1308th bor meeting provisional agenda

1

UNIVERSITY OF THE PHILIPPINES SYSTEM OFFICE OF THE SECRETARY OF THE UNIVERSITY

AND OF THE BOARD OF REGENTS

NOTICE OF MEETING 21 May 2015

The Board of Regents University of the Philippines The National University Diliman, Quezon City

Dear Honorable Chair, Co-Chair, and Members of the Board:

Please be reminded that the 1308th Regular Meeting of the Board of Regents will be held on 28 MAY 2015 (Thursday), 9:00 a.m., at the BOR Room, View Deck (4th Floor), Quezon Hall, UP Diliman Campus, Quezon City to consider the following:

PROVISIONAL AGENDA (as of 21 May 2015)

I. CALL TO ORDER

II. DETERMINATION OF QUORUM

III. APPROVAL OF PROVISIONAL AGENDA

IV. APPROVAL OF THE MINUTES OF THE 1307th MEETING OF THE BOARD OF REGENTS HELD ON 29 April 2015 ----------------------Tab A

V. MATTERS ARISING FROM THE PREVIOUS MINUTES -------------------------Tab B

A. 1307th BOR Meeting, 29 April 2015

1. On the Appeal of Mr. Conrado San Pedro, Jr. Regarding the Notice of Termination of his Probationary Employment with the University of the Philippines Issued on 21 May 2014 (Non-Regularization)

The initial decision of the Board on this matter was DENIED but the Vice President for Legal Affairs is requesting the Board for a more extended decision on the case of Mr. Conrado San Pedro, Jr.

Attached is the Memorandum of VPLA Hector Danny Uy to Secretary De Las Llagas for your information.

VI. REPORTS FOR INFORMATION OF THE BOARD

A. Report of the President

B. Report of the Faculty Regent

C. Report of the Student Regent

D. Report of the Staff Regent (e-copy was sent on 21 May 2015)

Breakfast and Lunch will be served

2

VII. NEW MATTERS FOR APPROVAL OF THE BOARD

ITEM NO.

ITEM DOCUMENT SUBMITTED

DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

A. GENERAL GOVERNANCE

1

OP BOR

Appointment of University Officials UP Los Baos A. Nominees for the Deanship of

School of Environmental Science and Management (SESAM)

1. Dr. DECIBEL F. ESLAVA 2. Dr. DAMASA M. MACANDOG 3. Dr. CARMELITA M. REBANCOS

B. Lone Nominee for the Deanship of

Graduate School

1. Dr. JOSE V. CAMACHO, JR.

C. Nominees for the Deanship of the College of Agriculture

1. Dr. ORVILLE L. BONDOC 2. Dr. ENRICO P. SUPANGCO

D. Nominees for the Deanship of

the College of Human Ecology (CHE)

1. Dr. RADEN G. PIADOZO 2. Dr. MARITES G. YEE

E. Nominees for the Directorship

of the National Institute of Molecular Biology and Biotechnology (BIOTECH)

1. Dr. FRANCISCO B. ELEGADO 2. Dr. ROSARIO G. MONSALUD

UP Visayas Lone Nominee for the Deanship of the College of Management (CM)

1. Asst. Prof. MARY ANN T.

GUMBAN UP Baguio Appointment of Dr. CORAZON L. ABANSI as Vice-Chancellor for Academic Affairs, effective 1 June 2015 to 31 May 2018

13 May 2015

13 May 2015

13 May 2015

13 May 2015

13 May 2015

21 May 2015

For Approval

C

3

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

Appointment of University Officials . . .

