14 paenga- 2015 council chambers 175 rimu road ......2015/04/14 · 555741 “he toa taki tini taku...

555741

“He toa taki tini taku toa, E hara i te toa taki tahi”

“My strength will only be achieved Because of the efforts of us all.”

Rātū 14 Paenga-whāwhā 2015

Council Chambers 175 Rimu Road Paraparaumu

10.00 am

Committee Membership: Rupene Waaka (Ngā Hapū o Ōtaki) (Chair) Mahinarangi Hakaraia (Ngā Hapū o Ōtaki) Ann-Maree Ellison (Te Āti Awa ki Whakarongotai – Charitable Trust)

Cherie Seamark (Te Āti Awa ki Whakarongotai – Charitable Trust)

Carol Reihana (Ngāti Toa Rangatira) Reina Solomon (Ngāti Toa Rangatira) Mayor Ross Church (Kāpiti Coast District Council) Cr Janet Holborow (Kāpiti Coast District Council)

ITEM ORDER PAPER (*denotes paper attached) PAGE

1 Karakia

2 Apologies

3 Public Speaking Time

4 Additional agenda items

5 * Confirmation of Minutes – 10 Poutū-te-rangi (March) 2015 2

Strategic Work Programme

6 * April 2015 Update on the Proposed District Plan (SP-15-1541) 8

7 * 2015 Representation Review – Update (Corp-15-1552) 14

8 * Māori Economic Development Grants 2014-2015 – Allocation of Funds (SP-15-1546)

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9 Update: Submission to Draft Long Term Plan - Kevin Black

Updates / Other Matters

10 Iwi updates

11 Council update

12 Correspondence

13 Other Business

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MINUTES MEETING HELD ON TIME TE WHAKAMINENGA O KĀPITI 10 POUTŪ-TE-RANGI 2015 10.00AM

Minutes of a six-weekly meeting of Te Whakaminenga o Kāpiti on Tuesday 10 March 2015, commencing at 10.00am in Council Chambers, Ground Floor, Kāpiti Coast District Council, 175 Rimu Road, Paraparaumu.

MEMBERS Mr R Waaka Ngā Hapū o Ōtaki Ms M Hakaraia Ngā Hapū o Ōtaki Ms R Solomon Ngāti Toa Rangatira Ms C Reihana Ngāti Toa Rangatira(Ngāti Haumia) Ms C Seamark Te Āti Awa Charitable Trust Mr R Church Koromatua Cr J Holborow Mema o te Kaunihera IN ATTENDANCE Mr D Te Maipi Kaumātua Ms M Fraser KaiwhakahaereTairangawhenua Mr S McArthur Kaihautū Rautaki me te Rangapū Mr K Black Kaiwhakahaere Ratonga Rangapū Ms V Starbuck-Maffey Kaiwhakahaere Ratonga Manapori Mr D Lew Te Kaiwhakahaere Mahere Taiao Ms K Dorofaeff Kaiwhakatau Kaupapa Matua APOLOGIES Mr P Dougherty Tumuaki Ms A-M Bukholt Te Āti Awa Charitable Trust

The meeting opened with a karakia and waiata by Council kaumātua Don Te Maipi Te Whakaminenga o Kāpiti 15/03/143 TUKU AROHA/APOLOGIES

MOVED (Waaka/Mayor) That apologies be accepted from Ann-Maree Bukholt, Pat Dougherty, and from Cherie Seamark and Reina Solomon for lateness. CARRIED

Te Whakaminenga o Kāpiti 15/03/144 PUBLIC SPEAKING TIME There were no public speakers.

