12th – 15th October 2017

Pre Conduction Report

Indian Institute of Technology, Kanpur is organizing 14th edition of its Annual Sports Festival,

UDGHOSH 2017 from 12th - 15th October 2017. Udghosh has now officially become the largest inter

college sports festival of India witnessing over 2300 participants from all across the country including

almost all the prestigious colleges of the country like IITs, IIMs, NITs and other prestigious colleges.

THEME: TRACING THE ROOTS

“History never says goodbye, it never says see you later, all it says is welcome to my world”. From European Football to Sub-continental Cricket, from Indian Kabaddi to French Tennis, where ever you be, whatever you see, every other sport has a history to unfold and a story to unleash. Backed upon the theme “Tracing the Roots”, team Udghosh takes you through the days when your favourite sports were having their first cry. We salute the forefathers who gave us these thrilling sports to live out and let you relive the roots of the games.

EVENTS

1. Athletics (M&W)

2. Badminton (M&W)

3. Basketball (M&W)

4. Carom (Mixed)

5. Chess (Mixed)

6. Cricket

7. Football

8. Handball*

9. Hockey

10. Kabaddi*

11. Kho-Kho (M&W)

12. Lawn Tennis (M&W)

13. Mr. UDGHOSH*

14. Powerlifting

15. Sports Quiz (Mixed)

16. Squash (M&W)

17. Table Tennis (M&W)

18. Volleyball (M&W)

19. Weightlifting

20. Marathon

EVENTS SCHEDULE- https://goo.gl/wAUfZ8

NEW EVENTS THIS YEAR: To mark up the new limits that sports personality have to face in every

challenge, this year Udghosh has decided to organize new competitions with remarkable toughness

level in each of these categories. These new events has been built with all the strict rules that could

be utilized to represent the toughness of discipline in sports:

1. Kabaddi

2. Handball

3. Mr. UDGHOSH (Body Building Competition)

4. Sports Quiz

MARATHON: Run for A Cause To celebrate the spirit of sports and to spread the message of our Social Cause of cleanliness to promote Swachh Bharat Mission, a marathon will be conducted at 6 AM on 15th October 2017.

INFORMAL EVENTS Under Informals, we bring for you a plethora of the craziest, the wackiest and the most random events, providing entertainment in myriad forms. This is the platform that brings together performers and spectators that is characterized by insane, topsy-turvy scheme of things which is accompanied by a lot of excitement and amusement from mind boggling scavenger hunt to the challenging Human Foosball. Loads of goodies are at stake in these events. All of the events will be conducted on the festival ground. The following events will be organized under informals in two categories: ADVENTURE VILLA Following are the adventurous informal sports which will be conducted this year during Udghosh:

Zorb Football Human Foosball Paintball Sumo Wrestling Archery

FUNZONE These events will be conducted from 2 places: Informals Desk/Stalls and Informals Stage.

Informals Stage: A series of events will be conducted from the informals stage including question rounds, fun challenges and small talent rounds. A proper schedule will be followed for the conduction of these events.

Informals Stalls: A number of events will be conducted in stalls set up for informal events near the stage which would be conducting small games like balloon games and twister which will be operational throughout the time of the informal events.

Following is the list of fun games and events which will be conducted by our team of students during the festival.

Bollywood Tambola I Need You Puzzlemania Scavenger Hunt + Mock CID Ballroom Dance: New Sac, Timing: 12:00 am Poker: Festival Ground; Registrations start at 11:30pm Minute to Win It: Floatacious, Balloon game, Yank me, Baby Rattle, Movin’ On Up,

Separation Anxiety, This Blows, Pucker Up, Bottle Neckin, Defying Gravity. Stall games: Air Hockey, Ready Spaghetti, The Nutstacker, Stack attack, Rapid fire, Candelier,

Cuppaccino, Foosball Open: Tug of war, Twister, The perfect kicker, Blind fold, On the Rebound, Battle arena

