2011-218b - bracebridge - g8 legacy fund

rT\lx l2h

~ BRACEBRIDGE

July 19, 2011

Beisan Zubi NDP Caucas Services 10-02, 131 Queen Street Ottawa, ON K1A OA6

Dear Ms. Zubi:

RE: Freedom of Information Request - FOI 2011-06 2010 G8 Summit

T he Corporat io n o f the Town of Bracebridge

Thank you for your Request Form received by our office by fax on June 17, 2011 , and by mail on June 29, 2011 .

The following is a response to your request for access to general records under the Municipal Freedom of Information and Protection of Privacy Act, R. S. 0. 1990, c. M. 56.

You requested:

• "All correspondence, including but not limited to e-mails, between the Mayor's Office and the federal Office to the Minister of Industry between June 1, 2008 and December 31, 2010, regarding the G8/G20 Summit infrastructure initiatives ".

As you will recall, we corresponded several times bye-mail and telephone in order to narrow down the search parameters in order to reduce the amount of search, preparation and copying time in order to keep cost of your request to approximately $200. Although , this resulted in a number of records being only quickly scanned or using the subject line in e-mails to determine whether they were relevant, I trust that the information provided to you over the course of three (3) separate e-mails containing approximately 26 scanned documents, has satisfied your request.

No personal information was required to be severed from any of these documents.

I trust this meets the criteria of your request and as such we are closing our file in this regard, however if you have any questions, please do not hesitate to contact the undersigned.

A copy of our invoice (#96) is attached hereto. Please direct your payment to my attention.

~~ Lori McDonald Municipal Clerk

IAttachment

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~BRACEBRIDGE

Tile Nearl of Mus!wka

MEMORANDUMOffice of the Mayor

TO:

FROM:

COPY:

DATE:

SUBJECT:

The Honourable Tony Clement, Minister of Industry

Mayor Donald G. Coates

Michael Lawley, Executive Director, Muskoka Tourism

April 8, 2009

Town of Bracebridge - G8 Project Proposal for Annie Williams Park

On January 21, 2009 I wrote to you outlining a number of projects that the Town of Bracebridge couldundertake in association with the 2010 G8 Summit. One of the projects listed was the construction of a newwashroom and storage facility at Annie Williams Park (See Appendix "A" attached for original project details).

Recently, a proposal was submitted by Bruce Kruger, who happens to be the Bracebridge Town Crier, for theconstruction of an open-air band shell in Annie Williams Park to serve as a focal point for musical andtheatrical performances and other cultural and community events. Details of Mr. Kruger's proposal areattached as Appendix "B".

After discussions with Town staff, I believe that there is a unique opportunity to combine the Town's initialproposal with the subsequent submission by Mr. Kruger lead'lng to the develop of a multi-functional structure atAnnie Williams park that could provide all of the suggested features. Attached as Appendix "C" is a locationmap for Annie Williams Park. As you are aware, the park is centrally located and is the focal point for manyTown activities.

In essence, the Town believes that there is an opportunity to construct one structure that would provide thewashroom and storage facilities that are badly needed at the park. Additionally, we believe through someinnovative design work, there is an opportunity to construct a new covered outdoor performance stage. Theperforming arts stage would serve as a gathering place for people and performances of all kinds, offering avenue for small bands, a single musical performer or small theatre companies. This could create a significantlong lasting economic development benefit for the Town from a tourism and cultural perspective.

Although detailed information regarding Summit plans is not currently available, we believe that this proposalcan have a close linkage to the G8 event. Our initial estimate for construction of the washroom and storagefacility was $150,000. The addition of a new covered outdoor performance stage will undoubtedly increasecosts to the $500,000 to $600,000 range. Subject to your comments and feedback from appropriate Federalstaff, the Town would be willing to initiate the development of a more detailed proposal for the project.

We greatly appreciate the opportunity to submit this project for your consideration. As indicated previously, Ilook forward to working closely with the members of the Local Area Leadership Group over the next two years.

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~BRACEBRJDGE

Tile Ilearl or Muskok:l

Appendix "A"


Town of Bracebridge - G8-Related Infrastructure Project - Annie Williams Park

Project Name Project Linkage to G8 Linkage to Town's Estimated ProjectDescription Strategic Plan or Cost

CommunityAdjustment Plan

Construction of Improve location The Town of Bracebridge anticipates Community Estimated cost ofNew Washroom of sport tourism that tourism development will be one of Adjustment Plan this work isand Storage and cultural the tasting legacies for the 2010 G8 Section 7.6 Tourism approximatelyFacilities at Annie activities (i.e. Summit. and Culture $150,000.Williams Park MAC)

Annie Williams Park is a central parklocated in the urban core of the Town. Itis located along the Muskoka River andwill be a destination point for visitors tothe area.

The park does not currently have anyaccessible washrooms or storagefacilities.

This project will have an important long-term benefit for the Town.

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~BRACEBRIDGE

1he Hearl of i"luskoka

Suggestion:

Appendix "B"

B. Kruger Proposal


An open-air Bandstand style stage and Sound Centre with proper lighting, etc.. The facility could be closed inwhen not in use.

What a setting it could make, watching performances, or be the focal point for the Highland Games, theBracebridge Triathlon, the Kids' Theatre or other events.

Partners:

The Town of Bracebridge, Bracebridge Rotary Club; Lions Club of Bracebridge; Rotary Club of BracebridgeMuskoka Lakes (newest member) and possibly Muskoka Arts and Crafts Inc.

Legacy:

I suggest we name it after the G8 in some manner. It could also be utilized for special G8 entertainment or asa gathering place for a segment of the G8 attendees for a special night or for a meeting and have large tentsset up in event of inclement weather.

Estimated Cost:

Between $500,000 to $1 ,000,000.

Time Frame:

If fast tracked, it could be completed by late this fall or early spring!

Expected Results:

Great public appreciation; the town would have an exceptional building for community oriented events, withsufficient funding landscaping could be built into this project. This would put Bracebridge on theSpring/Summer/Autumn scene for many tourist-oriented events to once again bring the multitudes to specialfunctions within our fantastic Town!

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~BRACEBRIDGE.

Tile f-{l'ilfl of Muslwka

Appendix He"


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~BRACEBRIDGE


TO:

FROM:

DATE:

SUBJECT:

The Honourable Tony Clement, Minister of Industry


May 6, 2009

Town of Bracebridge - G8 Project Proposal for Annie Williams Park

Further to my April 8, 2009 memorandum, the Town of Bracebridge is pleased to provide some supplementaryinformation regarding the construction of a new washroom, storage facility and covered outdoor performancestage at Annie Williams Park (See Appendix "A" attached for location map).

New Multi-function Structure:

The proposed building will have a gross roofed area of approximately 7,500 square feet including the following:

A covered 1,600 square foot stage area for holding outdoor community theater events and other entertainmentevents that may require a larger outdoor venue. There will also be a stage wings area for the activitiesnecessary to support performances, including storage areas of approximately 2,800 square feet to be locatedon 3 sides of the stage.

The building will also include a space of approximately 1,100 square feet to accommodate accessible publicwashrooms. The washrooms will be available to park users during performance and during normal parkoperating hours. The addition of the new washroom facilities will replace the existing washrooms, which arewell beyond their useful life.

A roofed picnic shelter area will be attached to the south and east side of the building and will be available forpublic use. This area will be approximately 2,000 square feet in area.

A conceptual site plan is attached as Appendix "B". It is estimated that the cost of the building program will be$350,000.00

Site Servicing Costs:

The following site Servicing will be necessary to support the proposed building:

An upgraded electrical service will be installed to provide sufficient power for the stage and washroomoperation.

Upgraded water supply and sewage pump and force main will be installed to the new location. The length ofthis servicing will be in the range of 290 metres.

Because the events to be held at this venue will attract significantly more vehicles, it will be necessary toupgrade the existing driveway in the park from one lane to a 2-lane wide asphalt driveway.

The stone entrance gate will also need to be replaced to accommodate the widening of the entrance driveway.

Attached is a more detailed cost estimate for the site servicing. It is estimated that the cost of this servicing willbe approximately $259,000.00.

- 1 -

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~BRACEBRIDGE

The f-{e~]rl of Mushuka

A summary of site servicing costs are attached as Appendix "C".

In summary, it is estimated that the total cost of this project will be $609,000.00


We greatly appreciate the opportunity to submit this project for your consideration. As indicated previously, Ilook forward to working closely with the members of the Local Area Leadership Group over the next two years.

~-o-r-----

• 2 •

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~BRACEBRIDGE

The /-lear! of "'1us!mka

Appendix "A"

Annie Williams Park - Location Map


. 3·

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~BRACEBRIDGE

Appendix "8"

Annie Williams Park - Conceptual Site Plan


·4·

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~BRACEBRIDGE

Til(' !-!earI0! Muslwka

Appendix "c"

Annie Williams Park - Site Servicing Costs


ITEM UNIT UNITS QUANTITY TOTALPRICES S COSTS

CLEARING &GRUBBING $300 m2 5200.00 $15.600.00

EARTH EXCAVATION $18.00 m3 1088.00 $19,584.00

REMOVE Ex. ASPHALT DRIVEWAY $4.50 m2 182G.OO $8,190,00

STORM SElh'ERS S365.34 m 0.00 $0.00

SU80RAINS $20.00 m 100.00 12.000.00

GRANULAR A (150mml $9.60 m2 2170.00 $20,832.00

GRANULAR B 1300mm) $880 m2 2170.00 $19,096.00(800mmi $15.60 m2 0.00 $0.00

CONCRETE CURB $71100 m 0.00 1000

A$PHALT 50 mm Ar.gle Parldna Area $12.03 m2 0.00 $0.00

ASPHA.LT 50 mm ( Surface Course Drivewav 1 $12.03 m2 %B.50 $11.651.06

CONCRETE SIDEWALK $70.00 m2 0.00 $0.00

STREET LIGHTS 13.500.00 ea. 3.00 $10,500.00

WATER SERVICE & SEV\'ER FORCEMAIN $150.00 m 290.00 143.50000

TOPSOil & SOD 19.60 m2 1040.00 59,984.00

OVERHEAD SERVICING (hYdro bell etc) 150.00 m 290.00 $14.500.00

Widen &Replace Slone Gateposts S5,000.00 Vs 2.00 $10,000.00

SUB TOTAL $185,000.00

CONTINGENCY 10% $18,500.00

ENGINEERING 30% $55,500.00

TOTAL COST $259.000.00

• 5 •

rKI5<I2r\~

BRACEBRIDGEll",I-/w'1 (If M(,~Ct

8. CLOSED SESSION

GENERAL COMMITTEE MINUTES·CLOSED SESSION

Tuesday May 19, 2009 - 7:00 p.m.Town Council Chambers

Page 1

Committee Members: Councillor P. Thompson (Committee Chair)Mayor, D. CoatesDeputy Mayor, S. ClementCouncillor, L. Giaschi-PaciniCouncillor, E. NicholsCouncillor, G. SmithCouncillor, G. TryonCouncillor, B. YoungCouncillor, S. Young

Staff: Chief Administrative Officer, J. SissonClerk, L. McDonaldTreasurer, C. WakefieldDirector of Development Services, K. HorriganAssistant to Municipal Clerk, M. Gower

Upon adoption of the required procedural motion, Committee met in closed session beginning at8:27 p.m. to discuss the security of the property of the municipality or local board.

8.1 The Security of the Property of the Municipality or Local Board

09-GC-132 Moved by:Seconded by:

Councillor, L. Giaschi-PaciniCouncillor, G. Tryon

That the Mayor be authorized to confirm with MP T. Clement the Town's commitment tofund, from Parkland Reserve, up to $109,000 of the estimated $609,000 cost forconstruction of a new washroom, storage facility and covered outdoor performance stage atAnnie Williams Memorial Park.

CARRIED

Committee rose from closed session at 8:52 p.m.

mitchellarchitectsHuntsville, Ontario

1 Consultants

The following are the consultants who have prepared these Contract Documents:

00020CONSULTANTS

Page 1

Prime Consultant (Architect):

MechanicaJfElectrical Engineer:

Structural Engineering:

END OF SECTION

Annie Williams Park StructureBracebridge. Ontario

Mitchell Architects Inc.7 johnStr'eet, Unit 3Huntsville, OntarioPIHIH2

Phone: (705) 788 0650Fax: (705) 7883257

Piotrowski Consultants Ltd.1820 Bond StreetNorth Bay, OntarioPIB4V6

Phone: (705) 472-2536Fax: (705) 476-5105

TK Kieffer Engineering2180 Highway 118 East, Bracebridge, PIL lX1

Phone: (705) 645-6086Fax: (705) 645-3185

Project No. 209062November 2009


Seals and Signatures

00025PROFESSIONAL SIGNATURE AND SEALS

Page 1

.1 The following seals and signatures are provided as required by Section 2.3.1 of the Ontario BuildingCode and apply to the areas of expertise for which each consultant was commissioned and furtherapply to those drawings and specification sections which bear their name.

