Right Eminent Grand Commander Sir Clarence J. Gillard, Jr.

P.O. Box 747 ~ Opelousas, Louisiana 70581 (504) 415-7725

Email: pelicangrandcommandery@gmail.com Website:www.pelicangrandcommandery.org

Commanderies: Constantine #1 – St. James #2 – Jeff Bowles #4 – Jericho #5 – Evergreen #7 – Nile #9 – A.V. Williams #10 - Arthur M. Johnson #12 – John G. Lewis #15 – Edward Colar #16 – Rayford

Moore #17 – Lawrence Ketchens #18 – King Solomon #19 – Colonel James Lewis #20, George Washington, Sr. #21, Samuel L. Beasley, Sr. #22, Chi #π

(A Copy should be given to every Sir Knight on Roll and Read at Every meeting until July 2020)

1st January Anno Ordinis 902 Anno Domini 2020

CALL to 60th Annual Grand Conclave

TO: All Grand Officers, Eminent Commanders, Generalissimos, Captain Generals, and Sir Knights of the Constituent Commanderies of Pelican Grand Commandery of Knights Templar, State of Louisiana Greetings: By the Authority contained in Article II, Section I of our Constitution and by the authority vested in me as the Right Eminent Grand Commander of Knights Templar for the State of Louisiana, I hereby CALL the Pelican Grand Commandery to convene in its 60th Annual Grand Conclave on July 22-26, 2020 at the Baton Rouge Renaissance Hotel, located at 7000 Bluebonnet Blvd, Baton Rouge, LA 70810. The hotel’s telephone number is (866) 469-5448. Or access the link: Louisiana York Rite Weekend 2020 Hotel Link . The Agenda and Advance Registration forms are attached to this communication. The rates of the hotel rooms are $109.00 for a single or double + tax per night for occupancy. Hotel Code: LOUISIANA YORK RITE WEEKEND 2020 Cut-Off Date for Hotel Reservations is June 30, 2020 We are asking you the make your hotel reservation under our Group Code of “LOUISIANA YORK RITE WEEKEND 2020”, so we can be afforded the amenities of utilizing our Group rates. The Agenda and Advance Registration forms are attached to this communication. $100.00 - Hospitality Room. $75.00 (minimum) ~ King Contest. Please remember this is for the David Lewis Educational Fund. Souvenir Journal Advertisement (This is our History)

Dress (Refer to the Dress Code) Thursday ~ Battle Dress or Business Casual Friday ~ Frock Coat, Chapeaux, etc. or Masonic Dress. Friday night ~ Banquet Dress. Frock Coats and Headgear for Escorts This is our 6th York Rite Weekend and Knights Templar are the Hosts. The fee schedule is below: 1 York Rite (YR) Body - $95.00 by June 1, $115.00 by July 1, and $135.00 after July 1 (Lunch with 1 - YR Body) 2 YR Bodies - $150.00 by June 1, $170.00 by July 1, and $190.00 after July 1 (2 Lunches and Ball with 2 YR Bodies) 3 YR Bodies - $190.00 by June 1, $210.00 by July 1, and $220.00 after July 1 (3 Lunches and 2 Balls with 3 YR Bodies) Each and every Eminent Commander, Generalissimo, Captain General, Past Eminent Commander, and Sir Knight of said Commanderies will take due notice and make every effort to attend. Sincerely yours and under my hand and Seal, ATTEST: Clarence J. Gillard, Jr. Right Eminent Grand Commander Travis Bush Eminent Grand Recorder

60th Annual Grand Conclave - Schedule of Activities 6th York Rite Weekend

Baton Rouge Renaissance Hotel, Baton Rouge, LA Thursday, July 23, 2020

12:00 pm Registration (Atrium) 6:00 pm Practice for Grand Conclave 7:00 pm Hospitality Room (TBD) {Closed during meetings) 7:15 pm Grand Commandery Officers Meeting (if necessary) 8:00 pm HRAM Grand Chapter Officers Meeting – HRAM (If necessary)

Friday, July 24, 2020 7:30 am Dedication of Asylum – Eminent Grand Prelate Bishop Rodney McFarland, Sr. 8:00 am Ritualistic Opening ~ (TBD) 8:45 am Reception of Very Eminent Deputy Grand Commander (TBD)

