2010 long-term surveillance and maintenance conference records storage and accessibility john...
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Records Storageand Accessibility
John MontgomeryTeam Lead, Archives and Information Management
U.S. Department of Energy Office of Legacy Management
November 17, 2010
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Office of Legacy Management (LM) Established in 2003 Mission: to manage
responsibilities at former nuclear weapons facilities and ensure the future protection of human health and the environment
LM manages land, structures, facilities, and records
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Long-Term Stewardship Sites
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Major Goal: Managing Records and Information Preserve, protect, and share records
and information Managing:
More than 95,000 cubic feet of physical records 30 terabytes of electronic data
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Federal Record Requirements
Title 44 United States Code Chapter 31, “Records Management by Federal Agencies”
By law, federal agencies must: Document missions, functions,
policies, procedures, decisions, and transactions
Preserve historically valuable records
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Types of Federal Records
Books Paper
documents Letters Memos Engineering drawings Reports
Maps Photographs
Graphics Videos Sound recordings Machine-readable
materials Electronic files
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LM Business Center
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LM Business Center (continued)
Located in Morgantown, West Virginia Leadership in Energy and Environmental Design Gold
Certification
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LM Records Storage
Approved by the National Archives and Records Administration for storage of federal records
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LM Records Storage
Capacity for 155,000 cubic feet of records storage
Storing records from former nuclear weapons facilities
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Special Records Media Storage
Cold storage X-rays, film, etc. Environmental controls
40° Fahrenheit 30 percent relative humidity
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Managing Information Requests Electronic recordkeeping system
Efficient records search and retrieval
High-speed reproduction and scanning Qualified records managers
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Records Requests
Over 7,000 records requests fulfilled over the last 4 years
Freedom of Information Act (FOIA)
Privacy Act Energy Employee
Occupational Illness Compensation Program Act (EEOICPA)
Other records requests
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Information Technology Data Center Managing more than 13 terabytes of data Migrate electronic data from former nuclear
weapons sites Qualified information technology staff
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Information Technology Data Center IT Help Desk
Centralized information technology support for LM sites across the country
LM network and servers
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Summary
LM is committed to preserving and protecting federal records and information
LM is using a state-of-the-art facility and equipment to manage records
LM has a dedicated records management and information technology workforce
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Questions?