ARCHITECTURALSPECIFICATIONS (A)

,pO ASSOC'~AN OF D~ ARCHITECTS Z

MECHANICAL + ELECTRICAL ENGINEERINGSPECIFICATIONS (M +E)

(refer to Mechanical & Elech'ical drawings)

STRUCTURAL ENGINEERINGSPECIFICATIONS

(refer to structuml drawings)

END OF SECTION

Annie Williams Park StructureBracebridge, Ontario



-----------------------------

1. list of Documents

.1 Review the dOCUInents received and ensure that all dOCUlnents are complete.

.2 The following is a list of all documents issued for Tender.

.3 DRAWINGS:

00050LIST OF DOCUMENTS

Page 1

Drawing No.ADAlA2A3SlS2S3Ml0lMl02EI01

TitleKey & Site Plans, OBC MatrixFloor Plan, Schedules, AssembliesRoof Plan, Ceiling Plan, ElevationsSections, DetailsGeneral NotesFoundation Plan, SectionsRoof Framing Plan, SectionsMechanical Plumbing Plan, Schedule & DetailsMechanical Ventilation Plan, Schedule & DetailsElectrical Power & Lighting Floor Plans

00710

008000080500810

.4 PROJECT MANUAL:

Division 0000020 Consultants00025 PmfessionalSignahues and Seals00050 List of Documents00100 Instructions to Bidders00310 Sample Tender Form

Tender FormSample Stipulated Price ContractSample CCDC 2 ContractSupplementary Articles of AgreementSupplementary DefinitionsSupplementary General Conditions

Division 01 - General Requirements01001 General Requirements

Divisions 02 - Site Works02615 Masonry Retaining Wall

Divisions 03 - Concrete03353 Cast-in-place Concrete

Division 04 - Masonry04100 Mortar and Grout for Masonry04220 Concrete Unit Masonry


No. Pages1137131

11

10

7

1

2

22



Division 05 - Metals05500 Metal Fabrications


Page 2

------------- .. ~ ..~_..__.__ ._.._.._--

3

Division 06 - Wood and Plastic06101 Rough CarpentTY

Division 07 - Thermal and Moisture Protection07311 Asphalt Shingles07461 Siding and Trim07620 Metal Flashing and Trim07900 Sealants

Division 08 - Doors and Windows08100 Steel Doors, Frames & Screens08710 Finish Hardware

Division 09 - Finishes09250 Gypsum Wallboard09900 Painting

Division 10 - Specialties10800 Toilet and Bath Accessories

Division 15 - Mechanical

4

3224

53

46

3

150101513015140152601527015412154131541415430154401551615860158911581115941

Mechanical General RequirementsThermometers and Pressure GaugesPipe Hangers and SupportsThermal Insulation for PipingThermal Insulation for DuctingDomestic Water Supply Piping - CopperDrainage Waste and Vent Piping, Cast Iron and CopperDrainage Waste: PlasticPlumbing Specialties and AccessoriesPlumbing Fixtures and TrimFlexible Connections, Expansion Joints, Anchors & GuidesCommercial FansDuctwork - Low Pressure - Metallic to 500 PaDuct AccessoriesLouvres, Intakes and Vents

734443113423542




Division 16 - Electrical1601016106161111612216132161411615116191164401645016471164771647816485165051653616811

END OF SECTION



Page 3

33333322233122333



Offer to Tender

1.1 INTENT OF TENDER

00100INSTRUCTIONS TO BIDDERS

Page 1

.1 TI,e intent of this invitation is to obtain offers from General Conh'actors for the construction of amulti-purpose sh'uctnre at Annie Williams Park, Bracebridge, Ontario.

.2 TIuoughout the contract documents, the "Owner" shall mean The Town of Bracebridge.

1.2 PURPOSE OF INSTRUCTIONS TO BIDDERS

.1 The Instructions to Bidders define the terms of agreement between the Owner and Bidders relative tothe process of tendering, tender evaluation and potential acceptance of an offer received .

.2 Submitting a tender constitntes acceptance by the Bidder of the terms of agreement defined herein.

.3 The Owner accepts no obligations to Bidders unless explicitly stated herein.

1.3 TENDER SUBMISSIONS

.1 Complete Tender Form, signed lmder seal, executed, and dated together submitted in sealedenvelopes, clearly marked "Multi-Purpose Structure, Annie Williams Park, Bracebridge, Ontario"will be received until 4:00 p.m. local time Monday, November 23, 2009, by the Town of BracebridgeMunicipal Offices, 1000 Taylor Court, Bracebridge, Ontario.

.2 Tender Forms submitted at or after 4:00:01 p.m., on the date noted above.

.3 Tenders may not be submitted by telephone, or Facsimile Transmissions, but if a formal Tender onthe prescribed documents, accompanied by the specified securities is received at the above addressbefore the specified time for closing of tenders, that Tenderer may make amendments to the Tenderby telegram or letter, providing that such telegram or letter is received by the Owner, prior to theestablished time for closing of Tenders, and it is signed by the same party or parties who signed andsealed the Tender Form. A letter amending a tender may be submitted by Facsimile Transmission atthe sole responsibility of the Tenderer. TI,e Consultant will not be responsible for tl,e failure orillegibility of any facsimile transmissions for whatever reasons. Original copies of such letters mustbe received by the Owner within 48 hours of tender closing.

.4 Tenders must be submitted on the Tender Form issued with Tender Documents.

.5 All blanks on Tender Forms must be filled in.

.6 Tenders shall not be qualified by any condition without express written consent of the Consultantprior to submission of Tender.

.7 All requirements of the Tender Form must be completed.

.8 Tender Forms shall be submitted sealed in opaque envelopes clearly identified with Bidders Name,Project Name and Owners name on the outside.

.9 Bidders shall be solely responsible for the delivery of Tender in the maimer and time prescribed.

.10 Submit proof of insurmce coverage (refer to 7.6 this Section) and WSIB Certificate of GoodStanding (refer to 7.7 this Section) with the Tender Form




1.4 TENDERING COSTS


Page 2

.1 All costs associated with the preparation and delivery of a tender shall be paid by the Bidder.

.2 TIle Own.er is not responsible for compensation of tendering costs under any cirClllTIstances.

2 Contract! Tender Documents

2.1 DEFINITIONS

.1 Owner: Town of Bracebridge

.2 Tender Documents: Documents listed in Section 00050 - List of Documents, and addenda issued bythe Consultant during the tender period .

.3 Addendum/Addenda: Supplementary information, clarification or amendments to the tenderdocuments, issued by the Consultant during the tender period to all those who have received tenderdocuments. Addenda will be in written and!or drawn format and each issue will be numbered anddated.

.4 Tender: An offer received by the Owner in response to this invitation, and the act of submitting anoffer. '111e word \IBid II is synonymous.

.5 Bidder: A person, corporation, partnership, sole proprietorship or other entity which has submitteda Tender before the aforementioned deadline. TIle word ITenderer" is synonynlous.

.6 Tender Form: A form supplied with the Tender Documents to be completed as an offer to undertakework described by contract documents. T11is form identifies prin1arily Base Bid, and is signed andsealed by Tenderer.

.7 Base Bid: A stipulated sum (price) for the supply and installation of all materials and equipmentspecified and shown and the execution of the Work described by the tender documents.

.8 Acceptable Alternate: An alternate product, material, manufacturer, method or procedure to thatspecified which has been pre-approved by the Consultant and identified within the specification, andno further submission or request is required. Prices for the use of Acceptable Alternates are includedin the Base Bid.

.9 Approved Alternate: An alternate product, material, manufacturer, method or procedure to thatspecified which has been approved by the Consultant during the tender period, and confirmation ofits acceptability has been issued as an addendum. Prices for the use of approved alternates are to beincluded in the Base Bid.

.10 Prescribed Alternate: 'I11e specification and the Tender Form identify specific alternative products,materials, manufacturers, methods or procedures which must be priced as additions to, or deletionsfrom, the Base Bid. Prices for the use of Prescribed Alternates are not included in Base Bid. TheOwner reserves the right to accept or reject Prescribed Alternates.

.11 Bidder Proposed Alternates: T11e Bidder may propose alternate materials, methods or subcontractDrs fDr cDnsideration of the Consultant and the Owner without prior approval, and include abrief descriptiDn Df the proposed alternate and the price to be added or deleted from the Base Bid ifthe Owner accepts the alternate proposed. Prices fDr the use of Bidder Proposed Alternates are nDtincluded in Base Bid. The Owner reserves the right tD accept Dr reject Bidder Proposed Alternates.

.12 Acceptable Alternate Manufacturer: A manufacturer specifically named as such in the specification,which is acceptable, provided that the specific product manufactured by the alternate manufactureris equivalent in quality, perfDrmance and operating characteristics to the specified material orproduct by the specified manufacturer. Products manufactured by Acceptable AlternateManufacturers may be included in the Base, but if the product is determined to not be equivalent



mitchellarcilitectsHuntsville, Ontario


Page 3

upon review by the Consultant, the specified product by the specified manufacturer must beprovided with no change in the contract price.

.13 Take Out Price: The stipulated price of a specific area of the Work identified on the ContractDocuments and included in the Base Bid, which, at the Owners discretion, may be deleted from thescope of work prior to execution of the construction contract, and the quoted price deducted from theBase Bid in determining the Contract Price.

.14 Separate Price: 'n,e stipulated price of specific areas of the Work identified on the ContractDocuments, which is not included in the Base Bid, which may, at the Owner's discretion be added tothe scope of work prior to the execution of the construction contract, and the quoted price added tothe Base Bid Price in determining the Contract Price.

2.2 EXAMINATION

.1 Tender Documents are on display at the offices of the Consultant, and may also be viewed at thetender closing location with prior appointment.

.2 Verify documents are complete; notify Consultant should documents be incomplete.

.3 Exanune Tender DOCUll1ents for discrepancies or OInissions, and notify the Consultant ofdiscrepancies or omissions, no fewer than five (5) days prior to the date specified for closing.

.4 All tender documents are complimentary and must be read together to ascertain a completedescription of the Work.

2.3 QUERIES/ADDENDA

.1 Direct questions in writing, by fax to Mr. Ferdinand Regier, Mitchell Architects Inc., fax 705-788-3257.E-mail enquiries will not be accepted .

.2 Addenda may be issued during the Tender period. All addenda become part of the TenderDocuments. Include costs arising from addenda in the Base Bid.

.3 Verbal answers to inquiries and clarifications are only binding when confirmed by addenda.

.4 Clarification requests by bidders must be received not less than five (5) days before date set forreceipt of bids.

.5 Confirm the completeness of all addenda.

.6 Insert on the Tender Form in the space provided the number and date of all addenda received.

2.4 PRODUCT/SYSTEM OPTIONS

.1 The specification requires the use of specific products, materials, manufachuers, methods andprocedures, and may also identify Acceptable Alternates to those requirements, within thespecification.

.2 Alternatives to products, materials, manufachuers, methods and procedures which are specified orAcceptable Alternates, will be considered by the Consultant upon detailed submissions received noless than ten (10) calendar days before the date specified for receipt of Tenders, and if accepted willbe identified as an Approved Alternate by addendum.

.3 11,e Base Bid includes the use of products, materials, manufachuers, methods and procedures whichare specified, or an Acceptable Alternate, or an Approved Alternate, and the Bidder may chose whichto use.





Page 4

.4 If an Acceptable Alternate Manufacturers is identified in the specification without specific AcceptableAlternate products, the products manufactured by the alternate manufacturer must be equivalent inquality, performance and operating characteristics to that which is specified to be acceptable for use,and such acceptability is not guaranteed by the identification of the alternate manufacturer orsupplier in the specification. If the product manufactured by the alternate manufacturer isdetermined by the Consultant to not be equivalent, provide the specified product at no change incontract price. Bidders may submit specific product data by an Acceptable Alternate Manufacturerduring the tendering period for review and if acceptable, the product will be identified as anApproved Alternate by addendum.

.5 Base Bid includes the cost of changes in the Work required to accommodate Acceptable Alternates,Approved Alternates and equivalent products by acceptable alternate suppliers.

