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3. General Program Information3. General Program Information

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Discount CalculationsDiscount Calculations

• Calculated based on two factors1. Percentage of students eligible for National

School Lunch Program http://www.usac.org/sl/applicants/step05/discount-matrix.aspx

2. Urban or Rural status of Entity http://www.usac.org/sl/applicants/step05/urban-rural/

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Discount Matrix

% Eligible Students Urban Rural

Less than 1% 20% 25%

1% to 19% 40% 50%

20% to 34% 50% 60%

35% to 49% 60% 70%

50% to 74% 80% 80%

75% to 100% 90% 90%

http://www.usac.org/sl/applicants/step05/discount-matrix.aspx

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Discount CalculationsDiscount Calculations

• Instructional Facilities will have a discount that comes straight from Matrix

• Non-Instructional Facilities will use District Weighted Average (District Office, Maintenance, Bus Barn, Gardener’s Shed, etc)

–For use on Block 4 of the Form 471

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Free and Reduced Lunch InformationFree and Reduced Lunch Information(NSLP)(NSLP)

• Reported to CDE in October of each year. (posted in April/May)

• Where the numbers come from– Claim Reimbursement from Food Services Manager

for month of October– Program Integrity Assurance (PIA) looks at Dataquest

information that is posted in April/May• Dataquest Link: http://dq.cde.ca.gov/dataquest/

– Keep all Free and Reduced lunch information in your records for future USAC Inquiries

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County District Code School Code Sub Code

1. Name Of Participant

Address

City

Zip Code

ZIP CODE

2. Month/Year STATE USE ONLY

/

3. a. Original Claim

b. Adjusted Claim

4 . A D JU S T M E N T C O D E 5. REASON CODE 6. Number Of Children Approved To Receive Free Meals Or Milk

7. Number Of Children Approved To Receive Reduced Price Meals

8. Number Of ½ Pints Of Fluid Milk Purchased This Month

9. Total Cost Of Fluid Milk Purchased This Month

PART I – MONTHLY REPORT MEAL SUPPLEMENT ELIGIBILITY DATA

Report items 12 through 16a monthly.

10. Number Of Children Approved For Free Meal Supplements

11. Number Of Children Approved For Reduced Price Meal Supplements

A. Authorized Sites Participating

B. Enrollment C. Number Of Operating Days

D. Paid Meals Or Special Milk

Served

E. Free Meals Or Special Milk Served

F. Reduced Price Meals Served

G. Total Meals Or Special Milk Served

12. National School Lunch (Program A)

13. Basic School Breakfast (Program B)

14. Especially Needy School Breakfast (Program C)

15. Special Milk (Program D) 16. Meal Supplements (Snacks) (Program E)

INCLUDE AREA ELIGIBLE COUNTS 16a. Area Eligible Meal Supplements (For Information Only)

PART II – REVENUE Report items 17 through 26 annually. Participants in School Lunch, Basic Breakfast, Especially Needy Breakfast, and/or Meal Supplement Programs must report annual revenue and costs on the June claim. All monetary figures entered on this claim must be rounded to the nearest whole dollar. Please refer to the claim instruction booklet for more detailed information. Yearly cost and revenue totals for the Summer Seamless Feeding Waiver sites must be included in the totals.

H. Daily Sales (Actual Receipts)

I. Federal Reimbursement

J. State Reimbursement

K. Needy Meal Tax/ Rev. Add-On

L. Other M. Total (Columns H Through L)

17. National School Lunch (Program A)

18. Basic School Breakfast (Program B) 19. Especially Needy School Breakfast (Program C) 20. Meal Supplements (Program E) 21. Miscellaneous Food Service 22. TOTAL (Lines 17 through 21)

PART III – COST INCURRED 23. Food

24. Labor

25. Other

26. Total Costs

Name Of Person Preparing Claim

Telephone Number Ext # ( )

E-mail Address

CERTIFICATION: I certify to the best of my knowledge this claim is true and correct in all aspects, that the records are available to support this claim, that this claim is in accordance with the terms of existing School Nutrition Program agreement(s), and that I have not received payment for this claim.

Original Signature Of Authorized Official Title Of Authorized Official

Date

All claims must be submitted with a copy.

