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14 th Eu 14 uropean Cup Winter Throwing Leiria 1/40 www.leiria2014.com European Cup Winter Throwing 15/16 March 2014 Leiria - Portugal

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Page 1: 14 th European Cup Winter Throwing - European Athletics · 14 th European Cup Winter Throwing Leiria 2/40 CONTENTS 1. GENERAL INFORMATION 1.1 Host City - Leiria 1.2 Business Hours

14th European Cup

14

European Cup Winter Throwing

Leiria

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www.leiria2014.com European Cup Winter Throwing

15/16 March 2014

Leiria - Portugal

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CONTENTS 1. GENERAL INFORMATION

1.1 Host City - Leiria 1.2 Business Hours Shops, Government Offices, Banks

2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of the Portuguese Atlhetics Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Federations

3. ARRIVALS 3.1 Arrival by Air 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements

4. TRANSPORT 4.1 Transportation Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations

5. ACCOMMODATION 5.1 General Information 5.2 Information desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota

5.4.1. Payment Procedures 5.5 Meals 5.6 Meeting Room for Teams 5.7 Telephone Calls

6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of an Accreditation Card 6.4 Access Areas for Teams

7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting

7.2.1 Technical Meeting Agenda 7.3 Personal Implements 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Training Areas 7.7 Dressing Rooms

8. COMPETITION REGULATIONS 8.1 Participation 8.2 Competition Entry Procedures

8.2.1 Team Entries 8.2.2 individual Entries 8.2.3 Final Entries 8.2.4 Final Confirmation 8.2.5 Withdrawal

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8.3 Scoring 8.3.1 Ties

8.4 Participation Order 8.5 Competition Bibs 8.6 Competition Clothing

9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming Up Before the Events 9.2 Call Room Procedures 9.3 Event Presentation Format 9.4 Competition Preparations 9.5 Measurements 9.6 Leaving the Stadium during the Competition 9.7 Leaving the Stadium after the Competition 9.8 Protests and Appeals 9.9 Interviews

10. MEDICAL SERVICES & DOPING CONTROLS

10.1 Medical Services 10.1.1 General Information 10.1.2 Medical Services in the Team Hotels 10.1.3 Medical Care at the Competition Venue 10.1.4 Physiotherapy 10.1.5 Insurance

10.2 Doping Controls 10.2.1 General Information 10.2.2 Selection of Athletes 10.2.3 Additional Controls

11. INFORMATION 11.1 Stadium 11.2 Announcements 10.3 Start Lists and Results

12. SECURITY 13. CEREMONIES AND SOCIAL FUNCTIONS

13.1 Welcome Dinner 13.2 Opening Ceremony 13.3 Victory Ceremonies 13.4 Closing Ceremony 13.5 Closing Banquet

14. DEPARTURE 15. CONTACT DETAILS

15.1 European Athletics Office (on site) 15.2 Office of the Local Organising Committee

16. APPENDIX Appendix 1 – Implements List Appendix 2 – Timetable Appendix 3 – Map of Stadium, Warm-Up and Training Areas Appendix 4 – Accreditation system Appendix 5 – Ratio of Athletes and Officials

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1. GENERAL INFORMATION

1.1 Host City - Leiria

The event will take place in the city of Leiria. The city has a population of 128 537 people.

Leiria is a city with a great sportive culture, due to the high number of sports at the

population´s disposal: Athletics, Handball, Basketball, hockey, football,etc.

Leiria was originated at the hill of its castle, having its original settlement within its walls, and

later growing down to the banks of the Lis river. Today this is a modern city, with a

rehabilitated public space, which possesses a very characteristic way of urban living, both

during the day or at night. At the city’s historical centre, hundreds of people of all ages

gather to socialize, this being a privileged stage to play, talk, listen to music or dance.

The built patrimony has the castle as its ex-libris and also integrates a great number of

churches and Art Nouveau buildings.

Leiria has a very rich landscape and environmental patrimony, with unique natural beauty,

such as the Leiria Pine Tree Forest, the Lapedo Valley, a place of worldwide archaeological

importance since thediscovery of the Lapedo Child burial site, the Ervedeira Lagoon, the

Pedrógão Beach and the Monte Real Spa. Another great richness of Leiria is its gastronomy,

dominated by the scents and flavours of the sea that contrast with those typical of the

mountains, which can be appreciated at its countrywide known restaurants.

Visiting Leiria is taking a tour around a fascinating city, full of treasures which remember

historical people and places, with a landscape dominated by the hill of the castle. Visiting

Leiria is to appreciate a city geometry characterized by the course from the hill of the castle

to the Lis river banks, by its squares and streets from the 14th

Century, where the past and present coexist.

