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Watertown Charter Township Board of Trustees October 19, 2015 Meeting Agenda of 1

12803 S. Wacousta Rd., Grand Ledge, MI 48837 517-626-6593

517-626-6405 (Fax) www.WatertownTownship.com

BOARD OF TRUSTEES REGULAR MEETING AGENDA

OCTOBER 19, 2015 – 7:00PM CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL PUBLIC COMMENT CONSENT AGENDA

Correspondence, Routine Bills, & Board Reports AGENDA APPROVAL APPROVAL OF MINUTES 1. September 21, 2015 Regular Meeting 2. September 30, 2015 Special Meeting APPROVAL OF BILLS NEW BUSINESS 1. Board of Review Appointment - Alternate Position - Richard Turcotte 2. Cemetery Test Survey Agreement (DA) 3. Establish Burial Fee for Day after Thanksgiving (DA) 4. Riverside Drain Application Fee (JT) 5. Treasurer’s Memo re: Education Budget (JLT) 6. Budget Adjustments (DA) 7. Township Manager’s Report (JT) DISCUSSION & PUBLIC COMMENT ADJOURNMENT

Watertown Charter Township Board of Trustees October 19, 2015 Contents Page 1 of 1



OCTOBER 19, 2015 BOARD PACKET CONTENTS

CORRESPONDENCE 1. Looking Glass Garden Club re: Wacousta Cemetery Project BOARD REPORTS 1. Janice Thelen, report re: Michigan Municipal Treasurer’s Association Conference 2. Janice Thelen – September Treasurer’s Report 3. Andrea Polverento – September Planning Director Report 4. Amy Kinney – September Planning & Zoning Assistant Report APPROVAL OF MINUTES 1. September 21, 2015 Regular Meeting 2. September 30, 2015 Special Budget Meeting APPROVAL OF BILLS 1. McGinty, Hitch, Housefield, Person, Yeadon & Anderson, P.C. 3. R.M. Electric, Inc. re: Installation of Receptacles 4. Clerk Memo re: Michigan Township’s Association Conference 5. Manager Memo re: Michigan Township’s Association Conference 6. Planning Director Memo re: Michigan Township’s Association Conference 7. Treasurer Memo re: Michigan Township’s Association Conference REPORTS NEW BUSINESS 1. Board of Review Appointment- Alternate Position - Richard Turcotte 2. Cemetery Test Survey Agreement 3. Establish Burial Fee for Day after Thanksgiving 4. Riverside Drain Application Fee 5. Treasurer’s Memo re: Education Budget 6. Budget Adjustments 7. Township Manager’s Report

