2006 SuperNOFA

What’s New What’s Hot

In the General Section

2006 General SectionRegistration Basics

• HUD published the General Section Early to encourage new applicants to complete their 5-Step Grants.gov Registration before the publication of the program sections

2006 Registration Basics

• Existing applicants need to update their registration in the Central Contractor Registry

2006 Registration Basics

• If the previous person that was authorized to submit an application has left the organization the new person must register with the credential provider, Grants.gov, and be authorized by the eBusiness Point of Contact.

2006 Continuum of Care

• Continuum of Care remains a paper application in 2006.

• No forms in this year’s Federal Register. Forms available on Grants.gov- application download except Continuum of Care

2006 Continuum of Care Application

• Continuum of Care forms are on HUD’s HUD’s website at http://www.hud.gov/offices/adm/grants/nofa06/grpcoc.cfm

• Application streamlined in anticipation of going electronic in 2007

2006 General SectionPolicies

• Secretarial Policy Priorities remain the same

• Threshold Requirements Remain the Same

• Availability of 2 points in some program NOFAs for Section 3 Business and Employment Opportunities

2006 General SectionPolicies

• Greater emphasis on performance and results

• Introduction of eLogic Model for all programs

• Logic Model training March 16, 2006

2:00 – 4:00 PM Eastern Time

2006 Policies

• Continued emphasis and commitment to electronic application submission

• If you have any problems downloading or working with the electronic application –call the Grants.gov help desk at:

800-518-Grants

Major Change in Timely Submission Policy

• Electronic applications must be received and validated by Grants.gov by 11:59:59 PM on the application deadline date.

Submit Early To Correct Validation Deficiencies

• After receipt by Grants.gov the application is validated.

• The validation can take take 24 to 48 hours depending on traffic on the Grants.gov site and servers

Submit Early to Correct Validation Deficiencies

• Applicants are advised to apply at least 3 days prior to the deadline date so that if there are errors in their DUNS number, registration, or other items they can be corrected and the application can meet the deadline requirement.

Timely Submission Changes

• 3 days additional time was added to each of the deadline dates to enable applicants to apply early.

What Happens when you submit an application to Grants.gov?

• You will receive an acknowledgement of receipt from Grants.gov. The receipt indicates that Grants.gov received your application. The receipt will have a date and time stamp.

What Happens when you submit an application to Grants.gov?

• Following confirmation, the application will be validated by Grants.gov. The validation process consists of a system review which checks that the following requirements are met:

What Happens when you submit an application to Grants.gov?

– The application must be Virus free

– The application must meet the deadline requirements established for the funding opportunity

– All mandatory fields on forms are completed

What Happens when you submit an application to Grants.gov?

– The DUNS number submitted on the application matches the DUNS associated to the the Grants.gov registration.

– The submitter has been authorized by the eBusiness Point of Contact to submit the application on behalf of the organization as the AOR.

What Happens when you submit an application to Grants.gov?

• If the application fails any of these checks it is rejected and you will get a rejection notice and a list of error messages.

• If you need assistance in understanding the error messages, call the Grants.gov help desk at 800-518-Grants.

What Happens when you submit an application to Grants.gov?

• When the application passes the validation process the applicant receives a validation notice.

• All notices are provided by email. If the validation or rejection notice is not received within 48 hours call the Grants.gov help desk.

What Happens when you submit an application to Grants.gov?

• Save copies of your receipt and validation notices

• If you call the help desk save the ticket number. • If you call the help desk refer them to any

previous ticket number.• HUD relies on the grants.gov notices and help

desk logs to resolve any issues related to timely receipt of your application.

What Happens when you submit an application to Grants.gov?

• If an application is submitted past the deadline date, the application will be rejected and the rejection notice will indicate the competition has closed.

Major Submission Changes

• Paper Applications are permitted for applicants that have been granted a waiver of the electronic submission requirement.

• Waiver requests should be provided at least 15 days prior to the deadline date to allow HUD to process the waiver.

Major Submission Change forPaper Submissions

(with waiver)

• Paper applications must be received by the appropriate HUD Office(s) no later than the application deadline date.

Major Submission Changefor Paper Submissions

(with waiver)

• The 15 day delivery delay has been eliminated.

• All paper applications must be received by HUD by the deadline date !!

Major Submission Change for Paper Submissions

(with waiver)

• Applicants need to pay attention to the offices hours of HUD offices to ensure timely delivery when using express services.

Major Submission ChangePaper Submissions

(with waiver)

• Applicants may use any delivery service but are reminded that HUD Headquarters has high security requirements and overnight postal service delivery is recommended.

Timely Submission ChangesPaper Submissions

(with waiver)

• Applicants can hand delivery packages but if a program area escort cannot be located, they run the risk of not being allowed into the building to deliver the application.

• Postal Service overnight delivery is recommended.

Timely Submission ChangesPaper Submissions

(with waiver)

• Program Offices will provide applicants with detailed submission instructions if they grant a waiver to the electronic submission requirement.

Third Party Documents

Documents that :

– Require the signature of a person or organization that is not the applicant may be scanned sand submitted as an attachment to the electronic application submission

Third Party Documents

Or– Are in a format that you did not create

or are not in an electronic format that can be read by HUD computers may be submitted as scanned files or faxed to HUD following the fax requirements in the General Section

Fax Rules and Other Requirements

• All faxes must be sent to the toll-free number – 800-HUD-1010.

• Applicants that have difficulty using toll-free numbers, may use 215-825-8798

• All faxes must use a completed form HUD 96011, Facsimile Transmittal as the cover page to the fax.

Fax Rules and Other Requirements

• Entire applications sent by fax will be rejected

• Applications that do not use the form HUD 96011 as the cover page will be rejected.

Fax Rules and Other Requirements

• When submitting required documents by fax, you must use the form HUD 96011 Fax Transmittal form downloaded from the associated application.

• The form must be pre-populated with the information used to complete the SF-424 in the electronic application submission.

What happens When a Fax is Submitted to HUD?

• Faxes submitted to HUD are retrieved as electronic files

• Faxes received by HUD are associated to an application using an electronic optical character reader.

What happens When a Fax is Submitted to HUD?

• Faxes that do not use the required Facsimile Transmittal form HUD - 96011 as the cover page cannot be read by the electronic reader and will not be matched to the electronic application submission.

What happens When a Fax is Submitted to HUD?

• Faxes that cannot be matched to an electronic application or are part of an application that is not submitted electronically, will not be read.

Rules for File Formats

• Applicants must submit file formats identified in the General Section:– Microsoft Word (version 9 or earlier)– Microsoft Excel 2000 – Portable Document Format (PDF)

compatible with AdobeTM Reader version 6.0 or earlier.

Rules for File Formats

• If an applicant submits a file other than in the required formats, it will not be read.

Questions About Filing Electronically?

• If you have questions about Grants.gov Registration requirements consult HUD’s

• STEP BY STEP – Your Guide to Registering for Grant Opportunities

found at• http://www.hud.gov/utilities/intercept.cfm?/

offices/adm/grants/nofa06/regbrochure.pdf

Questions About Filing Electronically?

• Questions about finding and applying for Grant Opportunities via Grants.gov? Use our brochure

Finding and Applying for Grant Opportunities –Information for Applicants and Grantees

found at http://www.hud.gov/utilities/intercept.cfm?/offices/

adm/grants/findapplybrochure.pdf

Need Technical Assistance in Using Grants.gov?

• Call the Grants.gov Help Desk at

800-518-GrantsMonday – Friday 7:00 AM – 9:00

PMEastern Time

Not open Federal holidays