RrPORT TO THE GENEqAL ASSEMBLY

OF

THE COMivlONWEALTH OF PE1TNSYLVANIA

ON

LEGISLATIVE PRINT ING

BY

THf .JOD~T STATE GOVERNiVlE'TT COMMISSI01'T

of

THF GE11ERAL ASSEMBLY

Capitol Bui l d ing Harrisbur~, Pe~na .

JaEuary, 1943

JOINT STATE GOVERNMENT CO~tJ1USSION OF THE GENERAL ASSE1.J3LY

(Crea t ed in 1937, P. L . 2460, o.s amended 1939, P.L. 1084)

"A continuing agency of tho General Assembly, to undertake studies and deve l op facts, information and data on o. 11 phnsos of govornmcn t for tho us o of t ho Gencro. l Assemb l y o.nd Depnr tmonts o.nd Agencies of tho St o.te Gover nment . "

. Ch.'. iTn.:.."', l').: Vi c o C hn i rmo.n :

Elmer Kilroy, Spoo.kor of the Hotwo John H. Dent , Senator

Sccrcto.ry: Tron.surer:

Al bert s. Rendinge r , Representative Cl ayt on E. Moul , Representative.

SENATE MEr.rnERS

John H. Dent Char l es H. Eal y Frankl in S . Edmonds James Ji . Ge l tz Frederick 1 . Homsher Harr y Shapiro 0 . J . Tallman George 1Noodvrard

·Ji r ector: Paul C. Moomaw

HOUSE MEVIBERS

Leo A. Achterman David M. Boies Reuben E . Cohen El mer Ki l roy James E. Lovett James J. r:ial loy Charl es Me l chiorre Cl ayton E. Moul Al bert S. Readinger H. David Sarge-J:­El lwood J. Turner Robert E . Woodside, Jr • .;:-.;~

COMMITTEE ON PRINTING

OF

THE JOINT STATE GOVERNMENT CO~lMISSION

Albert s. Readinger, Chair man Leo A. Achterman Ellwood J, Tur ne r George Woodwar d

.;:-.,~resig ned Decenber 31, 1941

.,:- appo~.n ted Januar y 7, 191+2 t o fi ll the vacancy crea t e1 by the res:i.gna tlon of Robert E. Woodside , Jr .

LETTER OF TRANSMITTAL

To the Members of the General Assembly

of the Commonwealth of Pennsyl vania:

Under t he authority of the Ac t of July 1 ,

193 7, P. L. 2Lr.60, as amended by t he Act of June

26, 1939 , P. L. 1084,creating the Joint State

Gover nment Commission, we submit he r ewith a

r eport on Legislative Print i ng .

El me r Kilroy, Chai rman

Jolnt State Government Commission

January, 1943

FOREWORD

This report on legislative printing is t he result of a

study undertaken by the commi ttee studying State printing costs.

Severa l meetings were held by the comrnittee j_tse l f and for many

months prtor th0reto, the s taff of the Joint State Government

Commission, and others cooperating with the staff, g athered

considerable data on the subject of legislative printing costs.

The factual data contained herein are the result of

actual counts ancl measurements of the printtng during the 1941

Session of t he General Assembly. In many instances, this involv-

ed t edious effort on the part of t hose performing the wo r k.

The recom.mendations not onl y r ep r e sent the considered

judgment of the Commission, based on the factual data, but a l so

inc lude some recommendations made by the Parliament arian of the

Hous e and the Libro.rie.n of tho Sena t o , both of whom have had

many y ears of experience with problems of legislative printing.

In preparing this r eport, the Commission was ably assisted

by the Pcnnsyl vnnia Economy League, Inc., who gave freely of

their time in h e lping to gath e r the factu al dato., which is very

much £pprcciatcd .

In ac1dit ion, t he Commission desires to thfillk Mr . s. Edward

Moor e , P8.rliamc nto.rlnn of tho House, Mr. Alex s . Cooper,

L~ ' rarinn of tho Senato, and Honorable Cha rl es H. Eal y, Prosi-

dent Pro Tomporo of tho Senate, whos o counsel proved inva luable.

It also d es ires to thn.nk the Bureau of Publications of the

Dep8.rtmont of Property and Supplies for its coopc r a.tion in

furnishing a ll tho deta iled costs on l ogis l c. t ive printing.

Al bert s. ReRdinger , Chai r mo.n Committee on Printing.

REPORT OF THE C OMN!ITTEE ON PRINTING OF THE JOINT STATE GOVERNMENT COMMISSION

1.

The total cost of printing for the various departments,

boards, co~nmissions, institutions and other agencies of the

State Government, during the two year period ending May 31,

1942 was $2,335,000. The actual annual cost in each odd-

numbered year is considerably higher because of the additional

c os t of printing bills, histories, ;journals, etc., for regular

sessions of the General Assemb l y. The cost of Legis lative

printing for the 1941 Session was $277,897, exclusive of an

estimated additional $90,000 for printing the Legislative

Journals, advance acts and pamphlet laws on which there were

no complete fi gure s at the ti me this report wa. s c amp le ted.

The Commission first undertook a study of the problems

of Legislative printing and has devoted considerable time in

studying possible economies and simplifications and is recom-

mending herein many important changes in this phase of print-

ing cost s.

While the Commission has not had an opportunity to make

a detailed study on other phases of State printing, it d oe s

believe, from general observations and discussions, that

considerable savings can be made through standardization of

forms, sizes, centralization of control thereof~ and fre quency

and distribution o f departmental publ ications. It, t herefore,

printing other_tPr:m Legislative prin_ting.

LEGISLATIVE PRI NTING:

Note: All fj_nding s, conclusions and r ecommendations concerning Legislative printing are based on an analysis for the 1941 Session of the General Assembly.

Savings:

2.

If the reconrruendations containen in this report had been

operative during the 1 941 Session of the General Assembly the

eotimated savings woul d. have been $80 ,557 which includes

1:79,057 for Legislative printing , and ~~1,500 for indexing.

It is i mportan t to note that t hi s saving w:!.11 recur in each

Legislative session . This saving, which represents 29% of

the aforementione1 Le gj_s lntive printinf costs in 1941, is

sum.ma.r lzed as follows:

A. Discontinue the publication of the Journa l of the Senate and the Journal of the House of Representatives. Printing ......•.••••. e

Indexing .. .......... . See pages 3 to 7

B. Reduce t he number of copies of bi lls, resolutions , and calendars to be prin ted

See pnges 7 to 14

Savings

22,179 1,500

~12,230

C. Eliminat e the lntrocluction of individual bills for (a) appropria t -tons for Stat e-aided Homes and Hospitals, (b) the takinp, over of sec t ions of roads and s tree t s as part of the State Hi ghwo.y System .........•.•.•........•. i 4,3L!.l .

See pages 14 to 16

D. Combine t he House and Sena t e Histories into one vo l ume, print only the index ti tlo inst ead of the comple t e ti tlo , e liminate duplicate entries and unnecessary bl Gnk spa ce o.nd r educe the number of copies t o be nr inted .......... $35 , 832

See pages 16 to 24

E . Print condolence and congratulatory reso­lutions in full in the History onl y in the issue for t he week the resolutions were introduced o.nd the n a go.in in the final issue. t·)_~ , 475

See pages 25 and 26

Total Savings •...•.........•.••..• $ 80 ,5 57

3.

