Appendices

Appendix-1

Appendix 1：Member List of the Study Team

No. Name Job Title Occupation

1 Mr. ShigeyukiMATSUMOTO Team Leader

DirectorWater Resources Management Division I,Water Resources and Disaster ManagementGroup,Global Environment Department, JICA

2 Mr. Shogo ASAOKA Water Supply FacilityPlanning

Water Resources Management Division I,Water Resources and Disaster ManagementGroup,Global Environment Department, JICA

3 Mr. Ryuji OGATA Cooperation Planning

Technical AdvisorWater Resources Management Division I,Water Resources and Disaster ManagementGroup,Global Environment Department, JICA

4 Ms. Sayako TOKUDA Cooperation Planning

Deputy DirectorGrant Aid Project Management Division 3,Financial Cooperation Implementation

Department, JICA

4 Mr. ToshifumiOKAGA

Chief Consultant/ Operation &MaintenancePlanning

Senior Project ManagerEngineering DepartmentTEC INTERNATIONAL

5 Mr. MasashiKAWAMURA

Deputy ChiefConsultant /WaterSupply FacilityPlanning

Water Supply EngineerEngineering DepartmentTEC INTERNATIONAL

6 Mr. KatsutoshiIWASAKI

Transmission andDistribution SystemPlanning

Water Supply EngineerEngineering DepartmentTEC INTERNATIONAL

7 Mr. Isao MASUI Pump Facility andEquipment Planning

Water Supply EngineerEngineering DepartmentTEC INTERNATIONAL

8． Ms. ShokoYAMADA

Environment andSocial Consideration

Environmental EngineerEngineering DepartmentTEC INTERNATIONAL

9． Mr. NorioTANAKA

Cost Estimation/Construction planning

Water Supply EngineerEngineering DepartmentTEC INTERNATIONAL

Appendix-2

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Appendix-3

Explanation of Outline Design

Date ScheduleOfficials Okaga/Kawamura

1 21st July Sun - Moving）

2 22nd Mon Moving） Field survey (Yankin)

3 23rd Tue Meeting with JICA Myanmar office and YCDC

4 24th WedSite visiting 1 (Rehabilitation route for distribution pipe with outer dia.1,050mm and the target area for replacement of distribution network)Site visiting 2 (Nyaunghnapin WTP)Meeting with Yangon Region Government

5 25th Thu Meeting with YCDC and Discussion on MD

6 26th FriSigning of MDReport to JICA Myanmar OfficeReport to Embassy of JapanMoving (Yangon Bangkok Tokyo)

7 27th Sat Arriving at Tokyo

Appendix-4

Appendix 3: List of Parties Concerned in the Recipient Country

<Myanmar side>

1. YCDC (Yangon City Development Committee)

Mr. Soe Si, Committee Member (7)Mr. Maung Maung Win, Regal AdviserMr. Myint Oo, Chief Engineer (Head of Department of Water and Sanitation)Mr. Kyaw Than, Head of Department (Department of Budget and Account)Mr. Aung San Win, Deputy Chief Engineer (Department of Water and Sanitation)Mr. Kan Myint, Deputy Chief Engineer (Department of Water and Sanitation)Mr. Myo Thein, Assistant Chief Engineer (Department of Water and Sanitation)Mr. Thein Min, Assistant Chief Engineer (Department of Water and Sanitation)Mr. Thet Lwin, Assistant Chief Engineer (Department of Water and Sanitation)Mr. Htin Lin Kha, Exective Engineer (Department of Water and Sanitation)Mr. Wai Lwin, Engineer (Department of Water and Sanitation)Mr. Zaw Min, Assistant Engineer (Department of Water and Sanitation)Mr. Aung Ko Oo, Engineer (Department of Water and Sanitation)Ms. Aye Aye Mar, Assistant Engineer (Department of Water and Sanitation)