VENDOR

WATERTOWN CHARTER TOWNSHIP

BILL LIST FOR MEETING

OCTOBER 19, 2015

PURPOSE AMOUNT

ELECTRONIC FEDERAL DEPOSIT GF TWP SHARE SOCIAL SECURITY & MEDICARE $1,709.28

PAYROLL GF PAYROLL FOR STAFF, BOARDS AND COMMITTEES $23,365.67

MERS GF TWP SHARE PENSION COSTS $2,528.67

TOTAL $27,603.62

GENERAL FUND TOTAL $27,603.62

AT&T GF OFFICE LONG DISTANCE $103.50

CLINTON COUNTY ROAD COMMISSION GF 1.7 TONS SALT $121.27

CLINTON COUNTY TREASURER GF 2014 PROP TAX REFUND MTT#14-002392 $426.59

DONNA C. CASE GF MILEAGE REIMB - 42 MILES/EATON COUNTY $24.15

DONNA CASE GF CLEANING SVCS 9/16/15 - 9/30/15 $487.50

FRONTIER GF OFFICE PHONES/FAX & CEMETERY PHONE $345.53

GRAINGER GF MAINTENANCE TOOLS/SUPPLIES $88.85

JEFFREY S. MACKENZIE GF ASSESSING SVCS 9/16/15 - 9/30/15 $2,702.72

JOHN B. KEYS GF JUNE - AUGUST 2015 CONSULTING SERVICES $175.00

LOOKING GLASS GARDEN CLUB GF PLANTS/FLOWERS FOR THE CEMETERY $345.00

LOOKING GLASS REGIONAL FIRE GF OCTOBER 2015 BUDGET PAYMENT $20,845.65

MARIDEAN DELONG GF MEDICAL REIMBURSEMENT $112.03

MCGINTY, HITCH, ET AL. GF AUGUST 2015 LEGAL FEES $701.95

METAL FRAMES, INC. GF PARTS FOR GYM DOOR/KEYS FOR OFFICE DOORS $63.70

MICHIGAN COMPANY INC GF MAINTENANCE TOOLS/SUPPLIES $47.24

MICHIGAN STATE UNIVERSITY GF CITIZEN PLANNER REGISTRATION - RICHARD TURCOTTE $295.00

MICHIGAN STATE UNIVERSITY GF CITIZEN PLANNER REGISTRATION - DAN ZAY $295.00

PROVIDENCE GF TECHCARE, OFFSITE DATA STORAGE, OFFICE 365 SETUP $2,679.45

QUILL CORPORATION GF OFFICE SUPPLIES $188.26

ROSE PEST SOLUTIONS GF PEST CONTROL CONTRACT $55.00

S.C.C.M.U.A. SWR 4TH QTR IPP CHARGES $27,941.08

SOHN LINEN SERVICE, INC. GF OFFICE FLOOR MATS $116.70

SPICER GROUP SWR TRITON INDUSTRIES SEWER INFRASTRUCTURE PROJECT $5,995.75

TOTAL $64,156.92


SEWER FUND TOTAL $33,936.83

***PAYROLL PAID 09-30-15 ***

***BILLS PAID 10-01-15***

Printed 10/14/2015 12:02 PM

VENDOR



OCTOBER 19, 2015

PURPOSE AMOUNT

ELECTRONIC FEDERAL DEPOSIT GF TWP SHARE SOCIAL SECURITY & MEDICARE $1,632.78

PAYROLL GF PAYROLL FOR STAFF, BOARDS AND COMMITTEES $21,343.63

MERS GF TWP SHARE PENSION COSTS $2,539.71

TOTAL $25,516.12


ANDREA Z. POLVERENTO GF P & Z MILEAGE REIMB/MAP CONFERENCE EXPENSES $207.66

ANGELA S. BAUM GF MERS CONFERENCE EXPENSES-HOTEL, PARKING, MILEAGE $234.75

BUSINESS CARD GF MAINTENANCE TOOLS/SUPPLIES $203.86

CENTER FOR BUSINESS INNOVATION GF COPIER MAINTENANCE $39.65

CHRISTY SOCHAY GF MEDICAL REIMBURSEMENT $25.72

CLEARZONING GF COMPREHENSIVE PLAN UPDATE TASK #3 $500.00

CLINTON COUNTY ROAD COMMISSION GF CULVERT REPLACEMENT ON CLARK RD $5,416.01

CONSUMERS ENERGY GF ELECTRIC - TWP SHARE STREETLIGHTS $308.99

CONSUMERS ENERGY GF ELECTRIC - WATERTOWN PKWY $9.41

CONSUMERS ENERGY GF ELECTRIC - PARK & RIDE LOT $29.20

CONSUMERS ENERGY GF ELECTRIC - CEMETERY $35.67

CONSUMERS ENERGY GF ELECTRIC - HERITAGE PARK $56.03

CONSUMERS ENERGY GF ELECTRIC - TWP OFFICE/GYM $602.61

CONSUMERS ENERGY GF ELECTRIC - LOOKING GLASS PARK $34.78

CULLIGAN OF LANSING MICHIGAN GF BOTTLED WATER $20.00

DONNA CASE GF CLEANING SVCS 10/1/15-10/15/15 $487.50

DONNA CASE GF MILEAGE REIMBURSEMENT/38 MILES - SAM'S CLUB $21.85

G.A. HUNT SEPTIC SERVICE, LLC GF PUMPED SEPTIC TANK $370.00

GRANGER GF TRASH PICK UP $37.82

HOME DEPOT-CREDIT SERVICES GF MAINTENANCE TOOLS/SUPPLIES $222.18

INGHAM COUNTY GF NOTARY FEE - AMY KINNEY $10.00

JEFFREY S. MACKENZIE GF ASSESSING SVCS 10/1/15-10/15/15 $2,702.72

JOHN DEERE FINANCIAL GF MAINTENANCE SUPPLIES $37.16

LANSING ICE AND FUEL COMPANY GF GAS FOR TRUCK & MOWERS $123.45

LANSING ICE AND FUEL COMPANY GF PROPANE FOR POLE BARN $181.21

MICHIGAN DEPT. OF STATE GF NOTARY FEE - AMY KINNEY $10.00

MUNICIPAL INSPECTION SERVICES GF SEPTEMBER 2015 INSPECTIONS $12,513.00

QUILL GF OFFICE SUPPLIES - TONER $415.62

***BILLS TO BE PAID 10-15-15***

***PAYROLL PAID 10-15-15 ***

Printed 10/14/2015 12:02 PM

VENDOR



OCTOBER 19, 2015

PURPOSE AMOUNT

SOHN LINEN SERVICE, INC. GF OFFICE FLOOR MATS $58.35

T.A. FORSBERG SWR 3RD QUARTER LAKESIDE SEWER HOOKUP REFUNDS $10,000.00

THRUN LAW FIRM GF PROFESSIONAL SERVICES - TAX TRIBUNAL CASES $357.00

TRACTOR SUPPLY CREDIT PLAN GF MAINTENANCE TOOLS/SUPPLIES $19.96

VERIZON WIRELESS GF TOWNSHIP CELL PHONES $138.24

WEB ASCENDER GF 4TH QUARTER WEBSITE HOSTING $75.00

WOW! BUSINESS GF OFFICE INTERNET $84.95

TOTAL $35,590.35



DONNA CASE GF CLEANING SERVICES $487.50

JEFFREY S. MACKENZIE GF ASSESSING SERVICES $2,702.72

NORTHWESTERN MUTUAL LIFE INS GF DISABILITY INSURANCE $683.72

PHYSICIAN HEALTH PLAN GF HEALTH INSURANCE $6,087.80

PROVIDENCE GF TECHCARE $1,039.45

SOHN LINEN SERVICE GF OFFICE FLOOR MATS $58.35

SPICER GROUP SWR TRITON INDUSTRIES SEWER INFRASTRUCTURE PROJECT $8,714.00

SPICER GROUP GF SITE PLAN REVIEW - SANDHILL POINTE $375.00

TOTAL $20,148.54





Printed 10/14/2015 12:02 PM

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Watertown Charter Township October 19, 2015 Board of Trustees Meeting

MEMO FROM THE TREASURER

TO: Watertown Charter Township Board of Trustees, Supervisor Maahs, Clerk Adams, Trustees Overton, Weitzel, DeLong and Hufnagel.