• Processional of Grand Officers~ Grand Marshall • Processional of Right Eminent Grand Commander, & guests with Banners, & Flags • Reading of The Call By Grand Recorder • Roll Call of Commanderies (Posting of Beausants) and Grand Commandery Officers • Report of Credential Committee • Opening of Grand Commandery • Approval of Proceedings From Previous Annual Grand Conclave • Committee Appointments • Report of Right Grand Eminent Recorder • Report of Right Grand Eminent Treasurer and Grand Treasury • Report of District Deputies • Annual Address of Very Eminent Deputy Grand Commander • Account of Stewardship of Right Eminent Grand Commander

12:15 pm Lunch and Committee Meetings (TBD) 1:00 pm York Rite Charity: To Be Determined 1:05 pm Afternoon Session Reconvene Committee Reports

• Audit Committee Report • Election of Grand Commandery • Installation of Grand Commandery Officers • Closing of the Grand Commandery

2:00 pm Visit to Pelican Grand Court Of Cyrene (TBD) 3:05 pm Elected Officers Post Meeting if needed 9:00 pm Queen’s Pageant & King’s Contest and Black & White Ball (TBD)

Hospitality Room (TBD) {Closed during meetings}

Saturday, July 25, 2020 4:00 pm Hospitality 9:00 pm Susan R. Brunswick Queen and King Coronation (HOJ) (TBD)

Sunday, July 26, 2020

9:00 am York Rite Joint Memorial Service (TBD) 11:00 PM Louisiana York Rite Wrap-Up meeting – Executive Board (TBD)

Pelican Grand Commandery, Knights Templar Prince Hall Affiliated, Louisiana Jurisdiction

Subject: Financial Assistance Guidelines RECOMMENED GUIDELINES FOR AWARDING FINANCIAL ASSISTANCE

1. Be a graduate of an accredited secondary school of Louisiana.

2. Have at least 2.00 grade point average on a 4.0 scale.

3. Hold membership in a recognized church or Religious order.

4. Be recommended by a Commandery in that area.

5. Be the son, daughter, grandson, or granddaughter of a Sir Knight; dependent of same; or

survivor of deceased member may be used to give extra points to or break ties.

6. Need versus Achievement is a debatable topic within the respective Knights Templar

Commandery.

7. Do not leave out any extra material for determination of Financial Assistance such as

awards, recommendations, etc.

8. The Financial Assistance will be awarded at the Annual Grand Conclave.

Please mail Form to:

Pelican Grand Commandery c/o Financial Assistance Chairman P.O. Box 747 Opelousas, LA 70571

Page 1

DATE

NAME Male Female

Street Address

CITY STATE Zip Code:Telephone Number AGE

Name of Father Knights Templar? Yes No

Occupation

Name of Mother Royal Lady? Yes No

Occupation

Number in Family Academic GPA SAT Score ACT Score

Name of High School

School Address

Name of Principal

Telephone Number of High School

Anticipated College or University of Matriculation:

Name of Church Membership:

List Church Auxiliaries and Other Activities:

APPLICATIONFinancial Assistance Award

Pelican Grand Commandery, Knights Templar, Prince Hall AffiliaitonSTATE OF LOUISIANA JURISDICTION

Date of Birth

Page 2

DATE

NAME

List School Organizations In Which You Hold Membership

List Other Organizations In Which You Hold Membership, If Any

List Any Outstanding Achievements or Honors Awarded To You During High School:

List Any Special Skills or Talents (e.g.. Singing, playing musical instruments, debating, public speaking, etc.)

Write and please attach a 1 page Essay (typewritten) about the execution on 1 of your Goals in Life.

Submitted By:

Please remit to: Pelican Grand CommanderyP.O. Box 747Opelousas, LA 70571

APPLICATIONFinancial Assistance Award

Pelican Grand Commandery, Knights Templar, Prince Hall AffiliaitonSTATE OF LOUISIANA JURISDICTION

(continued)

APPLICATION IS DUE JUNE 1

Louisiana York Rite Bodies, PHA Most Excellent Prince Hall Grand Chapter, HRAM

Illustrious Pelican Grand Council, RSM Pelican Grand Commandery, KT

P.O. Box 1334 ~ Zwolle, Louisiana 71486

la.yorkrite.pha@gmail.com

(Please Read and Give a Copy to All Companions, Illustrious Companions, and Sir Knights on your respective rolls.)