FINDIN~S , CONC ~USI ONS AND TIECOMM~N~AT IONS .

L~is lative Pe rsonne l

It is~~mmendea tha t t he a.ct setting up personnel for

the Lcgislo.tur~ be a.mended to give offic:ers of the General

Ass embly consid er ably more ~ati. tude in detorminine; the quali­

fications o.nd se lec~i..on_of em£lo~~_!_o co.rry out t he work of

the Gener a l Ass emb ly.

I t has been known fo r several years tho.t the present

net es to.bli shing p e rsonne l by t i tle s is obsol e t e . Mnny po-

sitions wh ich .J.ro r equ1 r c .i to be fill ed by ti tle by law ho.ve

no bearing on the work now r equi r ed by t he General Assenfu l y.

A number of those positions should be e limi nat ed and the

offic e rs of the Gene r a l Assemb l y be given sufficient appropri-

ations and blanket authority to employ personne l of tho quali -

fic utj ons r equired to co.rry out t he pr e s ent work.

It is tho belief of the Commission t hD. t if thls recom-

mended lmprovcment is mo.de in tho sele ction of personne l it

wi 11 ho. ve cons idorc.ble infl uence in mo.king cf fee ti ve n l l tho

savinf s in Logislo.tivc p rinting os herein enumer ated.

A. Senate and House of Representatives Journ~ls:

Rocommondo.tions:

It is roc9mnIBn~ed thQt tho pub ~i ca!_io~ o f_!'.h o Journa l

o f tho S ena. t o o.nd the Journal of tho Hous e of Ropr~ scntativos be

dis contlnuce! and the Lcgis l a tivc Journo. l bo dcsigno. tod o.s tho

publication of tho Offici al Journal of both Houses .

4. It will be necessary to amend exis t ing leg is l a t ion

to eliminate the printing, binding and distribution of

the. separate Journals of the Sena te and t he House and to

de signa te the Legislative ,Journal as the publ ication of

the Offic i a l Senate and House Jour nals.

I t is a l so recommended t hat the official handwr i tten Sen­

ate and Hous e Journals, toge ther with the origina l signed copies

of ~a ll documents which become a pa.rt the r eof , should never be

sent to the printer as copy for printing work.