.6 Bidder Proposed Alternates may be included in the space provided on the Supplementary TenderForm without prior approval, but the price for using Bidder Proposed Alternates is not included inthe Base Bid Price.

.7 Additions to, or deletions from, the Base Bid for the incorporation of Prescribed Alternates must beprovided on the Supplementary Tender Form.

.8 The price adjustment, offered for Prescribed Alternates and Bidder Proposed Alternates include allchanges to the Work required for their incorporation into the Work.

.9 The Owner reserves the right to accept or reject Bidder Proposed Alternates and PrescribedAlternates.

.10 If a Bidder Proposed Alternate or a Prescribed Alternate is accepted by the Owner, the Base Bid willbe adjusted as offered in determining the Contract Price.

3 Sub-Contractors and Suppliers

3.1 IDENTIFICATION

.1 List on the Tender Form all subcontractors and suppliers, to be employed in the execution of thiscontract for the categories of work identified, together with telephone numbers for each SubContractor or supplier listed .

.2 Insert the name of only one contractor or supplier in each category, or provide explanation ofdivision of responsibility .

.3 It is suggested that the Contractor give careful consideration to the suitability of the sub-contractorslisted on the Tender Form.

.4 In listing a sub-contractor on the Tender Form, it is understood that if the Owner accepts theContractor's tender, a contract is deemed to exist between the Contractor and the named SubContractor for the value of the Sub-Contractor's Tender.

.5 ·TIle Consultant may, upon acceptance by the Owner of the Contractor's tender, notify the subcontractor's named on the tender form that they have been so named.

.6 The Contractor shall employ only the subcontractors and suppliers listed in these categories.Deviation from this list must be approved in writing by the Consultant in response to a writtenproposal which must include an explanation and a written release of liability signed by the rejectedsub-contractor, acceptable to the Consultant. In reviewing such a request, the Consultant shall beauthorized to enter into discussions with both sub-contractors, to verify the reason for the requestedchange.




4 Site

4.1 EXAMINATION


Page 5

.1 Carefully examine and study all of the Contract Documents and inspect the Site of the work in orderto determine all conditions affecting the work and associated costs .

.2 The act of submitting a tender is confirmation that the Bidder has visited the project site andsurrounding properties and become familial' with the place of work.

.3 Additional visits to the site must be arranged in advance with the Manager of Plant.

5 Timing

5.1 TIMING OF WORK

.1 Time is of the essence in this contract.

.2 Start construction immediately following the acceptance of the tender by the Owner. SubstantialPerformance of the work is required to he on 01' before March 29. 2010. Selectcd work may be deferredto occur after substantial completion, particularly: final painting; application of sealants; final grading;soft landscaping (if within scope of work).

6 Bonding/Security Requirements

6.1 BIO BONO f SECURITY

.1 Each tender shall be submitted with one of the follOWing:.1 A Bid Bond in the name of an approved surety. made payable to the owner in an amount

not less than 10% (ten percent) of the Tender Price, as a guarantee that the Bidder will, ifthe tender is accepted, execute a general construction contract as specified herein andprovide the specified Performance and Labour and Materials Bonds within ten (10) daysof acceptance.

.2 A Certified Cheque, made payable to the owner in an amount not less than 10% (tenpercent) of the Tender Price, as a guarantee that the Bidder will, if the tender is accepted,execute a general construction contract as specified herein and provide the specifiedPerformance and Labour and Materials Bonds within ten (10) days of acceptance. Thecertified cheque will be returned to the bidder unused at the time the bid is formallyaccepted (with signed contract) or rejected.

6.2 CONSENT OF SURETY

.1 Submit with the Tender Form and Bid Bond, a "Consent of Surety" stating that the named Surety willsupply the specified Performance Bond and Labour and Material Payment Bonds for this project.

6.3 PERFORMANCE BONO

.1 Upon acceptance by the Owner, the successful Tenderer shall execute with an established GuaranteeCompany, a Performance Bond, in an amount equal to 50% (fifty percent) of the Contract Price and





Page 6

submit the Bond to the Owner within ten (10) days Df acceptance of the tender, and priDr toconunencing activity on the site.

6.4 LABOUR AND MATERIAL PAYMENT BOND

.1 UpDn acceptance by the Owner, the successful Tenderer shall execute with an established GuaranteeCDmpany, a Labour and Materials Payment Bond in the amDunt Df 50% (fifty percent) Df theContract Price, and submit the BDnd to the Consultant within ten (10) days Df acceptance of thetender, and prior to cOlnmencing activity on the site.

6.5 BONDING COSTS

.1 Include the CDst Df all BDnds in the Base Bid.

7 Tender Requirements

7.1 TENDER SIGNING

.1 The Tender shall be signed under seal by the Bidder.

.2 SDle Proprietorship: Signature Df sDle proprietDr in the presence Df a witness whD will alsD sign.Insert the words "Sole proprietor II under signature. Affix seal.

.3 Partnership: Signature Df all partners in the presence Df a witness who will alsD sign. Insert the wDrdIIPartner l

\ against each signature. Affix seal against each signature ..4 Limited Company: Signature Df duly authorized signing Dfficers in their nDrmal signatures. Insert

the Dfficer's capacity in which the signing Dfficer acts against each signature. Affix the Corporateseal. If the tender is signed by an official Dther than the President and Secretary Df the company Drthe President-Secretary-Treasurer Df the cDmpany, a CDPY Df the by-law resDlutiDn Df the BDard DfDirectors authorizing them tD dD SD must also be submitted with the tender in the tender envelDpe.

.5 If the bidder is a jDint venture, each party to the joint venture shall execute the Tender under seal inthe manner appropriate tD such party.

7.2 DURATION OF OFFER

.1 Tenders shall remain Dpen to acceptance and shall be irrevocable for a period of sixty (60) days afterthe Tender closing date.

7.3 TAXES

.1 Base Bid Price (Tender Price) excludes required Goods and Services Tax (GST) .

.2 Base Bid Price (fender Price) includes Provincial Retail Sales Tax and all other applicable taxes,duties levies, etc.

7.4 CASH ALLOWANCES





Page 7

-----------~------------------ ~~~~~--~-~_._--~-~...-

.1 Cash Allowances shall be included in the Base Bid in accordance with Part 4 of the GeneralConditions of the Contnct. Cash Allowances are identified in Section 01001 - General Requirements.

7.5 COST BREAKOOWN

.1 If requested to do so, provide a breakdown of Tender Price by building components within three (3)days of request.

8 Tender Evaluation and Acceptance

8.1 "FORMALITY" OF TENOER

.1 111e Owner reserves the sole discretionary right to declare any irregular Tender to be "informal",

.2 Tender Forms or enclosures that are unsigned, improperly signed or sealed, conditional, illegible,obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, Inay bedeclared Ilinfonnal ll

, at the Owner's sole discretion ..3 Failure to provide a security deposit, bonding or insurance requirements may result in the tender

being declared lIinfonnal ll•

.4 Failure to fill in all the blanks on the Tender Form, or the insertion of multiple, or otherwise noncorrunittal or confusing entries on the Tender Fonn Inay render the Tender lIinformal 'l at the Ownerlssole discretion .

.5 Any tender which the Owner deems to be "informal" may be rejected at the Owners sole discretion.

8,2 EVALUATION AND ACCEPTANCE

.1 The Owner will evaluate the offers (Tenders) received and identify the offer which represents "bestvalue"; the interpretation of which will be made by the Owner only, in its best interest and this maynot be the lowest priced tender.

.2 If requested, Bidders will meet with the Owner to discuss their offer.

.3 The Owner reserves the right to accept or reject any or all offers.

.4 Acceptance by the Owner will be corrununicated by the issuance of a letter of acceptance to thesuccessful bidder, by the Owner or by the Consultant on behalf of the Owner.

.5 All Bidders will be notified of the acceptance or not of their tender.

.6 TI,e Owner is not obligated to provide an explanation of its decision with regard to the acceptance orrejection of any tender.

END OF SECTION


Project No, 209062November 2009


1 Tender Form

00310SAMPLE TENDER FORM

Page 1

.1 The following is a blank copy of the "Tender Form" which is to be used for the purposes ofsubmitting a Tender, in accordance with Section 00100 Instructions to Bidders.

END OF SECTION



Contractor's Name: _

.1 Pursuant to and in compliance with the Instructions to Bidders, and the Document., relating to theproject noted above, as per documents issued by Mitchell Architects Inc. including the Addendanumbered and dated as follows:

1. _

2. _

3 _

4.. _

The undersigned, having become thoroughly familiar with the Terms and Conditions of the ContractDocuments, with local conditions affecting the performance, and the costs of the work at the placeproposed, and having fully inspected the site, hereby proposes and agrees to fully perform the work instrict accordance with the Documents, including the furnishing of all labour, materials, equipment,permit" fees, duties, and all taxes for the stipulated price as identified herein.

.2 Base Price

.1 dollars.

($ ), in lawful Canadian funds (Excluding GST).

In addition to the above price, the Goods and Services Tax (GST) will be charged at 5% totaling:

________________________-'d"-'o"'lI"'a"-'rs'-l,(.$ -').

.3 The undersigned hereby accepts the terms of the Instructions to Bidders as related to the tender processand acknowledges that the Owner has the right to reject this Tender, but that this Tender shall remainopen and irrevocable for a period of 60 days from the date of closing.

.4 If notified in writing by the Owner, or a representative on behalf of the Owner, of the acceptance of thisquotation, within 60 days of the tender closing date, the undersigned agrees to within 10 days thereafter:.1 Commence the work in accordance with the requirements of Section 01001, and attain Substantial

Performance of the work described in the Documents, barring delays as prescribed in the Documents ..2 Execute a "Canadian Standard Construction Document CCDC 2 (2008) Stipulated Price Contract",

including amendments contained in the Specification.

.5 The undersigned declares that no person, firm or corporation other than the undersigned has anyinterest in this tender or in the proposed contract for which this tender is submitted .

.6 The undersigned acknowledges that the Base Price includes the Cash Allowances specified in theSection 01001 General Requirements.

.7 TI,e undersigned acknowledges that neither they or their sub-contractors is a person who is a resident ina Designated Jurisdiction in accordance with the requirements set out by Article 7.3 of Section 00100,Instructions to Bidders.

.8 Optional Prices - Bidder ProposedAs per the Instructions to Bidders, the following prices are offered as additions or deletions to theTender Price for the use of alternative methods or materials to those specified. These alternates areproposed by the Bidder, and shall only be incorporated into contract if expressly accepted by Owner.

Description

Substitute standard cast-in-place concreteslabs in lieu of Jstalnped' concrete(stage & picnic areas) $

Delete exterior siding throughout,revise exterior block tooling to exposedconcave type, and include paint finish(CPCA Exterior System # EXT. 6-B -Semi-Gloss) at all exterior walls $

or Delete

($

($

.9 Alternate Prices - Bidder ProposedAs per the Instructions to Bidders, the follOWing prices are offered as additions or deletions to theTender Price for the use of alternative methods or materials to those specified. These alternates areproposed by the Bidder, and shall only be incorporated into contract if expressly accepted by Owner.

Description Add

$

$

$

or Delete

($

($

($

.10 Sub-Contractors/SuppliersThe following Sub-Conh"actors and Suppliers will be engaged by the undersigned to complete the workdescribed in the Contract Documents.

Sub-Trade

10.1 Concrete Block

10.2 Painting & Epoxy Coatings

10.3 Steel Fabrication

10.4 Plumbing

10.5 Electrical

Company Name Telephone Number

Signed, sealed and submitted for and on behalf of:

Company Name

Address incl. Postal Code

Name and Title

Signature

Date

Affix Corporate Seal

Witness Name and Title

Witness Signature

mitchellarcilitectsHuntsville, Ontario

1 Contract Form

00710CONTRACT FORM

Page 1

.1 The following is a copy of CCDC Document 2, Stipulated Price Contract, 2008, provided for referenceonly.

.2 Article A-S Payment including percentage holdback, and interest is completed and will form partthe completed contract.

.3 The balance of the Contract Form will be completed upon acceptance of a tender.

ENO OF SECTION



r-------------------------------------,-------,

[Name of the Project]

Apply ::I ceDC 2 copyrighl seal here. The application

of the seal demonstrates the inlenliOlI of the party

proposing the use of this document thal it be an

accurate and 11l1amended fOfm of CeDC 2 - 2008

except to the cxtenllhm aoy allermions, additions or

modiGcations arc set forth in supplementary condilions.