1st January Anno Inventionis 2550 Anno Depositionis 3020 Anno Ordinis 902 Anno Domini 2020

TO: Companions, Illustrious Companions, and Sir Knights: Greetings, As We 3 Did Agree: We would like to extend our heartfelt welcome to our 5th York Rite Weekend to convene on July 22 – 26, 2020 in the City of Baton Rouge, LA at the Baton Rouge Renaissance Hotel, located at 7000 Bluebonnet Blvd, Baton Rouge, LA 70810. The hotel’s telephone number is (866) 469-5448. Or access the link: Louisiana York Rite Weekend 2020 Hotel Link . Cut-Off Date for Hotel Reservations is June 30, 2020. The Agenda and Advance Registration forms are attached to this communication. The rates of the hotel rooms are $109.00 for a single or double + tax per night for occupancy. Hotel Code: LOUISIANA YORK RITE WEEKEND 2020 Cut-Off Date for Hotel Reservations is June 30, 2020.

We are asking you to make your hotel reservation under our Group Code of LOUISIANA YORK RITE WEEKEND 2020, so we can be afforded the amenities of utilizing our Group rates. (PLEASE MAKE RESERVATION UNDER OUR GROUP CODE.) This will be our 6th York Rite Weekend. The fee schedule is below: 1 York Rite (YR) Body - $95.00 by June 1, $115.00 by July 1, and $135.00 after July 1 2 YR Bodies - $150.00 by June 1, $170.00 by July 1, and $190.00 after July 1 3 YR Bodies - $190.00 by June 1, $210.00 by July 1, and $220.00 after July 1 Lunch with 1 - YR Body 2 Lunches with 2 YR Bodies 3 Lunches with 3 YR Bodies

The Agendas for each body and Advance Registration are attached to this communication. Please complete the Body (s) that you will be attending with the appropriate fees. Yours 3 X 3, Yours 3 X 9, Yours Under the Cross,

Harold W. Jett Lee Doss, Sr. Clarence J. Gillard, Jr. Most Excellent Grand High Priest Grand Thrice Illustrious Master Right Eminent Grand Commander

2020 Louisiana York Rite Weekend ~ July 22 – 26, 2020, Baton Rouge, LA Advance Registration Form (Please check and complete the bodies that you will be attending.)

Date Completed _____________________

Royal and Select Masters YES ☐ NO ☐ Name: Council Name and Number Address Phone Number Position Email Address

Knight Templar YES ☐ NO ☐ Name: Commandery Name and Number Address Phone Number Position Email Address

Holy Royal Arch Masons YES ☐ NO ☐

Name: Chapter Name and Number Address Phone Number Position Email Address

PLEASE INDICATE YOUR CHOICES 1 York Rite Body 2 York Rite Bodies 3 York Rite Bodies June 1 $95.00 $150.00 $190.00 After June 1 $115.00 $170.00 $210.00 After July 1 and On Site $135.00 $190.00 $220.00 Education Assistance Donation (Your Choice) TOTALS:

HOTEL INFORMATION Baton Rouge Renaissance Hotel 7000 Bluebonnet Blvd. Baton Rouge, Louisiana 70810. (866) 469-5448. Web Link: Louisiana York Rite Weekend 2020 Hotel Link (https://www.marriott.com/events/start.mi?id=1565372205549&key=GRP) Rates: Single or Double - $109. Hotel Code:LOUISIANA YORK RITE WEEKEND 2020 Cut-Off Date is June 30, 2020

Please mail the entire form and funds to: J.N. Beasley ~ P.O. Box 1334 ~ Zwolle, Louisiana 71486 • Make all checks or money orders payable to: Louisiana York Rite PHA • Or use link from website, www.pelicangrandcommandery.org www.mephgchramla.org or • For Refunds, must notify in writing by July 5, 2020. PLEASE READ THE CHECKLIST (on the back)

THANK YOU FOR YOUR PARTICIPATION and COOPERATION!!!

Reservation Checklist for Louisiana York Rite Sessions Make reservations early Guarantee with a Credit/Debit Card if possible Request special needs if available Write the Date, Time, and Person that you spoke to for reservations Have a copy of Confirmation Number Ask for reservation confirmation number to be emailed and print a copy; or mailed to you Be aware of check in time (usually 4 p.m.) (Do not expect early check in) YOU SHALL NEED A CREDIT/DEBIT CARD TO CHECK IN. The card is for incidentals. The hotel

will authorize and place an amount for holding on your account. The hold may take up to 7 business days to clear and finalize with your financial institution, after checking out. You can pay with cash at time of checkout. (YOU CANNOT CHECK IN WITH CASH)

Please notify us in writing of any special dietary needs, such as vegetarian. Do not have open containers. Place in approve containers (we are representing an honorable

institution) All attendees must be registered to participate in any activity including hospitality. Please document any incidents and report to Convention Coordinators Bring all medications. Medication can be refrigerated by hotel, but there will be limited

refrigerators for rooms or none at all. Refer hotel matters to Convention Coordinators.