It is a lso rec~nmended_tha!..JE'oper st~ps be taken to i n­

~~~ mor e_p£,ompt_pub licat:1.on of t he dai l y is sues of the Legis­

lative Journal during the closing weeks of each session of the

General Assem8 l v .

Finding s and. Con c l usions:

Article II, Section 12, of the Stat e Constitution requires

ea ch House ''to keep a journal of its proceedings, and from t ime

to time , publi~h t he same." (Under scoring added,) The printed

Senate and House Journal s, fr equently referred to as the Of­

fic i a l Journa l s, a r e the pub lished copies of the handwr itten

Officia l J ournals kept by the Jour nal Cl erks in each House

which are con:pl e t e wi th a l l officially signed original copies

of amendments and other official documents. The original hand­

written Journa l s and the printed copies ther eof contain no de­

ba t es or di s cussions , but mer e l y a cumul ative r eport of a ll

motions, roll ca lls, communications from t he Governor, r epor ts

of committ ees , etc . These Jour nals a r e published once only,

i.e . , after the expirat ion of the Legis l ative s ess ion. General ­

l;y they are not pub l :tshed o.nd distributed unt i l short l y before

the start of the next term of the Leg lslature. Hence, t hey

are of little or no value for immediate r eference purposes.. One

set of Senat e Journals is dist ributed to each member of the Sen­

ate and one se t of the House Journals is distributed to each

member of the House of Represent atives .

At present t he practice is to send t he or~~inal copies of

a ll official pape r s, filed with the Official Journal Clerk, to

the printer as copy for pub l ication of t he Senate and ~ouse

Journal s .. Sinc e these handwritten Journa l s ~md the original

signed copies of the various documents becoming, a part thereof

constitute the Official Journa l proceedin~ s, it is highly im­

portant that they always remain in the custody of the General

Assembly. They shoul d be removed therefrom only when it is

necessary t o use t hem to verify p revious Legis l ative action .

~Pho Legis l a tj_ve Journa l is a compl ete printed record of

everything th2t transpires during each l egislative day , includ­

ing, in addition to nl l that appears i n the handwritten Official

Journals, t he fu l l text of bills when passed, amendments, reso­

l utions , debat es , discussions and communications from the Gover­

nor , It i8 normally published. do.i l y . When the rush of work of

the employes and print ers r oaches a peak during tho closine; weeks

of t he regular session of the General Assembl y , however, the

p~ ~ishing of t he LeBislative Journal falls several weeks be­

hind schedule , 'I'ho contract for publlshing the Legislative

Journal, specifics that each dai l y issue of the Journal is to

be de livered witllln twenty- four honrs aft er copy is furnished

to tho printer unless extension of time is granted in writing

by the Dopo.rtn~nt of Property nnd Suppli es ,

6.

Wi despread distr ibution is given t he daily i ssue o of t he

Legis l a t ive J ourna l on the ba s i s of mailing l is ts fur nished b y

member s of t he General Assembl y . In a ddi t ion , afte r t he c l ose

of each s ess i on o f the Gen e ral Assemb l y , bound vo l umes of t he

Legis l ative J our nal, wi t h c ompl e t e i ndex and an Appendix, a re

fur nished ( one se t ) to each rrembe r o f t he Gene ral Assembl y ,

The Appendix conta i ns copjes of a ll reports , communications ,

etc., submitt ed to the Sen a t e a nd Eou se of Repr esen tat ives .

Therefor e , th e e limi n ation of t he pub l ication of the Sena t e

and House Journa l s wou l d n o t mean t he l oss of any advantage ,

convenience or inf or mation n ow containe0 t he r e i n as i t i s

pro v i ded i n t be Leg i s l a ti ve J ourna l,

The Chief Offic i a l Reporte r of e a ch Rouse i s r esnonsi ­

b l e fo r editing and pub li s hing t he Legi s l a t ive J on r na l. They

likewise take compl e t e notes on a ll motions and other infor­

mation cont ained i n the handwri t ten Offic ial Jour na l s . In

the pas t it has not been infr equ en t t hat t he p r i nte r' s p r oof

of t he Senate and House Jou rna l s has been e d ited and cor r ec t­

ed by comparins it wi th the Legis l ative Jour n al.

As i de f r om the cos t o f publi shing t he .<.:::ena t e an:i House

J ournal s, the i r e liminat i on woul d a l so save the c ost of

i ndexing , fo r which an appr opriation l s m1de in the a.mount

of ~1500 . The c os t o f packi np. and dis tributing copie s t o

each of tho 258 members of the Legis l a t ure wo11 l d a l so be

c liminc.tod , This saving , however , is a minor i t em in

c ompar ison with o t her possib l e sav ings and i s no t inc l u d ed

in tho e st imate.

Savi ngs :

Elimination of the publicat ion of tho Senate and House

Journa l s would result in a saving in printing and indexing

c os t as bo.socl on the 19L~ l Session of Genera l Assemb l y as

fo l lows:

Printing Coo~ f.22 ,179:

Senato Jo~rnal • . ..... . . . • Rous e J ournc. 1 . , , .....•. . .

Both Journ~ls .... • . .• •

Printing

~· ' .. '11, 000 1 0 , 331

1~2 1 , 3 31

Paper

$283

~

Tota l

$11 , 283 10; 896

~;22 ' 179

.Approprifl ti on fo r inrlcxing • .. . •. . . . ....... . .. . .• r.:; 1 , 500

Total saving possible in printing and indexing • • ~ 23 , 679

Rccommcndo.tions :

7.

It is r c.corm·1cndcd thc.t the nm11bcr of COJ;>5_os ?f bills and

r osolutions nrintoc'l be r uiuced to !_1_00 for p~nk_~ills 8.nd_6oo

It is c:. l so r e commended tha. t the number of co:o:i.o s of ~~.2.

S0nn to Co.lo~d :cr be r educed from 1100 to 800 o.nd tho.. t tho num-

bEJr of copies of tho Rouse Calondc~r b o reduced fro1!1 1 300 to

100'),

This co..n bo ftccomp l ish.cd. ·:dthout tho necessity of

po.ss5.ng l egis l ation . 'i'h c officers of the Senate o.nd

House c :::.n j_ncrco.sc the number of copies to be printed

on o.ny bi l ls nnr.l r esolutions rcquirin,e; mor o tho.n tho