FROM: Janice Thelen, Treasurer RE: 2015 MMTA Fall Conference DATE: October 10, 2015 I attended the 2015 Michigan Municipal Treasurers Association’s Annual Fall Conference, September 21-23, 2015, held in Grand Rapids, Michigan. The conference provided updates on the State Legislative front; budgeting; introduction of a new investment philosophy known as the barbell, replacing the ladder philosophy; new rules and regulations surrounding electronic payments including discussion on the new “chip” credit cards; an economic outlook for Michigan; fraudulent cyber-attacks; review of bankruptcy and tax collection; personal safety; and lastly a full morning of personal and corporate identity theft and embezzlement. It was the last speaker/session of the conference that I was most interested in attending. The speaker was Greg Litster, owner of SAFEChecks. Mr. Litster partnered with Frank Abagnale (Catch Me If You Can), to develop the SAFECheck product. The checks are designed to prevent fraudulent activity such as washing and lifting the toner from the check. In 2004, I had the pleasure of attending a presentation by Frank Abagnale. Returning to the office, I tested a township check and was able to almost completely remove the printing from the check by lifting the toner. Needless to say, our next check order was from SAFEChecks. In addition, I sign all checks using a Sanford uni-ball 207, the ink in this pen cannot be altered by chemicals or solvents. Mr. Litster reviewed electronic concerns such as emails embedded with keystroke technology, recording keystrokes, corporate identity theft giving several examples of how this happens, embezzlement and lastly personal electronic safety including keep your children safe. It was while discussing child safety, Mr. Litster became very emotional, providing examples of how children have become victims of internet crime. He warned of apps commonly used by children such as Instagram (ability to photomap); OOVOO (allows for free video with up to 12 participants); “creepware” software allows manipulation of a web camera without the owners knowledge; KIK; WHATSAPP; WECHAT; KAKAOTALM; LINE (software that allows for offline texts, messages that the parents will never know about); Snapchat; Snapcash; Whisper; Meetme and the Calculator % app which looks like an calculator until you enter a password and then becomes a means of texting, taking and sending photographs without a parents knowledge. Thank you for giving me the opportunity to attend the MMTA Fall Conference. One goal that I would like to work on after attending the conference is to have a computer that is only used to send payments, it would never be used as a normal work station, but would only be used to access online banking. A single use banking only computer reduces the risk of outside fraudulent activities.

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Treasurer's Report - September 2015

ACCOUNTS BEGINNING FUNDS FUNDS ENDINGBALANCE RECEIVED DISBURSED BALANCE

GENERAL FUND CHECKING 77,929.80$ 164,486.54$ 167,716.64$ 74,699.70$

CHECKING ACCOUNTS 77,929.80$ 164,486.54$ 167,716.64$ 74,699.70$ SAVINGS ACCOUNTS 844,073.86$ 101,969.19$ 129,039.63$ 817,003.42$ INVESTMENTS 4,073,812.95$ -$ -$ 4,073,812.95$ TOTAL 4,995,816.61$ 266,455.73$ 296,756.27$ 4,965,516.07$

CEMETERY IMPROVEMENT FUNDSAVINGS ACCOUNT 5,483.12$ 0.66$ -$ 5,483.78$ INVESTMENTS 54,456.18$ -$ -$ 54,456.18$ TOTAL 59,939.30$ 0.66$ -$ 59,939.96$

SEWER RECEIVING FUNDSAVINGS ACCOUNT 165,318.95$ 92,820.01$ 34,181.83$ 223,957.13$ INVESTMENTS 1,352,814.01$ -$ -$ 1,352,814.01$ TOTAL 1,518,132.96$ 92,820.01$ 34,181.83$ 1,576,771.14$

WATER DISTRICT #1SAVINGS ACCOUNT 49,083.36$ 2,327.13$ -$ 51,410.49$ INVESTMENTS 507,174.66$ 507,174.66$ TOTAL 556,258.02$ 2,327.13$ -$ 558,585.15$

WACOUSTA RD PAVINGSAVINGS ACCOUNT 910.72$ 0.10$ 150.00$ 760.82$ INVESTMENTS 14,678.15$ 14,678.15$ TOTAL 15,588.87$ 0.10$ 150.00$ 15,438.97$

WESTWIND SEWERSAVINGS ACCOUNT 12,405.65$ 1.48$ -$ 12,407.13$ INVESTMENTS 21,825.22$ -$ -$ 21,825.22$ TOTAL 34,230.87$ 1.48$ -$ 34,232.35$

GRAND RIVER WATER EXT '03SAVINGS ACCOUNT 1,189.93$ 1,989.75$ 150.00$ 3,029.68$ INVESTMENTS 118,494.01$ -$ -$ 118,494.01$ TOTAL 119,683.94$ 1,989.75$ 150.00$ 121,523.69$

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Treasurer's Report - September 2015

TAXSAVINGS ACCOUNT 219,251.16$ 2,171,156.16$ 2,325,500.08$ 64,907.24$ INVESTMENTS 84.14$ -$ -$ 84.14$ TOTAL 219,335.30$ 2,171,156.16$ 2,325,500.08$ 64,991.38$

TIRFSAVINGS ACCOUNT 3,418.18$ 0.41$ -$ 3,418.59$ INVESTMENTS 221,005.86$ -$ -$ 221,005.86$ TOTAL 224,424.04$ 0.41$ -$ 224,424.45$

GRAND RIVER SEWER EXT '03SAVINGS ACCOUNT 1,568.18$ 63.88$ 150.00$ 1,482.06$ INVESTEMENTS 374,671.47$ -$ -$ 374,671.47$ TOTAL 376,239.65$ 63.88$ 150.00$ 376,153.53$

STOLL ROAD WATERSAVINGS ACCOUNT 986.54$ 0.12$ 19.50$ 967.16$ INVESTMENTS 10,529.62$ 10,529.62$ TOTAL 986.54$ 0.12$ 19.50$ 967.16$

