(2) sap how to migrate from sap business one to mysap

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EUROPEANSAP TECHNICALEDUCATIONCONFERENCE 2002

Sept. 30 – Oct. 2, 02 Bremen, Germany

WORKSHOP

Basics

WR16D3W2

Steffen Riemann, SAP AG

How to migrate fromSAP Business One to mySAP.com

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SAP AG 2002, TechED_02 Bremen, Slot #, Speaker Name / 2

Learning Objectives

As a result of this workshop, you will be able to:

� Have a rough overview of SAP Business One� Use the reporting module of SAP Business One inlcuding the

Query Wizard� Understand how the SAP R/3 migration tools easily migrate your

data to mySAP.com� Set up a migration project in the SAP Legacy System Migration

Workbench� Import data from SAP Business One to mySAP.com

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Agenda

� SAP’s Offerings for the SMB Market

� Overview of SAP Business One

� Grow with SAP Business One

� Data Migration to mySAP.com� Extracting data out of SAP Business One� Data conversion and import into

mySAP.com

� Summary

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Global Product Offering

mySAP.com

SAP Business One

mySAP All-in-One

Functionality / Industry Support

Business Size

Full functionality

Full functionality pre-configured,

single database

Necessary functionalityup to 250 employees

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Advanced SMBs

Sophisticated SMBs

Small Businesses

Partner

Global Organization - Roles of Engagement

Business Unit SMB

SMB Market

SAPDevelopment

SAP FieldOrganization

ChannelPartner

US EMEA

Sales Offices

Customers

DE UK ...

SAP Business One mySAP All-in-One Partner Support

One B

ox

VerticalSolutionToolkit

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BU SMB Projects Support SAP Business One Strategy

Development Projects

SAP Business One

Partner CommunityField Support Download Information

SolutionAssembly

Partner Support

Localiz-ation

Languageversions

InternetSales

IntegrationmySAP HRIntegration

Migration tomySAP.com

Integration tomySAP.com

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Agenda




� Data Migration to mySAP.com� Extracting data out of SAP Business One

� Data conversion and import into mySAP.com

� Summary

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Product Coverage

z Items management

z Item Queryz Price Listz Receipt to

Stockz Release from

Stockz Stock

transactionsz Warehouse

Transfer

Stock

z Payment means

z Depositz Checks z Creditsz Receiptz Deferred

paymentz Fundz Bank

statement and reconciliation

z Purchase order

z Purchase delivery

z Purchase return

z Purchase invoice

z Purchase Credit note

z Multi-currency

z Quotationz Orderz Invoicez Deliveryz Returnz Multi-currencyz Client

managementz Gross profit

calculation

z Chart of accounts

z Journal entryz Journal

Voucherz Transaction

Journalz Recurrent

transactionz Multi-currencyz Exchange ratez Trial Balancez Balance Sheetz P&Lz VATz Multiple

period

BankingPurchaseSalesGeneral Ledger

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Technologie

Coherent and integrated product

Windows look & feel

Very easy data navigation

Drill-down

Drag&explore

2-Tier Client-Server Architecture(„Fat client“)

Win 32 based

MS SQL Server database

Easeof use

Productarchitecture

English, German, Spanish, Hebrew, Polish, French, Italian, Norwegian, Danish, Finnish, Hungarian, Dutch

LanguagesToday

Server

RDBMS

E-Mail

Backup

API (COM)

XML Adapter

MS SQLServer

Services

Client

Interfaces

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Agenda






� Summary

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Grow with SAP

� Using SAP Business One, customers will be able to grow and as a result, their requirements will be greater. In order to cover these requirements, in the future, migration from SAP Business One to SAP R/3 will be possible.

Data Migration

SAP Business One

mySAP.com

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What is data migration?

� Initial data transfer from SAP Business One to mySAP.com� Clean data in SAP Business One and extract into data files� Convert data and load the data into the target system� Check data in the target system� Switch off legacy system

� Position of data migration� Requires customized SAP System ÎÎ Customizing must be finalized

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Data Migration – a major part of implementation

� Relevance of data migration?� Accounts for 15% - 20% of the total

SAP implementation costs

� Smaller implementation projects: up to 40%

� Why is data migration so expensive?

