1996 treasurer's report

1996 TREASURER'S REPORTAuthor(s): Pamela ThompsonSource: Fontes Artis Musicae, Vol. 45, No. 2 (April-June 1998), pp. 112-118Published by: International Association of Music Libraries, Archives, and Documentation Centres(IAML)Stable URL: http://www.jstor.org/stable/23509340 .Accessed: 14/06/2014 11:09

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1996 TREASURER'S REPORT

Pamela Thompson

1996 Income

Income appears to be less satisfactory than it is, largely because four national branch payments were not received in 1996. Once these are taken into account, income from national branches should exceed expectations. Payments from many national branches came later than desirable, but an influx and return of members late in the year was most welcome and should be reflected in higher payments next year. For the first time, membership totalled over 2,000 at the end of the

year. Miscellaneous income was also less than hoped. Income from advertising and

from sales of the membership list was in fact more buoyant towards the end of the

year, although payments for these will not be recorded until 1997. Bank interest received was again very good, showing a return of 15.8% for the year. Donations to the Outreach Fund were again modest, although the fund was boosted by the subvention of 2.5% of association income which now accrues each year. A

summary of the fund follows this report.

1996 Expenditure

Expenditure was in many categories much as expected. The figures for produc tion of Fontes Artis Musicae are somewhat higher than they would otherwise have been, as extra copies of the Italian edition were published to be sold separately and A-R Editions purchased in advance a quantity of envelopes to reduce long term costs. Office expenses remained low. The IAML brochure was considerably less expensive than expected, but the List of Members cost considerably more than usual to produce and mail because of its increased size now that telephone, fax, and e-mail numbers are included. Travel costs were kept to a minimum, and officers continue to seek funding from other sources for travel to Board meetings and conferences. No payments were made from the Outreach Fund until early in 1997. Bank charges were higher than expected, largely because funds in Germany must be regularly transferred elsewhere to effect payments.

Summary

Despite all payments not being received, income still exceeded expenditure by DM 1,317.00. A healthier surplus is expected in 1997, as the increase in dues

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1996 TREASURER'S REPORT 113

brings higher income. In the following years, however, expenditure is likely to

outstrip income by a considerable margin unless membership increases as hoped. Careful consideration will need to be given to reducing costs or to increasing subscriptions in 1999, if accumulated reserves are not to sink to an unwise level.

It is recommended that Council reviews the guidelines for use of the Outreach Fund as subventions to it accumulate.

Outreach Fund Summary:

DM Funds at 1.1.96 1,793.00 Donations 1996 409.29 2.5% subvention 1996 2,561.00

Subtotal 4,763.29

Expenditure 1996 0.00 Funds at 31.12.96 4,763.29



BILANZ/ACCOUNTS 1996 Association Internationale des Bibliothques, Archives et Centres de Docu mentation Musicaux (AIBM)

International Association of Music Libraries, Archives and Documentation Centres (IAML)

Internationale Vereinigung der Musikbibliotheken, Musikarchive und Musikdokumentationszentren (IVMB)

A. EINNAHMEN/RECEIPTS

DM US$ UK

1) Landergruppen!National Branches:

Australia

Canada 4,892.00

Czech Rep. Denmark 6,148.00

Estonia 644.00

Finland 3,700.00 France 1,808.00

Germany 13,556.00 Italy

Japan 3,964.00 Netherlands 2,680.24 New Zealand 704.72

Norway 1,956.01 Slovakia 474.50

South Africa

Spain 7,028.00 Sweden 6,344.00

Switzerland 3,673.13

United Kingdom 3,884.30 USA 8,500.00

SUBTOTAL 53,103.87 8,500.00 8,353.03

2) Einzelmitglieder (einschl. Verkauf alter Jg. FAM)!Individual members

(incl. sales of FAM back issues) 9,829.28 60.00 162.01

3) Entwicklungshilfel Outreach 409.29

4) MiszellenlMiscellaneous 290.14 828.80 290.14

5) Zinsen!Interest 7,609.33

TOTAL 63,682.58 16,998.13 8,805.18

114



BILANZ/ACCOUNTS 1996 115

B. AUSGABEN/EXPENDITURE

DM US$ UK

1) Fontes Artis Musicae

a) Herstellungs- und Versandkosten/

Production and postal costs

1995/4 (part), 1996/1-3, 1996/4 (part) 12,783.39 34,530.96 b) Schriftleitung/Editor (Honorarium/

