2008-2009 perkins basic & regional reserve grants annual report directions october 30, 2009
TRANSCRIPT
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2008-2009 Perkins Basic & Regional Reserve Grants
Annual Report Directions
October 30, 2009
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Sections Introduction
General Guidelines for Writing the Reports Final Spending Workbook
Directions for Sections of the Report Overviews of 2008-2009 Report on the 2008-2009Activities Required Elements Report on Local Improvement Planning Process
(BASIC GRANT REPORTS ONLY)
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Appendices Definitions of the Core Elements (I) Citations from the Law
Basic Grant Required Elements, Required Responses (II)
Basic Grant Required Elements, Optional Responses (III)
Reserve Grant Required Elements, Required Responses (IV)
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IntroductionThe purpose of the Perkins Annual Report is to:
Describe implementation status of the activities identified for 2008-2009 in your 2008-2013 Perkins IV Local or Consortium Basic Grant Plan
Describe results of the Regional Reserve Fund investment for strengthening regional alignment & articulation, and regional professional development (Regional Reserve Fund Consortia ONLY)
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Introduction (cont.)
The purpose of the Perkins Annual Report (cont.):
Account for expenditure of local Perkins Basic & Regional Reserve Grant funds
Assist recipients in preparing for the 2010-1011 plan
Fulfill a legal requirement (Carl D. Perkins Career and Technical Education Improvement Act of 2006, Section 113, 4C, i)
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Introduction (cont.)
The Annual Report consists of two separate documents:
1. 2008-2009 Perkins Basic Grant Annual Report
2. 2008-2009 Perkins Reserve Grant Annual Report
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Reports are due November 18, 2009.
Send Annual Reports to:
Barb O’Neill
Oregon Department of Education
Office of Educational Improvement & Innovation
255 Capitol Street, NE
Salem, OR 97310-0203
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An electronic copy attached to an e-mail will be accepted by the November 18, 2009 due date. An original signed assurance (the cover page) is due to the Oregon Department of Education no later than November 25, 2009.
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General Guidelines for Writing Boxes will expand to accommodate your
needs Three boxes are provided
delete any you do not need copy and paste if you need more
Every activity listed in your 2008-2013 Local Perkins IV Plan should have a separate box for Activities and Results
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General Guidelines for Writing (cont.)
Use past tense Be truthful Use bulleted statements when appropriate Link your Reports directly to your Plans
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General Guidelines for Writing (cont.)
Provide enough detail about:
How Perkins funds were expended What worked and what did not work What alterations were made
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Final Spending Workbook
Identify the following, by object code: The original, proposed total expenditures The final expenditures total The % of change from the beginning of the grant
period to the end of the grant period
Also identify the reason for any changes
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Inventory Separate inventory for Basic Grant and
Regional Reserve Funds purchases Equipment and non-consumable supplies Minimum value of items to be included is
$200.00 Sample inventory form at the end of each
Report form The minimum of what must be included
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Directions
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Overviews of 2008-2009 Part IA of each Report is an Overview Briefly describe Program of Study work done Identify major opportunities and challenges Identify the high points and low points of the
year Provide the context for your expenditure of
federal funds
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Report on the 2008-2009Activities (Part IA)
Organized by the Core Elements Basic Grant
Standards and Content (Section SC) Alignment and Articulation (Section AA) Accountability and Evaluation (Section AE) Professional Development (Section PD) Student Support Services (Section SS)
Reserve Grant Regional Alignment and Articulation (Section RAA) Regional Professional Development (Section RPD)
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Perkins Funds Expended
Reported in the Perkins Funds Expended box for each Core Element
Must align with the funds reported in the Budget Spending Reports
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Activities Boxes
Review your 2008-2013 Perkins Plan(s) A progress report on all of the activities that were
listed in the Plan is required
You may copy and paste the activities from your 2008-2013 Plans into the Activities box
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Results Boxes
Describe your progress for key strategies and all activities
For each activity, give examples of what worked and what did not
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Example Questions to Ask Yourself
Were the activities successfully implemented? Did they have the outcome that you hoped for? How did you measure your progress? If the activity was not successful, why not? What alterations did you make? How did you choose them? How successful were the alterations?