(

CA.NADIAN CONS'fRUC'fION DOCU;'VIEN'fS COMM.I'T'fEE

TABLE OF CONTENTS

AGREEMENT BETWEEN OWNER AND CONTRACTORA-I The WorkA~2 Agreements ilnd AmendmentsA-3 Contract DomlllcnlsA·4 ConlraG\ PriceA-S Payment/\-6 Receipt of and Addresses for Notices }n WritingA-7 Language of the ContractA-8 Succession

DEFINITIONS1. Change Directive2. Change Order3. Construction Equipment4. Consultant5. Contract6. Contract Documents7. Contracf Price8, Contract Time9. Contractor10. Drawings11. Notice in Writing12. Owner13. Place of the Work14. ProductIS. Project16. Provide17, Shop Drawings18. Specifications19, Subcontractor20, Substantial Perfonnanceofthe Work21. Supplemental Instmction22. Supplier23. Temporary Work24. Value Added Taxes25. Work26. Working Day

GENERAL CONDITIONS OF TilE STlPIJLATED I'RICE CONTRACT

PART I GENERAL PROVISIONSGC 1.1 Contraet DoeumentsGC 1.2 Law of the ContractGC 1.3 Rights and RemediesGC 1.4 Assignment

PART 2 ADMINISTRATION OF TilE CONTRACTGC 2.1 Authority ofthe ConsultantGC 2.2 Role of tile ConsultantGC 2.3 Review and Inspeetion oflhe WorkGC 2.4 Defeetive Work

PART J EXECUTION OF THE WORKGC 3.1 Control ofthe WorkGC 3.2 Construction by Owner or Other ContraetorsGC 3.3 Temporary WorkGC 3.4 Document ReviewGC 3.5 Construction Sched\lleGC 3.6 SupervisionGC 3.7 Subcontractors and SuppliersGC 3,8 Labour and ProductsGC 3.9 Documents at the SiteGC 3.10 Shop DrawingsGC3.11 UseoftheWorkGC 3.12 Cutting and Remedial WorkGC 3.13 Cleanup

PART 4 ALLOWANCESGC 4,1 Cash AJlowancesGC 4.2 Contingency Allowance

PARTS PAYMENTGC 5.1 Financing lnfonnation Required of the OwnerGC 5.2 Applicatinns for Progress PaymentGC 5.3 Progress PaymentGC 5.4 Substanlial Perfonnance of the WorkGC 5.5 Payment ofH01dback upon Substantial Perfonnance of tile WorkGC 5,6 Progressive Release ofHoldbackGC 5.7 Final PaymentGC 5.8 Withholding of PaymentGC 5.9 Non-cnnfonning Work

PART 6 CHANGES IN THE WORKGC 6.1 Owner's Right to Make ChangesGC 6.2 Change OrdelGC 6.3 Change DirectiveGC 6.4 Concealed or Unknown ConditionsGC 6.5 DelaysGC 6.6 Claims for a Change in Contract Price

PART7 DEFAULT NOTICEGC 7.1 Owner's Right to Pcrfonll the Work, Tenninatc the Conlraetor's Right to

Continue with the Work or Tcnninate the ContractGC 7.2 Conlractor's Right to Suspend the Work or Tenninate the Contract

l)ART 8 DISPUn: RESOLUTIONGC 8.1 Authority ofthe ConsultantGC 8.2 Negotiation, Mediation and ArbilrationGC 8.3 Retention of Rights

PART 9 PROTECTION OF PERSONS AND PROPERTYGC 9.1 Protection of Work and Propet1yGC 9.2 Toxic and Hazardous SubstancesGC 9.3 Artifacts and FossilsGC 9.4 Construction SafetyGC 9.5 Mould

PART 10 GOVERNING REGULATIONSGC 10.1 Taxes and DutiesGC 10.2 Laws, Notices, Permits, and FeesGC 10.3 Patent FeesGC 10.4 Workers' Compensation

PART II INSURANCE AND CONTRACT SECURITYGC 11.1 InsuranceGC 112 Contract Security

PART 12 INDEMNIFICAnON, WAIVER OF CLAIMS AND WARRANTYGC 12.1 IndemnificationGC 12.2 Waiver of ClaimsGC 12.3 Warranty

The Canadian Construction Documents Committee (CCDC) is a natiollal Jointconunittee responsible for the development, production and review of slalldardCanadian construction contracts, foml5 and guides. Fanned in 1974 tbe CeDC ismade up of volunteer representatives from:

Public Sector OwnersPrivate Sector OwnersCanadian Bar Association (Ex-Officio)'" The Association of Canadian Engineering Compallies'" 'Ille Canadian Construction Association'" Construction Specifications Canadaoj; The Royal ArchitecturallnstilHle ofCanada

"'Conunittee policy and procedures arc directed and approved by the four constituentnational organizations.

CCDC 2 is the product of a consensus-building process aimed at balancing theinterests of all pat1ies on the construction project. It reHects reeollunended iudustrypractices. CCDC 2 can have impot1ant consequences. The CCDC and itsconstituent member organizations do not accept any responsibility or liability forloss or damage which may be suffered as a result of the usc or interpretation ofCCDC2

CCDC Copyright 2008Must not be copied in whole or in pat1 without the wrinen pemlission of the CCDe.

Standard ConstmctlOll Document CCDC 2 - 2008

AGREEMENT BETWEEN OWNER AND CONTRACTOR:FOI' use whell a stipulatcd price is the basis of paymcnt.

This Agreement made on the day of ill the year _

by and between the parties

hereinafter called the "Owner"

and

hereinafter called the HContraclol" l

The O'wner and the Contractor agree as follows:

ARTICLE A-I THE WORK

The Contractor shall:

1.1 perform the Work required by the Contract Documents for

insert above the name ofthe Work

located at

insert above the Place of the Work

for which the Agreement has been signed by the parties, and for which

insert above the name of the Consultant

is acting as and is hereinafter called the "Consultant" and

1.2 do and fulfill everything indicated by the Contract Documents, and

1.3 commence the Work by the day of in the year and, subject to adjustment in Contract

Time as provided for in the Contract Documents, attain Substantial Performance ofthe Work, by the day

of in the year _

ARTICLE A-2 AGREEMENTS AND AMENDMENTS

2.1 The Contract supersedes all prior negotiations, representations or agreements, either written or oral, relating in any mannerto the Work, including the bidding documents that are not expressly listed in Article A-3 of the Agreement - CONTRACTDOCUMENTS.

2.2 The Contract may be amended only as provided in the Contract Documents.

CCDC2-2008 File005213

Note: This contract is protected by copyright. (he ofa ceDe 2 document /101 containing a eeDe 2 copyright seal cOl/s/itllres an ir!fi'ingement ofcopyright. 0111y sign thiscontract if the dOClll/lel1t cover page bears a CeDe 2 copyright seal to demomtrate that if is illtended by the parties to be an accurate alld unamended version ofeeDe 2 - 2008 except to the extent that any alterations, additioJU or modificaliom are setforth iI/ .wppJementmy conditions.

ARTICLE A-3 CONTRACT DOCUMENTS

3.1 The following are the Conlracl DOClil11en/s referred to in AIticle A-I of the Agreement - THE WORK:

Agreement between o.vner and ContractorDefinitionsThe General Conditions of the Stipulated Price Contract

*

* (Insert here, attaching additional pages if required, a list identifying all other Contract Documents e.g supplementmyconditions; information documents,' !Jpec((ications, giving a list a/contents with sectiol1l1umhers and titles, number q(pagesand date; material finishing schedules; drm1. l ings, giving drawing number, title, date, revision date or mark; addenda, givingtitle, number, date)

eeoc 2 - 2008 rile 005213 2

Note: This confract is protected b.v copyright. Use C!fa CeDe 2 document not containing a CeDe 2 copyright seal constitutes all ir!(i'ingement ofcopyright. Only sign rhiscontract tithe document Cover page bears a CeDe 2 copyright seal to demonstrate that it I~f intended by the parties to be an accurate and unamended version (~f

CeDe 2 - 2008 except to the extent that allY alterations, additions orlllodijicatiolls are setforth in supplemen{Qly conditions.

ARTICLE A-4 CONTRACT PRICE

4.1 The Contract Price, which excludes Value Added Taxes, is:

/ I00 dollars $----------------------- --------

4.2 Value Added Taxes (of %) payable by the Owner to the COl1frac/or are:

/100 dollars $----------------------- --------

4.3 Total amount payable by the Owner to the Con/roc/or for the construction of the Work is:

/100 dollars $----------------------- --------

4.4 These amounts shall be subject to adjustments as provided in the Contract Documents.

4.5 All amounts are in Canadian nmds.

ARTICLE A-S PAYMENT

5.1 Subject to the provisions of the Contract Documents, and in accordance with legislation and statutory regulations re-spectingholdback percentages and, where such legislation or regulations do not exist or apply, subject to a holdback of

TEN percent ( 10 %), the Owner shall:.1 make progress payments to the Contractor on account of the Contract Price when due in the amount cet1ified by the

Consul/an/ together with such Value Added Taxes as may be applicable to such payments, and.2 upon Substantial Performance of/he Work, pay to the Contractor the unpaid balance of the holdback amount when due

together with such Value Added Taxes as may be applicable to such payment, and.3 upon the issuance of the final certificate for payment, pay to the Contractor the unpaid balance of the Contract Price

when due together with such Value Added Taxes as may be applicable to such payment.

5.2 In the event of loss or damage occurring where payment becomes due under the property and boiler insurance policies,payments shall be made to the Contractor in accordance with the provisions ofGC 11.1 --INSURANCE.

5.3 Interest.1 Should either party fail to make payments as they become due under the telms of the Col1frac/ or in an award by

arbitration or cOUli, interest at the following rates on such unpaid amounts shall also become due and payable untilpayment:(1) 2% per annum above the prime rate for the first 60 days.(2) 4% per annum above the prime rate after the first 60 days.Such interest shall be compounded on a monthly basis. The prime rate shall be the rate of interest quoted by

Scotia Bank

(JmclI name ofchaltcl'cd lending instill/fiOIl whose prime rate is fa be used)

for prime business loans as it may change from time to time..2 Interest shall apply at the rate and in the manner prescribed by paragraph 5.3.1 of this Article on the settlement amount

of any claim in dispute that is resolved either pursuant to Part 8 of the General Conditions -- DISPUTE RESOLUnONor otherwise, from the date the amount would have been due and payable under the Con/raet, had it not been in dispute,until the date it is paid.

CCDC2-2008 File0052t3

Note' nlis contract is protected by copyright. Use ofa eeDe 2 document not containing a eeDe 2 copyright seal constitutes all iiifi"ingement ofcopyright. On~v sign thiscontract if the document covel' page bears a eeDe 2 copyright seal to demonstrate that it is intended by the parties 10 be an accurate and unamended ~'ersion ofeeDe 2 - 2008 except '0 the extent 'hat any alterations, additions or modifications are setforth in supplementmy conditions.

ARTICLE A-6 RECEIPT OF AND ADDRESSES FOR NOTICES IN WRITING

6.1 No!;ces in Writing will be "ddressed to the recipient at the address set out below. The delivelY of a Not;ce in Writing will be byhand, by courier) by prepaid first class mail, or by facsimile or other form of electronic communication during the transmissionof which no indication of failure of receipt is communicated to the sender. A NoNce in rthting delivered by one pat1y inaccordance with this Contract will be deemed to have been received by the other party 011 the date of delivCly if delivered byhand or courier, or if sent by mail it shall be deemed to have been received five calendar days after the date on which it wasmailed, provided that if either such day is not a Working Day, then the Notice in Writing shall be deemed to have been receivedon the JiVorking Day next following such day. A Notice in WrWng sent by facsimile or other fann of electronic communicationshall be deemed to have been received on the date of its transmission provided that if such day is not a Working Day or if it isreceived after the end of normal business hours on the date of its transmission at the place of receipt, then it shall be deemed tohave been received at the opening of business at the place of receipt on the ftrst Working Day next following the transmissionthereof. An address for a party may be changed by Notice in Writing to the other party setting out the new address in accordancewith this Alticlc.

Owner

name ofOwner'"

address

Contractor

Consultant

facsimile number

name ofContractol'"*

address

facsimile I/umber

nawe ofConsultant'"

address

facsimile number

email address

email address

email address

* If it is intended that the notice must be received by a specific individual, that individual's name shall be indicated.