One can end the day trying the delicacies of the well-known

restaurants of Marrazes and making the most of the different

places that create the city’s vibrant nightlife.

Around the municipality of Leiria there are many other places

worth a visit, given the touristic attractions they hold, such as the

monasteries of Batalha and Alcobaça, both of them elected by UNESCO as World Heritage

sites, the beaches of S. Pedro de Moel, Vieira de Leiria and Nazaré, the village of Óbidos

and the Sanctuary of Fátima, among others.

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1.2 BUSINESS HOURS SHOPS, GOVERNMENT OFFICES, BANKS Language: Portuguese

Currency: Euro

Religion: Catholic

Time zone: G.M.T. 0:00

Electricity specifications: 230 volts

Telephone instructions (00351, international country code for the host country)

Shops opening and closing times: 9.00h - 19.00h

Shopping Centres opening and closing times: 9.00h – 00.00h

Post Office working times: 08.30-18.30; Saturday: 09-12.30

Bank services working times: 8.30-15.00

Introductory phrases in local language Hello: Olá Good morning: Bom dia Good afternoon: Boa tarde Good evening/ Good night: Boa noite Thank you: Obrigado Please: Por favor Breakfast: Pequeno-almoço Lunch: Almoço Dinner: Jantar

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2. Organisational Structure

2.1 European Athletics Council

President Hansjörg Wirz (SUI) Vice Presidents José Luis de Carlos (ESP)

Karel Pilny (CZE) Jean Gracia (FRA)

Director General Christian Milz (SUI) Council Members Francesco Arese (ITA)

Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) ErkiNool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR)

Vadim Zelichenok (RUS) IAAF President (ex officio member) Lamine Diack (SEN) European Athletics Honorary Life President Carl-Olaf Homén (FIN)

2.2 European Athletics Delegates

Council Delegate Liam Hennessy Technical Delegate Luca Verrascina Doping Control Delegate Elena Gorodilova Jury of Appeal Will be appointed at the Technical Meeting

2.3 European Athletics Office

European Athletic Association Avenue Louis-Ruchonnet 18 1003 Lausanne, Switzerland Tel: +41 21 313 43 50 Fax: +41 21 313 43 51 E-mail: [email protected] Web: www.european-athletics.org

2.4 Executive Board of Portuguese Athletic Federation

President Jorge Vieira Vice Presidents Samuel Lopes Luís Figueiredo Paulo Bernardo Carlos Borges Directors Edivaldo Monteiro Fernando Tavares José Regalo José Luís Honório Mª Fernanda Ribeiro

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Nuno Rangel Rui Loução Susana Feitor

2.5 Local Organising Committee

President Daniel Pereira Event Co-ordinator Paulo Reis LOC Advisor Jorge Salcedo Protocol / Hospitality Tatiana Fernandes Press / Media Paulo Vieira Finance Cátia Ferreira Travel / Accommodation Nataniel Lopes/Fernanda Reis Marketing César Vieira Medical & Anti-Doping Daniela Ferreira/Rita Rodrigues Ceremonies José Caetano Accreditation André Rodrigues/Paulo Vieira Security Carlos Valente

2.6 Competition Organisation

Competition Director Jorge Salcedo Assistant Competition Director José Paulo Moreira Meeting Manager António Reis/Diana Morgado Call Room Referee José Alves /Argentina Cordeiro Technical Information Centre Vânia Vindeirinho/Ricardo Oliveira Announcer TBD Technical Manager Carlos Miranda/Eduardo Gonçalves Referees Helena Carvalho José Costa Rui Loução Renato Soares Event Presentation & Infield Co-ordinator TBD Secretary Jury of Appeal Odete Alves

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2.7 Participating Federations (based on the preliminary entries)

MEN WOMEN Senior Under 23 Senior Under 23 ARM AUT AUT BLR AUT BIH BEL CRO BEL BLR BLR ESP BIH BUL BUL EST BLR CRO CYP FIN BUL CZE CZE FRA

CRO DEN ESP GBR CYP ESP FIN GER CZE FIN FRA HUN DEN FRA GBR ITA ESP GBR GER LAT EST GER GRE LUX FRA HUN HUN POL GBR IRL IRL POR GER ITA ISL ROU HUN LAT ITA RUS IRL LUX LAT SLO ISR POL NED SUI ITA POR POL SVK LAT ROU POR SWE LTU RUS ROU TUR LUX SLO RUS UKR MNE SUI SLO NED SVK SRB POL SWE SUI POR UKR SVK ROU SWE RUS TUR SLO UKR SRB SUI SVK SWE TUR UKR

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3. ARRIVALS

3.1 Arrival by Air

The official airport is Lisbon International Airport which is situated120 km from the official hotel. Upon arrival at Lisbon International Airport, the teams will be met by their Team Attachés. The Information desk is situated in arrivals terminal at the airport and will be open on 13 March 2014 from 08:00 am and on 14 March 2014from 8:00 am (depending on travel schedules). Another accessible airport is Oporto. In order to organise transport for teams landing in Oporto, the member federations will be required to offer a contribution for the transportation cost. Please contact the LOC Event Co-ordinator Paulo Reis. After collecting luggage, team members will be escorted to the official buses by the information desk staff and taken to the team hotel, approximately 1h30m from the airport.