UP Baguio Appointment of Dr. CORAZON L. ABANSI as Vice Chancellor for Academic Affairs, effective 1 June 2015 until 31 May 2018 Appointment of Prof. JESSICA K. CARIO as Vice Chancellor for Administration, effective 1 June 2015 until 31 May 2018

21 May 2015

21 May 2015

For Approval

C

B. ACADEMIC MATTERS

2 OVPAA

OP BOR

Proposed Rules and Guidelines for the Gemino Abad Awards for Poetry and Literary Criticism

21 May 2015

For Approval

D

3

OVPAA OP

BOR

Establishment of the Two (2) Federico E. Puno Professorial Chairs in Engineering at the College of Engineering, UP Diliman Donor: Semirara Mining and Power

Corporation Donation: P120,000 per awardee per

year for a five (5) years

11 May 2015

For Approval

D

4

OVPAA OP

BOR

Establishment of the Four (4) Federico E. Puno Professorial Chairs in Energy Engineering at the College of Engineering, UP Diliman Donors: 1) San Roque Power

Corporation, 2) Team Energy Foundation, Inc., and 3) Marubeni Philippines Corporation

Donation: P120,000 per awardee per


11 May 2015

For Approval

D

4

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

5

OVPAA OP

BOR

Establishment of the Chancellor Ernesto G. Tabujara Professorial Chair in Engineering at the College of Engineering, UP Diliman Donor: The Family of Ernesto G.

Tabujara represented by Ricardo A. Tabujara III and Victor N. Villagracia

Donation: P120,000 per awardee per


11 May 2015

For Approval

D

F. FISCAL MATTERS

6

OVPPF OP

BOR

Reprogramming of Fifty Million Four Hundred Seventy Two Thousand Eight Hundred Thirty Three Pesos and 22/100 Only (P50,472,833.22) representing UP System Administrations Unexpended Balances of Prior Years Obligations

19 May 2015

For Approval

E

7

OVPPF OP

BOR

Special Bids and Awards Committee (SBAC) Resolution and Notice of Award for UP-PGH PUR14-111795 One (1) Lot Supply and Installation of Complete Set of External Beam Radiotherapy Equipment and Room Renovations in the Amount of One Hundred Ninety Nine Million Nine Hundred Thousand Pesos (P199,900,000.00)

14 May 2015

For Approval

E

8

OVPPF OP

BOR

Request for Authority to the UP President for the Release of the following benefits for administrative staff: 1. Merit Incentive: P15,000 for each

qualified administrative employee

2. Rice Subsidy for the Second Quarter: P2,250 per sack

15 May 2015

For Approval

E

9

OVPPF OP

BOR

Programming of CY 2007 CY 2013 80% Interest Earnings From UGTFI of UP Diliman in the Amount of Twenty Eight Million Five Hundred Sixty Three Thousand Nine Hundred Fifty Two Pesos and 18/100 Only (P28,563,952.18)

19 May 2015 For Approval

E

5

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

10

OVPPF OP

BOR

Reprogramming of UP Dilimans Accumulated Unexpended Balances as of 31 December 2014 in the Amount of Seventy Eight Million Two Hundred Fifty Seven Thousand Four Hundred Eighty Five Pesos and 68/100 (P78,257,485.68)


E

11

OVPPF OP

BOR

Reprogramming of Savings from Unexpended Obligations of UP Manila in the Amount of Sixty Million Pesos Only (P60,000,000.00)


E

12

OVPD OVPLA

OP BOR

Deed of Absolute Sale between the University of the Philippines (VENDEE) and the following: (collectively referred to as VENDORS)

a) Isabel F. Famindalan b) Efren F. Famindalan c) Editha F. Famindalan d) Ma. Edna F, Victoriano e) Rosabella J. Famindalan f) Eric Dave J. Famindalan g) Larry J. Famindalan h) Floyd J. Famindalan i) Jade Marie J. Famindalan j) Gerardo F. Famindalan

Subject Property: Lot No.1 with a Total Land Area of 7.0050 Hectares located in Barangay Bugtong Lumangan, Miagao, Iloilo

Total Amount: P1,281,832.33


E

D. ADMINISTRATIVE MATTERS

13 OVPAA

OP BOR

Extension of Secondment of Prof. Raymund Jose G. Quilop of CSSP, UP Diliman to the Department of National Defense , effective 16 May 2015 until 15 May 2016