2. Yangon Region GovernmentMr. Myint Swe, Chief MinisterMr. Myint, Mayor/YCDC Chairman

<Japanese Side>

1. Embassy of Japan

Hideaki Matsumoto, CounsellorGo Nakaya, Second Secretary

2. JICA Myanmar Office

Masahiko Tanaka, Chief RepresentativeAkihito Sanjo, Senior RepresentativeNoriko Sakurai, Project Formulation AdvisorMyat Thuzar @Tina, Program Officer

Appendix-5

Appendix 4: Minutes of Discussions1. Preparatory Survey

Appendix-6

Appendix-7

Appendix-8

Appendix-9

Appendix-10

Appendix-11

Appendix-12

Appendix-13

Appendix-14

Appendix-15

Appendix-16

Appendix-17

Appendix-18

Appendix-19

Appendix-20

Appendix-21

2. Explanation of Outline Design

Appendix-22

Appendix-23

Appendix-24

Appendix-25

Appendix-26

Appendix-27

Appendix-28

Appendix-29

Appendix-30

Appendix-31

Appendix-32

Appendix-33

Appendix-34

This page is closed due to the confidenciality.

Appendix-35

Appendix-36

Appendix-37

Appendix-38

Appendix-39

Appendix-40

Appendix-41

Appendix 5: Soft Component (Technical Assistance) Plan

THE PROJECT FOR

URGENT IMPROVEMENT OF WATER SUPPLY SYSTEM IN YANGON CITY IN THE REPUBLIC OF

THE UNION OF MYANMAR

Report on Soft Component Plan

Contents

1. Background of Soft Component ................................................................................... Appendix-42 2. Objectives of soft component ....................................................................................... Appendix-43 3. Output of soft component ............................................................................................. Appendix-43 4. Confirmation of Achievement ...................................................................................... Appendix-43 5. Activities of soft component ........................................................................................ Appendix-44 6. Procurement method of implementation resources of soft component ........................ Appendix-45 7. Soft component implementing stages ........................................................................... Appendix-46 8. Outcomes ...................................................................................................................... Appendix-49 9. Duties of Myanmar side ............................................................................................... Appendix-49

Appendix-42

1. Background of Soft Component

The Grant Aid Project “The Project for Urgent Improvement of Water Supply System in YangonCity in the Republic of the Union of Myanmar” targets at Yangon City in the Republic of the Union ofMyanmar and contributes to improvement of water supply service by implementation of the purposeof improvement of transmission and distribution P/S in Nyaunghnapin Phase I WTP, replacement ofdistribution pipeline from Kokine reservoir to Mayangon Township and replacement of distributionnetwork in pilot area of Yankin Township.

The renewal of water distribution pipeline in pilot area in Yankin Township targets small area;however, is situated as pilot project for formulation of prototype to install and renew the existingdistribution network and house connection in the future. The new technologies such as establishmentof DMA and monitoring system are included in the Project and it is necessary to make YCDC staffunderstand new technologies as appropriate items for distribution management.

1) Current ConditionYankin Township is located near Yegu P/S which is main P/S of YCDC. Except for the area with

low water pressure, water pressure and distribution water amount in Yankin Township are sufficientcompared with other Township. On the other hand, the leakages by the aged distribution pipe and highwater pressure are occurred frequently. The average leakage rate in the City is approximately 50%;however, the one in Yankin Township is assumed to be higher than 50%.

The installation of the existing distribution network was planned based on the land developmentplan. Therefore, the network analysis was not carried out and extension of new pipeline wasimplemented as patch work. In the case that diameter of pipe is not suitable and/or the pipe route iscomplicated, the water supply service is carried out in the worst condition regarding distributionnetwork design.

Moreover, it is necessary to confirm whether chlorine that is dosed in Yegu P/S is effective or not.Especially, in this area where the number of leakages is large, the internal water pressure is lost in thetime of water supply interruption and it is assumed that bacteria intrude into pipe.