STOLL ROAD PAVINGSAVINGS ACCOUNT 1,738.60$ 0.20$ 27.00$ 1,711.80$ INVESTMENTS 191,809.03$ 191,809.03$ TOTAL 193,547.63$ 0.20$ 27.00$ 193,520.83$

STOLL ROAD SEWERSAVINGS ACCOUNT 830.89$ 0.09$ 103.50$ 727.48$ INVESTMENTS 116,034.33$ 116,034.33$ TOTAL 116,865.22$ 0.09$ 103.50$ 116,761.81$

GRAND TOTAL 8,211,713.65$ 363,659.56$ 331,538.10$ 8,243,835.11$

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MEMOR ANDU M

TO: WATERTOWN TOWNSHIP PLANNING COMMISSION

FROM: ANDREA Z. POLVERENTO, PLANNING DIRECTOR

SUBJECT: MONTHLY REPORT: SEPTEMBER 2015

Meetings & Events 9/2 – Planning Commission Meeting 9/4 – Meeting with county MAEAP technician re: GAAMPS 9/9 – Tri-County Regional Planning Commission Meeting 9/11 – Meeting with Clinton County Building Department/Soil Erosion 9/17 – Middle Grand River Organization of Watersheds (MGROW) Event 9/21 – Board of Trustees Meeting 9/30 – Board of Trustees Special Meeting – Budget Work Session Zoning Violations Wacousta Road – Final notice for junk vehicle sent 8/24; civil infraction notice being prepared Wacousta Road – First notice for junk violation sent 8/24; compliance Wacousta Road – First notice for junk vehicle sent 9/18; compliance ZBA The ZBA did not meet in September. A letter of resignation was received from Alan Hoffman and was accepted by the Board of Trustees at their regular meeting. Board of Trustees The Board of Trustees approved the platted lot division and the RPUD and CPUD for the Eyde Company. Development Multiple projects are currently in various stages of review. More are expected. Master Plan Update The survey has been closed and detailed information on the results are expected from Clearzoning. Clearzoning has been working to consolidate some of the goals/objectives and they will be attending our October regular meeting to discuss progress. Education I am planning to attend the Michigan Association of Planning annual conference in Detroit October 8-9.

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Watertown Charter Township Planning & Zoning Department 2

Other I have been working closely with the county’s soil erosion department on a number of issues in both Nottingham Fields and the Links at Royal Scot. There are a couple of violations in the Links and until they are resolved we are not issuing new permits. The former developer is also seeking to extend the road in Nottingham Fields, and I am working closely with the drain commission, road commission, soil erosion and SCCMUA on a number of issues related to that extension. I have begun reviewing the township’s parking ordinance against other local parking ordinances to propose potential changes which take into account low impact development techniques. I have also been talking with a number of local planners about both parking and landscaping regulations and any best practices they have found. I expect to have landscaping suggestions to consider in November. I also anticipate changes will be necessary to the sign ordinance following the Supreme Court decision this summer. I am attending the MAP conference in October and there is a session on how to address ordinance changes which may be necessary as a result of this decision. I will provide a report and possibly draft language at the November meeting. Since Mr. Turcotte attended the meeting at TCRPC regarding the EcoScore program, I have been reviewing the program workbook, created an EcoScore account and begun the questionnaire process. There are several bulletin-style documents on the township’s website which address common zoning topics. I am working to update those documents due to some changes to the zoning ordinance.

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Memorandum

To: Watertown Charter Township Planning Commission

From: Amy Kinney, Planning and Zoning Assistant

Date: 9/30/15

Re: September Assistant’s Report

September 2015 Building/Zoning Permits Issued 15725 Grove Rd – Addition 7273 Herbison Rd – Pole Barn Certificate of Occupancy Issued 4325 Lavender Lane – New Residence _________________________ August 2015 Building/Zoning Permits Issued 4275 Lavender Ln – New Residence 4255 Presidents Way – New Residence 12245 Grove – New Residence & Out building 12713 Ospreys Way – Porch Replacement 13765 Wacousta Rd – Addition 15841 Turnberry – New Residence Certificate of Occupancy Issued 15905 Turnberry – New Residence 16261 Grove Rd – Commercial Addition _________________________ July 2015 Building/Zoning Permits Issued 15370 Grove – Detached Garage 8280 Howe – New Residence and Pole Barn

15963 Lowell Rd – Addition 6949 Howe Rd – Addition 7500 Clark Rd – Addition 6785 Thunder Lane – New Residence 5133 W. Grand River – Sign 4255 Presidents Way – New Residence 4275 Lavender Lane – New Residence Certificate of Occupancy Issued _________________________ June 2015 Building/Zoning Permits Issued 12545 Warm Creek – New Residence 14220 Trumpeter – Addition 8579 Corrison Rd – Pole Barn 4340 Lavender Lane – New Residence 9261 Summer Ridge – New Residence Certificate of Occupancy Issued 8579 Corrison Rd – New Residence _________________________ 15875 Turnberry – New Residence

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VENDOR



OCTOBER 19, 2015

PURPOSE AMOUNT

MCGINTY, HITCH, ET AL GF LEGAL FEES - SEPTEMBER 2015 $847.65

R.M. ELECTRIC, INC. GF INSTALL (2) 120v-20A RECEPTACLES $670.08

Michigan Townships Association Conference:

DEB ADAMS - CLERK GF EXPENSES OUTLINED IN ATTACHED MEMO $1,138.00

JENNIFER TUBBS - MANAGER GF EXPENSES OUTLINED IN ATTACHED MEMO $1,138.00

ANDREA POLVERENTO - PLANNING DIR. GF EXPENSES OUTLINED IN ATTACHED MEMO $808.00

JANICE THELEN - TREASURER GF EXPENSES OUTLINED IN ATTACHED MEMO $1,526.22

TOTAL $5,280.30


***BILLS TO BE PAID AFTER BOARD APPROVAL***

Printed 10/14/2015 3:50 PM

Watertown Charter Township

12803 S. Wacousta Road, Grand Ledge MI 48837 | (517) 626-6593

September 21, 2015 Board of Trustees Regular Meeting Minutes – DRAFT

September 21, 2015 Board of Trustees Regular Meeting Minutes – DRAFT Page 1 of 5

CALL TO ORDER: The meeting was called to order at 7:00PM by Supervisor John Maahs with the Pledge of Allegiance. BOARD MEMBERS PRESENT: Supervisor John Maahs, Clerk Deborah Adams, Trustee Maridean DeLong, Trustee Todd Hufnagel, Trustee Ronald Overton, and Trustee George Weitzel. BOARD MEMBERS ABSENT: Treasurer Janice Thelen, absent with notice. STAFF PRESENT: Township Manager Jennifer Tubbs and Planning Director Andrea Polverento. PUBLIC COMMENT: Ken Mitchell, Clinton County Commissioner, answered questions from the Board. Assistant Chief Mike Roman, Delta Charter Township Fire Department, provided the Chief’s monthly report to the Board. CONSENT AGENDA: Motion by Trustee Overton, seconded by Trustee DeLong, to approve the Consent Agenda as presented. Motion carried. AGENDA APPROVAL: Motion by Trustee Overton, seconded by Trustee DeLong, to approve the Agenda as presented. Motion carried. APPROVAL OF MINUTES: August 17, 2015 - Regular Meeting Motion by Trustee Weitzel, seconded by Trustee Overton, to approve the regular meeting minutes of August 17, 2015, as presented. Motion carried. APPROVAL OF BILLS: Supervisor Maahs noted the additional bill list on the table. Motion by Trustee Overton, seconded by Trustee DeLong, to approve the bill lists dated September 21, 2015. Motion carried. NEW BUSINESS: 1. Case No. 15-11 DPL – Division of Platted Lot for Perfection Bakeries Motion by Trustee Overton, seconded by Clerk Adams, that the Board of Trustees concur with the recommendation of the Planning Commission to approve Case No. 15-11 DLP for Perfection Bakeries, Inc., to divide lots 10 and 11 of Supervisor’s Plat No. 5, as shown on the certified boundary survey dated July 7, 2015, in accordance with Variance No. 15-06 and Sec. 14-81 of the Subdivision Ordinance.





A roll call vote was recorded as follows: Yes: Maahs, Hufnagel, Overton, DeLong, Adams No: Weitzel Absent: Thelen Trustee Weitzel explained his “no” vote as follows: 'I voted "no" on this proposal because the petitioner failed to appear before the board.' Motion carried. 2. Case No. 15-08 SLU – Rural Planned Unit Development for Sandhill Pointe, Airport and Stoll Roads at

I-69, Eyde Construction Company, LLC Motion by Trustee Overton, seconded by Trustee DeLong, that the Board of Trustees concur with the recommendation of the Planning Commission and approve Case #15-08 SLU for Eyde Construction Company, LLC, for a special land use permit for a 420-unit multi-family Rural Planned Unit Development located in Section 24 of Watertown Charter Township, on Airport Road between Stoll Road and I-69, provided that conformance to conditions 1-16, as noted below, are achieved to the satisfaction of the Township Zoning Administrator as being in accordance with the requirements of the Watertown Charter Township Zoning Ordinance.

A. Applicant tasks to receive Special Land Use Permit: 1. The applicant shall receive final site plan review approval within one year from the date of approval

of this permit. The final site plan shall address the following: a. Building setback requirement along Stoll Road, and shall meet the requirements of Sec. 28-

4.19.3.B.viii.e.; b. Signage, including signage of the Consumers pipeline; c. Pedestrian circulation; d. School bus access and maneuverability during all phases of construction; e. Landscaping and landmark trees and/or replacement ratio; f. All other items as required by Sec. 28-6.1.

2. The applicant shall comply with all requirements of the Michigan Department of Environmental Quality pertaining to the regulated wetlands on site, including, but not limited to an executed Inland Lakes and Streams permit and public utility installation permits.

3. The applicant shall comply with the requirements of the Clinton County Drain Commissioner and submit written approval.

4. The applicant shall comply with the requirements of the Soil Erosion Administrator and shall obtain a Soil Erosion and Sedimentation Control permit prior to any grading or other construction work.

5. The applicant shall comply with the requirements of the Southern Clinton County Municipal Utilities Authority and submit written approval.

6. The applicant shall comply with the requirements of the Lansing Board of Water and Light and submit written approval.

7. The applicant shall comply with the requirements of Consumers Energy. 8. The applicant shall meet those requirements of the Looking Glass Regional Fire Authority deemed

applicable by the Planning Commission and Township Board. 9. The applicant shall obtain all required permits from the Township Building Department, Municipal

Inspection Services, LLC. 10. The applicant shall comply with the requirements of the Michigan Department of Transportation, the

Clinton County Road Commission, and conduct and submit a traffic impact study for consideration during the Final Site Plan Review process.





11. Any construction activities authorized by this permit shall be prohibited between the hours of 9pm and 7am, Monday through Friday, and between the hours of 9pm and 8am, Saturday and Sunday, and on the holidays listed in table 28-4.12.18 of the Watertown Township Zoning Ordinance.