PRONITES

Day 1: Electroxplosion

Club Banditz

Switchers

Carnivore Day 2: Match Screening India vs Australia 3rd T20 Day 3: Comedy Night

Rahul Subramanian

Nitin Gupta Day 4: Closing Ceremony

Abhinav Bindra

INITIATIVES

KANPUR MARATHON A grand level Marathon was organized in Kanpur with about 5000 participants. This not only shows the efforts Udghosh is making to make the city develop but also shows the huge number of support that participants showed to run for the sake of a clean city. With the theme of 'Swachh Bharat' Udghosh claims it's proud effort to create an event like Marathon which was successful enough to spread the awareness towards a cleaner future. This run was not just only a run to participate in the event for free prizes but a run to prove the zeal of making Kanpur one of the best. CYCLOTHON Udghosh in its part understands its role to develop the society and hence is putting all the efforts into it for the same cause. It has organized a number of events and competition to establish its concern with the development of society and accomplish social and physical goals. Cyclothon being one of them was the cycling competition organized by Udghosh held among the early morning birds and for all age groups. Motto was to encourage pollution free environment and healthy living. IIT Kanpur was blessed to have Miss Nuzhat Parween as the Chief Guest. UDAAN: SPORTS FOR DIFFERENTLY ABLED This year Udghosh has strived to pledge for the society in all possible ways. A series of new events are being introduced which incorporates opportunities for differently abled participants to represent themselves as a part of the sports society. These new events include the competition for the following sports:

Archery

Athletics

Carom

Chess

Table Tennis

FINANCE REPORT

Expected Income:

Registration 2925000 1950 * 1500

Gymkhana Grant 620000

T Shirt Sale 175000 500 T-shirts *350

Marketing 2001844

Stalls 150000

TOTAL 5871844

Expected Expenditure: (Including GST)

Show-M

Creative 50000

Stationary 30000

Telephone 25000

Refreshments 50000

Medical 60000

Bedding 240000

Tenting 300000

Labour 150000

Light & Sound 558150

Messing 650000

Miscellaneous 100000

TOTAL 2213150

MnP and Marketing

Video and Photography 40000

Printing 450000

T-shirts printing 131500 700 * 180 + 22*250

TOTAL 621500

Public Relations

Electroxplosion 161896

Comedy Night 200600

Closing Ceremony 501500

Hospitality 25000

Travel (Flights + Trains) + Transportation 200000

TOTAL 1088996

Events

Accommodation 100000

Visitors Hostel 100000

Referee Payment + Labour Grounds 700000

Sports Equipment 150000

Medals, Trophies and Mementoes 200000

PwD Events 25000

TOTAL 1275000

Informals 150000

Transportation 150000

Security 100000

Buffer 275000

TOTAL EXPENDITURE 5871844

MARKETING REPORT

Sponsor Amount Payment Status

Lohia Corp 450000 Received

Baadshah Gaming 200000 Received

T.I.M.E 50000 Received

Kesco 84745 Prefest

The U P Olympic association 17627 Received

Alcis 50000 Received

UPSIDC 200000 Prefest

APL Apollo 200000 Received

Jyoti Strips 300000 Received

CUGL 25000 Prefest

Fascia Saloon 7000 Prefest

The Squash racquet association 7872 Prefest

DreamJee 24600 Prefest

Airtel 50000 Prefest

Denver Deo 40000 Prefest

SBI 200000 Post fest

Randhir travels 20,000 Prefest

Garun Housing 25,000 Prefest

LIC 50000 Postfest

Total 2001844

Goodies Sponsor Worth Details Status

Fastrack 150000 Wrist Watches 11th Oct

Zebronics 80000 Headphones, Speakers, Earphones 11th Oct

HRS 50000 Footballs, Handballs, Volleyballs 10th Oct

ALFA 150000 Hockey sticks, Balls, Kitbags 10th Oct

Yonex 80000 Shuttlecocks, T-shirts 11th Oct

STAG 100000 TT Balls, Mats, Racquets 10th Oct

Heini 50000 T-shirts Received

Alcis 50000 T-shirts 10th Oct

Wrogn 50000 T-shirts Received

Campus e shop 12000 Gift Vouchers Received

Tata Stryder 100000 Bicycles Received

Digitech Computers 20000 Pendrives Received

Lucky Electronics 12000 Headphones Received

Total 904000

HOSPITALITY

Our pre estimation of the participants is been made around 2050 participants (Subject to

Accommodation). Permissions for all the type quarters, Hall Common Rooms, VH extension etc is

already given by the respective authorities. Desk is being set up at Railway Station, Kanpur. VH, VH –

Extension, CC-1, CC-2, Hall Guest Rooms and B,C,F Wings of Hall 13 will be used for the stay of the

Incoming Faculty and Referees from respective colleges. This year we are keeping central messing

for all the participants in Hall-1 grounds since the Hall messes are already overburdened. And we are

setting up separate central messing for referees, coaches and incoming faculties from colleges in

Hall-1 parking lot. The Hospitality desk will be set up in the New SAC and all the registration and

other grievances will be addressed from here. Registration Fees from all the participants is ₹ 1500

per head and security fees is ₹ 200 per head (refundable). This year we have introduced Cashless

Registration Process, giving option of online traction before the festival along with PAS at the time of

reporting.

