1908 what is new in travel management with sap on premise on device and on demand

7/25/2019 1908 What is New in Travel Management With SAP on Premise on Device and on Demand

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What’s New in Travel Management with SAP:

Choosing the Best Option – OnPremise,

OnDevice, and OnDemandBirgit Starmanns, SAP Global Marketing

May 15, 2012



© 2012 SAP AG. All rights reserved. 1

Agenda

Financial Excellence and Travel Management

Trends in Travel Management

Travel Management Solutions from SAP

SAP Travel Management and Demo

SAP Travel OnDemand and Demo

Key Differentiators between Travel Solutions

Wrap-Up




Means Greater Expectations of Finance

Ensure Regulatory

Compliance and Effective

Risk Management

Deliver Superior Service

at Reduced CostOutperform Financial Objectives

and Create Sustainable Value

INCREASING PRESSURES ON THE

OFFICE OF FINANCE




On premise On demand In memoryOn device

Treasury and Financial Risk

Management

Manage Enterprise Risk

and Compliance

Accounting

and Financial Close

Receivables Management

Invoice to Pay

Travel Management

Shared Services

Manage Financial

Performance

How They Are Delivered

Ensure Regulatory

Compliance and Effective

Risk Management

Deliver Superior Service

at Reduced CostOutperform Financial Objectives

and Create Sustainable Value

SAP ERP FinancialsIncluding Controlling modules

and Partner solutions

SAP BusinessObjects enterpriseperformance management

(EPM) solutions

SAP BusinessObjectsgovernance, risk, and compliance

(GRC) solutions




Agenda







Wrap-Up





Increasing

globalization

Cloud

solutions

Mobility

Increased

business

travel

Social

networking

Rising travel

costs




Travel Expenses Are a Big-Ticket ItemFocus on Controlling Travel Spending by Enterprises Has Increased

After payrol l and benefits,

travel expenses

are typically the

second-largest

control lable expensefor many companies

Visibility required in order totake action

Increase compliance and

reduce fraud

Costs and time to processexpense reports vary widely




Challenges Faced in the T&E Management ProcessPayStream Advisors Benchmarking Study

Travel and Expense Benchmarking:

Improving T&E Processes through Automation

April 2012




Agenda



Travel Management Solutions f rom SAP




Wrap-Up




History of SAP’s Travel Management Solutions

mySAP ERP Release

• Web Dynpro self-service user

interface based on SAPNetWeaver Java technology

SAP ERP 6.0

• Enhanced Self-Service for Managers/ Approvers and Travel Preparers,Travel Request and Pre-Trip Approval

for Public Sector (Germany), XI, Adobe PDF forms

• New user interface for Mobile Time &Travel V2.0

EHP2 (SAP ERP 6.0)

• Web Dynpro ABAPconversion, PersonalObject Work lists,

HCM Web Services

EHP5 (SAP ERP 6.0)

• Integration with third-party

online booking tools, EU VAT“paperless” reclaiming,integration with Shared

Services Framework

• Healthcare providerfunctionality for pharma

2004 2005 2007 2009 2010 2011

Mobile Apps

for SAP ERP

• SAP TravelReceipt Capture

• SAP Travel

Expense Approval

2006 2008

EHP4 (SAP ERP 6.0)• Express Expense Sheet,

Barcode assignments, ESSTravel & Expenses for

Public Sector (Germany)

2012

EHP6 (SAP ERP 6.0)

• Enhanced online bookingintegration and expense

management functionality

• Country versions forRussia and Ukraine

SAP Travel

OnDemand

• New people-centric, software-as-a-service

solution for end-to-end TravelManagement

process

SAP Travel

Receipts

Management by

OpenText

• Automated TravelReceipt Processing

SAP R/2

SAP’s TravelManagement history

started with R/2




Travel and Expense ManagementSolutions from SAP

SAP Travel OnDemand

– Software-as-a-service – Hosted by SAP

– Available in 2 countries

(others planned)

Co-innovation customers

– 50+ customers in initial

discussions – 10+ customers with co-

innovation contract

– 3 customers in proof

phase

SAP Travel Management

– On-premise solution – Delivered with SAP ERP

– Run in 100+ countries

Customers

– 4,100+ customers

– 19 million expense

reports processed – 6+ million end users

Travel and Expense Management

Support for the end-to-end trip life cycle




SAP Travel ManagementOverview of Deployment Options

On DEVICE

On DEMAND

On PREMISE

O

R C H E S T R A T I O

NSAP Business

ByDesignLoB on Demand

Mobile

SAP Travel

OnDemand

SAP TravelManagement

ORCHESTRATION




Travel Processes in SAP Travel Management A Traveler-Centric, End-to-End Solution for Travel Expense Management

