13 march 2007 eastern cape briefing to home affairs portfolio committee

13 MARCH 2007

EASTERN CAPE BRIEFING TO HOME AFFAIRS

PORTFOLIO COMMITTEE

2 HOME AFFAIRS: EASTERN CAPE - BRIEFING TO PORTFOLIO COMMITTEE |

1. Portfolio Committee Concerns May 20062. Population3. Provincial Structure4. Regional/District Offices and Service Points in the Eastern Cape5. Representativity in EC Offices6. Misconduct cases7. Transport 8. Mobile Units9. Office Condition10. Office Security and IT equipment11. Status of Immigration12. Budget and additional budgetary needs13. Challenges 14. Achievements15. Relations with community structures

TABLE OF CONTENTS


ISSUES RAISED BY PORTFOLIO COMMITTEE IN 2006

Telebridge manned by SAPS only and no DHA officials

3 permanent appointments for TeleBridge, 3 officials from Sterkspruit and Mthatha deployed temporarily, current approved structure of 7 Sterkspruit – no mobile units, only 4 DHA officials, 2 computers but servicing 157 000 people – Current approved establishment of 24 , 7 funded, 6 filled, 18 vacant unfundedMthatha and Mqanduli – Offices/service points in a bad state Mthatha office undergoing last phase of RAMP ,Mqanduli – Alternative accommodation identified, DPW in negotiations with landlord


EASTERN CAPE POPULATION DYNAMICS

Eastern Cape has the second biggest land area of 169 580 square metres in the country, making the travel distance between towns, administrative areas and farm areas long.

Education levels Population

No schooling and some primary 43%

Completed primary and some Secondary 37%

Grade 12/ Standard 10 14%

Higher Education 6%


POPULATION

Population by Province

Mpumalanga7%

North West8%

Western Cape10%

Limpopo12%

Eastern Cape14%

Gauteng20%

KwaZulu-Natal21%

Free State6%

Northern Cape2%


PROVINCIAL STRUCTURE

Provincial Manager post is vacant.

AREA MANAGER SOUTH

Filled, based in King William’s Town

AREA MANAGER NORTH

Filled, based in Mthatha currently utilized as Acting Provincial Manager

Regional Manager Port Elizabeth

Recruitment process finalized, appointment awaiting Job Evaluation

Regional Manager Mthatha

Filled

Regional Manager King William’s Town

Filled

Regional Manager Lusikisiki


Regional Manager Queenstown


Regional Manager Mount Frere



HOME AFFAIRS OFFICES IN EASTERN CAPE

Staff Establishment March 2007.doc

STATUS OF POSTS IN THE EASTERN CAPE as at 05 March 2007.doc

Offices Current/Functional Approved

Regional Offices 3 6

District Offices 14 27

Service Points 27 27

MPCCs 3 7

Ports of entry 2 3

Refugee Reception Offices 1 1

Total 50 71


POPULATION PER REGIONAL OFFICEKing Sabata Dalindyebo, Mhlontlo, Nyandeni, Port St Johns, Qaukeni, Ntabankulu,

Mbizana, Ingquza, Umzimvubu, Umzimkhulu, Elundini, Mbashe, Mnquma, Intsikayethu, Engcobo, Sakhisizwe, Elukhanji, Emalahleni, Tsolwana,Inkwanca, Gariep!, Maletswai, Elundini; and Senqu, Kouga, Koukamma, Nelson Mandela Metro, Cacadu, Amahlathi, Buffalo City, Ngqushwa, Nkonkobe, Inxuba, Inxuba yethemba, Camdeboo, Blue Crane, Ikhwezi,Makana, Ndlambe, Sundays River Valley, Baviaanskloof

