET ON TARGET %

3.3.1.3 Maintain the Shire's local inventory list Matt Cuthbert - Strategic Projects Officer

In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Shire's Local Inventory List is currently up to date. Last Updated: 22-Jan-2016


TARGET ON TARGET %

4.3.1.3 Support the Royalties for Regions (R4R) funding application for construction of Margaret River Perimeter Road



ACTION PROGRESS COMMENTS: The business case for this infrastructure has been submitted and is currently under consideration by the State Government. Further updates and refinements have progressively been responded to as the business case progresses. Last Updated: 22-Jan-2016


TARGET ON TARGET %

4.4.1.1 Work collaboratively with the City of Busselton for consistency and to minimise regulatory constraints


In Progress

01-Jul-2015 30-Jun-2019 50.00% 50.00%

ACTION PROGRESS COMMENTS: Scheme standardisation via Omnibus Amendment now complete. Further opportunities to achieve consistency are being monitored. Last Updated: 22-Jan-2016




TARGET ON TARGET %

3.2.1.7 Sell the three identified properties in the Margaret River town centre to raise revenue for the town centre upgrade


In Progress

01-Jul-2015 30-Jun-2016 50.00% 50.00%

ACTION PROGRESS COMMENTS: MR Kindergarten has been sold. The Bussell Highway and Le Souef Street properties are currently on the market. Last Updated: 29-Jan-2016


TARGET ON TARGET %

3.2.1.8 Undertake and EOI process with not-for-profit providers to develop and operate a retirement village in Augusta



ACTION PROGRESS COMMENTS: EOI was sent to various aged providers seeking interest. While no formal interest was received market conditions will be reviewed in 2017 and further expression of interest sought if appropriate. Last Updated: 29-Jan-2016


TARGET ON TARGET %

4.4.4.4 Finalise master plans for the Tallinup Augusta Airport and apply for Regional Airports Development Scheme (RADS) funding



ACTION PROGRESS COMMENTS: Masterplan adopted by Council in August. RADS funding obtained and acquitted for the project. Last Updated: 29-Jan-2016


TARGET ON TARGET %

4.4.4.5 Work with Cowaramup Resort Developer to facilitate establishment of a resort


In Progress

01-Jul-2015 30-Jun-2019 40.00% 40.00%

ACTION PROGRESS COMMENTS: Facilitation of the Cowaramup Resort development has been pursued through meeting with developers and government agencies. Last Updated: 29-Jan-2016


TARGET ON TARGET %



In Progress

01-Jul-2015 30-Jun-2019 20.00% 20.00%

ACTION PROGRESS COMMENTS: Review commenced as part of service review for organisation. Last Updated: 29-Jan-2016


TARGET ON TARGET %

5.2.3.6 Implement short term priorities of the Land Asset Management Plan


In Progress

01-Jul-2015 30-Jun-2019 50.00% 40.00%

ACTION PROGRESS COMMENTS: All short term items commenced including land sales at Town View Terrace, Bussell Highway and Le Souef Street. Last Updated: 29-Jan-2016


TARGET ON TARGET %

5.2.3.7 Review the Land Asset Management Plan Iliya Hastings - Director Sustainable Development


ACTION PROGRESS COMMENTS: Adopted by Council in July 2014 Last Updated: 31-Aug-2015


TARGET ON TARGET %

5.6.2.9 Review and update procedures for Sustainable Development directorate


In Progress

01-Jul-2015 30-Jun-2019 20.00% 0.00%

ACTION PROGRESS COMMENTS: Procedures and structural review commenced. Last Updated: 29-Jan-2016

11.4 corporate and community services...gary evershed - ceo completed 01 -jul-2015 30 -jun -2016...

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