116 bb configguide en us debit memo processing
DESCRIPTION
Debit Memo Processing SAPTRANSCRIPT
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EHP4 for SAP ERP 6.0
June 2010
English
Debit Memo Processing (116)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Building Block Configuration Guide
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Copyright
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Icons
Icon Meaning
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Example
Note
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Typographic Conventions
Type Style Description
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Cross-references to other documentation.
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Contents
Debit Memo Processing.................................................................................................................. 5
1 Purpose................................................................................................................................... 5
2 Preparation.............................................................................................................................. 5
2.1 Prerequisites.................................................................................................................. 5
3 Configuration........................................................................................................................... 5
3.1 Defining Sales Document Type.....................................................................................5
3.1.1 Defining Sales Document Type.................................................................................5
3.1.2 Assigning Text Determination Procedure..................................................................6
3.2 Assigning Incompletion Procedure................................................................................7
3.3 Assigning Partner Determination Procedure..................................................................7
3.4 Assigning Sales Area to Sales Document Type............................................................8
3.5 Assigning Item Category................................................................................................9
3.6 Copying Control: Sales Document to Debit Memo........................................................9
3.7 Copying Control: Invoice to Sales Document..............................................................11
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Debit Memo Processing
1 PurposeThis configuration guide provides you with the information you need to set up the configuration of this building block manually.
If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the SAP Best Practices Quick Guide, located on the SAP Note.
2 Preparation
2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD/website in one of the following two locations:
Content Library
Site Map
3 Configuration
3.1 Defining Sales Document Type3.1.1 Defining Sales Document Type
UseThis activity will define the sales document type.
Procedure1. Access the activity use the following navigation:
IMG Menu Sales and Distribution Sales Sales Documents Sales Document Header Define Sales Document Types
Transaction Code VOV8
2. On the Change View ”Maintain Sales Order Types”: Overview screen, choose New entries.
3. Make the following entries:
Field name User action and values Comment
Sales Document Type YBII Invoice Increase Req
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Field name User action and values Comment
SD Document Categ L
Indicator D
No.range.int.assgt 15
No.rang.ext.assg. 16
Item no. increment 10
Sub-item increment 10
Reference mandatory M
Output Application V1
Read info record Selected
Screen sequence grp GA Credit/Debit Memo
Transaction group 0 Sales order
Doc.pric.procedure A
Display Range UALL
FCode for Overv. Scr. UER1
Order-rel.bill.type L2 Debit Memo
Billing plan type 02
Billing Block 09
Propose deliv. Date Selected
4. Choose Save.
5. Choose Back.
ResultThe sales document type is defined.
3.1.2 Assigning Text Determination Procedure
Use In this activity, you assign the text determination procedure to sales document type YBII.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Sales and Distribution Basic Functions Text Control Define and Assign Text Determination Procedures
Transaction Code SPRO
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
2. On the Customizing Text Determination screen, select Sales Document – Header and choose Change.
3. From the dialog structure on the left of the screen, choose Text procedure assignment.
4. For the sales document type YBII enter the text determination procedure 01.
5. Choose Save.
Result The text determination procedure is defined.
3.2 Assigning Incompletion Procedure
UseThis activity will assign the incompletion procedure to the sales document type.
Procedure1. Access the activity use the following navigation:
IMG Menu Sales and Distribution Basic Functions Log of Incomplete Items Assign Incompleteness Procedures Assign procedures to the sales documents types
Transaction Code VUA2
2. Look for the line relative to Sales Doc Type (SaTy) YBII and enter 15 (Debit Memo) in the Proc. Column.
3. Choose Save.
4. Choose Back.
ResultThe incompleteness logic has been defined for the sales document type.
3.3 Assigning Partner Determination Procedure
UseIn this activity, you assign the partner determination procedure to the sales document type.
Procedure1. Access the activity use the following navigation:
IMG Menu Sales and Distribution Basic Functions Partner Determination Set Up Partner Determination
Transaction Code SPRO
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
2. In the Choose Activity dialog box, choose Set Up Partner Determination for Sales Document Header.
3. From the dialog structure on the left of the screen, choose Partner Determination Procedure Assignment.
4. For Sales Doc. YBII, enter the partner determination procedure TA.
5. Choose Save.
6. Choose Back.
ResultThe partner determination procedure has been assigned.