Regional Offices District Councils Population

Mthatha Regional Office DC12 (SE) & DC15 1 197 510

King William’s Town RO DC 12 (NE) 1 078 637

Lusikisiki Regional Office DC 15 1 064 584

Port Elizabeth Regional Office DC 10 1 005 776

Mount Frere Regional Office DC 44 & DC14 891 721

Queenstown Regional Office DC 13 810 285

TOTAL 6 048 513


REPRESENTATIVITY: RACE & LEVELS

Salary Levels FilledM F M F M F M F

Salary Level 13 2 1 1 0 0 0 0 0 0Salary Level 12 1 1 0 0 0 0 0 0 0Salary Level 11 0 0 0 0 0 0 0 0 0Salary Level 10 4 3 1 0 0 0 0 0 0Salary Level 9 4 1 2 1 0 0 0 0 0Salary Level 8 76 24 46 2 2 0 0 0 2Salary Level 7 54 21 27 1 0 0 0 2 3Salary Level 6 128 33 74 2 2 0 0 5 12Salary Level 5 70 15 52 1 2 0 0 0 0Salary Level 4 44 11 29 1 2 0 0 1 0Salary Level 3 130 54 69 4 2 0 0 1 0Salary Level 2 43 21 18 2 1 0 0 0 1Salary Level 1 4 3 1 0 0 0 0 0 0

Totals 560 188 320 14 11 0 0 9 1833.6% 57,1% 2,5% 2.0% 1.6% 3.2%

Grand Totals 560 Black 508 Colored 25 Indian 0 White 27

% Totals 560 Males: 211 Females: 349

Black Colored Indian White


REPRESENTATIVITY IN OFFICESSUMMARY

No Office African Coloured White Total

1. Provincial Manager’s Office 19 - - 19

2. Area Manager: South 3 1 - 4

3. Area Manager: North 1 - - 1

4. Port Elizabeth Region 86 15 15 116

5. King William’s Town Region 141 6 11 158

6 Queenstown Region 61 2 1 64

7. Mthatha Region 104 - - 104

8 Lusikisiki Region 44 - - 44

9. Mount Frere Region 50 - - 50

TOTAL 509 24 27 560


MISCONDUCT CASES SEPT 2006 – FEB 2007Dismissals (1 PE Regional Office, 1 PE Refugee Office, 1 Humansdorp Service Point, 1 Middledrift DO , Grahamstown DO

5

3 months Suspension Mthatha, PE Regional Office, KWT RO 3

Final written warning: PE Permitting Section 1

Suspensions: PE Permitting 1

Criminal cases Qtown – soliciting bribe and PE aiding and abetting 2

Arbitrations: Mdantsane DO – assault 1

Conciliations: Mthatha DO 2

Current investigations (Engcobo DO Solicit bribe a, Mount Frere DO – negligence, Grahamstown DO – aiding and abetting, Idutywa misuse of state vehicle, Mthatha – aiding and abetting, 2 King William’s Town absenteeism and nepotism, 2 Port Elizabeth RO – misuse of state vehicle, Lusikisiki RO – financial irregularity

9

Referred report of DR to ER (Assault – Engcobo, Bribery Engcobo, Sexual harrasment Mthatha

3

Awaiting appointment of Departmental Representative from Employee Relations (PE – unacceptable behaviour, KWT - negligence, Qtown – soliciting bribes, PE – aiding and abetting, Bworth – unauthorized use of vehicle

5


TRAININGPMDS training focused around work plan formulation and performance measurements conductedQuestionnaires developed and circulated to newly appointed and existing staff on their experience and qualificationsSkills database updated and improved and annual training programme compiled in line with identified needs20 NYS appointed and request for additional NYS forwarded to HRDTransport Officers received training on Electronic Log SheetsPersonnel Practitioners received training on PersalBlack Sash conducted training on Human RightsPromotion of Administrative Justice Act workshoppedComputer training schedule finalized with SITA in line with skills audit, introduction, intermediate and advanced will be offered, already 60 Officials trained.


TRAINING40 Officials were trained on First Aid, 2 officials were trained on HIV/AIDS counselling 25 officials were trained on IT computer troubleshooting, Workshops conducted on Deportation; 106 officers trained on PILIR, GEMS80 Officers workshopped on WHO AM I ON LINE11 Officers were given basic French Language training from the Refugee Reception Office, Inspectorate and Admissions in RO Port ElizabethBAS Training conducted for Humansdorp, Engcobo, GReinette and Mt FrereIOs from KWT, Mt Frere &Mthatha attended International Migration Course at Wits University. Labour Relations training conducted for all officials ASD and above


EQUIPMENT

Equipment and Furniture

70 tables, 231 chairs, 23 wheelchairs, 1Franking machine, 19 Fridges,17 Microwaves, 3 Photo-copiers, 6 Fax Machines, 218 Steel Cabinets, 38 Cupboards, 120 Heaters, 2 Scanners, 2 Shredders and 4 SafesEastern Cape IT equipment report.xls

Vehicles

5 NIB Branded vehicles and 4 for Service Delivery, 2 for Area IT Managers, 1 for Control Security Officer and 1 for Financial Management. Out of 135 vehicles in the Province, 13 have been identified for replacement due to high mileage. The 13 vehicles are already available at Head Office and will be delivered to the Province.