Louisiana York Rite Bodies, PHA Most Excellent Prince Hall Grand Chapter, HRAM

Illustrious Pelican Grand Council, RSM Pelican Grand Commandery, KT

P.O. Box 1334 ~ Zwolle, Louisiana 71486 la.yorkrite.pha@gmail.com

1st January Anno Inventionis 2550 Anno Depositionis 3020 Anno Ordinis 902 Anno Domini 2020

To: All the Bodies of the Prince Hall Family, Churches, businesses, patrons, and friends. Subject: York Rite Weekend Souvenir Journal 2020

Greetings, As We 3 Did Agree: We would like for you to participate in the 6th York Rite Weekend Souvenir Journal. Our 2020 York Rite Weekend will be on July 22 – 26, 2020 at the Baton Rouge Renaissance Hotel; 7000 Bluebonnet Blvd., Baton Rouge, Louisiana 70810. We would like for you to publish Congratulatory messages from your Lodges, Chapters, Councils, Courts, Commanderies, businesses, patrons, and etc. The cost for the advertisements in the Journal is as follows:

COLOR OR BLACK & WHITE

Deadline for all Ads is June 1, 2020

We would like to thank you for your participation and cooperation in these matters in advance. Yours 3 X 3, Yours 3 X 9, Yours Under the Cross,

Harold W. Jett Lee Doss, Sr. Clarence J. Gillard, Jr. Most Excellent Grand High Priest Grand Thrice Illustrious Master Right Eminent Grand Commander

Full Page $100.00 Half Page $60.00

Quarter Page $35.00 Eighth Page $20.00

Louisiana York Rite Weekend

2020 Souvenir Journal Advertisement Request Form (Contract)

Name: __________________________________________________ (Last) (First) (Middle)

Fraternal Title or Order __________________________________________ Address: ___________________________________________________

____________________________________________________

____________________________________________________ Contact Number: ___________________________________________________

Email Address: ___________________________________________________ Please fill out properly.

Color or Black & White Total Full Page $100.00 Half Page $60.00

Quarter Page (No Group Pictures) $35.00 Eighth Page (No Picture $20.00

Deadline is June 1, 2020 • Please Print or Type your Advertisement on a separate sheet of paper, so that we do not misspell any of your

information. • Any question, our contact number is 318-518-2767. • Please make all payments payable to: Louisiana York Rite PHA • Please submit quality glossy color pictures. • We do take advertisements via email to la.yorkrite.pha@gmail.com . Please contact us if needed. • You can also pay online via our website with PayPal www.mephgchramla.org or

www.pelicangrandcommandery.org • Please write your name and information on the back of the pictures. The pictures will be ready for pick up

at the Session. Please mail contract to: J.N. Beasley P.O. Box 1334 Zwolle, LA 71486

PELICAN GRAND COMMANDERY GRAND CONCLAVE

To help us improve our meetings, please complete this survey and return it to the Right Eminent Grand Commander by the end of this meeting. Your comments are very important, and we appreciate your responses.

Date

Location of Meeting

Place a check in the box that represents your feelings for each statement below.

Statement Strongly Disagree

Disagree

Neutral

Agree

Strongly Agree

Meeting Logistics I was informed of the meeting logistics and any pertinent updates before the meeting began.

The meetings started on time. The meetings followed the agenda. My expected objectives of the meeting were met. The meeting was well organized. The meeting room was comfortable. I enjoyed the meeting refreshments. Overall, I am satisfied with the meeting logistics.

Meeting Presentations The presiding officers’ were prepared. The presiding officers’ delivered a satisfactory presentation.

I was interested and engaged during the meeting. The lectures and workshop were helpful. I learned from the lectures. I would like to hear more lectures. Overall, I am satisfied with the meeting presentations.

Hotel & Hospitality I am satisfied with my hotel accommodations. I enjoyed the souvenirs offered. I am satisfied with the York Rite Weekend hospitalities.

Future Meetings I would recommend attending next year’s Conclave to another Sir Knight.

I plan to attend next year’s meeting.

Overall I am satisfied with my overall Chivalric learning experience.

I am satisfied with my overall York Rite meeting experience.

Additional Comments: What did you like best about this meeting?

What did you like least about this meeting?

Do you plan to attend next year’s meeting? Why or why not?

How can we improve our York Rite Sessions?

Please make any other comments that you might have for the Good of the Order.

Name (Optional)

Commandery (Optional)