19 May 2012

SharePoint 2010 Tips and Tricks for Business Users

Annelize Jonck – Nedbank@aejonck #SPSJHB Th

e fir

st e

ver a

ll gr

een

Shar

ePoi

nt e

vent

on

eart

h

Clearing Formatting

Hide recently modified

Hide recycle bin & All site content

Colour Calendar

Personalize your team site

Combine the SP and Outlook

calendars

Link directly to a survey

Duplication of Alerts

Retrieving Deleted Web

Parts in 2007

AGENDA

Reset formatting in wikis and any rich text editor field by selecting the text then CTRL and Spacebar.

CLEARING FORMATTING

Do you want to hide this?

1. Insert a content editor web part on the page2. Edit the web part3. Click inside the web part4. Click on ‘HTML’ in the ribbon5. Click on ‘Edit HTML Source’6. Paste this code in the HTML editor

<style type="text/css"> .s4-recentchanges { display: none; } </style>

7. Click on ‘OK’8. Change the Chrome Type to ‘None’9. Save your page

HIDE RECENTLY MODIFIED

Do you want to hide this?

1. Insert a content editor web part on the page2. Edit the web part3. Click inside the web part4. Click on ‘HTML’ in the ribbon5. Click on ‘Edit HTML Source’6. Paste this code in the HTML editor

<style type="text/css">.s4-specialNavLinkList{display:none;}</style>

7. Click on ‘OK’8. Change the Chrome Type to ‘None’9. Save your page

HIDE RECYCLE BIN & ALL SITE CONTENT

1. Download calendar code (pw.txt) 2. Upload pw.txt document to a library3. Under Calendar tools – create column: Create a new calculated field on

the calendar called CategoryTitle with the formula: = "|||" & [Category] & "|||" & [Title] 4. Under Calendar tools – Modify view: Set the Month View, Week View

and Day View under Calendar the calendar view settings to all be your new CategoryTitle field.

5. On the calendar page itself, edit the page and add a Content Editor Web Part. In the content editor web

part settings, set the content link to the url of the newly uploaded text file, click the test link to ensure that the url is correct (i.e. it downloads the file)

COLOUR CALENDAR

Refresh the page and you should find the calendar is now coloured.

Did you know you can personalize a team site to see things that just you need to see as well?

You can create your own personal view of a team site landing page without affecting the rest of the audience. And if you mess it up, you can just reset it to the default – again without affecting the shared view.

PERSONALISE YOUR SITE

Click on the dropdown next to your name, then Personalize the Page...

The page will go into edit mode so you can add / delete the web parts you want.

Stop Editing.

To get back to the shared view, or reset the page if you mess it up, click back on your name and select “Show shared view”Message from webpage – select yes.

Go to the Calendar you want to add in SharePoint.

Actions - Connect to Outlook - AllowNow go to your Outlook calendar.

Go to “other calendars”Select the calendar that you’ve allowed to view.To “overlap” the two calendars - click on the arrow on top of the second calendar.See - easy!

COMBINE THE SP AND OUTLOOK CALENDARS

1. Go to Survey home page2. Delete ‘overview.aspx’ in the

url3. Replace what you deleted

with ‘newform.aspx

4. THIS WORKS FOR CUSTOM LISTS TOO

LINK DIRECTLY TO A SURVEY OF LIST

Site action – Site settings – User Alerts.Open the Drop down arrow next to “Display alerts for: Click once on a Staff number, then click on “Update” – look for duplications – Select the ones you want to deleteContinue with the rest one by one.

DUPLICATION OF ALERTS

SharePoint 2007 onlyIf you delete your Content Editor Web Part by accident, you can retrieve it by clicking on:

Site Actions – Edit Page Add a Web Part Advanced Web Part Gallery Options Closed Web Parts Select the one you closed.

RETRIEVING DELETED WEB PARTS

1

32

Want the HTML codes?

Email / tweet me…

Annelize

Jonck

Nedbank Group SA Ltd

Annelizej@nedbank.co.za

+27 082 902 9257

@aejonck