ARTICLE A-7 LANGUAGE OF THE CONTRACT

7.1 When the Contract Documents are prepared in both the English and French languages, it is agreed that in the event of any

apparent discrepancy between the English and Frcnch versions, the English / French # language shall prevail.

# Complete this statement by striking out inapplicable term.

7.2 This Agreement is drawn in English at the request of the parties hereto. La presente convention est redigee en anglais a lademande des paI1ies.

CCDC2-2008 File00521J 4

Note: 711is contract is protected by copyright. Use ofa eeDe 2 document /lot containing a CCDC 2 copyright seal constitutes an inji'ingement qfcopyright. Only sign rhiscontract if the document COWl' page bears a eeDe 2 copyright seal to demons'rare that if is intended by the parties to be an accurate and unamended version qf

eeoc 2 - 2008 except '0 the extent that any alterations, additions O/' modifications are serjor'" in supplemental}' conditions.

ARTICLE A-8 SUCCESSION

8.1 The Contract shall enure to the benefit of and be binding upon the parties hereto, their respective heirs, legal representatives,Sllccessors, and assigns.

In witness whereof the parties hereto have executed this Agreement by the hands of their duly authorized representatives.

SIGNED AND DELIVEREDin the presence of:

WITNESS

yigl1(.1(lIre

name ofperson signing

signature

name ofperson signing

WITNESS

signature

name afpersoll signing

signafure

/lallle q(persol1 signing

OWNER

name ofowner

signa/lire

/lame and title ofpersoll signing

signature

name and fitfe ofpersoll signing

CONTRACTOR

name ofContractor

signature

name and fifle a/person signing

signQlllre

name and title ofperson signing

N.B. Where legaljurisdictiol1, local practice or Chillwr or Contractor requirement calls/or:(a) proofofauthority to execllte this document, attach such proofofauthority ill the form ofa certified copy ofa resolution

naming the representative(s) authorized to sign the Agreement/or and on behalfo/the c01poration or partnershljJ,' or(b) the affixing ofa cOlpomte seal, this Agreement should be properl)' sealed.

CCDC2-2008 Fil,OOS21J 5

Note: This contract is protected by copyright. Use ofa eeDe 2 docllmenr not cOr/taining a eeDe 2 copyright seal conslilutes an ['1frillgemen! ofcopyright. Onl)' sign Ihi...conlract if Ihe documenr covel' page bears a eeDe 2 copyright sea! (0 demomtrale that it is intended b)' the parries 10 be on occura!e and unamended versioll ofeeDe 2 - 2008 except to (he ex/ent Ihat al7)' alterations, addiliollS or modifications are set/orlh in supplementary col1diliollS.

~

~BRACEBRIDGE

Tile liearl of /'1uskokfl

Staff Report 05079-09 Page: 1

Development Services Committee File #:October 28, 2009

TO:

FROM:

SUBJECT:

Councillor B. Young, Chair and Members of the Development Services Committee

Director of Development Services, K. HorriganPlanner III, M. Holmes

Site Plan Application DA/26-09 (Town of Bracebridge)

RECOMMENDATION

1. That site plan application DN26-09 for the property described as Part of Lot 1, Concession 1,Monck South Ward of the Town of Bracebridge, known as Annie Williams Park be approved forthe construction of a new building to house an outdoor stage, picnic sheiter, and washrooms,subject to the following:

1.1 That the applicants submit a revised site plan showing parking areas that meet the zoningrequirement to the satisfaction of the Director of Development Services.

1.2 That the final location and design of the proposed building be orientated in a manner tominimize tree removal.

1.3 That the final design and fa9ade of the proposed building incorporate "Muskoka" featuresto the satisfaction of the Director of Development Services and the Municipal Engineer

1.4 That any necessary grading, drainage and stormwater management for the site beapproved by the Municipal Engineer.

1.5 That the applicant provide a certificate from a surveyor verifying that all structures are notlocated within the Regulatory Flood Elevation, prior to a building permit being issued.

1.6 That comments be received from the Accessibility Advisory Committee and implementedto the satisfaction of the Director of Development Services and the Municipal Engineer.

ORIGIN

2. A site plan application has been submitted by the Town of Bracebridge, for the property describedas Part of Lot 1, Concession 1, Monck South Ward of the Town of Bracebridge, known as AnnieWilliams Park.

3. A public information meeting was held on October 13, 2009 with the Annie Williams Park Board,some members of Council, Municipal staff, and the architect of the proposed bUilding.

4. Four (4) site locations were presented at the October 13, 2009 public information session andbased on the public input, the Annie Williams Park Board selected the location number three (3).

5. A site plan showing location number three (3) is attached hereto as Appendix "A".

6. A floor plan of the proposed building is attached hereto as Appendix "B".

7. Conceptual Elevations of the proposed building are attached hereto as Appendix "C".

~

~BRACEBRIDGE

The. i"leal'/ ofMuskokd

ANALYSIS



8. The Annie Williams Memorial Park is a weii-known public park and has hosted many specialevents and functions over the years, in addition its usual attendance by regular and transient parkusers.

9. The subject property is located at 50 Santa's Viiiage Road, and is a total of 6.17 hectares (15.24acres) with 231.65 metres (760 feet) of frontage on the Muskoka River.

10. The subject property is zoned Open Space One (OS1) under Comprehensive Zoning By-law2006-120, as amended.

11. The proposed bUilding would meet aii the requirements of the Open Space One (OS1) Zoneunder Comprehensive Zoning By-law 2006-120, as amended.

12. The subject property is also located within the Floodplain One (FP1) and Floodplain Two (FP2)Zones, which requires the applicant to provide a certificate from a surveyor verifying that aiistructures are not located within the Regulatory Flood Elevation, prior to a building permit beingissued.

13. Comments received from the Town of Bracebridge Chief Building Official indicate that the buildingbe accessible.

14. Comments received from District of Muskoka indicate that the applicant wiii be responsible forverifying the adequacy of existing water and sewer service lines for the proposed use andreplacement of same within the road aiiowance if so required.

15. Comments received from the Town of Bracebridge Public Works Department recommend thatany necessary grading, drainage and stormwater management for the site be approved by theMunicipal Engineer.

16. Comments received from Hydro One indicate no objection to this site plan.

LINKAGE TO COMMUNITY BASED STRATEGIC PLAN

17. The site plan is weii aligned with the community-based strategic plan objectives:

o A Vibrant, Prosperous and Economicaiiy Sustainable Community

o A Green, Mindful and Environmentaiiy Sustainable Community

o An Engaged, Healthy and Sociaiiy Sustainabie Community

18. Annie Williams Memorial Park is an important tourist attraction and demonstrates that there issignificant benefit to the community in having the Park managed through an arrangement withlocal service clubs. The provision of both active and passive uses in this park is a majorcontributor to the attractiveness of life in Bracebridge.

EXISTING POLICY

19. The subject lands are located within the Open Space Designation of the Town of BracebridgeOfficial Plan. The Open Space designation, as outlined in Section C.13.1, are lands identified asthose lands having existing golf courses, major town parks and recreational trail facilities.

~

~BRACEBRIDGE

The Neilrl 0{M(lskokil



20. Section B.10.1 of the Official Plan of the Town of Bracebridge states that new development shallbe compatible with:

20.1. Other legal land uses in the vicinity so as to ensure the continued operation of such usesand to allow expansion where feasible and appropriate to such uses; and

20.2. The type and character of the community in which the use is being proposed.

21. Section B.10.2 of the Official Plan of the Town of Bracebridge states that development shall occurin such a manner as to ensure compatibility with surrounding areas and between uses. Indetermining compatibility, the following factors shall be considered:

21.1. Off-street parking and loading areas shall be located In such a manner so as to minimizethe Impact on adjacent residential uses with respect to noise, traffic, emissions and visualappearance;

21.2. Outdoor storage shall be appropriate for the site and may be required to be screened,fenced, and/or provide a vegetative buffer and where possible, located to the rear of theexisting buildings;

21.3. The exterior lighting of any building or parking area shall be designed to deflect glareaway from adjacent properties and shall be sensitive lighting;

21.4. Landscaping and vegetative buffers using native species should be used whereappropriate to mitigate conflicts between uses;

21.5. An adequate separation distance or other suitable mitigative measures shall beImplemented to protect sensitive land uses; and

21.6. The number and location of vehicular access points shall be limited to minimizedisruption to traffic flow.

22. Section C.13.2 of the Official Plan of the Town of Bracebrldge states that Open Space designatedareas are intended to provide for a range of public and private recreational uses.

23. Section F 7.0 of the Town of Bracebrldge Official Plan contains policies on Site Plan control, andindicates all areas within the corporate limits of the Town of Bracebridge are a Site Plan ControlArea.

24. The proposal conforms with the Official Plan of the Town of Bracebridge.

ALTERNATIVE(S)

25. The following alternative is available for Committee's consideration:

Alternative #1 The Committee could recommend that the report be received andthat no further action be taken.

This alternative is not recommended given that the proposalconforms with the Official Plan of the Town of Bracebridge and meetsthe requirements of the Comprehensive Zoning By-law 2006-120.

~

~BRACEBRIDGE

TIle I-felwl orMuskoka

FINANCIAL IMPLICATIONS

26, Nil.



~~an:Dif6ctor of Development Services

~

~BRACEBRIDGE

Tfle Nearl ofMu:;koki'l

.Staff Report 05079-09 Page: 5


Appendix"An

Site Plan

North

v'Avoids risks associated with flood plain,/Allows retention of existing structures"'Utilizes natural slope well for theatre seatingv'Requires modest driveway I path./Requires modest service trench (water I waste I electrical)""Furthest from property lines (least noise issues)

~

~$BRACEBRIDGE

Tile I1cClfI ofMuskokil



Appendix "B"

Floor Plan

IL.

STORAGE ROOM243 5.r

~

~BRACEBRIDGE

Tile Hem-j ofMuskokil



Appendix "C"

Elevations

1 SOUTHELEVE~&c,Io, 'Ill'" \'-0'

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~BRACEBRIDGE

Tile liearl of Muskoka

Staff Report DS079-09 Page: 8


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The Henr[ 0{ Muskokll

The Corporation of the Town of Bracebridge

Council Meeting

Reference:

Moved By:

Seconded By:

Item 10.1 - Tender Award - Construction of theMulti-Purpose Building in Annie WilliamsMemor,'a i Park Date: November 25, 2009

1.

2.

Mayor:

That the contract for the construction of a multi-purpose building in Annie Williams Memorial Parkas outlined in Tender 09-65510 be awarded to the low tenderer Storburn Construction Ltd., for anamount not to exceed the tendered price of $521,900 (excluding GST)

That the Mayor and Clerk be authorized to execute the necessary documents to proceed with theproject.

/COUNCIL MEMBER YEA NAY

Mayor D. CoatesCouncillor S. ClementCouncillor L. Giaschi-PaciniCouncillor E. NicholsCouncillor G. SmiihCouncillor P. ThompsonCouncillor G. TryonCouncillor B. YounqCouncillor S. Younq

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~BRACEBRIDGE

The }-fearl of Muskol.:i1

Staff Report PW027-09Council

November 25, 2009

Page: 1

File#:

TO:

FROM:

SUBJECT:

Mayor D. Coates and Members of Town Council

Municipal Engineer, R. Walton

Tender Award - Construction of the Multi-Purpose Building in Annie WilliamsMemorial Park

RECOMMENDATION

1. That the contract for the construction of a multi-purpose bUilding in Annie Williams Memorial Parkas outlined in Tender 09-65510 be awarded to the low tenderer Storburn Construction Ltd., for anamount not to exceed the tendered price of $521 ,900 (excluding GST)

2. That the Mayor and Clerk be authorized to execute the necessary documents to proceed with theproject.

ORIGIN

3. On July 17, 2009 The Honourable Tony Clement, Minister of Industry, Minister responsible forFedNor and Member of Parliament for Parry Sound-Muskoka announced $500,000 in G8 LegacyInfrastructure Funding for the construction of a multi-purpose bUilding in Annie Williams MemorialPark in Bracebridge. Approved projects for this funding are required to be completed by March31,2010.

4. The total cost of this project was estimated to be $609,000.00. The balance of the funds for theproject will be obtained from Parkland reserves.

5. The Town retained the service of Mitchell Architects to assist with the architectural design andengineering services including; preliminary site evaluation and selection, preparation ofpreliminary building design concepts, assistance with the public consultation process, preparationof final building design and tender documents, and contract administration at an upset cost of$37,900 excluding GST.