Expenses 1996) 2,295.48

2) Generalsekretar/Secretary General

a) Honorar/Honorarium (1996) 1,275.42

b) Biirokosten/Office expenses 540.91

3) Schatzmeister/Treasurer

a) Honorar/Honorarium 1,262.72

b) Biirokosten/Office expenses 4,054.51

4) Reisekosten/Travel expenses 875.54 3,775.33 3,385.64

5) Mitgliedsbeitrage/Membership fees 180.00 900.00 671.78

6) EntwicklungsfondlOutreach (actual)

7) Gebuhren/Bank charges 120.90 46.00 2.50

TOTAL 13,959.83 41,547.77 11,193.48



116 FONTES ART1S MUS1CAE 45/2

ZUSAMMENFASSUNG/SUMMARY

DM US$ UK

Vereinsmogen/Association funds at 1.1.96

(Postbank, Girobank, Midland, FirstChicago) 19,701.59 67,151.44 3,887.88

Einnahmen!Receipts 1996 63,632.58 37,109.25* 8,768.23

SUBTOTAL 82,704.17 104,260.69 12,656.11

Ausgaben!Expenditure 1996 44,004.83** 41,547.77 11,193.48

SUBTOTAL 38,699.34 62,712.92 1,462.63

1995 cheques presented in 1996 0.00 1,161.24 0.00

TOTAL 38,699.34 61,551.68 1,462.63

includes $20,111.12 transferred from Germany

(actual receipts: $16,998.13)

includes DM 30,045.00 transferred to USA from Germany

(actual expenditure: DM 13,959.83)

Vereinsmogen/Association funds at 31.12.96

Postbank DM 38,699.34 FC Bank $ 6,894.66 Girobank 1,462.63 Midland Bank $55,679.39

SUBTOTAL DM 38,699.34 $62,574.05 1,462.63

less 1996 DM 0.00 $ 1,022.37 0.00 unpresented

cheques

TOTAL DM 38,699.34 $61,551.68 1,462.63

[OUTREACH FUND: TOTAL includes DM 4,763.29 set aside for Outreach]

Gepriift/Attested: Pamela Thompson (Schatzmeisterin/Treasurer) 10 February 1997



BILANZ/ACCOUNTS 1996 117

BUDGET 1997-1999

International Association of Music Libraries, Archives and Documen

tation Centres

All amounts are in Deutsche Mark, calculated at US$1.00 = DM1.65 and

UK1.00 = DM2.69 (except 1996 estimates calculated at US$1.00 = DM1.55

and UKS1.00 = DM2.40.)

INCOME 1996 1997 1998 1999

Estimate Actual Estimate Estimate Estimate

National branches 100,000 89,599 110,000 105,500 105,500 Other members 13,000 10,364 11,100 11,500 11,500 Miscellaneous 5,000 2,438 5,000 5,000 5,000 Interest 5,000 12,554 5,000 5,000 5,000 Outreach donations 155 409 200 200 200

TOTAL 121,155 115,364 131,300 127,200 127,200

EXPENDITURE

Fontes production 71,500 69,759 78,000 85,000 93,000 & shipping

Fontes fees & expenses 5,500 3,786 4,500 5,000 5,500 Sec. Gen./Treas. fees 9,500 6,959 9,000 12,000 10,000

& office expenses

Travel 19,500 16,213 20,000 20,500 25,000

Membership dues 3,000 3,473 3,500 4,000 4,000 Bank charges 500 887 900 900 900 Miscellaneous 5,000 0 5,000 5,000 5,000 List of members 6,000 9,086 0 0 10,000 IAML brochure 3,500 1,323 0 2,000 0 Outreach 2,800 2,561 3,152 3,050 3,050