SECURITY PLAN

Team Structure + Distribution - 15 PSO’s + 30 SSO’s + 40 SO’s + 6 GSO’s - 1 Unit = 1 PSO + 2 SSO + 4 SO - Team Distribution 1. Athletics – 1 Unit + 1 SIS Guard 2. Badminton - 1 Unit + 1 SIS Guard 3. Basketball – 2 Units + 2 SIS Guards 4. Carrom – 1 SSO 5. Chess – 1 SSO 6. Cricket – 1 Unit + 1 SIS Guard 7. Football – 1 Unit + 1 SIS Guard 8. Hockey – 1 Unit + 1 SIS Guard 9. Kabaddi + Handball – 1 Unit +2 SIS Guard 10. Kho -Kho – 1 Unit + 1 SIS Guard 11. Lawn Tennis – 1 Unit + 1 SIS Guard 12. Mr. Udghosh – 1 SSO 13. Powerlifting – 1 SSO + 1 SIS Guard 14. Sports Quiz - 1 SSO 15. Squash – 1 Unit + 1 SIS Guard 16. Table Tennis – 1 Unit + 1 SIS Guard 17. Volleyball – 2 Units + 2 SIS Guards 18. Weightlifting – 1 SSO

Total = 14 Units + 16 SIS Guards*

• No. may vary on the basis on gravity of the situation.

- Special Task Force (STF) would have 20 people

Pro-Night Security Plan

OAT Security Plan

Messing Area Plan

RULES AND REGULATIONS

General Code of Conduct

Participants must carry their college Identity Cards and Udghosh I-card at all times during the festival and should produce the same on demand.

In case of loss of Udghosh I-card, an amount of ₹500 would have to be paid to get a duplicate I-card issued.

Consumption of liquor or any other intoxicant, Smoking, or performance enhancing drugs are strictly prohibited.

The Security cell bears no responsibility for the loss or theft of any of the belongings of the participants. Everyone is requested to take care of your own belongings during stay.

Any kind of indiscipline and harassment during any time of the meet shall lead to strict disciplinary actions against the contingent concerned.

The decision of the Security cell and the UDGHOSH’17 Team shall be final and binding to all in this regard.

Code of Conduct at the Arenas

For participants:

All the rules and regulations of the game should be adhered to.

Participants should cooperate with the security teams and security guards present at the arenas to conduct the games peacefully.

For Spectators:

Any negative/ obscene remarks aimed against an individual/team will not be tolerated and will result in strict action against the contingent concerned.

Code of Conduct at the place of accommodation

Non-IITK Male participants are not allowed to enter girl’s accommodations (halls and quarters).

Non-IITK Female participants can visit the boy’s hostel from 6 am to 11:59 pm with confinement to central quadrangle, mess and canteen. Entry in the accommodation room is strictly prohibited.

Participants should not damage any hall property.

Participants should observe the rules and regulations of the respective places of accommodation. Cooperate with respective Hall Executive Committees and Hall residents.

Areas out of bound

Area behind Hall 9, Hall 10 and Hall 11.

Any construction site.

Faculty and staff residences.

Areas beyond Aerospace department including airstrip.

Academic area after 12:00 midnight.

Adjoining villages.

Pass Policy

Faculty :- Pass , in case faculty is absent then family members will be allowed through heath booklet

Staffs :- Pass + ID Card

IITK Students :- Valid College ID Card

Guest , Sponsor, Media :- Pass

Non IITK students:- Udghosh ID Card + College ID Card

SBRA People :- ID / Health Booklet

Passes are strictly non transferable To eliminate duplicity, proper stamps, signs, numberings and markings would be there on passes.

Safety and Security Measures

Entry will begin 45 min prior to show.

Fire Brigade and ambulance will be present during shows to handle emergency situation.

Camera, Bags and any potential hazardous items will not be allowed inside the venue.

Patrol during nights and also at the time of pro-night shows.