In many cases� you need to develop conversion programs (which can not be used

later on)

� you need to deal with lots of technical details and different technologies

� data volume depends on the project volume

� the effort for programming does not depend on the data volume

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z Use of standard migration tools

z Streamlined data transfer using apre-definedmigration project

Accelerated Data Migration from SAP Business One

ÎÎ Your investment is protected

SAP R/3

Configuration

Data Migration

Training

SAP R/3

Configuration

Data Migration

Training

RegularMigration Project

Migration fromSAP Business One

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Agenda






� Summary

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Switching from SAP Business One

Switching from SAP Business One to SAP R/3 is as easy as 1,2,3� Extract your data from SAP Business One.

� Adapt the pre-defined mapping rules according to your requirements

� Transfer your data into SAP R/3

1st step 2 nd step 3 rd step

SAP Business One SAP R/3 (LSMW)

Adapt mappingand translationrules

Data Extraction Data Transfer

Start Target

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Data extraction out of SAP Business One

� Powerful but easy-to-use reporting module

� Download of the results of any query into external files easily possible

� Query Wizard supports creation of pre-defined queries

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What is LSMW (Legacy System Migration Workbench) ?

� LSMW is a tool based on R/3.

� LSMW supports periodic and single data transfer from a non-SAP system to an SAP System.

� LSMW uses standard SAP interfaces.

Legacy System Migration Workbench

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� Organizational requirements� Customizing of the SAP applications must be finished

� Know how in LSMW (1-2 days)

� Knowledge of the source data (Which fields means what?)

� Knowledge of the SAP application (Which fields means what?)

� Technical know how� R/3 basis (batch input processing, IDoc processing)

� ABAP

� System requirements� LSMW 3.0 SAP Web Application Server 6.10

� LSMW 1.7 SAP R/3 4.0x, 4.5x or 4.6x

� LSMW 1.0 SAP R/3 3.0F or 3.1x

Requirements

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Data Migration: Example

B1 B2 B3 ... C1 ...C2 C3 C4A1 A2 A3 A4 A5 ...

Company code data

General Data Contact person

Customer Master (SAP R/3)

Business Partner (SAP Business One)

L1 L3 L4 L5 L6 L7 ...

M1 M2 M3 ... Contact person

General Data

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Data Migration: LSM Workbench

B1 B2 B3 ... C1 ...C2 C3 C4A1 A2 A3 A4 A5 ...

Customer Master (SAP R/3)

Business Partner (SAP Business One)

L1 L3 L4 L5 L6 L7 ...

M1 M2 M3 ...

Mov

e

1:1

Tra

nsiti

on

Fixed value/constant

IndividualABAP/4 coding

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� Pre-defined field mapping and conversion rules and can be reused for migration SAP Business One to mySAP.com

� Initial value� Constant

� Assign (“MOVE”)� Fixed value

� 1:1 translation� Translation via intervals

� User-defined routines� Prefix

� Suffix� Concatenate� Individual ABAP coding

101 ÖÖ Z1102 ÖÖ Z2103 ÖÖ Z3

01...10 ÖÖ 1011...20 ÖÖ 2021...30 ÖÖ 30

SAP Business One Migration Kit

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One or several files

SA

P S

tandard

Convert data

Batch Input processing

Legacy dataon PC

Read data

Converted data

Read dataLegacy data

on application server

IDoc inboundprocessing

Direct Input processing

Structure relations

Field mapping

Conversion rules

How LSM Workbench works

Pre-defined migrationproject forSAP Business One

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Demo

Demo

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Agenda






� Summary

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Summary

� User friendly, guided data migration tools are available

� Support of SAP standard interfaces

� Use of pre-defined mapping and conversion rules accelerates migration from SAP Business One to mySAP.com

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Further Information – SAP Business One

ÎÎ Public Web:www.sap.comÎ Solutions Î Solutions for Small and Midsize Businesses Î SAP Business One

ÎÎ SAPNet:Use ALIAS: ‚SMB‘

ÎÎ Related Workshop at TechEd 2002Interfacing SAP Business One, Implementing SAP Business OneHow SAP BW Communicates With SAP Business OneIntegration of SAP Business One with SAP Enterprise Portal

ÎÎ Related Lectures at TechEd 2002SAP´s Offering For Small and Medium Business

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Further Information – LSM Workbench

ÎÎ SAP Service Marketplace:service.sap.com ÎUse ALIAS: ‚LSMW‘

ÎÎ SAPNet:Use ALIAS: ‚LSMW‘

ÎÎ TrainingBC420

ÎÎ [email protected]

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Q&A

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Feedback

http://www.sap.com/teched/bremen/

ÎÎ Conference Activities

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� No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

� Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

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Copyright 2002 SAP AG. All Rights Reserved

(2) sap how to migrate from sap business one to mysap

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