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Te Whakaminenga o Kāpiti 15/03/145 ADDITIONAL AGENDA ITEMS 1. The appointment process for a new Chief Executive. Te Whakaminenga o Kāpiti 15/03/146 CONFIRMATION OF MINUTES – 20 JANUARY 2015 Matters arising Regarding the Coastal Advisory Group iwi members advised that they had no changes to the Draft Terms of Reference. Stephen McArthur explained that circumstances were no longer so urgent in respect of this Groups first meeting as it had been agreed to carry out some further investigation into coastal science before the Group would meet. The question of a nominee from iwi could therefore be discussed at the next meeting of Te Whakaminenga o Kāpiti. Monica Fraser to discuss further with iwi members. Cherie Seamark arrived at 10.10am. There were two corrections to the minutes:

1. Correction on page 7 of the agenda – QE Park, and title of the item was Waitangi Day 2015 – Presentation

2. Correction on page 3 – Cherie Seamark said she was still a member of the Te Āti

Awa Charitable Trust and should be listed in the attendance as such.

MOVED (Hakaraia/Reihana) That the amended minutes of the meeting of Te Whakaminenga o Kāpiti on 20 January 2015 are confirmed as a true and accurate record of that meeting. CARRIED

Reina Solomon arrived at 10.19am. Strategic Work Programme Te Whakaminenga o Kāpiti 15/03/147 PRESENTATION: Ngā Kākano This presentation was deferred to the April meeting. Te Whakaminenga o Kāpiti 15/03/148 THE MARAE MAINTENANCE CONTRIBUTION 2014/2015 (SP-15-1518)

MOVED (Mayor/Solomon)

That Te Whakaminenga o Kāpiti approves the process for the allocating funds through the Marae Maintenance Contribution Fund as set out in report SP- 15-1518. CARRIED

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Te Whakaminenga o Kāpiti 15/03/149 MĀORI ECONOMIC DEVELOPMENT – GRANTS 2014/2015 (SP-15-1499) Mahinarangi Hakaraia spoke to this report. The deadline for grant applications was Friday. There had been two changes to panel members, Te Waari Carkeek had been replaced by Rupene Waaka, and Reina Solomon was replaced by Raylene Bishop. The panel would be meeting on Monday 16 March to make decisions. To date, five applications had been received.

MOVED (Mayor/Reihana) That Te Whakaminenga o Kāpiti approves the process for the allocating funds through the Māori Economic Development Grants Fund. CARRIED

Other matters/updates Te Whakaminenga o Kāpiti 15/03/150 UPDATE 5 ON THE PROPOSED DISTRICT PLAN (PDP) (SP-15-1503) Research Strategy and Planning Manager Darryl Lew and Principal Planner Katherine Dorofaeff spoke to the report, noting:

Recent meetings with submitters re flood hazards Three meetings with the Rural Issues Group Meetings with Coastlands, network utility operators (eg Spark, Chorus), Kāpiti Airport

and Winstone Aggregates An initial meeting with the two independent commissioners An internal/external review of some redrafted chapters.

Regarding the Winstones Gravel Extraction site at Ōtaki Mr Lew said discussions with GWRC were attempting to achieve regulatory efficiency. There are rules in the PDP which indicate it is a permitted activity there is a lack of overall clarity regarding the consenting process. The Chair commented that gravel extraction was a royalty for iwi as part of a treaty claim. Regarding the review of redrafted chapters, a meeting with the iwi working party later this month and a further timeline would be provided. Aspects of the schedule attached to the report were explained. An extension to the end of May to 2015 was planned in order to deal with the significant matters raised by the Rural Issues Group; these were being worked through.

MOVED (Reihana/Seamark)

That the update report SP-15-1503 on the Proposed District Plan be received.

CARRIED

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Te Whakaminenga o Kāpiti 15/03/151 LONG TERM PLAN (LTP) 2015-35 PROCESS Corporate Planning and Reporting Manager Kevin Black spoke to a powerpoint presentation and circulated a handout (copy of draft Consultation Document (CD)), noting the following points:

Council would consider the draft LTP and Consultation Document on Thursday 12 March and then the CD would be released for public submissions over the period 20 March t5o 24 April.

Amendments to the Local Government Act 2002 required all councils to produce a

CD. The CD explained what the Council was proposing to include in the LTP. Council must determine the issues/projects that they consider significant to the community and include them in the CD.