Basic papers of appointment

For Approval

F

14 OVPA

OP BOR

Appeal of Associate Professor Pedro R. Abraham Jr., of the College of Arts and Letters, UP Diliman for Automatic Promotion, From Associate Professor 6 To Professor 1, based on the Guidelines for the Merit Promotion of Faculty Members who are Eligible to Cross-rank and are due for Compulsory Retirement (1258th BOR meeting, 29 July 2012)

For Approval

F

15 OVPA

OP BOR

Appeals of Faculty from UP Diliman, UP Los Baos, and UP Manila to the 2014 Faculty Merit Promotions

21 May 2015 (c/o VPAA Concepcion)

For Approval

6

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

16

OVPAA OP

BOR

Request of Temporary Waiver of Faculty Tenure Rule in Favor of the Following: UP Los Baos Asst. Prof. VERNANS V. BAUTISTA, Assistant Professor 4, College of Arts and Sciences, effective 1 June 2015 until 31 July 2016 Asst. Prof. ANNA MARIEL U. TOLEDO, Assistant Professor 1, College of Arts and Sciences, effective 1 June 2015 until 31 December 2015 UP Manila Assoc. Prof. FRANCISCO E. ANACLETO, Associate Professor 7, College of Medicine, effective 4February 2015 until 31 December 2015 Asst. Prof. ARNOLD B. PERALTA, Assistant Professor 1, College of Nursing, effective 24 March 2015 until 31 July 2015


20 May 2015 29 April 2015 15 May 2015

8 May 2015

For Approval

F

17

OVPAA OP

BOR

Appointment of Faculty: Transfer to Permanent Status

UP Diliman Asst. Prof. MA. MICHAELA LUISA J. ATIENZA, Assistant Professor 4, College of Arts and Letters, effective upon approval Asst. Prof. BRYAN Q. ENGAY, Assistant Professor 5, UP Diliman Extension Program in Pampanga, effective upon approval UP Los Baos Asst. Prof. GEMMA U. REYES, Assistant Professor 1, College of Economics and Management, effective upon approval Asst. Prof. MARIA LUISA G. VALERA, Assistant Professor 1, College of Economics and Management, effective upon approval


6 May 2015

6 May 2015

20 May 2015

20 May 2015

For Approval

F

7

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

Appointment of Faculty: Transfer to Permanent Status . . . UP Manila Assoc. Prof. EDUARDO R. BAUTISTA, Associate Professor 3, College of Medicine, effective upon approval Assoc. Prof. MARIA TERESA JULIETA U. BENEDICTO, Associate Professor 3, College of Medicine, effective upon approval Asst. Prof. YVES Y. PALAD, Assistant Professor 4, College of Allied Medical Profession, effective upon approval

20 May 2015

20 May 2015

5 May 2015

18

OVPAA OP

BOR

Appointment of Faculty: Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. PAMELA C. CONSTANTINO, Professor 12, College of Arts and Letters, effective 16 June 2015 until 31 December 2015 Prof. ROLANDO P. DAYCO, Professor 7, Technology Management Center, effective 10 May 2015 until 31 July 2015 Prof. MARIA LYRA T. DEL CASTILLO, Professor 12, College of Social Work and Community Development, effective 25 May 2015 until 31 July 2015 Prof. CARMENCITA P. DEL VILLAR, Professor 9, College of Artsw and Letters, effective 31 January 2015 until 31 July 2015 Prof. EDUARDO T. GONZALEZ, Professor 7, Asian Center, effective 1 January 2015 until 31 July 2015 Prof. MA. CARMEN C. JIMENEZ, Professor 12, College of Social Sciences and Philosophy, effective 24 March 2015 until 31 July 2015


20 May 2015

5 May 2015 20 May 2015

20 May 2015

6 May 2015 20 May 2015

For Approval

F

8

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT

REMARKS TAB

Appointment of Faculty: Extension of Appointment Beyond Compulsory Retirement Age of 65

. . . UP Diliman Prof. RENE E. OFRENEO, Professor 12, School of Labor and Industrial Relations, effective 8 May 2015 until 31 July 2015 Prof. CORAZON D. VILLAREAL, Professor 12, College of Arts and Letters, effective 22 April 2015 until 31 July 2015 UP Manila Prof. RHODORA C. ESTACIO, Professor 7, College of Medicine, effective 24 June 2015 until 31 December 2015

20 May 2015

20 May 2015

20 May 2015

VIII. MATTERS FOR CONFIRMATION OF THE BOARD

(Partial List was sent electronically on 20 May 2015.)