minimum sw~gnstcd c.bovo .

8.

It j_s Gl so recommended t ha t the Senr ... t e; ad~ t he po l :i.cy - .

n ow fo llowod __ .~!:1_ .. _!;pe _ _!!g~s~~f_J:lnvin;-r _ th_~ __ .Pink COJ?~f co.ch nnd

overy bi ll c c.reful~y_.Eroofrend us roon as it is printed .

To mnko t he nbovo recommendation e ff ec tive , it will be

n eccsso.r y t o nmond existing lcgislet tion concerning Senato

personne l.

It is r ocommondoE:..... t!].u t ~h~r~ nt_o~nkc over:y__.2.ffort to

c ctrry out t he rnl c nd.op t oq_ut .!_ho _l24l _ _?c [:~io!0.2. u se _strike -

Findin~ o.nd Co~c lu~j_ons:

Dur ing t ho 1941 .Session of tho Logislc.turo , there w2s

c.. toto.l of 2) ~60 b ills i.ntroduc e;d nr.d r e f err ed to cornmi ttco

i.n both br a nches . All of theso bills were p r int ed first in

t h o pink, 1000 copies on.ch; o.11 bi lls whic h wore r eported

from committ ee , e ithe r n.s c om..rni ttod or amended , were reprint -

ed in whi t e 1000 copies onch. The cost of printing bills

both whi t o [me'!. pinlc dur ing t he 191~.l Session amou nted to

t,:15~ , 002 . 65 , or l iJ--J-,~S of t ho t otal Lcgis l ntivc printing cos t,

inclncl i nr; the pr~_nting of adv"'.ncc CJ. cts and po.mnhl c t l o.ws.

This c os t is t nbul atci us follows:

Pr int i~

Pink Bi 11 s • • . . . . . • • $5 ~-, 8 5 6 • 2 5 White Bills .•..•••. 91, 010.70 White Bills Rcpr intsd 841.93 Ro so l u tions •.... ·~elf ____ ]]]. 92

Tota l s ...... . ... ... :IJi.7 , 519-:So

Pni;>er

$4,655 .5h 5, 678.72

68 . I!-8 80 . 11

~:ao , ~.82. 85

Tot a. l

A careful study of the vnriou s bi lls introduced in tho

Sos s ion clco.rly shows t ho foll owing:

House Senate Toto.1

Bi lls introduce1 but not r epor t ed out of committee . ...... • 97i

Bills r ep or t en_ out c.s com.mi tt e:d ... 556 Bi l ls r eported out as amended •. . .. 15

1689

395 281

95 771

1372 837 251

2L1_60

Ni:tmbor of whi t e prints for 712 House Bi l ls •••.•• 1210 Number of whi_ t e pr ints for 376 Sena t e Bills. • . . • 623

1833

TotC'.l numbe r of Pinl-:: Print po.5os • . . ... .... . 12 , 467, 300 Toto.l numb er of 1~lhitc Print pages •.•....... 21, 059 , 900

Tot a l nwnbe r of pngoa pr inted ... . . .. .•.. 33 ,527 ,200

Action on Various Billa:

House Bills i n t ho Scnnto

Referred to cormni ttoc but not reported out •.••..•• 217 De f en t c d in Sc110. t c . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 7 Dropped from cr. l ondr. r in Scno.t e . . . . . . . . . • • . . • • . • • . 11 Laid on table in Scnct c •......... . ..••....•. ... . • . 5 Laid on table af t e r r ecall from Governor •.... •• .•• 1 Passed and vetoed by Governor .. ... . .... . .... .. .••• 115 Pnsscd o.nd approved by Governor ••• • •••..•••.. • •.• 288

Totnl ........ . ... .. ..... . .. ... ... .. ........ 57)!-

Senate BiJ.ls in the HouGe

Referred to cormni ttee but not repor t ed out ••••..• 119 Defoa.t0d i11 tl10 HouLJo •.••.•••.•.••••••••••• ~..... 7 Hepor t cd as conun:i. ttcd. . . • . . • . . . . . . . . . . . • • • . . • . • • • 2 Ln i d on tab l e in t he House .... .. ................. 5 Fi l ed in Office of Secrc t o.ry of Commonwea lth ..... 1

(Joint Resolution) Roturr1cd to E'onn.tc............................... 1 House Amendment s nonconcurrod in by Senat e ....... 1 Passed t he Hon .so , ve t oed by Governor............. 23 Passed House o.nd. approved by Governor •..•••.••••• 141

Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

l

10.

The vast majority of bills introduced, as we ll as those

r eported out and passed, are t echnical amendments to existing

acts, or bills pr opos in.._g; legis l ation which is special, techni­

cal or local in na t ure. These t ypes of l egis l a tion are of

little universal interest to t he ge neral public. Ther efor e ,

t her e is practical l y n o demand for copies of such b ills, it

has been found from past experience t hat a large demand for

c opi es of bills has been g enerally limited to those carrying

ont t he administration progr am, important l abor legisla tion,

in~ortant tax l egislat ion and l egislation which i s of particu­

l a r universal interest to ot he r l arge groups , such as, St a t e

or munic i pal e!11ployes , and school t eache r s .

As will b e shown by t he tabulated c os t f or white bi lls

reprinted , l ess t han 1% of the bills r eport ed out of commit ­

te e had suf:fic i ent don~and to require mor e than 1000 copies .

This is based on pages of printing and amounts t o l ess than 1% of t he ac tua l number of bills.

A careful c~e ck and investigation r eveals that l ar ge

quo.nti ties of t he ma jori ty of the var i ous prints, j_ncluding

pink co pies , still r ema i n in the storag e files of the House

an' Senato aft e r t he c l ose of the r egula r session of the

General Assembl y,

It was a l so found that even dur ing t he r egul ar s ession,

it was ne c e s sar y for empl oyes to r emove large quantit ies of

var i ous pr ints t o rnakc additional spac e nvG.i l e.b l e for the new

prints and now bil l s int r oduced .

11.

It was a l so found t hat in many instances compl e t e bundl e s

of bills which lu~d never been opened af t er rec eipt from the

printer we r e discarded from the files. This was especially

true when t hey were r epl aced by l ater prints of the same bills.

In addition to prints of bi ll s sent to the Hous o and

Senat e file r o oms, approximate l y 100 copies of eac h bil l are

d e livered to t he Bureau of Publications for dep2rtment a l dis­

tribution. The ac tua l minimum number of copies of pink bills

.required consists of approx imate ly 1 00 for t he Bureau of Pub l i­

cat ions, approxinmto l y 150 to bo picked and rrade a vni lab l e to

parties interested in rece iving t hose bills, and t hen such

copi es as may bo wc.nt ed b y various membe r s interested in the

same. It is, t her efor e, estimated that, with the exception

of [, uch bills as may be designo.. ted by t he officers o~ t he

S enat e and Hous e , it wil l n ot bo necessary to print mor e t han