The initiatives chosen must be compliant with Councils Significance and Engagement

Policy and describe options, costs and impacts on rates and borrowings.

The Significance and Engagement Policy was explained; Council would be consulting on this as part of the LTP as there was insufficient time as Council was required by legislation to adopt the policy by 1 December 2014.

The content of the CD was explained, including the vision from tāngata whenua,

details of six major projects, changes to the rating system, and to fees and charges. The proposed rates increase was currently at 4.2% in the draft.

There were four key initiatives in the document: the Paraparaumu and Waikanae

Town Centre Development Project, the Te Āti Awa park courts improvement, a splash pad and futureproofing for Ōtaki pool, and investing in facilities for performing arts.

The major projects were the Paekākāriki seawall, options for the Raumati pool

building, upgrading Mahara Gallery and Waikanae Library, finalizing Otaraua Park development plan, creating a youth development centre, and assessing earthquake-prone buildings.

It was noted that for the first year of the youth centre a mobile service would be run to

ensure an outward focus.

The document would be produced using sustainable inks and paper and would be available in both hard copy and electronically.

All the photos were of Kāpiti residents or staff and the images were owned by the

Council or permission had been obtained from the person concerned. A video promoting the Plan/CD would also be released next week as part of a formal invitation-only launch event.

Mr Black was congratulated on the high quality of the document.

It was noted that audit would not sign off the document until after Council had

adopted it on Thursday.

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It was explained that the rates increases over the life of the plan was projected to be around 3.3%.

Regarding page 5 it was agreed to include

o The Chair’s signature o iwi groups’ logos

Monica would liaise with Kevin Black. Te Whakaminenga o Kāpiti 15/03/152 WAITANGI DAY 2015 PRESENTATION Iwi Relationship Manager Monica Fraser gave a powerpoint presentation with highlights of Waitangi Day 2015. It was agreed that the event had been highly successful. The Mayor and Councillor Holborow commented that the signing of the Memorandum of Partnership (MoP) had been very significant. It was agreed that Te Āti Awa ki Whakarongotai would host the 2016 event. A final evaluation report on the event would be presented to the April meeting. Te Whakaminenga o Kāpiti 15/03/153 IWI UPDATES Te Āti Awa

Appointments of four rangatahi into positions of employment or training as part of the M2PP project and iwi capacity building initiatives through the expressway project

A Waikanae River walkover would be held on the weekend, everyone is welcome to come along.

Ngāti Toarangatira

Thanks for supporting Waitangi Day 2015 Shellfish survey data to be analysed Te Reo Māori strategy was a current focus, with a strategy implementation plan

being developed Thanks to the Mayor and Rupene Waaka for opening/blessing a commemorative

plaque at the Paekākāriki Museum for WWI serviceman Ngā Hapū o Ōtaki

The Māoriland Film Festival would open in Ōtaki on 24 March with a pōwhiri at the marae. Many international groups of indigenous people were expected to visit for the festival. Tickets were now on sale

A consent for the Ōtaki wastewater treatment plant was being worked through A ‘gravel grab’ event would be held on Saturday at the Ōtaki bridge Engagement with NZTA re the Peka Peka to Ōtaki section of the Expressway project.

Te Whakaminenga o Kāpiti 15/03/154 COUNCIL UPDATES The Mayor provided an update:

The Chief Executive appointment process Waitangi day 2015 Opening a WWI Exhibition at Paekākāriki Museum Kite Festival in Ōtaki

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A meeting of Mayors to discuss the LGC amalgamation proposal – there was widespread belief that a poll would reject the proposal

LGC amalgamation hearings were starting this week in the Hutt Valley and would occur in Kāpiti at the end of March.