3.2 Arrival by Train

There will be no Information desk at the main railway station in Pombal. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system.

3.3 Arrival on Road

Teams arriving by bus or car are requested to go directly to their hotels, where representatives from the LOC will welcome them.

3.4 Visa Requirements

Countries requiring visas to enter Portugal should obtain them from the Portugal Embassy or Consulate in their country. If there is no Portuguese embassy in their country, below is the nearest Portuguese embassy. The following countries require visas to enter:

Country Portuguese Embassy Albania Rome, Italy Armenia Moscow, Russia Azerbaijan Ankara, Turkey Belarus Moscow, Russia Bosnia-Herzegovina Belgrade, Serbia Georgia Ankara, Turkey F.Y.R. Macedonia Ankara, Turkey Moldova Belgrade, Serbia Russia Moscow Sérbia Belgrade Turkey Ankara Ukraine Kiev

In case of problems or additional information please contact the Local Organising Committee advisor. Jorge Salcedo Tel: +351 21 414 60 20 E-mail: [email protected]

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4. TRANSPORT 4.1 Transportation Desk The Transportation Desk will be located at Lux Fátima Hotel, with the following opening dates/hours:

13 March 09:00 – 21:00 14 March 09:00 – 21:00 15 March 07:00 – 21:00

16 March 07:00 – 21:00 A transport desk will also be set up at the main stadium.

4.1 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotel(s), training venues, and the competition venues. Full details of the schedule will be displayed at the LOC Information Desk in the hotel. Transfer times between the hotels and the competition venues will be between 20-30 minutes, depending on the hotel location and traffic conditions.

4.2 Return to Airport / Train stations

Transport will be arranged according to the flight/train schedules submitted by the teams. Further information will be available from the LOC Information Desk.

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5. ACCOMMODATION

5.1 General Information

The LOC has reserved three good quality hotels, in the same complex, for teams providing full board accommodation and easy access to both competition venues.

5.2 LOC Information Desk

A LOC Information Desk will be located in the lobby of each Team Hotel with qualified personnel offering relevant information about all aspects of the European Cup Winter Throwing. The Information Desk(s) opening hours will be as follows:

13 March 09:00 – 21:00 14 March 09:00 – 21:00 15 March 07:00 – 21:00

16 March 07:00 – 21:00

5.3 Official Hotels

The official hotels for the European Cup Winter Throwing will be: Team Hotels

Lux Mundi Adress: Jacinta Marto, 91, 2495 - 450 Fátima Tel:+351 249 530 690 Fax:+351 249 530 699 Website:www.luxhotels.pt Lux Fátima Park Adress: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras, 2495-402 Fátima Tel:+351 249 530 690 Website:www.luxhotels.pt Lux Fátima Adress: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras, 2495-402 Fátima Tel:+351 249 530 690 Website:www.luxhotels.pt

European Athletics Family, VIP and Media Hotel Eurosol Residence Adress: Comissão da iniciativa, 13; 2410-098 – Leiria, Portugal Tel: +351 244 860 460 Fax: +351 244 860 469 Website: www.eurosol.pt

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5.4 Cost and European Athletics Quota

According to European Athletics Regulation 1010.4. European Athletics shall pay the board and lodging expenses for not more than 3 (three) days and for a maximum of 4 (four) men and 4 (four) women from each visiting team in each category, with a maximum of only 1 (one) man and 1 (one) woman in each event. The officials within the defined ratio by European Athletics will also benefit from the price applicable for athletes in quota in double occupancy. The ratio of athletes and officials is included to appendix 5 of this manual. The following rates must be paid for out of quota athletes, for team officials and for additional days: Team Members Single room Twin room Non-Quota Athletes & Officials within the ratio

75.00EUR per person/night (1) 75.00EUR per person/night

Officials outside the ratio

100.00EUR per person/night 75.00EUR per person/night

Additional nights (Athletes and Officials)

100.00EUR per person/night 75.00EUR per person/night

All prices include meals and VAT (1) Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials in ratio entered at the price of a twin room. Any single rooms above the 10% threshold will be charged at the rate of 100 EUR. Cancellation Policy The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials. Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc.) at the hotel reception desk, before departure.The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. All payments must be made in Euros (€) in either cash or by credit card.