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Helpful Hint
Items in the Required Elements sections may help you frame your statements in the Results boxes.
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BASIC GRANT REPORTS ONLY
Report on Local Improvement Planning Process (Section IC)
Assumption: the expenditure of federal funds is guided by a local improvement planning process (may not be called by that name)This is an opportunity to reflect on what process was used to plan your local improvement, and describe it
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Improvement Planning Process (cont.)
(BASIC GRANT REPORT ONLY)
What Improvement Planning Process did you use throughout the year (2008-09)?
How well did your process work? Who was involved in the process? What changes did you make to the process? How did you improve your process?
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Required Elements (Part II)
Taken directly from the Carl D. Perkins Career and Technical Education Act of 2006
For a full alignment of the items with the sections of the law, see the Appendices
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Basic Grant Required Elements
Required Responses (Part IIA) 134b (required contents of the local plan) 135b (required local uses of funds)
Optional Responses (Part IIB) 124b (required state uses of funds)
124c (permissible state uses of funds)
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Reserve Grant Required Elements
Required Responses (Part II) 124c (permissible state uses of funds)
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Required Elements (cont.)
For each item, indicate where your Report addresses that item, in the box labeled “Section(s)”
Note all sections where such mention may be found
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Required Elements (cont.)
If an item in the Required Elements is not specifically mentioned in your Report Discuss how it was addressed during the year
(Discussion)
If an item was not addressed during the year Put “NA” (“Not Applicable”) in the Section(s)
box
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NOTE
When the Reports are reviewed, the items marked “NA” will help identify technical assistance needs.
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BASIC GRANT ONLY
The Optional Responses will help identify where promising practices are happening, as well as help us “tell the story” of CTE in Oregon.
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RESERVE GRANT ONLY
Each item will be addressed in terms of Regional Alignment and Articulation, and Regional Professional Development.
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For more detail about each item in the Required Elements, see Appendices II – IV
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Appendix I
The Core Elements upon which the Local Perkins Plans are built, and their definitions
Standards and Content Alignment and Articulation Accountability and Evaluation Professional Development Student Support Services
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Appendix II
Perkins Annual Basic Grant Report, the Required Elements: Required Responses (Part IIA)
Sections of the law in which the item is mentioned Section 134b (required contents of the local plan) Section 135b (required local uses of funds)
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Provide students experiences in allaspects of an industry
Each local plan shall…describe how the eligible recipient will…provide students with strong experience in, and understanding of, all aspects of an industry (Section 134b, 3C)
Funds…shall be used to support career and technical education programs that…provide students with strong experience in and understanding of all aspects of an industry, which may include work based learning experiences (Section 135b, 3)
Activities…may include…support for career and technical education programs that offer experience in, and understanding of, all aspects of an industry for which students are preparing to enter (Section 124c, 6)
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Appendix III
Perkins Annual Basic Grant Report, the Required Elements: Optional Responses (Part IIB)
Sections of the law in which the item is mentioned Section 124b (required state uses of funds) Section 124c (permissible state uses of funds)
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Support partnerships among stakeholders to benefit student achievement
Activities…shall include…supporting partnerships among local educational agencies, institutions of higher education, adult education providers, and, as appropriate, other entities, such as employers, labor organizations, intermediaries, parents, and local partnerships, to enable students to achieve State academic standards, and career and technical skills, or complete career and technical programs of study (Section 124b, 6)
Activities…may include…support for partnerships between education and business or business intermediaries, including cooperative education and adjunct faculty arrangements at the secondary and postsecondary levels (Section 124c, 8)
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Appendix IV
Perkins Regional Reserve Grant Annual Report, the Required Elements (Part II – RESPONSE REQUIRED)
Section of the law in which the item is mentioned Section 124c (permissible state uses of funds)
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Make progress in having special populations meet local adjusted levels of performance
Activities…may include…progress in having special populations who participate in career and technical education programs meet local adjusted levels of performance (Section 124c, 10A, iv)
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Thank You!Thank You!Questions?
Michael [email protected]
(503) 947-5660
Budget and Inventory Questions?
Laura Roach Reynold [email protected] [email protected](503) 947-5656 (503) 947-5615