Te Whakaminenga o Kāpiti 15/03/155 CORRESPONDENCE Monica Fraser circulated copies of the iwi newsletter. Te Whakaminenga o Kāpiti 15/03/156 OTHER BUSINESS 1. Regarding the Chief Executive recruitment process the Mayor invited iwi to consider nominating someone to sit in on the interviews with speaking but not voting rights. Iwi indicated they would be interested, acknowledging the tight timing and the need for the right person to be nominated given the high level of confidentiality required. 2. Reina Solomon thanked Te Whakaminenga o Kāpiti for an ad hoc funding grant. The meeting closed at 11.40am with a karakia and waiata by Don Te Maipi. ………………………………………… … ………………………….. Chair Date

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KCDC_n555670_SP-15-1541-April_2015_Update_on_the_Proposed_District_Plan_(TWOK) Page 1 of 6

Chairperson and Members TE WHAKAMINENGA O KĀPITI

14 APRIL 2015

Meeting Status: Public

Purpose of Report: For Information

APRIL 2015 UPDATE ON THE PROPOSED DISTRICT PLAN

PURPOSE OF REPORT

1 This report summarises activities carried out since the last update report on the Proposed District Plan (PDP). The last update was at the 10 March meeting of this committee.

DELEGATION

2 This report is for information purposes and does not seek a decision.

BACKGROUND

3 On 24 July 2014, the Council chose Option 4 recommended by the Independent Review of the PDP. This option is to continue with a modified PDP process which addresses the Plan as a whole using the 'basket of tools' available to the Council.

EXTERNAL ENGAGEMENT ACTIVITIES

4 The following table lists the external engagement activities that have taken place since the last update which recorded activities up to 24 February 2015.

Date Who Reason for meeting Outcome

23 February1

Ministry of Primary Industries (MPI)

To discuss potential application of the Permanent Forest Sinks Initiative (PFSI) and other central government policy initiatives on carbon offsets and biodiversity

MPI keen to meet further with the Council and the Rural Issues Group (RIG) to advance discussions

4 March Rural Issues Group (RIG)

Regular meeting where MPI presented PFSI information and the Council provided an update on the Pilot Group and PDP progress and non-regulatory methods

RIG interested in maintaining dialogue with the MPI and the Council as part of non-regulatory initiative

1 This item was omitted from the last update

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4 March Coastlands Discussion of town centre car parking requirements and management

Will assist in evaluating and responding to submissions

5 March GWRC Meeting with Senior GWRC Managers to discuss Plan Harmonisation process

Agreement that this requires some extra resources from both Councils in the lead up to the release of the PDP Submitter Engagement Version at the end of May and the notification of the Proposed Natural Resources Plan at the end of June 2015.

5 March Department of Conservation

To provide an update on PDP progress, particularly associated with rural ecology, landscape and coastal issues.


6 March Various submitters related to site specific flood hazard matters

Site visits by stormwater engineer


9 March Submitter In response to submission on zoning of Ihakara Street

Will assist in evaluating and responding to submission

15 March Rural Issues Group - Pilot Group

To discuss next steps associated with Tararua Ranges and Foothills ecological sites and landscape layers

Agreement on next steps of this process

18 March Submitter To clarify the submitter's request for an area to be identified as outstanding natural landscape.

Will assist in evaluating and responding to the submission

19 March Submitter To clarify the submitter's request for an amendment to the significant amenity landscape at Waitohu Stream mouth.

Will assist in evaluating and responding to the submission

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20 March GWRC Plan Harmonisation Working Group - Regular Meeting

Discussion and agreement on next steps re plan harmonisation

25 March Heritage NZ Update on process and discussion of submission

Further discussions to be held once Submitter Engagement Version available.

25 March Site visit to Kāpiti Island, hosted by Ngāti Toa

To assess landscape issues and better understand cultural issues


26, 27, 28 March

Site visits to waahi tapu sites

In response to submissions


27 March Various submitters Formal prehearing meeting on coastal and landscape matters

Agree outcomes and actions recorded in Prehearing Report.