400 copi es in the pink print.

The actua l minimum number of copie s of white bills, re­

quired, consi sts of approx ima t e ly 100 for t he Bureau of

Pub lica tions , approximate ly 275 for the desk f i l e s of members

and officers of t he Legis l a tur e , approxii:na t e l y 150 to bo pick­

ed and made avo..ilablc ·to parties interes t ed in r ecclving copi e s

of t hose bills, o. nd such additiona l copies as may b o needed by

vnrious members. It is, t he r efor e, es t imated that, with the

e xception of such bllls Rs may be dosignate1 by t he officer s

of the Senate nnd House, it will not be necessary to pr int

more than 600 copies of t ho whi t e p r ints .

12.

It is Jibrr !l ly rstim~trd th" t not morr t h'ln 10% of thr

bills will h,,vc ., dC'm -· nd for ::: nu~brr of p·rir.ts in r·xcr ss of

t hrsf qunntiti r·s , n"'TlE l y, 40 0 pink prints '1nd 600 whi t f prin ts.

0n this b'ls:is t lJcpr wollld br " 60% s~Jv ing in t hC' r::p0 r cos t on

thr r rm·1 inircr 90 .:b of the pink pr int s '?nd '1 40% S"' .. ving in t11 <­

p--q:'r r cost OD tlic rrY11·-· inin.q 90/b of t he white prints.

TbF compositio n ~nd srt-up co s t for printing would rrmnin

tbr s~~r, rr~~2dl e ss o f thr numbPr of copiP s printrd . Ther e

would, howrvrr , bE a s~ving in press timr , a s we ll ns stitch­

ing 'lnd bird!.r!P" t:lrnc , on t he p'.lrt of the printer . Thf contr '.·c t

for prirtinq t~0sc bill s i s , howrvFr , basrd u pon n fl~t price

pc r 100 p:\ rN s ·•.rd th, is pr icr con tr :npl '1 tr=- s thf pr int infT of

30 , 000 , 000 pn~rs :\S 0 bnsis of comput~tion in a ~ trrmininr t br

lowrst biddr r. In other wor"ds, under t his t ·ypc of c ontr:.ict

t~f printr~ is n~~a t hr s2mr rstr for or intinp n bil l r•~'1rd -

1E ss of whrt~0r it i s jn th0 pink, whrrrin thE cost of compi ­

l " tion i s i:i:rnrr:!lly 'lbsorb0d , or whr·ther it is 11 whitt. rf print

wlthout ·1nv :i,.,,,-nd~ents or wi th few or :1 l ";rgf· numbf'r of

.,mrr.dncnts .

Unde~ t~c r ~lstinq contr~ct wh i c h dors not rxpirr unt i l

Drcfmbrr 31, 19~3, 'lny reduction in t h<: nu:nbrr of: copir-s

could h~vc n dir1 ct proportion~t~ s~ving cffr ct but t his should

prob· bly br n0~oti?trd with thr printer . Undrr ~ny nFw con­

tr~ct thr price , howfvrr , if bid on n price prr 100 p~gcs,

wou l d bf j_~crersrd i:i '\n eff or t to '1.bso:c>b thr comnosition 'lnd

srt -up chnr~rs h~Gr~ upon n srn~ llrr qu "rtity to b~ printE·d .

F~~ th~t rr~aor it is ratim'ltrrl t~'lt onl y nnproxim~t rlv 5 to

7f?'lb will !10rl'1lly "bf' S"vrd in thr tot ?. l printing cos t of tb P

13.

bill s by print~_ np 400 copi<'s in pink ' :nd 600 copi( s in w~itc-

01' 90Jb of tlJr· tot 'l.l number of bills printrd.

contr ~ ct covr~in~ t~r printin~ of bills:

11 Thr- !'llinimun nurnbrr of r ·1ch pink bil l in t1ll .E.£.Qb 'lbility wi ll br Boo cop it s , :.i.nd the minimum nurr:b c- r of r ··. c 1-: whitr bill, rrsolution :tnd confr r' ( nee £' port in ·-·11 nPob·~bili!_y will br 1000 . Thr aunnti ­ti f s of r ~ ch ~'ly br V'lrird on ordfr , howcvE r, ~nd thr 1·1 ra:c r r.u1tb( r s Dre frc qurntly r e qu:i.rc d . TP.n copif's of c·~. cb wh it r· bill, r rso l ution .... ,nd confc rrncE' r eport sh.'11 1 b e· print r d on bond p ·.1 pf'r, five of which cori f s ·-..re to hr d0l ivcrrd to the· Sf crct ~1 rv of tbf' SF n· tc r~d fivr to t hr C1.1ir f Gl rrk of thf Hous e of qn:rr · t1rn t '.lUV ' s , 11 (Undrrscor>tn"" nddrd ,)

f;,_ s ·1 r esu l t of r r corvnc nd 'l t:'..ons to th <:- 1939 G<•n<' r ~. 1 Ass r mb -

ly by t he .Toi.:'"lt St ·· t c- Govr·rnrrt<'nt Co-:nmission, th e Hou s r o-f

n cl .... n d c r cw :t d • · c1 for two d r s k cl r r ks t o proof r c :· ! d bi 11 s • It is

tb- ir dutv to nroofr · ..... d thr pink copy of 3. ll bills "ls soon :lS

!' • urmd f'roYl t' ( print c e .,nd mr,k r· notes o f ·1 l_l typo p,r .'.1 phic :1 l,

T'rintcr' s or cons tr 1JctJ_on r rror~> so th.· t whr r ., bj_ll is rr port -

f d .fro111 c o m"1 it t; r r such co •"rc ct ioris c :~ n be n···or in thr first

wh i te pr j>. t of U H bi:1.l . This h :-1::; .L"fsuJt Fd in con3 i df r .,blr

s ·· vi.npo 1n r<j):>-i.rt i ncr. of biJ.l s in the J.:c- 1 l s < '.; ncl it i :=i t!J c

b :- lif f o.r thr lO·nr1 ittu th ·:· t if this po~_ icy i s c st 1bl i sbc-d in

tt~ S0n'tF it wiJJ considcr ., bly rrduc f t h e cost of r r nrintinF

for t hls work.

S:l.vin.<="s: '

Thr rstirn~tcd s~vin~s ~s the result of thr rrductions in

the:' number of pink prj_nts to 400 lnd thf r Pduction in the nu11-

b0r of whitr nrints to 600 on 90% of the bills printrd ~nd ~

rrductlon in t h.r nu""bfr> of' C'llEnd:-irs fro:n 1100 to 800 in thE'

Senitc rnd thr numb er fro~ 1300 to 1000 in the Housr ~s bnsed

r-o -t of v ,o

40% of 5,% of

25 ;& of 51 of , o

90,:S 90 7~ 90%

t~r ·

thr

of the prcsr·nt pi.nk bil l p'lper cost •• • $2,513.99 of t he prrs<:>nt whitf" bil l pept>r c os t .• 2,097.23 of t~0 pink ~nd white bill printin~

cost .... ~·· 6,638.39 present Cfl 0 rd~r pnpcr cost........... 351.33 prE·scn t c ~ lEnd ~r printing cost .......• _ 628.98 Totnl ............................... ~ 12,230.52

C. Elimin'ltion of I ntroduction of Ccrt0in TypPs of Pills:

Rrco 'Tlm(:nd"ltion:

thosP bills 'l rP 1nv~ri~bl7 includPd in --------------·---..:.. omnibus bills. - · ----·

Pindin"S 'lnd Conc l usions :

1939 GPnPr~l Assc~b ly by th r Jo int St 'l tr Govrrn~Fnt Co~Tission.

Thf HousF , by n do ptin~ th is rrco~~rnd"tion h"s, esp~ci~Jly on

:-1ppropri'1 ti_0ns, r ''duccd t.r•r.·rirndously the nu!lbcr of ind~_vidu·1l

15.

bill s introducf'd• This r c· CO'TI."rlend'1tion w·.1 s not, ho 1Nf' VEr , ::idopt ­

f'd by thP SrrDtc . In thf Housr , thP mf'~bers do not introduce

i ndividu . .-, 1 bi l ls on thr SE' sub j ec t s . Rc. t her , t he y si~ol y 'r:J.kc

:J. writt<-n reaurst t o t~E' Ch·'.ir:Jfln of the .!... pproprintions Co!l­

;'llittf'r· or thc- Ch"iT' '"l'ln of thr Highw·1ys lo"rlr:: i ttee , ns the C'.'sc

~ny be . I t h~s bcrn the prnc ti c<- of t he Ch~ir~~n of t hf' Ap ­

