150% direct subsidized loan limit cod...associate’s degree 02 0-5 (undergraduate) bachelor’s...
TRANSCRIPT
150% Direct Subsidized Loan Limit
&
COD
2
Wood Mason
U.S. Department of Education
Federal Student Aid
Atlanta, GA
770.383.9662
3
Agenda
• Phase 1 of the Direct Loan Subsidized Loan Limit (SULA)
modifications to COD
Modifications to COD
• Phase 2 of the SULA modifications
SULA refresher
150% SULA tags and data
New edits
Real-time processing
New Schema 4.0a
The Law
MAP-21
5
Public Law 112-141, or Moving Ahead for Progress in
the 21st Century Act (MAP-21), establishes a limit of
how many years a student may receive Direct
Subsidized Loans
• Tracking and enforcement of the Direct Subsidized Loan
Limitation will be accomplished by the COD system
Function of the data you report to COD
• Modifications to the COD system to meet the legislative
requirements have been implemented in two (2) phases
COD SULA Modifications
Phase 1
7
In June of last year, COD implemented Phase 1 of the
system modifications necessary to accommodate the
legislation
• COD began to identify “first-time” borrowers for whom a
new “Subsidized Usage Limit Applies” (SULA) flag was to
be set
The flag was displayed as a non-editable date on the COD
Person Information screen
Warning edit #200 was returned as well in the Common Record
Response identifying that borrower as a “first-time” borrower
COD generated a report identifying “first-time” borrowers at your
school
8
9
COD also made available an Excel utility that helped
you identify any 2013-2014 award year borrowers
that could have lost eligibility
AND
Provided a means to “track” those “first-time”
borrowers in a qualifying teacher certification
program for the 2013-2014 award year
SULA Refresher
11
Maximum eligibility period is 150% of the published
length of borrower’s current or upcoming academic
program
• Varies by program
• Multiply published length of program by 1.5
• Two exceptions
• Measured in academic years or portions
• ED will calculate using school-reported information
DCL GEN 13-13 for the particulars
12
Bachelor’s degree-completion programs will have a
Maximum Eligibility Period of 6 years
• Implemented by reporting program length as 4 years
• Definition:
• Only admits students who have completed
Associate degree or
Two years of prior undergraduate coursework
13
Special admission associate degree programs will have a Maximum Eligibility Period of 6 years
• Implemented by reporting program length as 4 years
• Definition: Only admits students who have completed
Associate Degree
or
Two Years of prior undergraduate coursework
• Admits students on a competitive basis
i.e., no open enrollment
• Prepares students for occupation requiring licensure from state
Example: Nursing program
14
150% limit is met and further
eligibility is lost when Remaining
Eligibility Period is zero (or less)
Maximum Eligibility Period (MEP) of the published
length of your borrower’s current, or upcoming,
academic program
• Varies by program
• Multiply published program length by 1.5
• Measured in academic years or portions of academic
years
• If your published program length is reported in months or
weeks COD will convert it to years or portions thereof
15
16
A Subsidized Usage Period (SUP) is the period of time for which a borrower receives a Direct Subsidized Loan
• Calculated on a loan-by-loan basis
• Measured in academic years or portions thereof
• Rounded up or down to the nearest tenth of a year
• Included ONLY periods when a Direct Subsidized Loan is received
• COD will calculate using school-reported data
• There are two exceptions…
Enrollment Status
Single-term, full annual loan limit
17
18
# days in the loan period
# days in the academic year Subsidized Usage Period
Accurate reporting of academic year and award start/end dates is vital to the accurate calculation of a SUP
• Award Year 2013-2014 and forward
All loans and all borrowers
• Schools MUST change the anticipated dates if they differ from actual attendance
• Loan periods should include ONLY those terms/payment periods in which the borrower receives funds
• Dear Colleague Letter (DCL) GEN 13-13 posted May 10, 2013, has the particulars
19
Example… • Scheduled academic year
Fall/Spring…September 10, 2014-May 10, 2015 and a corresponding loan period
242 days in the loan period and 242 days in the academic year
= 1.0 YEARS
• But what is the borrower doesn’t return for the Spring Term?