29 March Rural Issues Group - Pilot Group

Meeting on a submitter's property to discuss the methodology for applying the Regional Policy Statement criteria for defining ecological sites and landscape layers in the PDP for the Tararua Ranges and Foothills areas.

Progress on agreeing next steps in Pilot Group process

31 March Tāngata Whenua Working Party

Update on proposed key changes to chapters

Regular meetings

1 April Submitter with site specific flood hazard issues

To discuss concerns raised by submitter


1 April NZTA To discuss waahi tapu issue raised in submissions


INTERNAL ACTIVITIES

5 The key internal activities undertaken by staff since the last update include:

Participation in Town Centres and Connectors meetings to ensure coordination with the PDP.

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Continuation of internal and external review of redrafted chapters. Internal review is by the consents team. External review includes a planning review by Sylvia Allan (consultant planner) and a legal review by the Council's lawyers.

Appointment of two new staff to fill the vacant positions of Policy Planner and Planning Technician.

Preparation of an engagement plan for the next phase ie release of the Submitter Engagement Version of the PDP.

CONSIDERATIONS

Policy considerations

6 There are no policy considerations that need to be referenced.

Legal considerations

7 There are no legal considerations that need to be referenced.

Financial considerations

8 Costs to date are within budget for the 2014/15 financial year.

Tāngata whenua considerations 9 There are no specific tāngata whenua considerations in this update report. Site

visits on waahi tapu matters and a meeting with the Tāngata Whenua working party are recorded in the table under 'External Engagement Activities'.

SIGNIFICANCE AND ENGAGEMENT

Degree of significance

10 The PDP is now in the statutory phase between close of submissions and commencement of hearings. As the PDP process has already been adopted by Council this report has a low degree of significance.

Engagement 11 The PDP implementation plan (refer to Attachment 1) provides for additional

submitter engagement and prehearing meetings which are not required under the RMA.

Publicity and communications 12 A PDP Update Newsletter was provided to submitters in mid-March. The

newsletter gave the information about the following:

The ongoing submission review process

The release of the submitter engagement version of the redrafted PDP scheduled for the end of May

The three chapter leads not previously profiled in a PDP update ie Stephen Daysh, Janeen Kydd-Smith, and Gina Sweetman.

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RECOMMENDATIONS

13 That the update report be received.

Report prepared by Approved for

submission Approved for submission

Katherine Dorofaeff

Tamsin Evans

Stephen McArthur

Principal Policy Planner Group Manager, Community Services

Group Manager, Strategy & Planning

ATTACHMENTS

Attachment 1 contains the PDP Implementation Plan

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Chairperson and Members TE WHAKAMINENGA O KĀPITI

14 APRIL 2015



2015 REPRESENTATION REVIEW - UPDATE

PURPOSE OF REPORT

1 This report provides members with an update on the 2015 Representation Review.

BACKGROUND

2 The Representation Review is a process mandated by the Local Electoral Act 2001 that requires councils to review their representation arrangements every six years. The last time Council did this was 2009. The review is carried out in partnership with the community to define communities of interest, and come to a view on the number of elected members and the kind of electoral structure required to achieve fair and effective representation for these communities at the next local body elections. A review of community boards is also a mandated part of the process.

3 The process takes about eight months and will move through three phases:

Pre-consultation (March-May) – defining communities of interest, development of options for representation arrangements

Formal consultation on an initial proposal (June-August)

Adoption of, and appeals/objections on, a final proposal (August-October)

4 In December 2014 Council resolved to convene a Working Party to manage the process, appointing Cr Gaylor and Cr Cardiff as members and granting the Working Party the power to appoint other members as deemed appropriate. Accordingly, Ann-Maree Ellison and Jonny Best were appointed as the iwi and community board representatives respectively.

5 The key role of the Working Party is to oversee the pre-consultation phase, with a focus on engaging with the community to define communities of interest and using that feedback and information to develop possible models for recommendation to Council in June.