propri~tions Co~~ittcc to notify the hospit ~ l for who~ the

:-nr'rbPr h 0s rcauc stcd thE' n.ppropri•~,tion and l ikewisf' to notify

th0 press . Thi3 po l icy coul d b~ f oll owf'd by t h<- lh~ir~nn of

th P Hiahw~vs ~o ~ ~it t cc . Thf fo~~goin~ procedur~ could bP

furthf'r i ~orovod by h~vin~ t hr ch~ir~en of thcsr two co ~Tit tcPs

.rf',1d i.nto t rr rr-cor ·1 once or t wice n :"'1.onth , in t hr Scri"te '1nd

in t h e Hou sr , n st~trmrnt listin~ thr nn ~rs of thr mc~bers ~nd

thrir rFaucsts . I n this ~nnnrr ~ pE'r~" nent r ecord will b0

"'1"'.d<' of t br di: s:rf s "nd intr·rr·s ts of tLP ··1P,.,:bc.rs .

Snv incrs :

ThP ~ sti-~tcd snvinas in printin~ cost ns ~ rrsult of

fi l in~ requr s ts fo r ~rproprlntions to loc~l StntP - nided Ho~cs

::tnd Hospit,t l s , or tl i< p} " C ~_ nf'.' of cert-.J. in sec t ions of l oc'll

~i~rhw '.1ys on thf· Stntf· '-lirhwriy Systf':.i i~stE ':Id of iPtroducinp:

i!:ldividu"' l bi l ls therc·.for durinr; t he 1941 Session of thc

Gcnfrnl Assc :'t l y wou l d br<VC bE. fD ·:.s fo ll ows :

Pr int ing

Bouse Bi ~. l s (5 ) . . ..... . $74 .80 sr n'"' t E' B1. lls (62) .. .. .. 506 .00

Hi!2·rw1riy Bill s

H0u~<. Bi ~ls 0

(23 ) . .... . . 532 .l+o Scr. . t f Bi ll~ (40) • • • ••• 501 . 60

To t ~ l s .. . . ... . . . $1, 614.Bo

:ti 25 . 20 173 . 60

190 .40 170.80

".P560 .oo

16 .

Totri l

$ 100 . 00 679 .60

722. 80 672 . 1.i.O

J;2 , i 74. f,o

Pr i~ t inq co st f or £nt £ring t hr sr ~ill s in h ist or i~s:

Hou sr Lill s (2 0) . ...... $390 . 72 S c n~ tr Bill s (102 ) .. . $1,1R4. oo

Tot :i l s .• ....•• • • $1, 574. 72

Gr nd t o t·1 l .. ... . ..... .. . . ~3, 189 . 52

'~ 147 . 84 i¥4!+4 .10 ~5 91 .91+

~ 538 .56 ~ 1 ,628 .10 '$2 ,166 .66

Avf r 1.gc nr intinr; 'J.nd p:l-c·fI' c os t v r b i ll • .. . .. .. f;>33 .47 E'l ch

In ~adi t ior t o t h0 abov0 th~ c os t of r r i rt i ng t~e titlr s

D. Printin~ o f SF n~ t r ~nd Hou30 Hi s t orifs :

Re c o ,, rir· nr::"h t i on s :

Vr:' l U P •

J. Co~bine thf prcsert History of thr. Scn'l tE n nd History

of th0 House rnd pub li sh a sing l e volu~c.

2. Eli1ir:"tf t bE" pr c srnt procPdur< of r;iving BousP Bi lls

n nr w nuribcr v1hf'n in t~1r SPn'.l.tf <1_nd Sen'l tf· Bil l s ,,.,_

nr w nw,,bE'r whE:-n in thF. Housf . Lithc·r h :t v <' r.:·•.ch bi11

r r t n in its ori~in'll HousP or Sf'n8tf nu~bcr, ~s t he

c:.'s(· ,,,,'.IV bE', throup:hout its course in t hE' LE'~is l''ttur f· ,

or Pst o;b lis~ " sFpnr'ltr block of nu~bcrs for tbF House

~nd for t~f Srnntf' .

3. List r ···ch bill oner only in its proper rn1·("'<·ric'll

position iri th E Hou3r· or SPn:::• te sr·ction of thf'

HistoPy 1 rid llst thor rwi th -: 11 Legis l:itivr .•1ctlon ,

whethrr t he biJ l is in t hf' Housf or in thf Srnnt ~

~ nd h'lvr only onP i nde x to cover both House nnd

Srr:.-:: tf' E il l s .

4. H·i.vc t hr co ~Dll ., tion nnd printinp: of the History

und~r t br d irrct i urisdiction o f thf' L0pis l~tivc

':\r·ff·r (· r1cc Bur f "U , nnd h'1.VF" th f pPP sonnc l nec·dcd

for rcport1.n" :t nd co~pilin~ the His torv fur nj. shPd

by both thf Srn'ltc ~nd thf House, 'ls rcnuir rd 8nd

dirfctcd by t'h E' Dlrr·ctor of the L<'p:isl ·•tlvc ~rfcl'.' -

PncP Burf "11.

5 . 3-;vE" om ·(:wrson rr sponsib lr- for f urn i shln.'! thP

copy 'lnd for ~ to thE printer so "s to properly

coordl!1 ·1tf t~1c work f".nd l'l"inl"'· izc th E" ·t. 1"ount of

bl~nk sr~cP in th~ Hist ory.

18 .

6. D~_scontinuc printing th e co·nplrt c t:tl < of bi1ls

in th~ wcrkl v History nnd print onl y n short title

si::il'°'r to the title now USf>d in the indf-X '"md in­

clude in the History thr r r f0r£nce to thr p~ve

nw~bEr of tl1f· Lq~is l •·. tive Jour n ·1l where the co.,1-

pl0t~ t itle is printed .

7. Includr in the History und0r Pnch bill thr rrfPr ­

f't:.Cc· to thr p~!_2'P nu --."bc r of thf' LPgisl:J.tivc Journ·1]

on wl;ich will bf' found th~ nn.rticul·-r ' 1ction listfd

i !1 th r- 'ti i 3 t 0 p y •

E. Rc:-5.ucc: thr nu '~bfr of co Di( s of the: History fro ·11

1200 to 1000 for e n ch qousr .

No ch~n~0s i~ lcpisl ~tion would b0 nFcrssnry to eff(Ct

thF sr- reco--rnd'l.tio~s . Thr ~uthority for th0 Histori~s

'~ t the prE sr-rt ti rYIC:" J.i0s in Scnr:te ~u1e 1+5 '.:ind House·

Rulr 87 .

Findir_gs nf'd Conclusions:

A c.'U' fful :rn r~.lysi::: vnrn "'1'1.dE:' of the sc 'r1 l - fino l o.nd fin'.l l

issur-· s of t't>F Srnc,t(' 'l.t'd HousP Historii::·s of th<: 1941 Sessio Y';

liknvisE.' 'J S 'l"1 p Jc nnr. l ysis wr.s ·nnd0 of otrHr issuPs t:hrou~h ­

out thP Sess i on. The forrgoin~ rrco~~rndntions nr ~ b~srd upon

thjs 'l.nnlys~s, which consist~d of ~ ctunl counts and ~F~sur E' ­

mrnts tbrou ~bout thr t0Xt or both Historic s .

The Kf'r rr·co ..- ·""c·r:.d·<tlon to -:il l thr rE'co .. l'!:'"E·ndntions conccrn­

in~ t~F co ·~bininr of the Scnotf nnd Rouse Histories involvrs

thP settino· un of n r!E'W nu:-:berin@' sy:'JtE'.?1 for bills ns rr>frrrE>d

19 .

to in R€.CO-r>11c'nd~tion 1Jo . 2 . Thr cst'lb l ish"'!ent of this nu.nbEr ­

in~ systE~ wi ll ~~ke possib lF the ndoption of ~ost of the oth~r

r f'co·~neri.d ... tions , !:l l of which will result in tht' r f'nl sflvii:;,:s

·which C'ln. br ··.·,rid<" . It will ~ l so f' l.i"'lin::lb' confusj_on ~rid CO"" ­

pl icrt t io~s which row exist, f'Spec·i'.' lly to t1:1e l~V'"'"'".D . Unctcr

the> presc->r..t svstr..,, two sep.'lr"tf' bills C'1n cnrry 'lS ""l'lny 8.s

tbrfc nu~b~rs which 'lr e idr~tic'll, viz., fl Scn~tr nu~~e>r nrd ~

House nu-r:ib•r ir n.dditior to the printrr ' s nu111bAr . Por inst'lnCP ,

Ho-1se Bi l l No . 100 , House Printer ' s No . 150 , whe n in t hE Srngte

<.;ould b E"· Sf::-:·,_t0 biJ.l 1To,200 11nd 'l t th e sn rr· ti·vif tr•fr<: crrn be

r.! Sr-n'ltE Bi l1 :fo . 100 , Sr-n ... _tE Print PJ;' 1 S No . 150 , which co u l d

b e Honse biJ 1 Yo. 200 in thf· Housr .

It h".s not been i n frfaurn t th'l.t ·-r.c~1brr.:: of the Lcgisl ·· ture ,

\"lb8n r<-ff·r'rin.cr t o ::-, bill , ll"VE" brcn cor.fusfd by this cor.-p l i ­