2) Necessity of Soft ComponentIn this project, distribution facilities and DMA is constructed in the pilot area of Yankin Township

and distribution system is improved. Moreover monitoring equipment to understand distributioncondition such as water flow, water pressure and residual chlorine is set. It is possible to carry out thedaily distribution data management by using this monitoring equipment; however, as for an effectiveutilization of the obtained data from this equipment, the experience in the department of water andsanitation of YCDC is insufficient.

In this situation, after construction and handover of this Project, distribution data can be obtained;however, understanding of NRW is difficult and it is likely that distribution management onpatchwork basis is carried out. In this Project, staff of the department of water and sanitation in YCDCshall be trained to get knowledge regarding effective operation and maintenance to keep sustainabilityof the appropriate distribution management.

Appendix-43

As above reasons, the project impact is not maximized unless management and utilization ofdistribution data is continuously implemented. Therefore, the technical assistance shall be carried outby soft component and it is necessary to strengthen ability regarding operation and maintenancesystem.

.2. Objectives of soft component

The objectives of soft component are to upgrade skills in Department of water supply and sanitationin YCDC for distribution management.

3. Output of soft componentThe outputs and activities of soft component are shown below. Through this soft component, YCDC

will be able to analyze distribution data which is obtained in real time by monitoring system installed,and calculate non-revenue water mount. Meanwhile the sustainability of distribution condition will beimproved by construction of new water supply facilities as a hardware countermeasure. As a result ofit, the adequate water distribution management can be achieved.

Output1: Hydraulic conditions of water transmission and distribution systems can be betterunderstood.

- Analysis and utilization of distribution dataOutput2: Water transmission and distribution data can be utilized in managing water distribution

management and non-revenue water management.- Using the data in water distribution management and non-revenue water management

4. Confirmation of AchievementTable 5.1 shows confirmation method of achievement of soft component. The number of target

trainees is 10 from YCDC south region sales office, Yankin Township office and pipelinemanagement sector (east), and the technical support will be given to trainees and the goal is that alltrainees pass all performance indicators.

1) Distribution management dataIn the field of distribution management data, firstly, water flow, pressure and residual chlorine data

collected by the installed monitoring system are checked. Moreover, it is checked if traineesunderstood that importance of monitoring system and operation and maintenance of its work.According to the result of tabulation, it is checked if trainees can understand the variety of dailydistribution condition. The acquisition level of utilization method of distribution network modelformulated by consultant and its simulation method is checked and case study which is assumed thecase that installed pipe is replaced, is conducted and the result of distribution network formulation isexamined.

2) Distribution management

Appendix-44

Distribution data tabulated in the b) and the charged water amount collected daily (Metered water)is compared and it is judged if trainees can calculate non-revenue water amount. The collectionmethod of data is also judged.

Table 5.1 Confirmation method of output of soft componentField Output Confirmation items of achievement

Distributionmanagement data

Hydraulic conditions ofwater transmission anddistribution isunderstood.

Trainees can understand the importance ofmonitoring work on operation and maintenance.Trainees can collect, tabulate, analyze and chartthe required distribution data appropriately.Trainees can understand the result of tabulation

Distributionmanagement

Distribution data isutilized for distributionmanagement andnon-revenue watercontrol.

Trainees can calculate non-revenue wateramount by comparison between distributiondata and charged water amount (Meteredwater).