12. The applicant shall meet the requirements of the Township Engineer to the satisfaction of the Zoning Administrator.

13. Open space classification and maintenance documents shall be required to be submitted. 15. The proposed use shall not involve uses, activities, processes, materials, and equipment or conditions

of operation that will be detrimental to any persons, property or the general welfare by reason of excessive effects of traffic, noise, smoke, fumes, glare, or odors affecting adjacent properties, streets, or uses.

16. Applicant must comply with all applicable federal, state and local laws. A roll call vote was recorded as follows: Yes: Weitzel, DeLong, Adams, Overton, Hufnagel, Maahs No: None Absent: Thelen Motion carried. 3. Case No. 15-09 SLU – Commercial Planned Unit Development for Sandhill Pointe, Airport and Stoll

Roads at I-69, Eyde Construction Company, LLC

Motion by Trustee Overton, seconded by Trustee DeLong, that the Board of Trustees concur with the recommendation of the Planning Commission and approve Case #15-09 SLU for Eyde Construction Company, LLC, for a Commercial Planned Unit Development located in Section 24 of Watertown Charter Township, on Airport Road between Stoll Road and I-69, provided that conformance to conditions 1-13, as noted below, are achieved to the satisfaction of the Township Zoning Administrator as being in accordance with the requirements of the Watertown Charter Township Zoning Ordinance.

A. Applicant tasks to receive Special Land Use Permit:

1. The applicant shall receive final site plan review approval. 2. The applicant shall comply with all requirements of the Michigan Department of Environmental

Quality pertaining to the regulated wetlands on site, including, but not limited to an executed Inland Lakes and Streams and public utility installation permits.

3. The applicant shall comply with the requirements of the Clinton County Drain Commissioner and submit written approval.

4. The applicant shall comply with the requirements of the Soil Erosion Administrator and shall obtain a Soil Erosion and Sedimentation Control permit prior to any grading or other construction work.

5. The applicant shall comply with the requirements of the Southern Clinton County Municipal Utilities Authority and submit written approval.

6. The applicant shall comply with the requirements of the Lansing Board of Water and Light and submit written approval.

7. The applicant shall meet those requirements of the Looking Glass Regional Fire Authority deemed applicable by the Planning Commission and Township Board.

8. The applicant shall obtain all required permits from the Township Building Department, Municipal Inspection Services, LLC.

9. The applicant shall comply with the requirements of the Michigan Department of Transportation, the Clinton County Road Commission, and conduct and submit a traffic impact study for consideration during the Final Site Plan Review process.





10. Any construction activities authorized by this permit shall be prohibited between the hours of 9pm and 7am, Monday through Friday, and between the hours of 9pm and 8am, Saturday and Sunday, and on the holidays listed in table 28-4.12.18 of the Watertown Township Zoning Ordinance.

11. The applicant shall meet the requirements of the Township Engineer to the satisfaction of the Zoning Administrator.

12. The proposed use shall not involve uses, activities, processes, materials, and equipment or conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive effects of traffic, noise, smoke, fumes, glare, or odors affecting adjacent properties, streets, or uses.

13. Applicant must comply with all applicable federal, state and local laws. A roll call vote was recorded as follows: Yes: Overton, Maahs, DeLong, Adams, Hufnagel, Weitzel No: None Absent: Thelen Motion carried.

4. 2015 L-4029 Tax Rate Request

Motion by Clerk Adams, seconded by Trustee Overton, to approve the 2015 L-4029 Tax Rate Request Form reflecting a millage of 4.5272. Motion carried.

5. Special assessments 2015 Winter Tax Roll Motion by Clerk Adams, seconded by Trustee Overton, to approve the special assessment amounts to be placed on the 2015 Watertown Charter Township winter tax statements as presented, excluding delinquent utility bills, in the amount of $484,221.80. Motion carried. 6. Looking Glass Regional Fire Authority Final Proposed 2016 Budget Motion by Clerk Adams, seconded by Trustee DeLong, to approve and place on file the 2016 Looking Glass Regional Fire Authority Budget in the total amount of $474,721. Motion carried. 7. Southern Clinton County Municipal Utilities Authority 2016 Operating Budget Motion by Trustee Overton, seconded by Trustee Hufnagel, to accept and place on file the 2016 Southern Clinton County Municipal Utilities Authority 2016 Operating Budget. Motion carried. 8. Southern Clinton County Municipal Utilities Authority Municipal Construction Standards Revision

Number 9 Motion by Trustee Weitzel, seconded by Trustee DeLong, to concur with the Southern Clinton County Municipal Utilities Authority board recommended revisions to the 2013 Municipal Construction Standards Number 9. Motion carried. 9. Alan Hoffman Zoning Board of Appeals Resignation Letter Motion by Trustee Weitzel, seconded by Trustee DeLong, to accept Alan Hoffman’s resignation letter from the Zoning Board of Appeals. Motion carried.