c:ttlor of r..u··.·bc· r s .

Etrcords r r vc 'l l tr1:,.t 825 W'\s tlw :.i.ver :o.ge nu~bEr of bills

int r oducrd in thr SPnGtE durin~ th~ l ~ st four rr·gul~r sessions.

It is, t~<rE"· forr· , sup-rrr:-st•d th-- t 5.f J..qi; isl··,_tivr-: b ill

nu"".brr s :ire ·1dontcd , t 1·.1 c block of nu "lbe r s fro ,.., 1 to 9g9 DC'

reserved for l:JD J s introducf·rj in thr Sr·n:itr n.'1.d r:.u""lbf·rs fro m

1000 unw~rd be rrsrrvrd f~r bilJs introduc 0d in th0 ~ousP .

I"'ch bi ll itself now C''.rrif'S tr1f words , " Ser,,t,. Bill " or

11 1fousr Ei ll", '1s the C'\SC '":iy bf. Thrrcfor r:: no ot1irf' prrfix

wou l d br nccrss~rv .

Ev usln~ this sln~lr nu~bE"rin? syst~~ , it ~~uld requir e

only ON" E-nt.ry in thr· Lr-r;islft t i v0 History :1nd :,11 rlction in

the House ·1nd Srn". tP could br list P.d thrrrundcr , th•rFby 'lvo i d ­

ing pres0nt dupl ic~tions in printing .

20.

The duplic a tions ~r0 grcnter in the SEnntc History thnn

in the Souse History , dur to s~r~rntc policirs which h"ve

been in rf~rct in t~r orintin~ of both Histories.

At trw rrrscnt ti-::.c, whf'n n House bill goes to thP Sen-1te ,

His given n S0nr1tc nuTJbE·r nnd th• titlE' is priritcd in full in

th E· Sr n ::> t c H 1. ~ tor y G Y' d n 11 sub s e au r n t n ct ion f' it hr :'.' in t he

Srn~tf or in thP Housr is pr~ntcd in t~r Srnnte History ~nd

is n Jso printc~ in the House History . Whrn '1 Srnntr bill is

rntPrrd in thr House History und given 8 House nu~brr, howrv8r ,

no tit l r or ~ction i s print ed, but thE followin g mprc l y np-

pf'l.rs: 11 For '1 record of this bill sec Scn::itc Hi.story nndrr

Sc-nnte ntl"lbf·r --." The House policy r esults in considcrftbly

l ess duplic ~ tion. It CRn be clrnrly seen , however , th'1t by

us e of thr sin17le His tory 0nd sirnrl f entry of o. bill in thc-

History, thP nr1ntinr sp~ce rc auir ed for thE listinq of r~ch

bil l would bf pr·~t ly rr~ucEd .

The .'1Ctun.l ·11£ ·1 surcT1rr t s .,,'1de in thr Histor.2.1 s inc' ic .r,tp

the followin,..,. duolic,,tions:

Tote.l P.'1 f.'"E· s

House History .......... 588 SenntP History ......... 506

Both ~!storirs ...... 1,094

PP.gcs of Du pl ic 'Lt i~J1.

71 . 3 21C . 5 289.8

PPPCcnt of P.~1 ic "t ion

12.1 4~.2 26.5

Notr : The nbovr nu~brr of pqgr s is bnscd upon thr final bound issuE wh<:rcin o.11 th~- bl:.n~k sp:"lCf. h"s been r 1 i i1iw~ t f'd . The 25 prr·vious j ss 11C's cont: ,in con ­sidr r~bJ r bl'1nk spnc~ r ~ fcrrtd ta h~~ripnftPr.

A co-pnrison of v~rious issurs of both the Ho~ sr 3nd S~nnte

indicatrs th~t thrr~ is no re~ulRrity 8S to the ~ini~u~ q~ount

of b l '1nk sp'1Cc l ~ ft ~ftrr r~ch entry in the History durins thr

21 .

s ess i on . Thr rcsr.;onsib il i t y for t~is W8.stc l ic-s , not with

t~· pr inter but v1ith t hf' officer s of the Gt:neral Assr~:bly

who ~okc up t he weE kly c opy . TbE printing cont r ac t for t he

!Jr intin!!, of t l1c Historit"s stntPs t ~':1.t " The· t ype shol l be

s f. v en point, set solid i n t wo c o lu·nns 20 -1/2 picas widf' .

Al l t o be printed in nc cordqnc e with sa~plEs in t hr dPp8r t -

:rent office· '1.nd ns reouir f>d by c opy fur n i shed bv officers of_

t he Gerer n l A s s~l'ltb ly ,_ includin g i ns0rtion of bi J l nu,.,,brr .'1r:d.

pr int er ' s n u ·'"lb<r by the contt:'ac tor". For t:-iis r <-nson , on0

per son s h0uld be r E: s po n s i b l e f o r f u r ni s :rinp- tho copy o nd 'i'.nke -

u p t o t he pr:int r· r, ns per Rcco"";'Tr..d'ltion Ho . 5 , pog( 17 .

ivif'nsurE''."!1.f·nts t:1krn in t~w Histories for the 1941 Session

r c •,;c nl1"d t h f: f (' J. l owinp- u nnrcessGr ;r bJ~nk spn c e nnd lts co s t !

PnP-fs o f f<lr·Y!k ST''1Ct?

Bi l l s , H0use His t ori rs . .... . •.•.

Bills , Scf\ :1t o H~st c r it-s •... . .•. . •

Rt so l u t ions , Hous e Histor i es . . .•

RE's'J luti0ns , s~n~ t 0 His t orirs •••

Totqls • •. .. . . ..

737

772

229 3,145

Pr int ing Cos t

3, 272

3 ' ) ~.27

P:1per Cost

J!;2, 364

1, 238

1, 296

Tot11l Cos t

$ 8, 611

4 , 510

4, 723

11404 -~19, 248

No t e : Althou~h ~19 , 248 could hnve bc~n snved by fll~i ­n"l t i n c:r unnf c c"ss.:try bl nnk s p ~. cf' durinf' th0 191+1 SE' s s 1 on , i f t l: E' Hi s t o r i e s 8 r c · c c· '"hi m d 5_ n a c c or d -~nee with q l l thrsf rrco~~endnti~ns, t his S9Vi~g w0ul d b~ l ess and be a D~rt of thr t o t 9] s~ving

p0ssibl£· , as shown on pngr 24.

WhEn -rasur in~ thE unnrc0ss~ry bl 8n1: spncf' the Com~issi8n

spn c r f or F~C ~ rntry . This is su f ficient f~r insert in~ qll

th<' l cP.'is l .:itivr ~ct5-'.Jr: GCcnrin"' iri f\ny weEk on nny bill .

22.

The pfrsonnc 1 required for co~pilin~ dntn and copy for

thr two s0pnratE Historirs nt prreent includes personnFl

:-tppoi..ntrd sf'p'r ·· tE l y by tb 0 House· , by thf' SE'nnte, ·1nd by the

Le~isl~tivr qpfrrencr bur~~u. Thr Srnntr personnel co~pile s

dnt8 ~nd copy for thr Srnnte History; tb8 HousP prrsonrr l co~­

pil r s d~tn ~nd copy for th<· Housr History. In addi tion , thr

L~~islntivr qrfRr£ncr Burrnu. provjdPS 8 r rport rr in bot h the

Housr 'Ind the Srn~ te who tnkrs nrcessnty notes for prnpnr1tion

of both ~istorirs . Whi J r no nttr-pt is ~adc hFrPin to ~rnsure

whnt S'lvin~ in prrsonr:E:·l costs could br effect<'d by C'' rryir.g

out 11rcoT1'lfr>d".tj_on No . 4, pr:ige 17, it is our belirf thnt this

d~t~ cou l d bf ~ ri thrrrd 8nd co~pilrd ~nd copy furnishrd to the

printer Torr ef~icirntlv nnd r cono4 icnlly by hnvin~ the LFgis-

1 ·1 tivr RPfrrcnc t Eure::.J.u t nkc co :~1ple t r-. control ove r this work

and publish thf' History in coll~bor~tion with thF SecrrtRry

of th~ SEn~tr nnd Chief Glrrk of the House of Rnnr escntatives .

If t he prnctj_c• of printinp; CO lJplr tr titl('s of bills in

thf' History is discontinurd in '1CCor~~ncr with RPco~~fndqtion

JJo. 6, p::<H"' 18, eonsidr-r,,_b J 1: sp'1Cf will b e saved nnd thf'

Co '1Y11 i .ssion is of tbr opinion th ··1 t ro sfrvic( vo.lu(' wi J. l. br l ost

inns....,uch ns thf' shoct titlr si iil· ir to thn.t usrd ir thr index