The school updates the loan period to Fall only
Does NOT adjust the academic year
91 days for the Fall Term
Still 242 days in the academic year
The SUP is now 0.4 YEARS!
20
21
Exception #1
Calculated
subsidized usage
period is prorated by
enrollment status
Proration occurs
before rounding
Full-time = 1.00
¾-time = 0.75
½-time = 0.50
Prorate Subsidized Usage Period based on enrollment status
22
Exception #2…Only circumstance where dollars are considered is when a student receives a Direct Subsidized Loan in the amount of the annual loan limit
Exception #2 can only occur for standard-term programs or for
non-standard-term programs that are substantially equal and are each at least nine weeks in length
23
When both Exception #1 and Exception #2 apply
Result is always the same as the proration factor used in the enrollment status exception - 0.5 or 0.75
Phase 2
Phase 2 of the 150% Direct Subsidized Loan Limitation
(SULA) brought…
• 150% SULA tags and data
• New edits
• Real-Time processing
New system generated response
• New Schema 4.0a
Full XML Common Record Schema validation
25
New data tags for Award Year 2014-2015
• Award Block
<PublishedPgmtLentghYears>
<PublishedPgmtLengthMonths>
<Published PgmtLengthWeeks>
<WeeksProgramAcademicYear>
<SpecialPrograms>
<ProgramCredentialLevel>
• Disbursement Block
<PaymentPeriodStartDate>
<ProgramCIPCode>
<EnrollmentStatus>
26
27
Reporting your Published Program Length in weeks or
months …
• COD will convert weeks and months to years or portions
• You can report ONLY one Published Program Length tag
in the award block of your Common Record
# days in the Program
# days in the Title IV Academic Year Program Length
Month = 30 days
Week = 7 days
28
Reporting your CIP Code and Academic Year…
• “Classification of Instructional Program” (CIP) Code
Provides a taxonomic scheme, or classification into
ordered categories, that supports the accurate tracking
and reporting of fields of study
http://nces.ed.gov/ipeds/cip2010
• Your Academic Year is school-defined
Minimum of 30-weeks of instruction and 24 semester (36
quarter) credit hours for a credit-hour based program
No hour minimum for a graduate level program
Minimum of 26 weeks and 900 clock-hours of instruction
for a program measured in clock-hours
29
Value Description
A Selective Admission Associate Program
B Bachelor’s Degree Completion Program
N Not applicable
P Preparatory Coursework Graduate Professional Program
T Non-Credential Teacher Certification Program
U Preparatory Coursework Undergraduate Program
The new <SpecialPrograms> tag will identify borrowers in those programs
30
Special Programs Tag Value Valid Grade Levels
Sel Adm Assoc Prgm A TBD
Bach Deg Completion Prgm B TBD
Not Applicable N No G/L Validation
Tag Not Submitted N/A No GL Validation
Prep Graduate Prgm P 5
Non Cred Tchr Cert T 5
Prep Undergraduate U 1 & 0
COD will validate the <SpecialPrograms> tag against
Grade Level on an incoming Loan Origination Record
31
Description Program Credential
Level Student Level Code
Undergraduate certificate or diploma 01 0-5 (Undergraduate)
Associate’s degree 02 0-5 (Undergraduate)
Bachelor’s degree 03 0-5 (Undergraduate)
Post Baccalaureate certificate 04 0-5 (Undergraduate)
Master’s degree 05 0-7 (Graduate)
Doctoral degree 06 0-7 (Graduate)
First Professional degree 07 07 (Graduate)
Graduate/Professional certificate 08 0-7 (Graduate)
Non-credential programs (preparatory coursework/teacher certification)
99 0-5 (Undergraduate)
The <ProgramCredentialLevel> tag will be validated
against Grade Level as well…
32
Edit Program Trigger
Reject 202 DL Cannot submit more than one tag for Published Program
Length (Years, Months or Weeks)
Reject 203 DL Incorrect Special Program submitted
Reject 206 DL Sub Remaining Subsidized Eligibility Period is less than zero for
this award
Warning 207 DL Sub Maintenance to this tag may have caused the Remaining
Subsidized Eligibility Period to drop below zero for this award
Reject 208 DL Incorrect Student Level Code submitted
Reject 209 DL Invalid value submitted for Weeks Programs Academic Year
New award level edits