6. Tenders were prepared and advertised publicly in accordance with the Town's Purchasing Policy.

7. The tenders were received, opened and reviewed by the Architect to ensure that they met thetender specifications.

8. This Staff Report is presented to Committee to obtain direction and authorization for the award ofthis contract.

ANALYSIS

9. Six Tenders were received prior to the closing of the tender period at 4:00 pm November 23,2009. These tenders were opened in public immediately following.

10. A copy of each tender submission was provided to Mitchell Architects for review and to ensurethat they met the tender specifications.

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Tile Hearl o[Muskokil

11. The quotations received were as follows:


November 25, 2009

Page: 2

File#:

Storburn Construction Ltd. (Orillia)

Bertram Construction Ltd. (Barrie)

W.S. Morgan Construction Ltd. (Parry Sound)

R & G Construction Ltd. (Huntsville)

Monteith Building Group Ltd. (Orillia)

Shertine Construction Ltd. (Gravenhurst)

$ 521,900 (excl. GST)

$ 522,700 (excl. GST)

$ 526,000 (excl. GST)

$ 537,346 (excl. GST)

$ 538,870 (excl. GST)

$ 603,800 (excl. GST)

12. Representatives of all six tenderers were present at the opening, and as a result, are aware of thetender results as the tender amounts were read upon opening.

13. Each of the Tenders also included specific options to reduce the cost of the project should theamount of the tender exceed the budget for the project. Applying these reductions as shown oneach of the tenders does not change the outcome of the Tender. Storburn Construction's bid stillremains the lowest cost.

14. Town staff is familiar with the work of the low Tenderer, Storburn Construction Ltd., and isconfident that they are capable of completing this project. Storburn is currently completing therenovations to the HVAC system at our Municipal Offices.


15. The construction of a multi-purpose building in Annie Williams Park is well aligned with thecommunity-based strategic plan objectives:

It'! A Vibrant, Prosperous and Economically Sustainable Community

It'! A Green, Mindful and Environmentally Sustainable Community

It'! An Engaged, Healthy and Socially Sustainable Community

It'! A Creative and CUlturally Sustainable Community

16. Awarding the tender and proceeding with this project will result in the construction of additionalinfrastructure that will enable additional community events to be accommodated. These eventscan be cultural in nature, and/or provide additional economic opportunities.

17. The project meets the environmental objectives of the Town, as well as those of the FederalGovernment, since it will have minimal impact on the park, and minimal impact on the useablespace within the Park.

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TIle Nearl ofMuskoka

ALTERNATIVE(S)


November 25, 2009

Page: 3

File #:

18. The following alternative is available for Committee consideration:

Alternative #1

EXISTING POLICY

Committee could recommend that the tender not be awarded.

This alternative is not recommended as Council has alreadyindicated its support for this project as a result of the fundingapplication made to the Federal Government and through theadoption of the Community-Based Strategic Plan.

19. Tenders were prepared and advertised publicly in accordance with the Town's Purchasing Policy


20. Funding for the estimated project costs would come from the following sources:

Town of Bracebridge Contribution: (Parkland Reserves)

G-8 Legacy Funding:

Total approved funding allocation:

$109,000

$500,000

$609,000

21. The estimated cost of the project is within the $609,000 funding allocation approved by Council:

Mitchell Architects - architectural design and engineeringservices including; preliminary site evaluation and selection,preparation of preliminary building design concepts, assistancewith the public consultation process, preparation of final buildingdesign and tender documents, and contract administration

Storburn Construction Ltd. - Construction of a multi-purposebUilding in Annie Williams Memorial Park.

Total allocated costs

Contingency

Total project cost:

$37,900

$521,900

$559,800

$49,200

$609,000

Municipal Engineer, R. Walton P.Eng.

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~BRACEBRIDGE

The Hearl of MuskokfJ

Reference:

Moved By:

Seconded By:

---_._.~~-


General Committee

That, subject to approval of the 2010 Municipal Budget, the draft 2010 Corporate and Departmental

Business Plan for the Town of Bracebridge attached as Appendix "A" to Staff Report AF013-10, be

approved.

Chair:

COUNCIL MEMBER YEA NAYMayor D. CoatesCouncillor S, ClementCouncillor L. Giaschi-PaciniCouncillor E, NicholsCouncillor G, SmithCouncillor P, ThomosonCouncillor G, TryonCouncillor B, YounqCouncillor S, Young

THE CORPORATION OF THE

TOWN OF BRACEBRIDGE

The Heart afMuskaka

2010 Corporate andDepartmental Business Plan

Approved by Council on February 17, 2010

Motion 10-GC-032

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~BRACEBRIDGE

71le Nearl of MuskoJm

The Corporation of the Town of Bracebridge2010 Corporate and Departmental Business Plan

Page 26

Project CR-03: Sportsplex Boiler Heat on Emergency Power

Project Description: Connect Sportsplex boilers to emergency power supply to provide heat to bUildingduring periods of power interruption.

Project Lead, Staff Lead: Facility Manager (Sportsplex), Don CampbellResources and

Ongoing staff resources as required.CompletionMeasure: Completion Measurer: Connection of boilers to emergency power system.

--Financial Consultant costs from MCW were $3,584.51. Tendered cost from Dawson's Inc.Implications: of $31,393. Capital Budget 2009 allocated $34,000. The Town received a G8

Infrastructure Improvement grant of $40,000.00 for this project.

Linkages to CBSP Objective 1: A vibrant, prosperous and economically sustainable community.and or CAP:

Objective 1b: Ensure provision of needed and required infrastructure.

. -,----,---"---~-_._-"_._.._._._._.....~-_._-_.

Timelines: Tender was awarded in October, 2009 to Dawson's Inc. There was a delay inreceiving equipment required for the contract. Work commenced January 19,2010. Estimated completion is mid February 2010.

Project CR·04: Sportsplex Roof Sound Barrier

Project Description: Provide a noise barrier on the Sportsplex roof to block mechanical noise fromsurrounding housing development.

•._-Project Lead, Staff Lead: Facility Manager (Sportsplex), Don CampbellResources and

Completion Measure: Installation sound barrier.CompletionMeasure:

Financial Project is in very early planning stages, however initial cost estimates areImplications: $30,000.

Linkages to CBSP Objective 2: A green, mindful and environmentally sustainable community.and or CAP:

Objective 2a: Take a proactive approach to environmental management andprotection.

--_..-

Timelines: Have had preliminary discussions with CS&P Architects and Johnston Controlsthroughout 2009. Completion September 2010.

Project CR·05: Sportsplex High Roof Condensation Problems - Natatorium

Project Description: Investigate, provide and implement solutions to the ongoing moisture problem atthe high windows in the natatorium.

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Page 80

--Project Lead, Staff Lead: Engineering TechnologistResources and

This project was not anticipated in the 2009 Business plan. Public Works staffCompletionMeasure: prepared and issued a publicly advertised Request for Proposal for the retention

of an Engineering Consultant for the project design, tendering, and projectsupervision of the improvements to the road surfaces and street lightinginstallations for Manitoba Street, Entrance Drive and Taylor Road in the fall of2009.

The only outstanding items to be dealt with in the spring of 2010 are theinstallation of the 12 decorative lights, and the removal of the existing lights andthe installation of the decorative crosswalks.

For 2010 limited amount of Staff resources will be required to complete thisproject.

Completion Measure: Completion of streetscape project works.

Financial The funds to cover the Streetscape improvements have been identified within theImplications: 2010 Municipal Budget at an estimated value of $800,000. This project is 100%

funded through a grant from the Federal Government.

Linkages to CBSP The Streetscape program to improve the appearance of the Downtown area ofand or CAP: Bracebridge is in keeping with the Community Based Strategic plan as it is a

proactive approach to creating a vibrant, prosperous and economicallysustainable community.

Timelines: March 2010.

._-

Project PW-17: G8 Legacy Project - Construction of a Multi Purpose Building in AnnieWilliams Memorial Park.

Project Description: In conjunction with the Annie Williams Parks Board, the Town made anapplication, and received approval for grant funding from the Federal Governmentto construct a multi use building.

The building will contain an outdoor performance stage, new accessiblewashrooms and a picnic shelter.

Project Lead, Staff Lead: Municipal Engineer.Resources and

This project has now entered the construction phase. This project was notCompletionMeasure: anticipated in the 2009 Business plan. In 2009, an RFQ was issued for

architectural services with project planning and building site selection, buildingdrawings and tender documents were developed, tenders were called and theconstruction contract for the building was awarded in late 2009.

In 2010 Town staff will continue to manage the project with the assistance of theproject architect.

Completion Measure: Completion of construction and opening of facility.

L::lSJXI2h~

BRACEBRIDGETile Near'l ofM(ISkok?l


Page 81

Financial The cost of construction of this multi purpose building is estimated to beImplications: $609,000. The funds to cover the construction of this building have been

identified within the 2010 Municipal Budget. $500,000 will be a grant from theFederal Government, and 109,000 will has been identified from Town Parklandreserves.

Linkages to CBSP The construction of the Multi purpose building in Annie Williams Park is in keepingand or CAP: with the Community Based Strategic plan. The infrastructure provided as a result

of this project will be of assistance in creafing a vibrant, prosperous andeconomically sustainable community as well as an engaged, healthy and sociallysustainable community. This venue will be able to be used for a variety of familyor community entertainment events and/or social events.

Tlmelines: March 2010.

Project PW-18: Bowyers Beach Washroom

Project Description: The proposed washroom will replace the existing outhouse/holding tankarrangement with accessible washrooms that will have running water, flush toilets,sinks, and a septic system.

The new washroom will be constructed in the same general location as theexisting outhouse.

Project Lead, Staff Lead: Municipal Engineer.Resources and

Staff from the Public Works Department will develop a request for proposals toCompletionMeasure: retain the services of a building design consultant to produce plans and tender

documents for the construction of the washroom an septic system.

For 2010 limited amount of Staff resources will be required to complete thisproject.

Completion Measure: Washroom construction.

Financial The funds to cover the construction of the washroom have been identifiedImplications: parkland reserves and development charges and are contained in the 2010

Municipal Budget at an estimated value of $110,000..

Linkages to CBSP Bowyers beach provides public access to lake Muskoka. This beach is a veryand or CAP: heavily used facility during the summer months. Replacement of the existing

outhouse is in keeping with the Community Based Strategic plan as it is aproactive approach to environmental management leading to a green, mindful andenvironmentally sustainable community.

Timelines: November 2010.

THE CORPORATION OF THE TOWN OF BRACEBRIDGE

Proposed G8 Downtown Beautification Projects

April 27, 2009

'-.~BRACEBRIDGE

The Heart afMuskaka


Proposed G8 Downtown Beautification Projects April 27, 2009

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PR # PROJECT NAME DESCRIPTION DETAILS ESTIMATED

COST 1. Apple Tree Parkette Restoration of historic water trough Landscaping/hardscaping, historical plaque $40,000

2. Downtown Banners

Purchase of new “summer” banners for Downtown Bracebridge

• 55 poles

• $250 per banner

• BIA Beautification Partnership

$14,000

3. Downtown Sign – Taylor Road & Manitoba Street

This is one of two primary entrances to downtown Bracebridge from Highway 11 and with increased development along Highway 11 at Taylor Road; it may in fact be the most important.

Currently there are stone wall/planters situated at this corner.

Redesign and reconstruct the stone wall at the Taylor road/Manitoba Street corner (maintaining planter boxes, consistent with the heritage of the downtown core/façade improvement and signage guidelines), creating a welcoming and attractive image to downtown Bracebridge

Replace welcome message/Bracebridge sign with appropriate styled lettering/message with appropriate lighting

$100,000

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PR # PROJECT NAME DESCRIPTION T ESTIMATED COST

DE AILS

4. Downtown Signage

Replacement of Parking Lot signage & way-finding signage

• 10 parking lots

• in partnership with BIA/branding

• estimated $1000 each

• way finding signage $2000

• replace signage on Queen’s Hotel/Beverley Building) (coming down the hill from Taylor Raod

• BIA Beautification program partnership

$30,000

5. Flag Poles Installation

Through installation and review of new flag locations within the Town of Bracebridge, a deviation from National flag protocols was identified with respect to the flying of the Canadian flag on the Wellington Street Bridge/Taylor Road.