10. Township Managers Report Motion by Clerk Adams, seconded by Trustee DeLong, to receive and place on file the Township Manager’s Report for September, 2015. Motion carried. PUBLIC COMMENT: None. ADJOURNMENT: The meeting was adjourned at 7:54PM. Date approved: _________ ___________________________ ___________________________ John Maahs, Supervisor Deborah Adams, Clerk



September 30, 2015 Board of Trustees Special Meeting Minutes - DRAFT

September 30, 2015 Board of Trustees Special Meeting Minutes - DRAFT Page 1 of 1

CALL TO ORDER: The meeting was called to order at 5:30PM by Supervisor John Maahs with the Pledge of Allegiance. BOARD MEMBERS PRESENT: Supervisor John Maahs, Clerk Deborah Adams, Treasurer Janice Thelen, Trustee Maridean DeLong, Trustee Todd Hufnagel, and Trustee George Weitzel BOARD MEMBERS ABSENT: Trustee Ron Overton, absent with notice STAFF PRESENT: Township Manager Jennifer Tubbs and Planning Director Andrea Polverento PUBLIC COMMENT: None AGENDA APPROVAL: Motion by Treasurer Thelen, seconded by Trustee DeLong, to approve the Agenda as presented. Motion carried. NEW BUSINESS: 1. Work Session – 2016 Township Budget The Board reviewed and discussed the proposed 2016 township budget as presented by the Township Manager. PUBLIC COMMENT: None ADJOURNMENT: The meeting was adjourned at 7:10PM. Date approved: ______________ ___________________________ ___________________________ John Maahs, Supervisor Deborah Adams, Clerk

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Date: October 12, 2015 To: Board of Trustees From: Deb Adams, Clerk RE: Cemetery Survey Test Run In this year’s budget, money was set aside for a survey of the Wacousta Cemetery to help us to determine where burials have occurred and where gravesites are actually located in the older portions of the cemetery. We have contacted Spicer Group, the engineers who work closely with the township and who offer this service, to do a test run to see if the ground penetrating radar provides useful information to us. Their proposal agreement is attached. For a cost of no more than $2,500, they will survey three sections of the cemetery selected by us. This will give us sufficient information to determine if a larger survey would be useful Suggested Motion: To approve the letter agreement from Spicer Group dated October 5, 2015, to retain the Spicer Group to conduct a survey of selected lots in the Wacousta Cemetery at a cost not to exceed $2,500.

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Date: October 12, 2015 To: Board of Trustees

From: Deb Adams, Clerk

RE: Burial Fee

Last year the Cemetery Board received a request for a burial on the day after Thanksgiving. The Cemetery Board interpreted the Cemetery Ordinance to mean that the day after Thanksgiving is not a holiday, despite being a day that the township offices are closed. This year the Cemetery Board received an identical request from the same family. In keeping with their ruling last year, the Cemetery Board agreed to the request, finding that the day after Thanksgiving is not a holiday. After further discussion, the Board determined that the ordinance should be interpreted differently in the future, and agreed that that the term “holiday” in the Cemetery Ordinance should be interpreted as meaning all days that the township offices are closed. The day after Thanksgiving will then no longer be an acceptable day for a burial. Last year the Cemetery Board included in their motion a determination of the correct fee, because the fee schedule has no category for a “holiday” burial (as they have not previously been permitted). This year, I realized that the only group that can set the fee is the Board of Trustees. The cost to the township for a burial on the day after Thanksgiving for this year is equivalent to a Friday burial. The sexton receives eight hours of holiday pay, then an additional amount at his usual hourly rate for the hours worked in connection with the burial. Suggested Motion: To establish a fee for a cremains burial on Friday, November 27, 2015 (the day after Thanksgiving) at the township’s regular weekday rate.

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MEMORANDUM

To: Watertown Township Board From: Jennifer Tubbs, Watertown Township Manager Date: October 12, 2015

Re: Cost to establish a drainage district in the Riverside Drive area.

Attached is a copy of the Application for laying out and designating a drainage district as received by the Clinton County Drain Commission for the Riverside Drive area.

During the public meetings held to discuss this issue, the Clinton County Drain Commissioner discussed the fee of $2000, needed to begin the process and how that fee can sometimes be a barrier. The CCDC explained that if the township was to upfront the fee to begin the process it would be credited back to the township once the project is underway.

Recommended Action:

To approve a $2000 advancement of the Watertown Township's portion of the Riverside Drain Project to cover the application fee for laying out and designating the drainage district.

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APPLICATION FOR LAYING OUT AND DESIGNATING A DRAINAGE DISTRICT

RIVERSIDE DRAIN

To the Clinton County Drain Commissioner:

The undersigned are freeholders in Watertown Township, Clinton County, Michigan. The signers of this application request that a drainage district be laid out and designated under the provisions of Act No. 40 of the Public Acts of 1956, as amended.

The proposed drainage district that will pay for the costs of the proposed drain is located in Watertown Township, Clinton County, Michigan. The tentative location of the proposed drain is as follows:

Beginning at the Northeast comer of Lot 14, Elmhurst Estates No. 1, thence southwesterly along east line of said lot 14 and crossing to the south side of Riverside Drive; Also Beginning on the north line of Outlot "A" of said Elmhurst Estates No. 1, thence southerly to the south side of Riverside Drive; thence easterly to Outlot "B" of Elmhurst Estates No. 2; thence southerly across Outlot "B"; thence easterly to a point near the southeast comer of Lot 31 of said Elmhurst Estates No. 2; thence southeasterly to the south side of Clark Road near the South 1.t4 comer of Section 18, Watertown Township; Also Beginning near the northeast comer of Lot 4, Brookwood Subdivision; thence southerly to a point near the southeast comer of Lot 27, Brookwood No. 1; Also Beginning near the northeast comer of Lot 13, Brookwood Subdivision; thence southeasterly to a point near the southeast comer of Lot 3 8, Brookwood No. 1.

This application is signed by at least 10 freeholders with lands located in Watertown Township, with a+= of the freeholders with lands liable for assessment for the proposed Riverside Drain.

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Signers acknowledge and understand that this Application may be circulated and signed in counterparts, and that all such counterparts together constitute a single Application.

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AFFIDAVIT OF CIRCULATOR OF APPLICATION

I Hereby Certify that I did personally circulate this application and the signatures to same were made in my presence and are the genuine signatures of those whose names are affixed.