6 The Working Party met on 23 March to:

Confirm membership, roles and responsibilities (see Appendix 1 for the Working Party Terms of Reference)

Approve a timetable in line with statutory parameters (Appendix 2)

Approve a communications and engagement strategy

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ISSUES AND OPTIONS

Issues

7 Although the Review’s timetable is unfolding at the same time as the Local Government Commission (LGC)’s amalgamation process the Council must by law continue with the review until such time as the LGC process makes it clear that the region’s governance arrangements are going to change (ie if a region-wide poll results in a ‘yes’ to the amalgamation proposal).

8 A series of public workshops on the Review is planned, hosted by Community Boards to discuss communities of interest, and what possible arrangements would provide fair and effective representation for these communities. The first public workshop, hosted by the Paekākāriki Community Board will be held on the evening of 14 April. At the same time the review has been publicised through the Sustainable Home and Garden Show, and the Long Term Plan ‘Open Days’. Social media and the Council’s website will also be used throughout the process to promote and inform, and receive submissions and comments. The website reference is http://www.kapiticoast.govt.nz/Your-Council/The-Role-of-Council/2015-Review-of-Representation-Arrangements/

9 Once Council adopts its initial proposal in June a more formal consultation process will ensue, with the hearing of submissions and the adoption of a final proposal. If Council receives appeals and objections to its final proposal the matter must be referred to the Local Government Commission.

CONSIDERATIONS

Policy considerations

10 There are no policy considerations.

Legal considerations

11 The review is mandated through Part 1A of the Local Electoral Act 2001.

Financial considerations 12 There is sufficient budget for the activities contributing to the review. Members of

the Working Party are not separately remunerated.


Degree of significance 13 This matter is significant under Council policy, and the process of engagement

and decision-making is stipulated in legislation.

Engagement planning

14 At this early stage in the process, the engagement plan is focused on seeking community views through a range of stakeholder engagements. The matter is also being discussed through ART Forum. Once Council releases its initial proposal in June a formal consultation process as per legislative provisions applies.

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http://www.kapiticoast.govt.nz/Your-Council/The-Role-of-Council/2015-Review-of-Representation-Arrangements/

http://www.kapiticoast.govt.nz/Your-Council/The-Role-of-Council/2015-Review-of-Representation-Arrangements/

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Publicity

15 Media releases will capture key milestones as the process unfolds, in keeping with the communications and engagement strategy.

RECOMMENDATIONS

16 That Te Whakaminenga o Kāpiti notes the update on the 2015 Representation Review.

Report prepared by Approved for submission Approved for submission

Vyvien Starbuck-Maffey Tamsin Evans Mark De Haast

Democracy Services Manager

Group Manager Community Services

Acting Group Manager Corporate Services

ATTACHMENTS

Appendix 1 Working Party Terms of Reference Appendix 2 Timetable for review

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APPENDIX 1 Terms of Reference for Representation Review Working Party

Purpose

a) To develop representation options for the Kapiti Coast District Council which address the issues raised in sections 19H and 19J of the Local Electoral Act 2001, having regard to the factors specified in sections 19T and 19V.

b) To present options for consideration by the Council to enable an initial proposal to be adopted for consultation with the community under section 19M of the Local Electoral Act

c) The Council requires that the Review Working Party report will allow the Council to make fully informed decisions on the options, including arguments and implications for each alternative, for the future governance structure of the District for the period 2016 – 2019. The work undertaken by the panel will comply with the requirements of the Local Electoral Act 2001.

Tasks

1) Identify and define communities of interest. 2) Conduct such research, enquiries or other work as considered necessary to

complete this brief. 3) Determine if early community input required and seek input as necessary. 4) Consider and recommend fair and effective representation arrangements

throughout and for the District, including the election of councillors (at large, by ward or mixed) and community boards, if required.

5) Develop the reasonable alternatives available to the Council in regard to governance structures for the period 2016 - 2019 (including Community Boards if required) having regard to the legal tests.

6) Present and explain the panel’s conclusions as necessary in front of the community, the Council and anybody charged with statutory responsibility for this function.