Remove existing flag hardware on bridge light poles and replace with appropriate hardware that will allow the Canadian flag to fly according to flag protocols (12 flags)

$45,000

6. Garbage Cans /Benches

Purchase additional street furniture consistent with Streetscape design implemented in 2005. These new pieces would be placed in locations where needed, but currently

• Garbage Cans – $15,000

• Benches – $10,000

$25,000

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TheHeArrofMuskoka



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PR # PROJECT NAME DESCRIPTION DETAILS ESTIMATED COST

7. Memorial Park – Landscaping

Memorial Park is located centrally within the shopping area in the BIA/downtown area. This park is a focal point for the Band shell Concert series that takes place twice per week throughout the late spring and summer season as well as the weekly Bracebridge Farmers Market. The Town’s Cenotaph is located within the park as well as numerous benches and a central flowerbed.

This park is utilized 365 days per year.

To begin an aggressive turf management program and integrated pest management system to ensue environmental sustainability. Extensive topdressing/overseeding program is required for 2009

$30,000

8. Trolley Stops Bracebridge along with partner Santa’s Village have successfully operated the Santa’s Village Trolley for decades. The trolley supplies transportation to visitors and local residents during the summer months. Two central stations were developed at the time the original partnership was developed. Both are in need of design review to match the 2005 Streetscape design and major renovation.

Refurbish the Memorial Park Trolley Stop and Trolley Stop near Chamber of Commerce/Visitor Centre

$50,000

9. Visitor Information Centre (also Chamber of Commerce office)

The Bracebridge Visitor Centre is located at the base of Manitoba Street and within the BIA area. The Visitor Centre serves over 15,000 visitors annually.

Upgrade parking lot – granular, curbing, draining, lighting, pavement. Place interlocking brick in the function area (currently gravel)

$175,000

10. Visitor Information Centre (also Chamber of Commerce office)

The Bracebridge Visitor Centre is located at the base of Manitoba Street and within the BIA area. The Visitor Centre serves over 15,000 visitors annually.

Replace signage to the centre and facility markers

$5,000

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11. Visitor Information Centre (also Chamber of Commerce office)/Walkway repairs

The Bracebridge Visitor Centre is connected to the riverside trail that links with varying parts of the downtown core and the greater trail network throughout Bracebridge and the region.

The walkway that links the parking lot and the building includes interlocking bricks and brick retaining walls.

Repairs/reconstruction of the retaining walls and sidewalk repairs

Screening of the walkway/building storage (from restaurant storage area/visible from the walkway)

$80,000

$20,000

12. Kimberley Park Pathway

The Town of Bracebridge acquired a piece of property through a donation from a member of the public. This property is well-treed and is adjacent to Bracebridge Bay Park and a new condominium development.

The funding would allow the town to develop of a natural trail connecting Bracebridge Bay (i.e. the downtown core) with the residential area AND create an effective loop for a walking tour that would encompass the historic downtown, the commercial/entertainment area, the waterfront and the “historical residential” area surrounding the downtown core

$150,000

13. Construction of information kiosks - Bird Mill Mews beside visitor centre

Currently there is a not public location to display posters or schedules of local events. It is proposed to install 2 of these kiosks in Downtown Bracebridge.

Kiosk/Glassed in display area – Bird Mill Mews and Memorial Park

$20,000

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14. Woodchester Villa Woodchester Villa was constructed in 1882 by Henry Bird, the operator of the woolen mill on the banks of the Muskoka River. Woodchester is an octagonal house inspired by Squire Orson Fowler style who made his mark on the architectural heritage of North America in promoting this design of building as one that “was cheaper to build, allowed for additional living space, received more natural light, was easier to heat, and remained cooler in the summer”

The property was purchased by the Rotary Club of Bracebridge and restored between 1978 and 1980. In 1980 was opened as a museum and its ownership turned over to the Town of Bracebridge.

In addition to the Villa, the property purchased also included the Chapel Gallery which is an historic church constructed in 1886 which was the first church recorded in Bracebridge’s history.

Currently this historic gem is a hidden asset as a result of many years of natural growth of trees surrounding the area.

Landscaping, lighting, improve, trail improvements, improved signage

$100,000

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TheHeArrofMuskoka



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15. James Street Parking Lot

The Town’s Skateboard Park had to be relocated as a result of the construction of Nipissing University. The parking lot next to the new skateboard park and and Bracebridge Arena is gravel and in need of reconstruction, paving and landscaping. The skateboard park will become a focal point for youth in the community.

Parking Lot – James Street and Chubb Downey Lane

$250,000

16. Memorial Park – bandshell renovations

Memorial Park is located centrally within the shopping area in the BIA/downtown area. This park is a focal point for the Bandshell Concert series that takes place twice per week throughout the late spring and summer season as well as the weekly Bracebridge Farmers Market.

To enhance the performers’ abilities on the stage (and increase use and accessibility) enhancements to the structure are required.

Historical review and design of 10’ X 10’ platform addition (including stairs, railing and wheelchair accessible ramp)

Upgrade electrical capacity and lighting (vandal proof)

$30,000

$50,000

17. Parking Lot Linkage - Library

The Bracebridge Public Library was opened in 1908 and is one of 2500 Carnegie Library buildings originally funded through Philanthropist Andrew Carnegie, “the Patron Saint of Libraries”. Since its development the library has grown from its initial footprint of 2800 square feet to the current 8400 square feet.

Note: The expansion of the library has been identified as a priority in the recently adopted Town of Bracebridge Community Based Strategic Plan.

A major parking lot is located adjacent to the library and the walkway from the parking lot to Manitoba Street. The walkway/sidewalk requires revamping – replacement of interlocking bricks, repair of retaining walls

$35,000

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18. Railcar Restoration Restore historic railcar directly in front of Train Station including the proper mounting of the car

Restoration and mounting on rails $5,000

19. Road Improvements – Downtown Bracebridge

Plane and pave Manitoba between Kimberley and Ontario Streets / Plane and pave Taylor Road from Manitoba Street to the bridge. Currently these surfaces are uneven due to numerous pavement cuttings over several years.

Manitoba Street – Ontario to Kimberley; Taylor Road – Bridge to Manitoba Street; including decorative brick replacements

$880,000

20. Signage - Library The Bracebridge Public Library was opened in 1908 and is one of 2500 Carnegie Library buildings originally funded through Philanthropist Andrew Carnegie, “the Patron Saint of Libraries”. Since its development the library has grown from its initial footprint of 2800 square feet to the current 8400 square feet.

Note: The expansion of the library has been identified as a priority in the recently adopted Town of Bracebridge Community Based Strategic Plan.

New signage (will include an architectural/historical review to ensure design is consistent with era and the Downtown Façade and Signage guidelines)

$10,000

21. Bracebridge Bay Park – New Washrooms

Bracebridge Bay Park is located within the designated BIA area and is located alongside the Muscoda River. The park is adjacent to the historical Bracebridge Generating Station and includes the Bracebridge Wharf, numerous picnic tables and a well-utilized beach area.

Currently there are no washrooms near the beach area. The closest public washrooms are located at the Visitor Information Centre that is located “up the hill” from the Beach Area

$150,000

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22. Kelvin Grove Park - Washrooms - Replacement

Kelvin Grove Park is located within the designated BIA area and is situated along the Muskoka River and part of the TransCanada Trail. The Bracebridge Pavilion for the trail is located within the park.

Kelvin Grove a primarily focus for rowers, tennis players and families. Currently within Kelvin Grove Park is the Muskoka Rowing Club, tennis courts, diving platform, boat launch and Bracebridge’s most utilized playground. This park provides an amazing view of Bracebridge Falls.

Currently the park has washrooms that are over 20 years old and are in great need of replacement. They have become impossible to clean and refresh annually

$150,000

23. Parking Lot Linkage - Alleyways

Within Bracebridge’s BIA area there are three back-lot linkages between the mainstreet and parking lots established through pedestrian walkways (known as lanes or alleys). These include Chancery Lane, Anderson Lane and Shier Lane. All require some paint and restoration work.

Chancery Lane – paint on walls, brick re-pointing, archway upgrades

Anderson Lane – paint on walls, archway upgrades

Shier Lane – paint on walls, archway reconstruction

$2000

$2000

$10,000

24. Woodchester Villa Currently this historic gem is a hidden asset as a result of many years of natural growth of trees surrounding the area.

Purchase of neighbouring homes to improve pedestrian and vehicle access and to restore the entire “original” property holdings

$450,000

25. Woodchester Villa Currently this historic gem is a hidden asset as a result of many years of natural growth of trees surrounding the area.

Construction and reconstruction of parking lots, road and pedestrian accesses, ground improvements, building improvements, surrounding park improvements, etc.

$550,000

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26. Downtown Streetscape Fixtures/Furniture Expansion’

Monck Hill-Flats

To enhance the effectiveness of the 2005 Streetscape Enhancement/Downtown Revitalization program it is proposed to extend the light fixtures, street furniture design from the top of Manitoba Street/Monck Road Hill to the “flats” (Wellington Street/Balls Drive/Monck Road intersection)

Monck Hill to the Flats (light poles, street furniture, banners)

Highway 118 to Balls Drive

$800,000

$1,500,000

27.

Downtown Speaker system

Part of the Technology Enhancement Program initiated by the BIA;

- 1st phase included installation of fibre optic capability throughout the downtown

- 2nd phase includes the implementation of webcams to promote the downtown

- 3rd phase includes the installation of speaker system to use for special events and background music to create a great atmosphere to shop, for example during the X-mas season

• $1500 x 25 speakers (including pole mounting, wiring/wireless, weather resistant speakers)

• Broadcast interface/admin server/software

$37,500

$5,000

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TheHeArrofMuskoka

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The Hearl of NtJskok'a


Council Meeting

Reference:

Moved By:

Seconded By:

Item 10.1 - G8 - Community Project ApplicationEndorsement (AF20-09) Date: February 25, 2009

1. That the submission of th funding requests listed in Appendix "A" to Staff Report A020-09by the Town of Bracebridge, as community-wide initiatives that will support and enhance the G8Summit, be endorsed.

2. That the Mayor and staff be authorized to submit applications to the Federal Government foradditional community projects that will support and enhance the G8 Summit and that any suchapplication be reported to Town Council.

Mayor:

COUNCIL MEMBER YEA NAYMavor D. CoatesCouncillor S. ClementCouncillor L. Giaschi-PaciniCouncillor E. NicholsCouncillor G. SmithCouncillor P. ThompsonCouncillor G. TryonCouncillor B. YounoCouncillor S. Youno

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BRACEBRIDGEThe HC<1rl of Mttskoka

Staff Report AF020-09Town Council

February 25, 2009

Page: 1

File #:

TO:

FROM:

SUBJECT:


J. Sisson, Chief Administrative Officer

G8 - Community Project Application Endorsement

RECOMMENDATION

1. That the submission of the project funding requests listed in Appendix "A" to Staff Report A020-09by the Town of Bracebridge, as community-wide initiatives that will support and enhance the G8Summit, be endorsed.


ORIGIN

3. On June 19, 2008, Prime Minister Stephen Harper announced the 2010 G8 Summit would beheld at the Deerhurst Resort in HuntSVille, Ontario.

4. The G8 Summit is an annual meeting attended by the leaders of the eight countries, namely,Canada, France, Germany, Italy, Japan, Russia, the United Kingdom, and the United States ofAmerica, and the President of the European Commission. It will be the fifth G8 Summit hosted byCanada since the country joined the prestigious international organization in 1976.

5. In announcing the Summit, the Prime Minister emphasized that it would be a tremendousopportunity to promote Canada's values and interests on the world stage; to advocate for openmarkets and free trade; to insist on truly global action against global warming; and to championfreedom, democracy, human rights, and the rule of law.

6. Prime Minister Harper noted that Huntsville, Muskoka and Parry Sound would benefit from thesignificant economic activity associated with the Summit, noting the 2002 G8 Summit inKananaskis, Alberta generated an estimated $300 million for the regional economy. PrimeMinister Harper also added that the international media attending the Summit would introducemillions of potential tourists to the many attractions of Ontario cottage country.

7. To help facilitate organizing for the Summit, a 2010 G8 Summit organizing structure has been putin place as follows:

,---::-;---=---:~---:-:::--Federal Summit Management Office

Gerald Cossette, Summit Manager

Liaison and Implementation TeamMinister Clement, Mayor Huntsville, GM Deerhurst

._._--';;;]Local Area Leadership Group :

District Chair, Muskoka Mayors, Parry Sound Mayor, Q'and Council '.,.."-=,==.. _.~. ,~.--=-~=~._-_._~._,.".=,=.~

C Local Working GroupsC~~~Groups,Interested Parties In.~a~h.:v'unlcIP.al~.~..~.