5.4.1 Payment Procedures

A proforma invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment of 80% by 28 February 2014. Advance Payments should be made in EUR by bank transfer to the following account: Bank account name: Millennium BCP Bank account number: 06180898001 Bank address: Praça D. João I, nº28, 4000-295 Porto Swift No: BCOMPTPL IBAN: PT50 0033 0000 0618 0898 0012 3 Note: A copy of the bank transfer will be required on arrival.

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The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation Centre. . Federations are kindly encouraged to make the remaining payment by cash in Euros, or, if no alternative, by credit card.

5.5 Meals

All meals will be served in the teams hotels. The restaurant opening times are: 12 to 14 March 2014

Breakfast 07:00 – 10:00 Lunch 12:00 – 14:30 Dinner 19:00 – 21:30

15 March 2014

Breakfast 06:00 – 10:00 Lunch 11:30 – 14:30 Dinner 19:00 – 21:30

16 March 2014

Breakfast 06:00 – 10:00 Lunch 11:30 – 14:30 Dinner 20:30 – Final Dinner

Accreditation cards will allow access to meals in the hotel restaurant. For lunch and dinner, mineral water and juice are available free of charge. All other drinks have to be paid for. On the competition days late serving provision will be made for those athletes and officials detained at the stadium due to doping controls or protests. On Sunday, after the competition, there will be a Closing Banquet at Hotel Lux Fátima Park at 21:00.

5.6 Meeting Rooms for Teams

Arrangements can be made for a team meeting room through the LOC Information Desk in the Team Hotels. Requests shall be made at least 12 hours in advance.

5.7 Telephone calls

The telephone will be automatically activated to make room-to-room calls only. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The service will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the 2014 European Cup Winter Throwing in Leiria.

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6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance, based on the information provided by the Member Federation through the online entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed inthe Accreditation Centre at the Lux Fátima Hotel – sala Belém. The Team Leader will be responsible for collecting the team’s accreditation cards. Team Leaders are requested to take the athletes’ passports to the Accreditation Centre at the Lux Fátima Hotel in order to allow verification of Under 23 participants’ age. The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirm the athletes participating in the Cup. After the payment the Team Leader can collect the accreditations cards for the whole team.

6.3 Loss of Accreditation

Any lost or damaged accreditation cards should be reported to the LOC, at theInformation desk. Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for Teams

A description of the accreditation system is included in appendix 4 of this document. All team accreditation cards will allow access to the teams seating area, warmup area, changing facilities and physiotherapy rooms. Only athletes who are directly involved in the competition will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the Mixed Zone and the TIC. Tickets/separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.

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7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and European Athletics Technical Delegate and the Competition Management regarding technical matters. The TIC is located main stadium, East stand (see Appendix 3). The TIC will be open at the following times:

14 March 10:00 – 19:00 15 March 07:30 – 19:30 16 March 07:30 – 19:00

The TIC will be linked to all information desks set up for this event and shall be responsible for the following:

• Competition information (Start Lists, Results, etc) • Liaison points concerning technical matters between Team Delegate, Technical

Delegate, European Athletics and LOC • Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from the Technical Delegate, European Athletics and LOC • Receipt of Final Confirmations (up to 12:00 of Friday 14 March) • Settlement of technical enquiries from delegations • Recovery of items confiscated at the Call Room • Applications for ‘national records’ (doping control request) • Receipt of appeals from the teams • Delivery of official invitations and entrance tickets ordered by the teams

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by separate entry cards, NOT by the accreditation card (see point 6.4.). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition bibs from the TIC after the Technical Meeting.

7.2 Technical Meeting

The Technical Meeting will be held on the14 March at 7 pm, at Galileia room at Lux Fátima Hotel. All questions related to the Technical Meeting must be presented in writing, preferably in English, at the TIC or the Welcome Desk of the team hotels before 16:00 on 14 March. The Technical Meeting will be held in English. Each team may be represented by a maximum of 2 persons and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. The Technical Meeting will be attended by: • European Athletics Delegates • Jury of Appeal • Representatives of the Local Organising Committee

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• Competition Director • Competition Officials • TIC representatives • European Athletics Staff

7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:

• Welcome by the President of the Local Organising Committee • Welcome by the European Athletics Council Delegate • Presentation of the International Officials • Presentation of the Competition Officials • Presentation of the competition and warm-up sites • Information briefing by the Technical Delegate

o Technical Information o Call Room procedures and schedule o Scoring and ties o Participation Order

• Information briefing by the Doping Control Delegate • Victory Ceremonies, Opening and Closing Ceremonies • Answering of questions submitted in writing by federations • Distribution of bib numbers

7.3 Personal Implements

The throwing implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved equipment list as at 1 November2013.