ITEM NO.


DATE ENDORSED BY

THE PRESIDENT REMARKS TAB

19

OVPAA OP

BOR

Confirmation of the Approval of the

Board of Regents (via Referendum

conducted on 7 May 2015) of the UP

Budget Proposal for FY 2016

8 May 2015

For Confirmation

G

20

OVPAA OP

BOR

Recommendation of UP Diliman for Dr.

CANDIDO CABRIDO, JR. of the

School of Urban and Regional

Planning (SURP) to cross-rank From

Associate Professor 7 (SG 25-8) To

Professor 1 (SG 26-4) under the BOR

policy on Automatic Promotion based

on the Guidelines for the Merit

Promotion of Faculty Members who

are Eligible to Cross-Rank and are due

for Compulsory Retirement (1258th

BOR meeting, 29 July 2010)

15 May 2015

For Confirmation

G

9

ITEM NO.


DATE ENDORSED BY


21

OVPD OVPLA

OP BOR

Contract of Lease between the University of the Philippines and the Commission on Human Rights (CHR) Leased Premises: An area not

exceeding 1.5 hectares within the Public Affairs Zone, UP Campus

Lease Period: Twenty-five (25) years,

effective from the date of signing of this Lease by the Parties

Rental Amount: Fifty pesos (P50) per

square meter per month, payable monthly within the first five (5) days of every month, with escalation rate of 5% per annum, subject to the following special conditions

Contract of Lease

14 May 2015

For Confirmation

G

22

OVPD OVPLA

OP BOR

Memorandum of Agreement between the University of the Philippines and the Futbol Pilipinas Azkals Foundation, Inc. (The UP Board of Regents approved the draft Memorandum of Agreement at its 1307th meeting on 29 April 2015 and the MOA was signed on 8 May 2015) Project: Design and Execution of Civil

Works and related site preparation works for the UP Diliman Football Field. Area of project site is 15,238 sq.m.

Memorandum of Agreement

11 May 2015

For Confirmation

G

23

OVPD OVPLA

OP BOR

Memorandum of Agreement for the Procurement of I.T. Services for the Design and Development of DTIs Online Price Monitoring System (Online PMS) Project between the University of the Philippines and the Department of Trade and Industry (DTI) Project: Design and Development of

DTIs Online Price Monitoring System (Online PMS)

Amount: P3,350,000.00 from DTI Implementing Unit: UP Information

Technology Center (UP ITDC)


6 May 2015

For Confirmation

G

10

ITEM NO.


DATE ENDORSED BY


24

OVPAA OVPLA

OP BOR

Memorandum of Agreement between the University of the Philippines and the Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development (PCAARRD) Project: Genomics-Assisted

Identification of Molecular Markers for Pest and Disease Resistance, Yield and Aroma in Philippine Specialty Coffee

Amount: P12,162,663.00 from

PCAARRD Implementing Unit: Philippine Genome

Center (PGC)


21 May 2015 For Confirmation

G

25

OVPAA OVPLA

OP BOR

Memorandum of Agreement between the University of the Philippines Diliman and the Marine Environment and Resources Foundation, Inc. (MERF) Project: Research Projects/Extension

Collaboration Implementing Unit: UP Marine Science

Institute (UP MSI)


29 April 2015 For Confirmation

G

26

OVPAA OVPLA

OP BOR

Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development Department of Science and Technology (PCAARRD-DOST) Project: Publication of 1,000 copies of

the 6th series of the State of the Coast 2012

Implementing Unit: UP Marine Science

Institute (UP MSI) Amount: P380,000.00 from (PCAARRD-

DOST)


15 May 2015

For Confirmation

G

11

ITEM NO.


