16 Week Makeover:Losing Weight,

Gaining Strength &Taking Back Your Life

Transcendent Health Systems

Presented by Scott Hilty, Keith Scheirmann, Donna Schmersal, Sarah Yetzer

February 22, 2014

Why We Are Here

• Secure approval to execute “Taking Back Your Life” Project • Approval of Execution Strategy that includes Development

Activities & Prototype and Pilot Program• Approval for dedicated manpower to meet project requirements • Approval to Enter into Contractual Agreement with Vendors for

Computer Based Training (CBT) and Smart Phone App Development

Tasks PM Assessment

Risk

Project Kick off Green Low

Project Analysis Green Low

Project Design Green Low

Design Green Low

Develop CBTs (4) Yellow Med

Develop Forms & Procedures (9) Green Low

Develop Guest Speakers Green Low

Develop Smartphone Application (1) Yellow Med

Develop Facilitator & Participant Guides (4) Green Low

Implement Project Green Low

Pilot Program Green Low

Evaluate Project Green Low

Top Level Requirements

Contents or Topics to be Addressed Through Training:• Exercise Physiology 101: Going From Sedentary to Athletic CBT• The Dynamics of Weight Loss: The Diet/Exercise Balance• Nutrition for Optimal Fitness CBTs (3)

– Nutrition for Weight Loss – Nutrition for Weight Maintenance– Quick, Easy, & Healthy Food Preparation

• Safe Use of Exercise Equipment (Injury Prevention) Facilitator Guide & Learner Job Aid

• Special Guest Speakers (motivational, inspirational, self-made makeovers) – Presentation (PowerPoint)

• How to Keep a Diet & Exercise Journal for tracking CBT– Daily exercise – Diet– Emotional issues & strategies for overcoming these

Project Objectives & Success Criteria

Schedule-related Objectives Success Criteria

CBT Rehearsal All objectives as outlined by SME's are met

Smart phone App Ease of useAll objectives of program can be tracked through use of Smart phone application

Pilot Program 80% of pilot participants realize the following progress:10-15% reduction in body weightOverall cholesterol reduction of 5 points or greaterBlood pressure within normal range or tracking in that directionDecrease in pre-diabetes indicatorsGreater diabetes managementIncrease in strength and endurance

Cost-Related Objectives Success Criteria Creation of materials needed (CBTs, facilitator guides, etc)

In-house productionLimited outsourcing

Smart phone creation and maintenance In-house production. If skill is not available within organization utilize on-line resources or limited outsourcing to minimize cost.

Maintain current cost of doing business No (or minimal) additional salary requiredLittle to no increase in overtime benefitsNo additional staff needed

Project Objectives & Success Criteria

Quality-Related Objectives Success Criteria Positive health markers 80% of those participating in the program will

experience the following:10-15% reduction in body weightOverall cholesterol reduction of 5 points or greaterBlood pressure within normal range or tracking in that directionDecrease in pre-diabetes indicatorsGreater diabetes managementIncrease in strength and endurance

Highly engaged/motivated participants Determined based on interviews with participantsActive participation during 16 week programDesire for additional programs beyond 16 weeks

Highly engaged/motivated trainers (fitness coaches, dieticians, etc)

Asking program sponsor and developers for more classes and/or programs that either support or extend program.

Project Blueprint

• Instructional Objective:– Given a 16 week diet and exercise program, overweight or

obese teens and young adults will reduce health risks and demonstrate a healthy life style.

• # Modules: 5– Exercise– Diet– Nutrition– Weight Management– Medical Support

Deliverables

• Smartphone Tracker App• E-Learning Website• CBTs• Forms• Facilitator & Participant Guides• Exercise Plans• Job Aids• Guest Speakers

Ground Rules & Assumptions

• All data is accurate and true to the best of our knowledge, based on the information provided.

• THS is responsible for all expenses.

• All necessary No Disclosure Agreements are in place.

• THS has available infrastructure and resources to support project.

• A standard ISD model will be used to develop training & performance-support materials. Each training & performance-support deliverable evolve through broad phases:

•Content & Performance Analysis•Specific Performance Objectives•Blueprint •Draft

•Revision•Formative evaluation (developmental test)•Revision•Production

Tasks & Phases

• Analyze - 756 hours of effort/44 days duration• Design - 168 hours of effort/16 days duration• Develop - 1585 hours of effort/514 days duration• Implement - 81 hours of effort/14 days duration• Evaluate - 358 hours effort and 48 days duration• Overall Project: 3116 hours effort and 419 days

duration (Based on tasks and deliverables being designed and developed simultaneously, rather than in isolation.)

Schedule

Business Strategy

Contracts

•Leverage competition•Award Fix Price Incentive Firm (FPIF) Contract for CBT and App Development•May be One or Two Vendors•Incentivize Schedule•Utilize Progress Payments to Incentivize Incremental Deliveries

Finance

•542 Hours of Development Activity will be Outsourced•2574 Hours of Activity will be Insourced

Risks

Risk Mitigations

Requirement Risk Mitigation

Build a 16 Week Health & Wellness Program by 9/11/14

1A Skill levels of in-house developers not adequate to complete CBTs and/or Smartphone App

• Conduct skills analysis of in-house developers• Determine if additional training would adequately fill skill/knowledge gaps• Consider development outsourcing

1B Access to SMEs • Limit participation to once a week for 4-6 weeks• Email contact versus face to face meetings

1C Lack of accessible/appropriate guest speakers

• Develop list of guest topics, determine priority• Prescreen & interview potential speakers• Contract with speakers

1D Vendor management • Adherence to schedule with contractual incentive payments• Weekly status meetings• Progress payments

Strategy Meets Requirements & Intent

• Pilot/prototype is executable in 191 calendar days• Deliverables match the target audience

• Smartphone App = Teens & Young Adults (early adapters)• CBTs = Provides foundational pre-training• Forms = Documentation & standardization• Facilitator & Participant Guides = Structure for classroom situation• Guest Speakers = Real-life experience & application

• Pilot to full implementation with minimal re-work

Decision Sought / Summary

• Approval to execute “Taking Back Your Life” Project • Approval of Execution Strategy that includes Development

Activities & Prototype and Pilot Program• Approval for dedicated manpower to meet project requirements • Approval to Enter into Contractual Agreement with Vendors for

Computer Based Training (CBT) and Smart Phone App Development

• Any change to project requirements will require approval and sign-off from project sponsor prior to assimilation into project.

Jo Visionary, Project Sponsor Date