Federations requiring IAAF approved implements not listed by the LOC may present such implements prior to the competition for inclusion in the competition pool, subject to test and approval by the Technical Delegate. Such implements must be presented at the main stadium in TIC by 16:00 on 14th March. These implements will be returned only after the completion of each day’s events at the main stadium in the TIC. Basic implements will be provided for warm up and training.

7.4 Inspection of Competition Venue

Team Leaders may visit the Stadium, inspecting access routes and other facilities which will be important to the teams on 14.03.2014 at 16:00. Team Leaders are requested to meet LOC members at gate 2, from where they will be escorted for the tour.

7.5 Competition Area

The European Cup Winter Throwing 2014 will take place at Municipal Stadium - Dr. Magalhães Pessoa and at the National Throwing Centre (CNL).A plan of both places and their surroundings is included in this Manual (Appendix 3). The capacity of the Stadium is about 23.164 seats. The CNL has the following competition facilities and sites:

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• 3 Hammer/Discus circle • 1 Javelin run-way • 4 Shot Put circle The Stadium has the following competition facilities and sites: • 1 Hammer/Discus circle • 1 Javelin run-way • 1Shot Put circle

Athletes’ seats at stadium are located in East stand, floor 1, gate 2. There will be a dedicated area for athletes in the CNL.

7.6 Training Areas

Athletes will have the possibility to train at the National Throwing Centre and Stadium.

Opening hours of these facilities will be:

Event Main Stadium Throwing Centre

Thrusday, 13 March Shot Put 15:00 - 18.30

Discus Throw 15:00 - 16:45

Hammer Throw 16:45 - 18:30

Javelin Throw 15:00 - 18:30

Event Main Stadium Throwing Centre

Friday, 14 March Shot Put 10:00 - 18:00

Discus Throw 10:00 - 11:30

15:00 - 16:30

Hammer Throw 11:30 - 13:00

16:30 - 18:00

Javelin Throw 10:00 - 17:00

Equipment and implements necessary for training will be available at the training venues. Officials will be present to help in the case of problems or special requirements. Drinks will be available at the training venues. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight training room at the National Throwing Centre is situated inside the main building. Opening hours are:

13 March 15:00 – 18:30

14 March 10:00 – 18:00

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Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the Information Desks in each Team Hotel.

7.7 Dressing Rooms

Dressing rooms with showers are located in both venues.

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8. COMPETITION REGULATIONS 8.1 Participation The European Cup Winter Throwing comprises separate events for men’s and women’s teams (Senior and U23) representing European Athletics Member Federations. In accordance with European Athletics regulations:

• Except in the Shot Put (men) and Hammer Throw (men), only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Cup Winter Throwing.

• Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put and Hammer Throw (men).

• Only athletes aged at least 16 (sixteen) and not more than 22 (twenty two) years on 31 December of the year of the competition may participate in the Under 23 events.

Each athlete may only be entered in one age group of an event at the European Cup Winter Throwing and he/she can only compete in the age group for which he/she was entered. For the avoidance of doubt an athlete can be entered in different age groups in different events, but cannot compete in the same event in two age groups. An official ID card (with picture) stating their birth date of the athlete will be requested during the accreditation procedure to verify the participants’ age (see point 6.2)

8.2 Competition Entry Procedures

8.2.1 Team Entries According to 1002.7 each team shall consist of up to 3 (three) athletes entered in each event for Senior Men and Senior Women of which a maximum of 2 (two) may participate and 2 (two) athletes in each event for Under 23 Men and Women of which a maximum of 1 (one) may participate.

8.2.2 Individual Entries According to 1002.4 Member Federations not entering teams may enter athletes to compete as individuals, each event being considered separately.

8.2.3 Final Entries

Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: https://arena.european-athletics.org/. Member Federations' entries manager shall use their already known individual and personalised access. Final entries indicating the names, best performances and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the event. According to the regulations the deadlines for the final entries are:

• Deadline for the final entries: 5, March 2014, 24:00 (CET)

All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system.

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8.2.4 Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. These forms must be completed and returned immediately or no later than Friday 14 March at 12:00 at the TIC or the Information Desk in the team hotels. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’ participation via email to [email protected].

8.2.5 Withdrawal Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form.

8.3 Scoring

Each team’s score shall be determined according to the best performance of its highest finishing athlete in each event and shall be the aggregate of points attributed to those performances according to the International Scoring Tables. The team achieving the highest number of points shall be the winner (1002.10). Any team finishing without a scoring athlete in all 4 (four) events shall not be counted in the teams classification. The points attributable to the best performance of each athlete in each event shall be combined into individual athletes’ classification list(s).

8.3.1 Ties If two or more teams have an equality of scores, the tie shall be decided in favour of the team containing the athlete achieving the highest individual score from a single event. If the tie remains the second highest individual score will be considered and so on.