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MEMO FROM THE TREASURER

TO: Watertown Charter Township Board of Trustees, Supervisor Maahs, Clerk Adams, Trustees, Overton, Weitzel, DeLong and Hufnagel.

FROM: Janice Thelen, Treasurer RE: 2015 Education Budget for the Treasurer DATE: September 8, 2015 During the August 2015 Board of Trustee meeting, the Treasurer’s Education budget was discussed. I would like to provide a brief explanation as to why the Treasurer’s Education budget will exceed the approved budgeted amount. In the fall of 2014, the township updated the Tax, Assessing, Special Assessment and Utility Billing software from BS&A Pervasive to BS&A.net. Along with these updates, we changed our financial software to BS&A’s financial software. Incorporating the updated programs with the new software left myself and staff with some user difficulties that became very clear when we began taking winter tax payments and 4th quarter utility payments last December. I was asked by the Treasurer’s Assistant if we could have BS&A back out for additional training, this training was approved by the Township Manager and charged to the Treasurer’s Education Budget. We requested Chris Polack be our trainer, Chris has been with BS&A since late 1990’s, and he is familiar with all BS&A programs. Chris worked with all users of BS&A, not just the Treasurer’s Department. He fine-tuned our programs, fixed issues that were not set up correctly with the original installation and training sessions. He spent the day asking “Why are you doing that” to which the answer was “that is how it was set up or how we were taught”, and then Chris would tweak and/or re-educate. The day of training and resulting comfort with the new programs was well worth the unexpected/unbudgeted expense.

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DATE: 10-19-15 BOARD OF TRUSTEES MEETING

AMOUNT ACCOUNT NUMBER TO ACCOUNT NUMBER FROM

ADD: $32,000.00 TO: 101-345.000-804.000 FROM: 101-000.001-699.000LGRFA adjustment to GENERAL FUND GENERAL FUNDmonthly budget payments LOOKING GLASS REGIONAL FIRE AUTH. FUND BALANCE TRANSFERdue to Capital Expenses.

ADD: $75.00 TO: 101-910.000-996.000 FROM: 101-000.001-425.001Paying Agent Fees were GENERAL FUND GENERAL FUNDmore than anticipated. WACOUSTA RD PAVING - PAYING AGENT FEES SPECIAL ASSESSMENT - WACOUSTA PAVING

ADD: $13.00 TO: 101-911.000-996.000 FROM: 101-000.001-425.002Paying Agent Fees were GENERAL FUND GENERAL FUNDmore than anticipated. STOLL RD PAVING - PAYING AGENT FEES SPECIAL ASSESSMENT - STOLL PAVING

ADD: $51.00 TO: 590-527.004-996.000 FROM: 590-000.001-605.008Paying Agent Fees were SEWER FUND SEWER FUNDmore than anticipated. GD RIVER SWR EXT. 03 - PAYING AGENT FEES SPECIAL ASSESSMENT - GR SWR EXT. 03

ADD: $51.00 TO: 590-527.006-996.000 FROM: 590-000.001-605.016Paying Agent Fees were SEWER FUND SEWER FUNDmore than anticipated. STOLL RD SEWER - PAYING AGENT FEES SPECIAL ASSESSMENT - STOLL RD SWR

ADD: $50.00 TO: 591-545.004-996.000 FROM: 591-000.001-449.003Paying Agent Fees were WATER FUND WATER FUNDmore than anticipated. GD RIVER WTR EXT. 03 - PAYING AGENT FEES SPECIAL ASSESSMENT - GD WTR EXT. 03

ADD: $9.00 TO: 591-545.005-996.000 FROM: 591-000.001-449.004Paying Agent Fees were WATER FUND WATER FUNDmore than anticipated. STOLL RD WATER - PAYING AGENT FEES SPECIAL ASSESSMENT - STOLL RD WATER

ADD: $10,000.00 TO: 590-527.000-922.000 FROM: 590-000.001-699.000More Lakeside Sewer SEWER FUND SEWER FUNDHookup Refunds than LAKESIDE PRESERVE SEWER REFUNDS FUND BALANCE TRANSFERanticipated.

BUDGET ADJUSTMENTS

10/14/2015

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Memorandum To: Watertown Township Board From: Jennifer Tubbs, Watertown Township Manager Date: October 14, 2015 RE: Township Manager’s monthly report Committees/Meetings:

• Attended Budget Hearing • Met with engineers regarding the Grand River Sewer project • Attended Transportation Asset Management Council (TAMC) Data Committee Meeting • Attended TAMC Website Committee Meeting • Met with Policy Review Committee • Met with Spicer Group regarding cemetery survey • Met with MEDC regarding Triton Sewer Project • Attended MAP 21 seminar • Meetings with Garden Club representatives

Economic Development:

• Site Searches – five • Related Calls – two

Office Operation:

• Staff related assistance – twenty four Resident Relations:

• Road complaints – nine (all related to Wacousta Road) • Resident questions/interactions – nineteen.

Township Board Relations:

• Board member related assistance – seventeen • Board member meetings – nine

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Miscellaneous: Budget Hearing- The next budget hearing is scheduled for Monday October 26th. Updated budget numbers from the previous meeting will be presented. Grand River Sewer Project now the Triton Sewer Project- Engineering and work related to the Triton Sewer Project is underway. The township is working with the Michigan Economic Development Corporation to redesign and receive the necessary approval for the project to move forward. Transportation Asset Management Council- The TAMC council is working on meeting the Federal Government new guidelines for reporting conditions on Federal Aid Roads.

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