1office for the coordination of humanitarian affairs (ocha) cap (consolidated appeal process)...

1Office for the Coordinationof Humanitarian Affairs (OCHA)

CAP (Consolidated Appeal Process) Section

Online Project System (OPS)for Consolidated / Flash Appeals

CAP SectionApril 2012

http://ops.unocha.org/



OPS Topics

What is OPS?

How to register in OPS?

How to upload a project?

How to revise a project?

How to use OPS data?



What is OPS? A web-based database for Consolidated and Flash

Appeals Projects

Who can access it?UN agencies and NGOs participating in consolidated or

flash appeals

What is it for? - To facilitate information-sharing and the appeal review process for humanitarian actors - To allow organisation to directly upload/update their projects- To facilitate Cluster Lead Coordinators’ review and approval of appeals projects



Complete the registration process online. Click on New User to start the process

Create your account (indicate your e-mail, set your password)

Complete your User Profile online (contact details, select your “role”, select your organization)

Submit the access request to the OPS administrator

Check your e-mail! The OPS Administrator will send you the access link within 24h

Activate the access link received by clicking on it



User Profile Search for your

organizations by acronym or full name

Scroll the list and select



Make sure you select the correct role

OPS edit rights depends on the role

Roles are based on tasks to be performed in the appeal process

Only official Field Cluster Lead Coordinators can register with this role



Enhanced Geographical Field First complete the uploading of all project data and click

on “save and stay” on your project

Then click on “Add/Edit” on the EGF field

Select the locations of your project activities from the highest administrative level

The locations will be displayed on the project sheet in PDF/WORD and will also be available on the Project Summary Tables page in excel format



Click on the PDF/WORD icons at the top of the project online form

Download the full project sheet



Field Process HQs process

Roles Draft Approved by cluster

Agencies HQ

OCHA

UN/NGO Field Programme

Officer

Edit View View View

Cluster Lead Edit Edit View View

HC Edit Edit View View

OCHA Field Edit Edit View View

Agencies/NGO HQs

Edit View Edit View

OCHA HQ View View View Edit

OCHA CAP Edit Edit Edit Edit

Who can do what when



Project Revision Click on the “Revise” button at the top of the online project form

Only the Appealing organization can initiate a project revision

Projects can be revised any time during the appeal year

The project revision has to be approved by the Cluster Lead



Withdrawing a project Do not use the “reject” button in a revised project

No funding received set the revised requirements to 0

Some funding received revised requirements to match funding received

Check your project funding directly on FTS or on the FTS link in OPS



Using the OPS data

Review projects and process

Contact lists

Who is doing what where: spot gaps and overlaps

Maps and tables



Using the OPS data: EGF



OPS and FTS

Projects list with project sheets



FTS list of projects and project sheets



OPS and FTS

Appeal document

Projects volume



Consolidated Appeal Process (CAP): http:// www.unocha.org/cap

Financial Tracking Service (FTS): http://fts.unocha.org

Online Project System (OPS): http://ops.unocha.org

Inter-agency Standing Committee (IASC): http:// www.humanitarianinfo.org/iasc

For further information:

1office for the coordination of humanitarian affairs (ocha) cap (consolidated appeal process)...

Documents

appeal review process

registration process

ocha capedit

appeal year

project sheet slide

role slide

humanitarian actors

format slide