Claim for Reimbursement School Nutrition Programs CNFS 71-5 (06/05) Return To: California Department Of Education Child Nutrition Fiscal Services 1430 N Street, Suite 2213 Sacramento, Ca 95814

Note: Please submit by the claim submission target date of the 10th of the month following the month claimed. All claims must be postmarked by the 20th day of the second month following the month claimed to be considered for payment.

California Department Of Education Fiscal And Administrative Services Division

If label is not available, type or print agreement number (county, district, school, and sub codes), name, and address in the space provided.

STATE USE ONLY

Refer to the claim instruction booklet for detailed instructions.

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Eligible Services - CategoriesEligible Services - CategoriesFour categories of service

– Priority 1 (funded first)

1. Telecommunications Services

2. Internet Access– Priority 2 (starts with neediest

applicants)

3. Internal Connections

4. Basic Maintenance of Internal Connections

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Eligible Services ListEligible Services List• Posted on USAC website (

http://www.usac.org/sl/tools/eligible-services-list.aspx)

• Provides guidance to applicants and service providers on the eligibility of products and services under E-rate

• Organized by category of service• Revised and updated each year in advance of

the application window

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‘‘08 08 ProposedProposed ESL Changes ESL Changes

• Centrex as basic phone service• How distance learning and video conferencing

may be eligible as Internet Access• A definition of eligible web hosting• “Failover” products or services added to the

Other Miscellaneous Ineligible Components section as ineligible

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Telecommunications ServiceTelecommunications Service

• The transmission, between or among points specified by the user, of information of the user’s choosing, without change in the form or content of the information as sent and received.– Examples: ATM, T-1, Centrex, Local and Long

Distance Telephone Service, Cellular Service and Paging Service

– Rule of thumb:• USAC funds the various types of services• USAC does NOT fund end-user equipment - e.g.,

telephone sets

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Internet AccessInternet Access

• Basic conduit access to the Internet

• Examples: T-1, DSL, DS-3, and Wireless service– Rule of thumb:

• USAC funds the conduit to the Internet • USAC does NOT fund content

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Internal ConnectionsInternal Connections• Components at the applicant site that are necessary to

transport information to the school or library.– Examples: Access Points, Routers, Switches, Hubs,

Wiring, PBXs and Codecs– Rule of thumb:

• USAC funds items that get the information to the classroom or room in the library

• USAC does NOT fund end-user equipment such as telephones (including IP telephones) or laptops

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Non-Instructional Facilities (NIFs)Non-Instructional Facilities (NIFs)

• Are eligible for Priority 1 services, telecommunications and internet access

• Are NOT eligible for Priority 2 services, internal connections, UNLESS they are essential for the effective transport of information to an instructional building of a school or to a non-administrative building of a library

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2 in 5 Rule2 in 5 Rule

• Applies to Internal Connections funding requests only– Is entity specific– Implemented in Funding Year 2005

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Basic Maintenance of ICBasic Maintenance of IC

• Ensures the necessary and continued operation of eligible internal connection components at eligible locations.– Ex: Repair and upkeep of eligible hardware,

wire and cable maintenance.– Rule of thumb:

• USAC funds basic technical support of eligible hardware. (8 X 5, M-F)

• USAC does NOT fund end-user support or help desk

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Basic Maintenance of Internal Basic Maintenance of Internal Connections (BMIC)Connections (BMIC)

• Not subject to 2 in 5 rule• Caution:

– If a contract goes beyond what the FCC defines as basic maintenance, the entire contract will be denied

– Eligible as recurring monthly services, ie – SmartNet– Include the components that the BMIC Contract will

cover on your Item 21 attachment– BMIC can not be 24/7 coverage

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Educational PurposeEducational Purpose• Activities that occur on library or school property are presumed to be integral, immediate and proximate to the education of students or the provision of library services to library patrons and therefore qualify as educational purposes.

• Customary work activities of employees of a school or library are presumed to fall under the definition of education purposes.

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Manage the Cycle - TeamworkManage the Cycle - Teamwork

• Authorized signer ( Legally Authorized Signer )• Designated contact person (Will receive E-rate calls)• Organize paper trail

– Written Technology Plan– Assessment of existing Contracts, with signatures and

dates (expiring contracts, etc)– Prior years submitted applications– Correspondence from SLD, Service Providers, etc.– All bids received and evaluation documents– Calendar of Deadlines