3.4 Assigning Sales Area to Sales Document Type
UseThis activity will assign the sales area to the sales document type.
Procedure1. Access the activity use the following navigation:
Transaction Code OVAZ
IMG Menu Sales and Distribution Sales Sales Documents Sales Document Header Assign Sales Area to Sales Document Types
2. On the Choose Activity dialog box, double-click Assign sales order types permitted for sales areas.
3. Choose New entries.
4. Make the following entries:
Field name User action and values Comment
Ref.S 1000
RefD 10
Div 10
SaTy YBII Invoice Increase Req
5. Choose Save.
6. Choose Back.
ResultThe sales area has been assigned to the sales document type.
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
3.5 Assigning Item Category
UseThis activity will define logic to assign item categories.
Procedure1. Access the activity use the following navigation:
Transaction Code VOV4
IMG Menu Sales and Distribution Sales Sales Documents Sales Document Item Assign Item Categories
2. Choose New Entries.
3. Make the following entries:
Field name User action and values
Comment
Sales Doc.Type YBII
Item cat.group NORM
Item usage Blank
ItemCat-HgLvItm Blank
Default item category for the document G2N
Manual entries allowed for item category in the document
L2N
4. Choose Save.
5. Choose Back.
ResultItem categories have been assigned to sales document types.
3.6 Copying Control: Sales Document to Debit Memo
UseThis activity will define copying control logic in creation of Debit Memo L2 out of Sales Order YBII.
Procedure1. Access the activity use the following navigation:
Transaction Code VTFA
IMG Menu Sales and Distribution Billing Billing Documents
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Maintain Copying Control for Billing Documents Copying Control: Sales Document to Billing Document
2. On the Display View Header”: Overview screen, choose the Display <> Change button.
3. Choose New Entries.
4. Make the following entries:
Field name User action and values Comment
Target Bill. Type L2 Debit Memo
From SalesDoc Type YBII
Copying requirements 001 Header/order-related
Copy Item Number Selected
5. Choose Back.
6. Select the row you just created, then in the Dialog Structure screen area, double-click Item.
7. Choose New Entries.
8. Make the following entries:
Field name User action and values Comment
Item Category G2N Request
Copying requirements 002 Item/order-related
Data VBRK/VBRP 002 Ord-rel.credit memo
Billing quantity A
Pos./neg. quantity +
Pricing type D
9. Choose Save.
10. Repeat steps 7 to 9 for the following data:
Field name User action and values Comment
Item Category L2N Request
Copying requirements 002 Item/order-related
Data VBRK/VBRP 002 Ord-rel.credit memo
Billing quantity A
Pos./neg. quantity +
Pricing type D
11. Choose Save.
12. Choose Back.
Result
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Copy control logic is defined.
3.7 Copying Control: Invoice to Sales Document
UseThis activity will define copying control logic in creation of Sales Order YBII out of the original F2 invoice.
Procedure1. Access the activity use the following navigation:
Transaction Code VTAF
IMG Menu Sales and Distribution Sales Sales Documents Maintain Copy Control for Sales Documents Copying Control: Billing Document to Sales Document
2. On the Display View Header”: Overview screen, choose the Display <> Change button.
3. Choose New Entries.
4. Make the following entries:
Field name User action and values Comment
Target Sales Doc type YBII
Source Bill. Type F2
DataT 052 Billing doc.header
DataT 103 Bill.bus.header data
DataT 003 Bill.header partner
Copying requirements 021 Billing header
Copy item number Selected
5. Choose Back.
6. Select the row you just created, then in the Dialog Structure screen area, double-click Item.
7. Choose New Entries.
8. Make the following entries:
Field name User action and values Comment
ItemCat Proposal G2N
2ndItemCatProposal L2N
Item Category TAN
DataT 153 Item from bill.doc.
DataT 104 Bill.bus.item data
DataT 004 Bill.item partner
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SAP Best Practices Debit Memo Processing (116): Configuration Guide
Field name User action and values Comment
Update document flow X
Copying requirements 303 Always an item
Pricing type F
2nd pricing type D
9. Choose Save.
10. Choose Back.
ResultCopy control logic is defined.
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