will 1ndic"1t 0 th~ n~turr of o bill. It i a thr-. grn~r~l prac ­

tic e , nftrr chrckin~ a bi l l in th( History, to ob t ain a copy

of thr bill in orC.cr to ::i.scr rtni r~ its ccnte:nts. ThP bill i t­

sr lf cont~irs th< full titlr. Thr fulJ titlr of thr bill is

likewisP rrint<c1 in t11f LC-CT'i.S1'1.tivo J ournal when introduced

:_rnd rr-fr.rrrd to co.":~1itt~·e. By h ·:iving the History cont'1in thr

pngc nu'1'1brr of thP Lt::gisl'.:ltive Journn l where the co...,1plr te

tit l P is printfd , a l l necd for printing the co~plcte title

ir thE:' History will h'lVE beE'n ovfrC0''1C .

If the History under u1.ch bil l ;rives the p!!.f.t- nu.":lber

of the Lurlslntive Jour n.'1 1 on wh ich e8ch p'.lrticulf:lr action

c'J n be found, it is be l iE' vPd tb'lt such refcr f nee will ndd

considcrnbly to thf service vnlue of the History.

The se~i - fin nl issue of t ho History for the 1941 SAssion

wns the ~ost volu~inous issue , containing 645 pa8E'S in the

House 9istorv nna 514 pnFE'S i n t he Scnnte History , ~ tnt3 l

of 1159 pn~rs . H'ld thc rrco~~endQtions cont~inrd in t~ i s

r8port conc ~rnin~ thr Eistorv brcn in effrct in the 1941

Srss i on, thr s c~ i - fin~ l issur, ~hich would hove bren the

.,,,,o st volu"linous , would r,<:> vc bf·r n only 708 p··e;es inst .. nd of

1159 pn"cs. Th e snmr proportion~tr snvings reduction in

nu-nbr:r of printr-d p 0,gc-s woul d h<t.vr bcr·n in c ffr ct in the

prPceeding wrcklv issurs.

This points to n s~vinp of 39% in t bF l errisl~tivc pr int -

inr. cost of th·1.t p8rticul ~r issuf· . Co~:pcirison i ndicntes the

s0~i-finnl issue ~8 7 be cons i dfrPd reprcs ent~ tive of the other

25 weekly issurs. Tlxrefore, considcr!1b le snvings wo uld hove

bEcn rrn l izcd in th~ printin~ of Hist0riFs for the 1941

S~ssion. ThP snvin~s is bAscd upon thr cxistin~ contr~ct

pricP, w~ich is as follows:

Pr!ntirr cost .• . • 37¢ p~r 100 printrd p qgp s P~pfr cost . ... .. . 14¢ per 100 pnges

The present contract pr ic e on t h8 bnsis o f 1200 copi~s

per week nt>nn s thn.t thf' cost pe r p'lge per week in the His t ory

is ~6 .12. This i s b::lsE"d upon 1200 prints of en.ch pn.gP 11t

. 0051¢' prr r rint of (·rtch p~~(' .

The co~~ittE'F fePl s thnt, ns prr Rec oM~endRtion No. 8

p~ge 1 8 , the nu~ili0r of copies of Histories cnn be rPduced

fro m 1200 fnr r~ch Hou se to 1000. This would r fsult in e

saving in p:1r.cr c os t of 17 -2/31/o . It is nl so es t i~::.1ted it

will rfsult in n sav i ng of fro~ 5 to 7~~ in printing cost.

This sflv:!.nr , howr'vE'r , woul rt b e due t o n. reduc ti on in press

ti~e nnd in s t itchln~ ~nd binding ti~e.

Sav1ngs:

Thf co y~b i ni n,,. of the Hous e ')_nd Sena t e Pis t or ie s i nto onP

vo1ur:1f' , printin .:i- of short t i tles :md eli >n i nnt ion of unm·cPssnry

blark sp"CC would re sult iTI n s nving of printin~ and paper cost

Rs bn.sfd on t hr 1 941 Sess i on o f the GAnernl As se~b ly qs foll ows~

I~ ~ Printin~ . .. • .• . • .. . . ~30 ,50 P:i per . . . • . . • . • • . . . . . 2~31

'I, t 1 ~2 22-· o r ........... · 1P::> ,

Rfduc:l.np- the r.u'1".bt:r of copies of this new ly-re c o"."..,Pnde d

co~bined Sonr te and House History wou ld r osult in nn addi -

tionn l savl~f qs fo llows :

5fa s~ved on printing cos t •..•... 17 -2/3~ snving on p~p~r cost ••• •

Toto 1 . .. ...... . . ......... . .

~2 ' 373 637

J3 '010

Grfl.nd t o t--i. l S"VlilQ' on J-Ijstorifs .•••.• i3s , 832 .oo

25.

E. C0nd0lenc0 nr.d Conf!rri. tul q tory Reso l utions

Rec o·nr11c nd" t .1.on:

It is rt·co..,.,·11cr~dPd_!'._Q.:::_t e ll_ rf'solutiO.!]S rel:itin,cr to con­

dolences or con~r"tul~tions be printrd in full onl y jn th e

Hi storv of thc- Wf·ek in which they ar e introduced nnd in thc­

fino.l___issuc of tJ:"iE" _History. In other issues of the History.

on l y a short titJr !Ind th8 ::i.ction toJre n need be printed.

Findings and Conclusiors :

Of thf· 270 rr·solutiors ir1troduced in the Tbuse of qrprf' ­

scnt ntive s d~rin? the 1941 Scssj_on, , tnt 8 l of 130, or A l~os t

50;& , '!fft'C' of '\ ccndolr.-r~CE' or c ongrntul::tory n8.turA. More than

25% of th~ SE"n~tc rrs0lu t ions, --19 of ~ tota l of 69, - - wrr0

3. l so of t 'n is n .. ture . ~>-• ch of t hF·sr W'\S r eprinted in r-vE·r y

issue of th e History fro~ th€ ti~e it w~s introduced. A

c ongratu lst ory rrsolution using o ne -h ~ lf of n pngf' in th('

History of rJthrr House, introduced du~ing thr first week

of thf' SPssion ;,f 1941 , r csultf'd in $79 . 56 of prirtinrr nnd

p:1pcr c o sts b::r t!Jf> ti~~t it vrns printed ir the f innl issue .

This i s bAs e d unon A cost of ~6 .12 pEr pa~P poT is sue o f

the: History . The nve.r ogc c os t of prlnting thC'se 149 reso ­

lutions in thr History w~s 130 .00 Ench .

26.

Savings:

If tbc ebove r eco..,, 11end":lt ion concerninf! condolence ~:rnd

c o r.~r::i.tul ."tory r< soll1tions h'ld b N' n i n o pcr ...... tion durir.gthe

SE: .J sion of 191+1 , t"t"i •" f ollow ing so.vings would hnvc b ef'n

rffrctr·d:

Sen'lte Reso l utions ..... . Rou se Resolutions .. ....•

~ 289 2,978

$3 ,267

i 107 1, 101

'.'..i> l 208 if' '

PrintinF Cost s of ndvnncP Acts nnd Pamphlet Laws:

Re co "!r'lE' nd :1 t ion :

To t rt l

It 13 r cco~~<'~drd th0 t thr nrount of ~on~y nppropri~ted

t hf· oporopri'1t1.C:E.- to t ~1r Dq:: -ir t "1e nt o f State inst1 a d of bE'ing

At tt c pr csE'·rt ti ;1 f , t)'1r cost 0 f pr1nting the ridv'"tnC<>

oc t s nr..d po,.,phlPt 18.ws is r-enc r 'l ll y considered R Pf\rt o f the

cost of lrgislntivc pr int i~g nnd it is nlwnyo included in nn

'1 ppr oprintion f or c x nFndi ture s of t h0 Genr r n l Ass( - bly. The

entir E' c0ntrol for tr·c orinting of '1dvnnce '..lets '1nd pn ,,., phl <·t

l nws i s undPr t he .iur isd ic t ion of the DE:' pr· .. rt.,,er:t o f St'1 te nnd

f or th'lt rfQson t hE' Co ~~isslor. f00ls t b'1 t sue~ prlntin~ c o sts

shou l d bP ~8dc '1 Drrt o f the '1Dpropri'1tion to th0 Depnrt~ent

Thf· cost of prir:U .rg thC' nd v.'1nc e ~cts nnd prurph l E'· t l 8ws

of thP 1941 Srssior was ~22,846.74.