Note: “Maintenance Record” and “Change Record” are synonymous
33
Edit Program Trigger
Reject 204 DL & TEACH Incorrect Program CIP Code submitted
Reject 205 DL Payment Period Start Date is outside the Award Begin and End
dates
Reject 207 DL Sub For HCM/Reimbursement schools, sequence issues
Existing Edit 994 and Edit 996 will be
triggered if a value is missing or not valid
New disbursement edits
Phase 2 will also bring “real-time” processing to COD
• Subsidized Usage Period calculations
SUP will be returned per award via the Common Record
Response
• Normal and routine program and COD editing
The Subsidized Usage Limit Applies (SULA) tag will be
returned at the Person level for award year 2014-2015
Warning Edit #200 will continue to be returned on award
year 2013-2014 awards
The COD website will continue to display the SULA date on
the View Person Information screen
34
Phase 2 will also bring a new SULA notification via a
new system generated response
• Generated each night after daily SULA processing is
complete
• Sent to schools reflecting a student’s changed SULA data
and the change was NOT initiated by the receiving school
Schools cannot opt out
COD sent a “blast” to all attendant schools after the
implementation of Cod Release 13.0
35
Schema 4.0a
For award year 2014-2015 and forward COD will
perform 100% (Full) XML Common Record Schema
validation
• Based on the published Common Record XML schema
COD will enforce 100% full schema validation on schemas
3.0d, 3.0e, and 4.0a
COD will retire schemas 2.0e, 3.0a, 3.0b, and 3.0c
An electronic announcement (EA) dated October 29, 2013,
provides schema 4.0a details
• Examples of errors has been provided to software vendors
and “IT” shops
37
A new “temporary” Warning Edit #211 will be triggered
and returned to indicate a schema validation issue
• On inbound XML Common Records that do not meet 100%
schema validation but would have been accepted under
prior year rules
Tags out of order
Blank tag that cannot be blank
Will be discontinued at a yet-to-be-determined later date
• Warning Edit #211 will be discontinued at a yet-to-be-
determined date
38
A new Reject Edit #210 will be triggered and returned
for malformed XML documents
• Failed 100% schema validation
Missing value
Invalid value
• The edit is returned at the <DocumentID> tag
Batch level reject
• COD School Relations Center will communicate with the
school via an e-mail when malformed XML is submitted
39
Phase 2 COD Website
Enhancements
Phase 2 of the 150% Direct Loan Limit modifications to
COD will include enhancements to the COD website
• A new SULA report
• The COD website will be updated to include, and display,
all of the new SULA data
• New SULA Request and SULA Information screens will be
implemented on the COD website
41
The currently produced Direct Subsidized Loan Usage
Limit School Report will be discontinued
• A new Direct Loan Subsidized Usage Change report will be
created and implemented
Posted weekly in your school NewsBox
CSV format
Option to receive the report of not
42
The currently produced Direct Subsidized Loan Usage
Limit School Report will be discontinued
• A new Direct Loan Subsidized Usage Change report will be
created and implemented
• The new report will display subsidized loans when a
change to a calculated SULA value occurs
• The new report will be posted in your school NewsBox
Weekly
CSV format
Option to receive the report of not
43
COD will update screens to display SULA data
• View Person Information screen
Redesigned
Pop-up on Personal History events give additional
information
• Disbursement History Information screen will display
additional SULA data
Enrollment Status
Program CIP Code
Payment Period Start Date
44
45
46
COD will implement and display two (2) new website
screens
• Subsidized Usage Information Screen
Accessible via a hyperlink on the Person Direct Loan
Information screen
• Subsidized Usage Request
Allows a user to request the most recent SULA data via the
new system generated response
Accessed via the Batch tab
Search by SSN or Entity ID
47
48
49
50
Thank you for
attending…
51