MOBILE UNITSDEPLOYMENT PLAN

This Province has been allocated ten (10) Mobile Trucks. These trucks have been deployed according to service delivery needs as there are areas without Home affairs presence and deployment therefore elevated the level of service delivery demands. The trucks have been deployed in the six Regions as follows:

Mthatha = 1

Butterworth = 2

King William’s Town = 2

Port Elizabeth = 1

Queenstown = 1

Mt Frere = 2

Lusikisiki = 1


MOBILE UNITSDuring this month only 5 trucks are operational, we are expecting 6 new trucks from Head OfficeThree trucks have mechanical problems (UPS, CPU, Link star, Satellite dish & faulty GPF), 2 have been taken in for repairs,March 2007 ItineraryGGC 014 G – Queenstown: Sterkstroom, Tarkastad, Lady Frere, Molteno, Jamestown, Steynsburg, Sterkspruit, Barkly East, RhodesGGB 016 G – Port Elizabeth: Sanddrift, Hankey, Eerste Rivier, Thornhill, Clarkson, Jeffrey’s Bay, St Francis Bay, Paterson, Stytlerville, Loerie, Coldstream, Weston, Storms River, Port Elizabeth area.GGB 325 G – King William’s Town: Stutterheim, Cathcart, Komga, Tsholomnqa, Ndevana, Kei Road, Ndakana, Frankfort, ThembeniGGC 082 G – From February 2007 the truck was stationed and operating at Bhizana District Office due to electrical problems in the office.GGB 886 G – Stationed and utilized at Ngqamakhwe as the new premises have no electricity, also utilized at Centane for two days ImbizoThe Province received 6 mobile unit trucks on Friday 9th March 2006 and they will replace the 6 non functioning onesOnline Hospitals Uitenhage Provincial, Siphethu in Ntabankulu, Cecilia Makiwane in Mdantsane automated,


OFFICE CONDITIONAlternative accommodation for Tsolo SP has been secured and Public Works will send specification needs to the landlord

Mqanduli: DPW has given the landlord a go ahead and construction of a new office will start in the forthcoming financial year

Ngqamakhwe: DHA has occupied the premises on 19 February 2007

Port St Johns: Renovations by the landlord will be finalized and the structure will be ready for occupation during April

Flagstaff: alternative accommodation has been secured and will be ready for occupation by 1st April 2007

Eastern Cape North: Mthatha – will be occupied by 1st April 2007

Renovations in Mthatha Regional Office are nearing completion, the waiting area has been completed and has saved community exposure to unfavourable conditions

Ndlambe Municipality has offered office accommodation at Port Alfred, the office is fully automated and utilised for mobile visits; Inxuba Yethemba Municipality has offered office space at Middleburg and automation of the office is in process. Gariep Municipality offered office space for Burgersdorp and office ready for occupation.


OFFICE CONDITION

ALTERNATIVE ACCOMMODATION ALREADY IDENTIFIED

Office of Provincial Manager – East London: proposed date of completion – June 2007;

Area Manager: South – King William’s Town: proposed date of completion – August 2007; Keiskammahoek – PWD to approach SA Post office for negotiations of identified space;

Elliotdale, PWD still in negotiations with landlord for negotiations.

CHALLENGES

Mthatha RO: delay in installation of data lines at NIB block has caused a negative impact on service delivery

Mount Frere RO: withdrawal of contractor has delayed occupation of new structure

Butterworth DO: RAMP program has been delayed by resistance of SAPO to vacate the building

Cala SP: Lack of cooperation from Intsika Yethu Local Municipality has delayed acquisition of suitable accommodation, DPW has opened negotiations with another landlord