7) Report to Council on the representation options, including community boards, that were developed, the feedback and results of any community consultation, including the communities’ views of the options and their desire (if any) for more or different representation.

8) Recommend options and a preferred structure. 9) Other such tasks as may be identified during the process.

Draft Process

A draft process to be followed by the Working Party may include the following steps:

1) Establishment of a work programme 2) Development of draft options and material for pre-consultation 3) Pre-consultation with community 4) Finalisation of option(s) and recommendation to Council 5) Presentation of option(s) and recommendation to Council.

The Panel will determine the final process to be followed to achieve the tasks outlined above.

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Working Party Makeup

Council appointed two Councillors to the Working Party and delegated to the Working Party the ability to co-opt additional members, which it has done, in confirming an iwi representative and one member chosen by the Community Boards to represent Community Board issues.

Estimated Time Involvement

Meetings will be held as required. An estimated time involvement for the process is between 25-30 hours, depending on the process undertaken.

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APPENDIX 2 TIMETABLE FOR REPRESENTATION REVIEW

DATE ACTIVITY LEGISLATION

PR

EL

IMIN

AR

Y

11 December 2014 Decision by Council to convene Working Party

None applicable

20 January 2015 Report to TWOK mtg re iwi member appt

27 Jan – PCB 3 Feb – OCB 10 Feb – WCB 17 Feb - PRCB

Reports to CB meetings inviting CB member of WP

By 6 March WP membership finalised

PH

AS

E O

NE

– W

OR

KIN

G P

AR

TY

PR

E-C

ON

SU

LT

AT

ION

2-10 March Preparation of WP folders for first meeting

None applicable

Week commencing 23 March

First meeting of WP - approve TOR - approve timetable - scope work programme – lessons learned from 2009 - approve comms strategy - agree on next steps

13 April Second meeting of WP - confirm material for pre-consultation public workshops (overview of process, District and community profiling information and maps, key issues)

April/May WP pre-consultation with community on communities of interest and possible models for representing them as per comms strategy (ie public workshops, Elected Member briefing, input to Facebook, website, libraries, Kapiti Update)

21 May Third meeting of WP WP comes to a view about initial proposal recommendation to Council, based on public feedback and discussions

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DATE ACTIVITY LEGISLATION

Thurs 18 June (Council meeting)

Initial proposal adopted by Council as per recommendation of WP

Must be done between 1 March and 31 August

PH

AS

E T

WO

– C

ON

SU

LT

AT

ION

ON

INIT

IAL

Thurs 25 June Initial proposal public notice, inviting submissions

Must be published within 14 days of Council resolution (19M1) and no later than 8 Sept

Fri 31 July Deadline for submissions Must be not less than one month after public notice date (19M2d)

Tues 11 August (Special Council meeting)

Council to hear submissions to draft proposal

Submissions hearing , consideration, final proposal AND the advertising of final proposal must occur within six weeks of closing date for submissions (19N1a and b) ie by Fri 11 September

PH

AS

E 3

– F

INA

L P

RO

PO

SA

L A

ND

LG

C

Thurs 27 August (Council meeting)

Council considers and resolves its final proposal

As above

Thurs 3 September Final proposal public notice, inviting appeals or objections

As above

Mon 5 October Deadline for appeals or objections to final proposal

Not less than one month after the date of the public notice, and not later than 20 December

As soon as practicable

If appeals and/or objections received Council to forward all info to LGC for consideration

No later than 15 January 2016 (19Q)

By 10 April 2016 LGC issues its final determination – one month for appeals to the High Court on point/s of law

(19R)

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Chairperson and Committee Members TE WHAKAMINENGA O KĀPITI

14 APRIL 2015



MĀORI ECONOMIC DEVELOPMENT GRANTS 2014/2015 - ALLOCATION OF FUNDS

PURPOSE OF REPORT

1 This report provides the committee an overview of the distribution of the Māori Economic Development Fund (The Fund).

DELEGATION

2 Te Whakaminenga o Kāpiti may consider this matter under the Memorandum of Partnership. Clause 21 sub clause iv) identifies the following principle: that Council will have particular regard to the rights of tāngata whenua in the management and development of resources by recognising and providing for rangatiratanga.