5. Activities of soft componentTable 5.2 shows the contents of the detailed activity.

Table 5.2 Contents of the detailed activity for soft component

No. ItemsInput

Japanese side No. of trainees forMyanmar side

1) Preparation① Domestic preparation (1 expert)

D-1 Preparation of transfer of technology plans 1 man×1 day＝1man-day

D-2 Test preparation, questionnaire preparation,training text (draft) Preparations

1 man×4 days＝4man-day

Passage 1 man ×1 day＝1man-day

② Implementation preparations and introductorytechnical briefing (1 expert)

②-1Training room establishment, C/P meeting,implementation preparations, briefingpreparations

1 man×4 days＝4man-day

2men×4 days＝8man-day

CE andACE

②-2 Selection of trainees (pre-test training,questionnaire, evaluation, selection)

1 man×3 days＝3man-day

2 men×3 days＝6man-day

②-3 Implementation briefing 1 man×1 day＝1man-day

20 men×1 day＝20man-day

Sub total 14 man-day 34 man-day

2) Water distribution management data (Distributionmanagement expert 1)

② Analysis and utilization of water distribution data

①-1

Purpose of collection of distribution water dataand introduction of its equipment, and explanationof normal and abnormal data (Explanation ofwater flow meter, water pressure gauge andresidual chlorine meter (class))

1 man×2 days＝2man-day

10 men×2 days＝20man-day

②-2Collection of water distribution data (Explanationof data collection method of water flowtransferred to monitoring equipment and data

1 man×3 days＝3man-day

10 men×3 days＝30man-day

Appendix-45

No. ItemsInput

Japanese side No. of trainees forMyanmar side

acquisition method (class and practice))

③-3

Analysis and utilization of water distribution data(Analysis of variety of hour, day and season forwater flow and water pressure collected (class andpractice))

1 men×2 days＝2man-day

10 men×2 days＝20man-day

Sub total 7 man-day 70 man-day

3) Water distribution management (Distributionmanagement expert1)

①

Using data for water distribution management andnon-revenue water control (Explanation ofmanagement for water flow and water pressurebased on evaluation result of distribution waterand analysis of non-revenue water comparingwith collected water tariff data (class andpractice))

1 man×2 days＝2man-day

10 men×2 days＝20man-day

Sub total 2 man-day 20 man-day4) General report (1 expert)① Technology transfer seminar

①-1 Technology transfer seminar preparations 1 man×2 days＝2man-day

10 men×2 days＝20man-day

①-2 Technology transfer seminar 1 man×1 day＝1man-day

20 men×1 day＝20man-day

② Preparation of reports and provision of manual

②-1 Soft component evaluation 1 man×1 day＝1man-day

②-2 Preparation and submission of general report 1 man×1 day＝1man-day

Sub total 5 man-day 40 man-dayPassage 1 man-day

Total 29 man-day 164 man-day

To ensure that the training is successful, the trainees need to have appropriate knowledgebeforehand.YCDC and Japanese consultant must select the trainees carefully. The following are the necessaryconditions for selection of trainees:

① Should have experience in water distribution management② Should be familiar with basic operations of the computer③ Should be familiar with basic operations of basic software (MS-Excel and MS-Word)④ Should be able to devote adequate time for training (at least 3 hours per day)⑤ Should have interest in the training program

Since there is no training room in YCDC, it is necessary to ensure training space in the YankinTownship office or YCDC. YCDC bears travelling expense to the training place and daily allowance,if necessary.

6. Procurement method of implementation resources of soft component

Appendix-46

In this soft component, distribution management experts (Japanese consultant) are dispatched for1.13 months in the total and the training will be implemented by the type of direct support. Thenecessary qualifications of water distribution management expert to be dispatched to Myanmar are asbelow.

a) Has fully understood pipeline network hydraulicsb) Can establish transmission and distribution operation planc) Has the skills to manage training programs to Myanmar’s side experts

The expert shall have language ability to communicate with Myanmar expert in addition tohydraulics knowledge and experience regarding establishment of transmission and distributionoperation plan and understand the problems on operation and maintenance of transmission anddistribution system in developing countries.

Moreover, as this soft component is implemented after the project work such as design in Japan,construction and construction supervision is completed, it is adequate that the experts belonging toJapanese consultant, who has the proper technology obtained through construction stage, implementsthe soft component. . Staff assignment plan is shown in Table 5.3.