OFFICE CONDITIONOffices with access control/24 hour guardingQumbu, Port St Johns, Mt Frere, Bhizana, Cala, Mzimkhulu, Mt Ayliff, Maluti, Libode, Tsomo, Elliot, Mt Fletcher, Mdantsane, King William’s Town, Port Elizabeth, East London, Lusikisiki, Middledrift, Alice, Somerset East, Uitenhage, Grahamstown, Ntabankulu, Cradock, Willowvale, Peddie, Zwelitsha, Mthatha, Butterworth, Ngqeleni, Queenstown, Ngcobo, Cofimvaba, Ngqamakhwe, Centane, Graaff Reinet, Humansdorp

Offices without access control/24 hour guarding during the daySterkspruit, Aliwal North, Fort Beaufort, Elliotdale

Offices utilizing other Departments access control at night only Mt Fletcher, Sterkspruit, Keiskammahoek, Fort Beaufort, Aliwal North, Elliotdale, Tsolo, Dutywa, Mqanduli

Guarding at night onlyWhittlesea, Flagstaff


OFFICE CONDITIONCash in transit

Daily King William’s Town, Port Elizabeth, East London, Uitenhage, Queenstown, Grahamstown, Mthatha, Alice, Mount Frere

2- weeklyElliotdale, Mdantsane, Middledrift, Humansdorp, Somerset East, Cradock, Peddie, Butterworth, Ngqeleni, Ngcobo, Whittlesea, Graaff Reinet, Keiskammahoek,

Office without cash in transitFlagstaff, Fort Beaufort, Zwelitsha, Aliwal North, Tsolo, Ngqamakhwe, Dutywa, Willowvale, Centane, Mqanduli, Lusikisiki, Port St Johns, Ntabankulu, Bhizana, Libode, Qumbu, Maluti, Umzimkhulu, Mount Ayliff, Mount Fletcher, Sterkspruit, Cala, Lady Frere, Cofimvaba, Elliot, Tsomo.


COUNTER CORRUPTION AND SECURITY

In house training conducted on Whistle Blowing for the officials the newly appointed officials as well as those that missed the CC&S casesFraud Prevention and MISS documents circulated to new appointees and signed forUnannounced Inspections conducted Appointment of Control Security OfficerIncreased 24 hour security through new contract with Security company Physical Security checks conducted by CSO and NIA with recommendation and advise given to ManagementPriority list for vetting as per function and designation finalized CCTV camera installed in PE Regional Office


STATUS OF IMMIGRATION

NIB approved posts: 262 (Inspectorate, Admissions,Permitting and Refugee Affairs); 66 filled; 196 vacant.funded 63; unfunded 133 Provincial functional training on temporary and permanent residence provided to 14 ( inclusive of 3 senior managers) provided Appointment of SAC for Provincial Coordination at Permitting Acquiring user id’s for access to MCS for 20 permittingofficials at Port Elizabeth, King Williams Town, Queenstown, Mthatha, Grahamstown,and East London. Stregthened relations to attract foreign direct investment with East London IDZ and DTI in the Province Critical administrative intervention at Port Elizabeth permitting section in August 2006 and implementation of filing system. 17 Administrative personnel identified and submission sent to HR in order to translated from Civic Services to NIB permitting. Active participation in provincial and national state of readiness coordination Committees on 2010 FIFA World CupRefugee Reception Office and Refugee Backlog Office in Port Elizabeth with staff complement of 12 officials.



Refugee Affairs audited all files and filing system properly organized and maintainedDuring February 2007 212 cases referred to Standing Committee on Refugee Affairs, 207 upheld and 5 deferred, 10 cases referred to Refugee Appeal BoardRRO establishment reviewed at workshop in September with RA

Temporary Residence

During February 2007, 374 applications were received and when included to the previous months closing balance of 559, a total of 933 had to be considered and 356 were approved. The current applications in the offices is 577

Permanent Residence

During February 2007, 30 applications were received and when included to the previous months closing balance of 68, a total of 98 had to be considered, 2 referred to Head Office, The current applications in the offices is 96, 39 interviews were conducted with prospective immigrants.