8.4 Participation Order

The athletes’ participation order for each event will be according to the draw done by the Technical Delegate after the final entries. The result of the draw will be presented and handed out during the Technical Meeting.

8.5 Competition Bibs

The LOC will provide the teams with competition bibs after the Technical Meeting. Each competitor receives 3 bibs. The bibs shall be pinned on the front and the back of the competition clothing, on the back of the tracksuit. The competition numbers may not been cut, bent or covered in any way.

8.6. Competition Clothing

Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. The European Athletics has a record of the Team vests of all Member Federations on the European Athletics website. If the uniform displayed on the website differs from your current

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official uniform, a full set of photographs must be provided to European Athletics by 5 March, 2014 the latest (preferably in an electronic version): • JPEG file, maximum resolution and size 300 dpi / 500KB • Compressed ZIP file, if possible • Mailto: [email protected] • Otherwise, the existing records will be used as reference Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Dimensions of Spikes Spike which projects from the sole or the heel shall not exceed 12 mm in the javelin throw. These spikes must be constructed that it will, at least for the upper half of its length, fit through a square sided 4 mm gauge.

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9. COMPETITION PROCEDURE

9.1 Timetable

Please refer to Appendix 2 for the competition timetable

9.2 Warming Up Before the Events

Warming up will take place on the National Throwing Centre.

9.3 Call Room Procedures

9.3.1 Call Room The Call Room for competitions at the National Throwing Centre is located in one tent, the Call Room for competitions at the main stadium is located in East stand, gate 2, floor -1. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room 45 minutes before each event. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: • Competition clothing • Shoes • Bags • That non-authorised equipment (radio, iPod, mobile phone, camera etc) are not brought

infield.

9.3.2 Leaving the Call Room Athletes will be escorted from the Call Room to the competition site 35 minutes before the start of their event.

A detailed Call Room time table will be displayed and circulated to the teams.

9.4 Competition preparation

Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways. Once the practice trials are finished, the participants will be asked to stand in the order of the competition for the presentation.

9.5 Measurement

The distance measurements in all events will be taken by standard electronic equipment.

9.6 Leaving the Stadium during the Competition

An athlete may only leave the competition area when accompanied by a judge. The intention to leave the competition area has to be communicated to the Referee.

9.7 Leaving the Stadium after the Competition

After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out.

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9.8 Protests and Appeals

Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the appeal is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing at the TIC.

9.9 Interviews

Immediately after the competition, the flash interview group will interview the winning athletes. These interviews will be distributed on information sheets to the media. In the mixed zone, all athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to decide whether he/she will give an interview. The first three athletes in each event may be asked to attend an official press conference. These press conferences will take priority over all other interview requirements. They will usually be held before doping control testing.

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10. MEDICAL SERVICES& DOPING CONTROLS 10.1 Medical Services

10.1.1 General Information

The medical service will provide medical information and assistance to teams, organisation personnel, and honorary guests as well as, during the competition, to the spectators in the stadium. In case of emergency, please contact the nearest medical first aid station or call the 24/7 Medical Emergency number 112. The nearest available pharmacy near the stadium is “FARMÁCIA GODINHO TOMAZ”, located at Avenida Doutor Francisco Sá Carneiro, LT. 2 - LJ.1, 2415-376 Leiria. The distance between the pharmacy and the stadium is about 2km.

10.1.2 Medical Services in the Team Hotels

The medical centre serves the athletes, trainers, other team members as well as members of the competition organisation. The medical centre is located at Lux Fàtima Park hotel in the room 211 and will be open from 10:00am until 8:00pm. During this period of time there will be a doctor on duty. The same doctor will be available the remaninig period of time (8:00pm to 10:00am) if needed and to be called via telephone +351915960983. 10.1.3 Medical Care at the Competition Venue The stadium medical service is responsible for any problems concerning the athletes’ health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are one first aid teams near the infield, supervised by a doctor and marked with red crosses.

10.1.4 Physiotherapy

For those teams requiring physiotherapy services there will be a physiotherapist available at Lux Fàtima Park Hotel in room 211, in the following schedule:

13 March 20:00 – 23:00 14 March 20:00 – 23:00 15 March 20:00 – 23:00 16 March 20:00 – 23:00

Equipped physiotherapy facilities will also be available at the Competition venue according to the following schedule:

Main Stadium

14 March 15:00 – 19:00 15 March 08:00 – 19:00 16 March 08:00 – 19:00

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The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff.

10.1.5 Insurance

According to the Regulation 1010.10 the participating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these requirements well in advance.

10.2 Doping Controls

10.2.1 General Information Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Station (DCS). A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the competition. 10.2.2 Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. 10.2.3 Additional Controls Additional athletes may present themselves for testing. These athletes must report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Station. The cost of this control will be paid by the European Athletics and will be deducted from the member federation’s European Athletics subvention after the event.

