17 th meeting of the project management interest group (pmig) held on 9 march 2009
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17 th Meeting of the Project Management Interest Group (PMIG) held on 9 March 2009 Participant Feedback. Programme. Theme: Essential elements of large scale project implementation Presentations: - PowerPoint PPT PresentationTRANSCRIPT
17th Meeting of the Project Management
Interest Group (PMIG) held on 9 March 2009
Participant Feedback
Programme Theme: Essential elements of large scale
project implementation Presentations: • Communicating the Gautrain: Harnessing the
Hurricane – Dr. Barbra Jensen (Communication and Marketing Manger: Gautrain)
• The Dukuduku on-site resettlement project – a case study in Public Service project management - Frikkie Brooks (KwaZulu –Natal Department of Cooperative Governance & Traditional Affairs)
Attendance• 98 confirmations were received• 63 people attended• National government departments and
four provinces were received
Departments and Provinces
NT TAU
NT Other
DHADPSA
SAPS
Water A
ffairs
National
Dept. o
f Public
Works GCIS
NPADCS FIC
Dept. o
f Bas
ic Educa
tion
DSD
DRDLR
COGTA
CGTA KZN
OTP North W
est
PGWC
ECSECC
Consulta
nts
Gautra
in 0
2
4
6
8
10
12
Gender Disaggregation
56%
44%Male Female
Relevance
Objectives met Subject matter interesting Good quality Theme added value 0
5
10
15
20
25
30
35
No responseTotally disagreeDisagreeNeutralAgreeTotally agree
Gautrain Presentation
No response Totally disagree
Disagree Neutral Agree Totally agree 0
5
10
15
20
25
30
Communication Skills Involved attendees
Dukuduku Presentation
No response Totally disagree
Disagree Neutral Agree Totally agree 0
5
10
15
20
25
30
35
40
Communication Skills Involved attendees
Learning points (1) • Failure is not a choice, project managers
need to be strong and confident• PM is also a leader• Communication is important and not
developed enough, should be structured, planned at onset of project
• Proper management system needed for project implementation
• Keep eyes on objectives
Learning points (2) • Importance of knowing dynamics of project
context when planning a project• Importance of involving stakeholders, media
management and feedback, building trust, including people that will be impacted by a project
• Need to be innovative to influence leadership decisions
• Being flexible and willingness to compromise
Learning points (3) • Complexities of projects necessitates
thorough preparation, planning and dynamic leadership
• PM in public service is a must, it can work, good to know there are dynamic “out of the box” projects in SA that work
• How bigger projects face varied challenges, but it’s not beyond reach
• Overcome challenges that can hamper the objectives of the project
Learning points (4) • Identification of (potential) risks and to draft a
risk management strategy, not to run away from crisis
• How culture, environment issues, land laws impact on projects
• PM cannot manage projects alone • Application of PM tools in a rural project that
include accommodating indigenous knowledge and culture
Suggestions for improvement
• Full day sessions • More time/opportunity for discussion and Q&A
required • Participants can also be given the opportunity
to showcase their projects
Suggestions for future themes• Project and programme management • Using project examples to display part of PM• Skills transfer & capacity development
through a project• Day to day dynamics of politically sensitive
projects• Establishment of baselines and evaluation of
project impact
Suggestions for future themes (2)• Launch of common Programme & Project
Management system and approved in government, promotion of TAU PPM Methodologies
• Programme management and the National Planning Framework, its influence on methodology
• Technical aspects of PM
Suggestions for future themes (3) • How to avoid scope-creep (political and
otherwise) • Managing projects in a bureaucratic
environment • Managing accounting authorities in fast-
tracking completion of projects• Contract management or oversight of project
implementation
Suggestions for future themes (4) • Health/HIV/AIDS project and support to
Hospice for terminally ill patients• Environmental and spatial dimensions
involved in development projects, urban planning and settlement projects
• 2010 Stadia – successes and failures, how SA managed FIFA obligations
• Integration of PMIG presentations in Govt. communications forums
Suggestions for future themes (5) • Stakeholder management (especially
government) • Implementation monitoring, how to deal with
project failure• Crisis communication• Systems to monitor & report on RBM• Include speakers from emerging PMO offices
that require advice and guidance fro those in matured project management environment
Suggestions for future themes (6) • Establishment and organisational structure of
the PMO• Share best practice for various sizes of
projects, not only large scale projects• Gender responsive perspectives of managing
projects• ESKOM/energy, partnerships with new power
suppliers
PMIG Review • A review of TAU is currently under way to assess the
efficiency, effectiveness and relevance of the TAU Trading Entity and the CBTAF.
• An assessment of TAU Communities of Practice, including the PMIG is also conducted as part of the review.
• A separate questionnaire was distributed to representatives from government departments (43 respondents)
Awareness of TAU
Aware of
TAU servi
ces
befor
e PMIG
Previou
s TAU cl
ient
Curren
t TAU cl
ient
Possib
le fut
ure TAU cl
ient
0
10
20
30
YesNoNot sure
Number of PMIG sessions attended
0-23-56-89-1112+
PMIG participation since…
2001 - 20022003 - 20042005 - 20062007 - 20082009 - 1010
Impact of PMIG participation
No response Totally disagree
Disagree Neutral Agree Totally agree 0
2
4
6
8
10
12
14
16
18
20
General PM knowledge improvedUnderstanding of PS PM improvedTechnical competence improvedPersonal effectiveness improvedInteraction with peers improved