BACKGROUND

3 On the 10th March 2015, Te Whakaminenga o Kāpiti considered how the investment of $66,000 would be allocated within the Fund. At this meeting, it was agreed that the mandate for allocating the funds would be handled through the Māori Economic Development Review Panel (The Panel).

4 The total Grant pool of $60,000 will be made available. The remainder of this fund will be utilised to fund a grants coordinator to implement the fund on behalf of Te Whakaminenga o Kāpiti including costs associated with workshop reviews.

5 The amount of $60,000 is a contestable fund. Amounts awarded will be based on the strength of each application’s alignment to the Māori Economic Development Strategy.

6 Grants are available to: Māori individuals in the labour market; the self-employed running Māori businesses; and to tribal and pan-tribal Māori commercial entities. These entities must be operating within the boundaries of the Kāpiti Coast District Councils designated geographic boundary.

7 Grants opened 17th February 2015 and closed on the 6th March 2015 at 5pm.

8 The Panel is: Jennie Smeaton, Rupene Waaka, Ann-Maree Ellison Cnr. Janet Holborow, and Russell Spratt. The Panel was convened by Mahinarangi Hakaraia.

9 The Panel reviewed applications and awarded the grants.

10 An evaluation meeting will be held to review the grant process. This will assist Te Āti Awa, Ngāti Raukawa and Ngāti Toarangatira (ART Forum) in developing their

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submission to the Long Term Plan which will identify their future delivery of Māori Economic Development.

11 As confirmed on the 10th March 2015, the panel’s decision is final.

ISSUES

12 The panel met on the 16th March 2015 to review a total of five applications. Three applicants were successful. (Attached as Attachment One).

13 The successful applicants are included in the Table One listed below:

Table One: Successful Applicants to the Māori Economic Development Grants

Applicant Initiative Granted (Excl. GST)

Kakano Films Maoriland Film Festival 2015 To support the delivery of the festival

$38,000

Kāpiti Island Nature Tours

Tourism / Product Innovation (Luxury Accommodation) Further support of glam-camping by assisting with installation of two (2) shower and composting toilet units

$14,000

Kāpiti Island Manuka Honey Ltd

Manuka Honey Business To support manuka honey hives on Kāpiti Island

$8,000

TOTAL $60,000

14 An overview of the stages to complete the process are as follows: All applicants advised of decision via phone by end of day – 16th March 2015 All applicants notified by email and letter by Tuesday 24th March 2015 Letter of agreement signed and returned by applicants to Kāpiti Coast District

Council Invoice provided by successful applicants

Memo for authorising transfer of funds completed and sent to Finance

Financial considerations 15 The grants were allocated as per existing budgets for 2014/2015.

Tāngata whenua considerations

16 Tāngata whenua have been heavily engaged in the design and implementation of this grant process for Māori business within the Kāpiti District.

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SP-15-1546

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Degree of significance

17 This matter has a low level of significance under Council policy.

Consultation already undertaken

18 Officers have entered into consultation on the process for delivering the grant Fund for Māori Economic Development with each of the three iwi within the district through the ART Forum as defined by members of Te Whakaminenga o Kāpiti.

19 Follow up publicity is planned through Council’s communication processes detailing the successful applicants.

RECOMMENDATION

20 That Te Whakaminenga o Kāpiti receives this report SP-15-1546.

Report prepared by Approved for

submission Approved for submission

Monica Fraser Wayne Maxwell Stephen McArthur

Iwi Relationship Manager

Group Manager, Corporate Services

Group Manager, Strategy and Planning

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14 paenga- 2015 council chambers 175 rimu road ......2015/04/14 · 555741 “he toa taki tini taku...

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