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11. INFORMATION

11.1 Stadium

Field Events Boards The result of each trial in field events will be shown on the dedicated infield scoreboards.

11.2 Announcements

Official announcements will be made in Portuguese and English.

10.3 Start Lists and Results

Start Lists for each competition day will be distributed after the technical meeting and will be also available at the Information Desk in the Team Hotels. Results and start lists will be displayed on the TIC Information Board and also at the main warm-up venue. Copies of the results of each day’s events will be distributed to each Team at the TIC team mailbox on each evening of competition. A daily program, which will include the start list for each competition day and the results of the previous competition day, will be available each morning at the TIC team pigeon box. Complete results in the form of a booklet will be issued to Team Leaders at the Team Hotels’ Information Desk on Sunday, 16 from 21:30h.

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12. SECURITY

Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone numbers are:

• Police + 351 244 859859 • Ambulance 112 • Fire department + 351 244 813 033

If necessary, the police can be contacted through the LOC Information Desk at your hotel.

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13. CEREMONIES& SOCIAL FUNCTIONS

13.1 Welcome Dinner

A welcome dinner will be hosted on 14 March at Lux Fátima Hotel. One person from each team will be invited. Therefore LOC kindly request for prior confirmation at the Accreditation Centre.

13.2 Opening Ceremony

A brief opening ceremony will be organised during the first day of the competition on 15 March.

13.3 Victory Ceremonies

The victory ceremonies for the individual winners will take place at the Stadium while the ceremonies for the winning teams Men and Women will take place during the closing Banquet at the Lux Fátima Hotel. Athletes must wear the official team clothing for the ceremonies.

13.4 Closing Ceremony

No closing ceremony will be organised.

13.5 Closing Banquet

The Closing Banquet will take place on 16 March at 20:30 at the Lux Fátima Hotel. Everyone with accreditation or an invitation is welcome to attend.

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14. DEPARTURE

Teams will be asked to provide full travel details on the on line entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager will check the rooms together with the team leaders.

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15. CONTACT DETAILS

For further details about the European Cup Winter Throwing2014 in Leiria please contact Paulo Reis, LOC Event Co-ordinator [email protected] /+351919719727 . 15.1 Office of the Local Organising Committee

Stadium Dr. Magalhães Pessoa, gate 2, Juventude Vidigalense office Tel & Fax: + 351244833799 Tel: + 351912727166 ou + 351961701645 Email: [email protected] Schedule prior to event: 09:00 – 21:00 Monday to Sunday Schedule during the event: Wednesday to Sunday

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15. APPENDICES

Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Map of the Competition Venues, Warm-up and Training Areas Appendix 4 – Accreditation system Appendix 5 – Ratio of athletes and officials

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Appendix 1 – Implement List.

Shot Put Men

Nordic Olympic Super Steel 128mm Yellow 5131726 5134725

I-99-0021

Nordic Stainless Steel 117 mm Silver 5134726 I-99-0024 Nordic Shot brass 110 mm Yellow 5132726 I-99-0023

Gill Steel 128mm black 34163 I-99-0054

Discus Men

Nordic Super Spin brass Black/Gold 6131200 I-99-0030 Nordic Discus Gold White/Gold 6176200 I-99-0006

UCS Purple Flyer High Moment, steel rim, fibreglass

purple 720-2200 I-99-0123

Gill Pacer Carbon Discus 2kg blue 770211 I-08-0421

Hammer Men

Nordic Hammer brass 110mm Gold 5125726 I-99-0008 Nishi Steel 110mm orange F201/F352 I 99 0079

Bayerische (BSS) Turned Steel, 110mm Yellow 0112/0429 I-02-0277

Javelin Men

Nordic Orbit Carbon blue cord 80m White/blue spiral 7916808c I-99-0190 Nordic Champion Carbon lilac cord 90m White/Lilac Spiral 7916800c I-99-0189 Nemeth Javel-Inn Violet 800S70 I-99-0106

Shot Put Women

Nordic Shot stainless steel 95mm Silver 5134400 I-99-0028 Nordic Shot stainless steel 100mm Silver 5134401 I-12-0600 Nordic Shot steel 108mm Yellow 5133402 I-99-0025 Nishi Steel 109mm silver F253C I-99-0084

Discus Women

Nordic Super spin brass Black/Gold 6131100 I-99-0031 Nordic Discus Gold White/Gold 6176100 I-99-0005 Nishi Super HM steel rim FRP side purple/black/white F333A I-02-0256 Nishi Super steel rim FRP sides black/red/white F303B I-99-0086