Table 5.3 Staff Assignment Plan

Field No. ofpersons

Belongingto Description

Waterdistributionmanagement

experts1 Japan

The water distribution management technology of Japan is tosuit the technical level of the trainees and conditions on site.The following items are to be implemented:・ Preparation of text for training, implementation of training・ Preparation and evaluation of tests and homework reports・ Provision of various formats・ Implementation of seminars・ Data collection, editing and modeling・ Evaluation

7. Soft component implementing stagesThe construction work of the facilities under this Project will be implemented in 15 months. The

implementation of the soft component will require distribution amount and water pressure datameasured in the planned facilities. Accordingly, the soft component will be implemented afterfacilities for which data can be collected are completed. The monitoring system can transmitdistribution water flow and pressure data measured in DMA to the central monitoring station and theall staff in charge of the monitoring system are trained on the operation method of the computersystem by Japanese supplier in OJT. The number of required man-days shown in the table of detailedactivity plan is as given below. The implementation plan is shown in Table 5.4, while the detailedactivity plan is shown in Table 5.5.

- No. of actual work days: 29 days (domestic preparations 5 days x 1 person = 5 man-days, on-site24 days x 1 person = 24 man-days)

Appendix-47

- Equivalent man-months: Domestic preparation time: 0.47 MM X 1 persons = 0.47MM, dispatchperiod: 1.13MM x 1 person=1.13 MM (24 days x (7/5) 1persons=34 man-days, 34/30=1.13MM)

Table 5.4 Implementation Plan of Soft Component

No Activities Japan In Myanmar1st month

In Myanmar2nd month

1) Preparations① Domestic preparations

② Implementation preparations andintroductory technical briefing

2) Water distribution management data

① Analysis and utilization of waterdistribution data

3) Water distribution managementUsing data for water distributionmanagement and non-revenue watercontrol

4) General report① Technology transfer seminar

② Preparation of reports and provision ofmanual

Appendix-48

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atio

nof

norm

alan

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①-2

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①-3

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lysis

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erdi

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tota

l7

4)W

ater

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agem

ent(

Dist

ribut

ion

man

agem

ent

expe

rt1)

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ener

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port

(1ex

pert)

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fers

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ar

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ual

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1)Preparation

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ark

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5)Generalreport

1stm

onth

3)Waterdistributionmanagementdata

4)Waterdistributionmanagement

Appendix-49

8. OutcomesThe following reports and outcomes are to be prepared and submitted:

Report &Outcomes Description Timing

Transfer oftechnology plan(in English)

Description, achievement target, detailed schedule,implementation method, etc. of soft component

At the start

Completion Report(in English withJapanese summary)

General report including description of transfer of technology,results of upgrading skills, training evaluation, transfer oftechnology manual and photo

Atcompletion

Distribution datacollection

Input distribution data Atcompletion

Manuals (inEnglish andlanguage ofMyanmar)

Distribution data input and management manual Atcompletion

Others Teaching records, outputs, training texts Atcompletion

9. Duties of Myanmar sidea) Feasibility

The department of water supply and sanitation in YCDC has realized the importance of operationand maintenance with utilizing of monitoring equipment in the future. Therefore, sustainability of thisduty is basically secured. Moreover, this realization has been had by a chief engineer and a deputychief engineer level; therefore, this realization is shared with staffs in South sales office, YankinTownship office and pipe management sector (east) who are the target trainees.

b) Factors causing obstacles and its countermeasuresThe factor causing obstacles is reassignment of trainees. The countermeasure is to request to hold

trainees in the same sector. However, in case that it is difficult to find time for additional working timedue to daily duty, recommendation to YCDC is made so that trainees can be appointed as responsiblepersons for implementation of monitoring system operation.

c) Continual activitiesIn order to achieve the objectives of Soft Component, YCDC shall submit monthly distribution

management report to decision maker based on the obtained contents.