Planning

Research trip

options

Request trip

Approve trip

Analyzing

Analyze travel spend

Plan travel budgets

Expensing

Capture expenses

Submit expenses

Audit expenses

Approve expenses

Reimburse expenses

Booking

Book trip

Manage itinerary

Research passport

and visa

requirements




SAP Travel Management – System Demo




SAP Travel OnDemand – System Demo




Agenda




SAP Travel Management and Demo SAP Travel OnDemand and Demo


Wrap-Up




End-to-End Process


Enables the end-to-end process

Enhancement pack concept for future

capabilities

Unique capabilities Pre-trip authorization check against

expenses

Adobe forms with scanable bar code

Receipts: Trip versioning, merging

receipts, OCR with SAP Travel Receipt

Management by OpenText

SAP Travel OnDemand

Enables the end-to-end process

Fast release cycles in software-as-a-

service environment

Unique capabilities Automatic assignment of expenses to

expense reports, by date range

Overlapping trip date ranges possible

Handling of non-trip related expenses

(e.g., data plans, office supplies) without

requiring a trip date range in the header




User Interface


Originated with SAP GUI

Web-based UI available with the SAP

NetWeaver ® Portal

Employee Self-Service Manager Self-Service

Role assignments using SAP NetWeaver

Portal, can be combined with other roles

SAP Travel OnDemand

Designed first for mobile apps

Web-based UI uses Microsoft Silverlight

Role assignments are set in SAP Travel

OnDemand, standalone




Mobility


Platform: Sybase Unwired Platform

SAP Travel Expense Capture

Capture receipt image, with voice notes

Device: Apple iPhone

SAP Travel Expense Approval

Approve/reject expense report

Devices: Apple iPhone, RIM BlackBerry

SAP Travel OnDemand

Platform: SAP Business ByDesign

Capture travel receipt image, add details


Travel expense report

Update, itemize, add line items, submit

Device: Apple iPad

Travel request and expense approval





Workflow


Workflow for:

Pre-trip approval

After-online booking

Expense reimbursements

Pre-trip authorization check against

expenses facilitate automated approvals

Define substitutes for approvals in the SAP

NetWeaver Portal

Define complex approval workflow

Audits available through standard reporting

SAP Travel OnDemand

Workflow for:

Pre-trip approval

After-online booking

Expense reimbursements

Assign approval substitute directly within

the solution

Define criteria for pro-active audits and

approvals (country, expense type, amount)




Integration into SAP ERP


On premise: Built into SAP ERP

Integration with:

Financials (G/L, A/P processes, etc.)

Controlling (cost assignments to costcenters, orders, projects, sales orders)

Human resources (personnel data)

Real-time validations

Standard integration and table-driven

configuration

SAP Travel OnDemand

Software-as-a-service, hosted by SAP

Integration to SAP ERP (facilitated by

standard delivery of SAP ERP add-ons for

the on-premise application)

Uploads for master data

Financials (G/L accounts)

Controlling (cost centers, orders,

projects)

Human resources (HR master data)




Partnerships


Booking: GetThere, e-Travel by Amadeus

Credit cards: Visa, MasterCard/Diners,

American Express, AirPlus, etc.

Payment Card Interface (PCI) certificationavailable for credit card providers

SAP Travel Receipt Management by

OpenText with OCR (optical character

recognition)

SAP Travel OnDemand

Booking: GetThere

Credit cards: Visa, MasterCard/Diners,

American Express, AirPlus, etc.

Paymetric for PCI compliance andtokenization




Analyt ics


Reports delivered within SAP ERP

InfoCubes and reports delivered through

SAP NetWeaver Business Warehouse

Use of SAP BusinessObjects BusinessIntelligence for visualization, dashboards

SAP Travel OnDemand

Built-in analytics in desktop UI

Custom reports available as an additional

service




Country Versions

Ameri cas EMEA Asia/Paci fic

USA**

CanadaMexico

Aus tri a

Belgium

Czech Republ icDenmark

Finland

France

Germany**

Italy

Netherlands

Norway

Poland

Portugal

Slovakia

Russia

Spain

Sweden

Switzerland

Ukraine

United Kingdo m

Japan

** Countries in which SAP Travel

OnDemand is currently available


23 country versions

SAP Travel OnDemand

2 country versions (more are planned)




Implementation


On-premise

Requires a software license, hardware

Delivered as part of SAP ERP

SAP Education provides training classesfor project teams

Implementation projects are performed

through SAP Consulting or partners

SAP Best Practices accelerate

implementations

On-going service offerings may beavailable through partners

SAP Travel OnDemand

Software-as-a-service, hosted by SAP

On-boarding services

Standard

Premium – with SAP ERP integration

Specialized – configurable scope

Add-on services

Business functions – audit, travel policy,

receipt imaging, payment processing

Admin functions – system admin and

monitoring, key user support, customreports, master data maintenance




Agenda




SAP Travel Management and Demo SAP Travel OnDemand and Demo


Wrap-Up




For more information

See SAP.com for:

Solution overview

Benefits

Customer testimonials

Product demos


sap.com:http://www.sap.com/solutions/business-suite/erp/financials/travel-mgmt/index.epx

Help Portal:http://help.sap.com/erp2005_ehp_06/

helpdata/EN/11/709938ac52d205e10000009b38f8cf/frameset.htm

Blogs: http://cfoknowledge.wordpress.com

SAP Travel OnDemand

Microsite: http://travel.ondemand.com

sap.com: http://www.sap.com/travelondemand

Blogs: http://blogs.sap.com/cloud/



ExperienceOur new CFO and Finance Leadership

Center by visiting www.sapcfo.com

Sign up for our newsletter:

www.sap.com/finance-newsletter



Thank You!

Birgit Starmanns, SAP

[email protected]




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