UCS Purple Flyer High Moment, steel rim, fibreglass

purple 720-2100 I-99-0121

Gill Hollowood star steel rim wooden blue 313 I-99-0039

Hammer Women

Nordic Stainless Steel 95mm Silver 5127400 I-99-0010 Nishi Steel 96mm blue F210A/F352 I-99-0080 Bayerische (BSS) Turned Steel, 95mm Yellow 0925/0429 I-10-0488

Javelin Women

Nordic Xena Steel silver cord 60m Blue/White Spiral 7917604 I-01-0242 Nemeth Nemeth Javel-Inn - 75m Violet/Yellow/red 600CS75 I-99-0110 Nordic Diana Classic, steel, lilac cord, 65m Violet 7917600 I-99-0017

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Appendix 2 – Timetable

Saturday, 15 March 2014 - Day 1

9:00 Hammer Men U-23 Throwing Centre 9:30 Javelin Women U-23 Municipal Stadium

10:45 Discus Men Senior, Group B Throwing Centre 11:15 Discus Men U-23 Municipal Stadium 11:30 Shot Put Women U-23 Throwing Centre 12:00 Hammer Men U-23 Victory Ceremony

12:30 Discus Men Senior, Group A Throwing Centre 12:40 Javelin Women U-23 Victory Ceremony

13:00 Javelin Women Senior, Group B Municipal Stadium 14:00 Discus Men U-23 Victory Ceremony

14:20 Shot Put Women Senior, Group B Throwing Centre 14:30 Hammer Men Senior, Group B Throwing Centre 14:45 Shot Put Women U-23 Victory Ceremony

15:00 Javelin Women Senior, Group A Municipal Stadium 15:45 Shot Put Women Senior, Group A Throwing Centre 16:15 Hammer Men Senior, Group A Throwing Centre 16:30 Discus Men Victory Ceremony

17:10 Shot Put Women Victory Ceremony

17:30 Javelin Women Victory Ceremony

Sunday, 16 March 2014 - Day 2

9:00 Hammer Women U-23 Throwing Centre 9:30 Discus Women U-23 Municipal Stadium

10:00 Hammer Men Victory Ceremony 10:30 Shot Put Men U-23 Throwing Centre

11:30 Discus Women U-23 Victory Ceremony 11:45 Javelin Men U-23 Municipal Stadium

11:45 Hammer Women U-23 Victory Ceremony 12:15 Discus Women Senior Throwing Centre 12:45 Shot Put Men U-23 Victory Ceremony 14:00 Discus Women Victory Ceremony 14:15 Javelin Men U-23 Victory Ceremony 14:20 Shot Put Men Senior, Group B Throwing Centre 14:30 Hammer Women Senior, Group B Throwing Centre 14:30 Javelin Men Senior, Group B Municipal Stadium 15:45 Shot Put Men Senior, Group A Throwing Centre 16:00 Javelin Men Senior, Group A Municipal Stadium 16:15 Hammer Women Senior, Group A Throwing Centre 17:15 Shot Put Men Victory Ceremony 17:30 Javelin Men Victory Ceremony 17:45 Hammer Women Victory Ceremony

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Appendix 3 – Map of the Competition Venue, Warm-up and Training Areas

a) Main Stadium

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b) National Throwing Centre (CNL)

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c) Location of CNL and Main Stadium CNL

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Appendix 4 – Accreditation system

List of Accreditation Zones :

1- Vip Areas

2- Event Management

3- Infield

4- Mixed Zone

5- Media Areas

6- Team Areas

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Appendix 5 – Ratio of athletes and officials Team officials are allocated per team as follows:

Number of Athletes From – to

Number of Team Officials Up to:

(in ratio)(1)

Maximum number of additional Team Officials:

(out-of-ratio)(2) 1 – 3 1 1 4 – 6 2 1

7 – 10 3 2 11 - 15 5 3 16 - 20 7 3 21 - 25 9 4 26 - 30 11 4 31 - 35 13 5 36 - 40 15 5 41 - 45 17 6 46 - 50 18 7 51 - 55 19 9 56 - 60 20 10 61 - 70 21 14 71 - 80 22 18 Plus 10 + 1 +4

� Team Officials include: Head of Delegation, Team Leaders(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison, Personal Coaches and others;

� Each participating team shall be allocated a minimum number of single rooms equal

to 10 per cent of the total number of athletes and in ration officials entered in the final entries (e.g. 10% of 40 athletes and in ratio officials equal 4 single rooms to be allocated).

(1) The number of above mentioned team officials is eligible for fixed price

accommodation and other benefits. European Athletics will not cover these officials’ accommodation costs;

(2) For Personal coaches beyond the maximum number of out-of-ratio officials packages can be offered without accommodation including accreditation with access to the warm-up, training facilities and team seats.