NUMBERS DEPORTED FEBRUARY 07Illegal foreigners arrested 377

Illegal foreigners deported 201

Criminal dockets opened 12

Illegal foreigners released 10

In detention for deportation 8

Ordered to depart 7Pending investigations 70

Written notices 10

Stowaways 0

TOTAL 683


STATUS OF IMMIGRATION BCOCCQacha's Nek36km from Matatiele, DHA takeover 01.01.07, only commercially declared land port, Operational hours 06h00 to 20h00, Average monthly travellers cleared 1212 TelebridgeApprox 34km from Sterkspruit, DHA takeover 01.01.2007, Second biggest land port in EC, Operational hours 08h00 to 20h00, Average monthly travellers cleared 3439 OngeluksnekCurrently managed by SAPS; it is the second smallest land port in the Province, Operational hours 08h00 to 16h00, Average monthly travellers cleared : 25, Primarily used by adjacent Lesotho Shop Traders. RamatselisoCurrently managed by SAPS, it is the smallest land port in the Province due to extreme rural location, Operational hours 08h00 to 16h00, Average monthly travellers cleared: 256 3 Sea Ports: East London, Port Elizabeth and Coega 4 Airports utilized for ad hoc clearance, Port Elizabeth, East London, Mthatha and Bhisho


STATUS OF IMMIGRATIONChallengesInfrastructural challenges at Qacha’s Nek and Telebridge: No residential accommodation for DHA officials;

Vacant NIB posts in Province that are not funded

Corruption

Permitting function to be performed only at Regional Offices

Uniform application of legislation and policy at all offices


BUDGET 2006/07(Preliminary budget allocation per office attached as Annexure A1)

PROVINCIAL BUDGET

Economic classification

Budget 2006/07

Adjustment estimates

Current budget after adjustment estimates

Expenditure as at 31 January 2007

Available balance

% spent

Compensation 71 908 000 7 410 000 64 498 000 51 059 000 13 439 000

79.16

Goods and Services

15 985 000 3 668 000 19 653 000 20 927 000 1 274 000

106.48

Transfers and

Subsidies

225 000 0 225 000 547 000 322 000 243.11

Capital Assets 1 814 000 0 1 814 000 346 000 1 468 000

19%

TOTAL 89 932 000 11 078 000 86 190 000 7 287 790 00 14 907 000

83.33


BUDGET EXPLANATION

Capital assets: under expenditure –orders for funds already committed; certified invoices forwarded to Head Office payments not yet effectedGoods & Services:over expenditure – 24hour security, Cash in transitNew telephone systemTransfers and subsidies Overtime due to implementation of flexihours


CHALLENGES IN THE PROVINCE

Fraud and Corruption, Fraudulent documents from external stakeholders. E.g. churches, schools and Hospitals Leadership gap and Management CapacitySuitable accommodation scarcity in rural areas e.g Mount FletcherBreakdown of Mobile trucks and delays by service providers in repairing themXenophobia Lack of capacity by Department of Labour and National Intelligence Agency to provide certification timeously especially with regard to permitting applications Complainants unwilling to provide statements and participate in disciplinary enquiriesLate Registration of Births and Age Rectifications


ACHIEVEMENTS IN THE PROVINCE

ERADICATED BACKLOG OF 1459 IN PR APLICATIONSFINALISED RAMP FOR ENGCOBO AND NGQELENI RECEIPT OF 9 NEW VEHICLESPERMANENT STAFF EMPLOYED AT TWO PORTS OF ENTRY: QACHA’S

NEK AND TELEBRIDGE FUNDING RECEIVED FOR ALTERNATIVE ACCOMMODATION AT 12 OFFICESAPPROVED NEEDS ASSESSMENT FOR QUEENSTOWN, HUMANSDORP AND UITENHAGE RELATIONS BETWEEN HOME AFFAIRS, NIA AND CRIME INTELLIGENCE STRENGTHENED

CAPACITATED AGE ASSESSMENT COMMITTEES AND ENFORCED INVOLVEMENT OF NIB IN LATE REGISTRATION OF BIRTHS


RELATIONS WITH STRUCTURES

Integrated Community Registration Structures - Departments of Social Development, Health and Education, Correctional Services, SACC,

Local Steering Committees with Municipalities

Participation in clusters, JCPS, Social, Economic – Development Committee, Joints; Provincial Co-ordinating Committee for 2010

IEC and Party Liaison Committee

Forums with traditional leaders,ward councilors, HRC, UNHCR

Partnership with SAPO, DTI, IDZs


THANK YOU

13 march 2007 eastern cape briefing to home affairs portfolio committee

Documents

eastern cape briefing

eastern cape briefing

home affairs offices

portfolio committee

population slide

job evaluation slide

area manager south

landlord slide