TOTAL 126,800 114,047 124,052 137,450 156,450

OUTREACH FUND/FOND FUR ENTWICKLUNGSHILFE

DM Funds at 1.1.96 1,793.00 Donations 1996 409.29 2.5% subvention 1996 2,561.00

Subtotal 4,763.29 Expenditure 1996 0.00

Funds at 31.12.96 4,763.29

Update for Council, 1997for information: Grants of DM 1000.52 made January 1997 (US donated music materials prog.), DM 2226.97 (Royal College of Music London66 parcels



118 FONTES ARTIS MUSICAE 45/2

to 7 libraries in Brazil, Lithuania, Czech Rep., Poland, Bulgaria,DM 191.00 (RMS Dooley to Lithuania and Bulgaria). Grants made to date in 1997: DM 3418.49.

SUMMARY 1996 1997 1998 1999

Estimate Actual Estimate Estimate Estimate

1 January balance 139,999 138,411 139,728 146,976 136,726 Income 123,155 115,364 131,300 127,200 127,200

Subtotal

Expenditure

31 Dec. balance

263,154 126,800

136,354

253,775 114,047

139,728

271,028 124,052

146,976

274,176 137,450

136,726

263,926 156,450

107,476



Article Contentsp. 112p. 113p. 114p. 115p. 116p. 117p. 118

Issue Table of ContentsFontes Artis Musicae, Vol. 45, No. 2 (April-June 1998), pp. 95-212Front MatterCOUNCIL MEETINGS: 31 August and 5 September 1997 in Geneva [pp. 95-111]1996 TREASURER'S REPORT [pp. 112-118]IAML OUTREACH [pp. 119-138]THE CORE BIBLIOGRAPHIC RECORD FOR MUSIC AND SOUND RECORDINGS [pp. 139-151]DIE PLANUNG FR EIN VERZEICHNIS DER MUSIKNACHLSSE IN DEUTSCHLAND [pp. 152-156]COMMUNITY AND LIBRARIES IN MUSIC TEACHING INSTITUTIONS IN JAPAN [pp. 157-159]REPORTSPROFESSIONAL BRANCHESArchives and Music Documentation Centres Branch [pp. 160-161]Working Group on the Registration of Music Archives [pp. 161-162]Broadcasting and Orchestra Libraries Branch [pp. 162-162]Libraries in Music Teaching Institutions [pp. 163-163]Public Libraries Branch [pp. 163-164]Research Libraries Branch [pp. 164-164]

SUBJECT COMMISSIONSSubject Commission on Cataloguing [pp. 165-165]

WORKING GROUPSMusic Periodicals [pp. 166-167]Copyright [pp. 167-167]

PUBLICATIONSDocumenta Musicologica [pp. 168-168]RIPM 1997 [pp. 168-169]ISMN 1996/97 [pp. 169-171]RILM [pp. 171-173]RISM-Publikationen 1997 [pp. 173-176]

NATIONAL REPORTSAustralia July 1996June 1997 [pp. 177-177]Finland: 1996 [pp. 177-178]Deutschland: 1997 [pp. 178-180]Italy: 1996 [pp. 180-180]Japan: 1996 [pp. 180-181]Poland: 199697 [pp. 181-182]Russia: 1996 [pp. 183-183]Switzerland: 1995/1996 [pp. 183-183]United Kingdom: 19961997 [pp. 184-185]United States: 1997 [pp. 185-185]

REVIEWSReview: untitled [pp. 186-187]Review: untitled [pp. 187-189]Review: untitled [pp. 189-191]Review: untitled [pp. 191-193]Review: untitled [pp. 193-194]Review: untitled [pp. 195-196]Review: untitled [pp. 196-197]Review: untitled [pp. 197-198]Review: untitled [pp. 198-199]

INFORMATION [pp. 200-202]Back Matter

1996 treasurer's report

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