DATE ENDORSED BY


27

OVPAA OVPLA

OP BOR

Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development Department of Science and Technology (PCAARRD-DOST) Project: Drought and Crop Assessment

and Forecasting Implementing Unit: UP Institute of

Environmental Science and Meteorology (UP IESM)

Amount: P3,913,495.00 from

(PCAARRD-DOST)


15 May 2015

For Confirmation

G

28

OVPAA OVPLA

OP BOR

Project Contract between the University of the Philippines Diliman and the Japan International Cooperation Agency (JICA) Project Office for ASEAN University Network / Southeast Asia Engineering Education Development Network (AUN/SEED-Net)

Project: Graduate Study Program for Masters / Doctoral Degree (AUN/SEED-Net Project No. UP G1501)

Implementing Unit: College of

Engineering Amount: P3,174,401.00

Project Contract

15 May 2015

For Confirmation

G

29

OVPAA OVPLA

OP BOR

Memorandum of Understanding between the University of the Philippines Open University and the Heres-Hope Ministries, Inc. (DORCAS House) Project: Academic Cooperation

Memorandum of Understanding

11 May 2015

For Confirmation

G

IX. MATTERS FOR INFORMATION OF THE BOARD

(Partial List was sent electronically on 20 May 2015)

ITEM NO.


DATE ENDORSED BY


30

OP BOR

Proposed UP Diliman Academic

Calendar for Academic Year 2015-2016

Academic Calendar

29 April 2015 For Information

H

12

ITEM NO.


DATE ENDORSED BY


31

OP BOR

Proposed UP Los Baos Academic

Calendar for Academic Year 2015-2016

Academic Calendar

15 May 2015

For Information

H

32

OVPAA OP

BOR

Construction Agreement between the University of the Philippines and Paul G. Marquez, doing business under the name and style of PGM Construction and Plumbing Services Project: Proposed Budget Office Site

Development and Storage Room, Apacible St. PNB Building , UP Diliman

Amount: P519,633.03

Construction Agreement

13 May 2015

For Information

H

33

OVPAA OP

BOR

Construction Agreement between the University of the Philippines Diliman and Modesto P. Villegas, doing business under the name and style of M.P. Villegas Construction Project: Proposed College of Law

Canteen located at College of Law, UP Diliman, QC.

Amount: P1,295,730.01

Construction Agreement

13 May 2015

For Information

H

34

OVPAA OP

BOR

Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and the Semirara Mining and Power Corporation (Donors) Project: Establishment of two (2)

Federico E. Puno Professorial Chairs in Engineering at the College of Engineering, UP Diliman

Amount: Initial fund of P2,500,000

Deed of Donation

11 May 2015

For Information

H

35

OVPAA OP

BOR

Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and The Family of Ernesto G. Tabujara represented by Ricardo A. Tabujara III and Victor N. Villagracia Project: Establishment of Chancellor Ernesto G.

Tabujara Professorial Chair in Engineering at the College of Engineering, UP Diliman

Amount: Initial fund of P120,000.00 and

committed to donate same amount every year for five years

Deed of Donation

11 May 2015

For Information

H

13

ITEM NO.


DATE ENDORSED BY


36

OVPAA OP

BOR

Deed of Donation between the University of the Philippines (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and the following: 1) San Roque Power Corporation, 2) Team Energy Foundation, Inc., and 3) Marubeni Philippines Corporation (Donors) Project: Establishment of Four (4)

Federico E. Puno Professorial Chairs in Energy Engineering at the College of Engineering, UP Diliman

Amount: Initial fund of P120,000.00 per

awardee per year for five (5) years

X. OTHER MATTERS

ITEM NO.


DATE ENDORSED BY


37

OVPLA OP

BOR

Case No. 002-2012

(c/o OVPLA)

21 May 2015

For Consideration of the BOR

H

Thank you for your kind attention.

Prof. LILIAN A. DE LAS LLAGAS Secretary of the Board of Regents

1308th bor meeting provisional agenda

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