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171e Hca.rl of Musk-aka


February 25, 2009

Page: 2

File #:

8. Although the Canadian government has yet to announce how much it expects to invest in hostingthe G-8 summit in 2010, it is anticipated that funds will be available to support a variety of projectsand initiatives that will serve to enhance the Summit.

9. On February 4, 2009, Town Council ratified motion 09-G-023 regarding the submission oftourism-related projects as follows:

"That the projects listed in Appendix "A" to Staff Report A01 0-09 be approved for submission tothe 2010 G8 Summit Local Area Leadership Group and recommended for financial support asdistrict-wide projects that will support and enhance the G8 Summit and serve to promote tourismdevelopment in Muskoka and surrounding areas."

10. This Staff Report has been prepared to seek formal Council endorsement of the submission of anumber of potentially G8-related projects specifically related to the Town of Bracebridge.

ANALYSIS

11. Since the announcement of the G8 Summit in June, groups and individuals have proposed a widevariety of projects associated with the Summit.

12. As members of Council are aware, Mayor Coates, Deputy Mayor S. Clement, CAO John Sissonhave been attending all meetings of the G8 Summit Local Area Leadership Group to ensure thatthe Town of Bracebridge is fully represented in local planning for the G8 event. Additionally, theMayor and staff have been able to stay in close contact with MP Tony Clement to discuss variousmatters of importance to the Town. The Federal Government has established a $50 million fundto support the G8 Summit in Muskoka.

13. The projects presented are items that have been discussed with members of Council previouslyand reflect a broad variety of program and service areas. In summary, the Town requestedconsideration of the following G-8 related projects:

1. Renovations to the Bracebridge Fire 2. Renovations to the Bracebridge FireDepartment's Station #1. Department's Station #2.

3. Acquisition of a New 75' Ladder Truck for 4. Life Safety-related Renovations tothe Bracebridge Fire Department. Bracebridge Memorial Arena.

5. Renovations to the Bracebridge Public 6. Construction of a Pedestrian SidewalkLibrary. from Douglas Drive to High Falls Road.

7. Upgrade the Town roadways leading 8. Upgrade the Town Roadways that wouldaway from the Muskoka Airport Via the proVide an alternate link to the southernGravenhurst Parkway and/or the Highway Boundary of Huntsville from the Highway# 11- Highway # 118 Interchange to # 11, Highway # 118 Interchange viaprovide an alternate parallel route to Hwy Muskoka Rd 118, Manitoba Street and11. Lone Pine Dr.

9. Retrofit of Sportsplex Electrical System to 10. Installation of new gateway signage atprovide back-Up power from generator to northern and southern border of Town onentire facility. Highway 11.

11. Construction of New Washroom and 12. Customer Service and AccessibilityStorage Facilities at Annie Williams Park. Renovations to Bracebridge Town Hall.

~

~BRACE.BRIDGE

711£ Hearl of Muskoka


February 25, 2009

Page: 3

File #:

13. Construction of a Passive Recreation Trailfrom the Town's New Baseball ParkComplex Known as Peake Fields atVerena Acres to Fraserburg Road.

14. Construction of a new Salt Dome for useby the Public Works Department tominimize environmental degradation.

14. Although detailed information regarding G8 Summit plans is not currently available, the Town'ssubmission shows projects that, we believe, have a close linkage to the G8 event.

15. The Town has communicated to Minister Clement our appreciation for the opportunity to submitthe projects for initial consideration and our appreciation for his on-going support for the Town ofBracebridge. Additionally, Mayor Coates has confirmed his commitment to work closely with themembers of the Local Area Leadership Group over the next two years.

16. The Deputy Mayor and staff will be participating in the Local Area Leadership Group meeting tobe held on February 27, 2009 and the Muskoka Futures Symposium related to the G8 Summitalso to be held on the 27th.

17. The Mayor and staff will continue to report back to Council with future information as it becomeavailable. Please contact me if you have any questions.

18. Although other projects may be presented to the Local Area leadership Group (LALG) at a laterdate, it is felt that the projects listed in Appendix "A" requiring funding support will serve toenhance the programs and facilities that will be available to support the 2010 G8 Summit.

19. The projects recommended generally support improved emergency response, cultural, andtourism infrastructure in the Town.


20. Promotion of projects and initiatives that will enhance tourism and economic development inBracebridge and Muskoka is a priority within the following Community-based Strategic PlanObjective:

iii A Vibrant, Prosperous and Economically Sustainable Community

21. As noted above, initiatives to enhance tourism in Bracebridge and Muskoka will help to createstrong tourism-based businesses.

ALTERNATIVE(S)


Alternative #1

EXISTING POLICY

The Committee could receive Staff Report A020-09 for informationand not recommend the projects for submission to the LALG.

This course of action is not recommended, as it is not consistentwith the Town's Community-based Strategic Plan and theCommunity Adjustment Plan.

23. The submission of these projects for consideration by Bracebridge Council is consistent with theprocedure established by the Local Area Leadership Group.

~

~6BRACEBRIDGE

Tile Hearl ofMuskoka



February 25, 2009

Page: 4

File #:

24. The course of action recommended does not have any direct financial implications for the Town.It is anticipated that the projects can be funded through the G8 Summit budget and that a directcontribution to from the area municipalities is not required.

;:::':::::trative Officer

rKIXI2t\~

BRACEBRIDGE!hi: H""r! 0{ Muslrolw


February 25, 2009

Appendix "An

Town of Bracebridge - G8-Related Infrastructure Projects

Page: 5

File #:

Project Name Project Description Linkage to G8 I Linkage to Town's Estimated ProjectStrategic Plan or Cost

Community AdjustmentPlan

1. Fire Station #1 The Bracebridge Fire Department's Station One The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofRenovations is located at 16 Dominion Street North protection of the safety and security of those Plan Strategic Objective #3 construction of this

individuals visiting Bracebridge, Huntsville and work is $350,000.

This project would see the expansion of Station Muskoka for the G8 Summit will be amajor priority for

One at the current site and within the footprint of the Summit Management Office. Additionally,the property owned by the Town. In essence, the approximately $50,000plan would be to expand Station One by adding a The expansion of the Bracebridge Fire Department's is required for furniture,1,100 sq. ft. second floor structure onto the main station will allow the department to effectively equipment andexisting Building. support G8 operations and help to ensure that those supplies.

individuals visiting Bracebridge both before and after

Preliminary engineering has been done to assess the Summit are well protected.

the feasibility of adding a second storey to theadministration area. The additional squarefootage would add approximately 1,100 sq. ft.,allowing adequate space for ameeting/trainingarea, two additional washrooms plus an officeand storage space. The present training roomwould then be renovated, providing office spacefor the Fire Prevention Department plus a smallconference/lunch room.

rfJXl2T\~

BRACEBRJDGETItcHeI1flofN"skoIw


February 25, 2009

Page: 6

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Project Name Project Description Linkage to G8 Linkage to Town's Estimated ProjectStrategic Plan or Cost


2. Fire Station #2 The Bracebridge Fire Department's Station Two The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofRenovations is located on Highway 118 East protection of the safety and security of those Plan Strategic Objective #3 construction of this

I This project would see the expansion of Station

individuals visiting Bracebridge, Huntsville and work is approximatelyMuskoka for the G8 Summit will be a major priority for $40,000.

Two with asmall addition (approximately 400 sq. the Summit Management Office.

ft.) to the existing building. Additionally,The small expansion of the Bracebridge Fire approximately $10,000

The expansion must include additional square Department's second station will also help the is required for furniture,

footage to allow adequate space for the department to effectively support G8 operations and equipment and

placement of apparatus and storage of help to ensure that those individuals visiting supplies.

equipment. Bracebridge both before and after the Summit are wellprotected.

The expansion would also provide for requiredStation Two provides "back-up" support for Stationupgrades to washroom facilities to meet Health &

ISafety and Building code regulations (this would One in the event of an incident within the Station One

include men's and women's washrooms with response area.

shower facilities).

3. Ladder Truck Acquisition of a 75 Ft. Ladder Truck that will be The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofAcquisition used to provide enhanced fire suppression protection of the safety and security of those Plan Strategic Objective #3 this acquisition is

services for the Town of Bracebridge and other individuals visiting Bracebridge, Huntsville and $600,000.municipalities under the District's Mutual Aid Muskoka for the G8 Summit will be a major priority forAgreement. the Summit Management Office.

The acquisition of this new fire suppression apparatuswill help the department to effectively support G8operations and help to ensure that those individualsvisiting Bracebridge both before and after the Summitare well protected.

rr:JXl2I\~

BRACEBRJDGETr£ Heile! 0{ M"s/v::Jk;j


February 25, 2009

Page: 7

File#:

Project Name Project Description Linkage to G8 I Linkage to Town's Estimated ProjectStrategic Plan or Cost


4. Structural and The Bracebridge Memorial Arena is recognized The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost of

ILife Safety as a key Town facility located in the heart of the protection of the safety and security of those Plan Strategic Objective #1 and this work isRenovations - municipality. It is designated as an evacuation individuals visiting Bracebridge, Huntsville and Community Adjustment Plan 7.6 approximately 350,000.Bracebridge centre for emergency purposes under the Town's Muskoka for the 88 Summit will be a major priority for Tourism and CultureMemorial Arena and the District's Emergency Plans. the Summit Management Office.

The Town has recently identified, through a The Bracebridge Memorial Arena is an Emergencycomprehensive Life Safety Study, anumber of Evacuation Centre under the Town's approvedstructural and Life Safety issues that must be Emergency Plan. These renovations to the Arena willaddressed in the facility in order for the Arena to allow the facility to be available during the 88 Summitremain available for public use. to effectively support 88 operations and help to

ensure that those individuals visiting Bracebridge bothbefore and after the Summit are well protected.

rr>JXl2!\~

BRACEBRIDGETl:eHcartofMuskokB


February 25, 2009

Page: 8

File #:

Project Name Project Description Linkage to G8 Linkage to Town's Estimated Project IStrategic Plan or Cost I


5. Structural The Bracebridge Public Library is also recognized The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofRenovations to as a key Town facility located in the heart of the highlighting the culture and history of Muskoka will be Plan Strategic Objective #1 and this work isthe Bracebridge municipality. The Library celebrated its 100. afocus for the 2010 G8 Summit and the Summit #4 and Community Adjustment approximatelyPublic Library anniversary in 2008. Management Office. Plan 7.6 Tourism and Culture $400,000.

IThrough an initial facility review it has been The Bracebridge Public Library is a cultural icon for Community-Based Strategic I, determined that a number of issues exist with the the Town. It is one of the few existing Carnegie Plan Strategic Objective #1 and

I current structure. Repairs to the Library's aging Library's in Ontario. I #4 and Community AdjustmentI HVAC and electrical systems and to the building's Plan 7.9 Labour ForceI exterior (including roof and brick works) are Additionally, the Library is identified as a CAP site Development

urgently needed. under Industry Canada's Community Access Programwhich gives thousands of Canadians affordable

If these issues are not addressed immediately, access to the Internet in places like schools,access to some parts of the facility may need to community centres and libraries. It provides access tobe restricted. those people who might not have computers or

Internet access in their homes or workplaces.

The works required will help to ensure that the facilityis available and open to the public.

f'f\IX'I2r\~

BRACEBRIDGEn",Hei1rlo{MuskQk"


February 25, 2009

Page: 9

File #:



6. Road Upgrades The Town believes it is imperative that several of The Town of Bracebridge anticipates that the Community Adjustment Plan 7.1 The estimated cost ofFrom Muskoka the Town's roads, that would be part of an overall protection of the safety and security of those Econ. Development this work isAirport road network which provides a parallel alternate individuals visiting Bracebridge, Huntsville and Improvements to Road System approximately

route to all or parts of Highway 11, be upgraded. Muskoka for the G8 Summit will be amajor priority for Network to Support Businesses $4,550,000the Summit Management Office. And Economic Growth and

Accordingly, the Town is recommending the Development

upgrade of the Town roadways leading away from The Town has recognized that, in event of anthe Muskoka Airport Via the Gravenhurst emergency, north-south transportation routes need toParkway and/or the Highway # 11- Highway # be available for vehicular traffic.118 Interchange to provide an alternate parallelroute to Hwy 11. The Town is proposing several road upgrades to

ensure that alternate routes are available in the eventUpgrade the Town Roads necessary to create a that Highway 11 becomes blocked or heavily travelled.link from the Muskoka Airport via GravenhurstParkway and/or the Hwy 11 & Hwy 118Interchange to the Highway 11 - District Road #117 Interchange.

Start at the intersection of Hwy. 118 and MorrowDrive upgrade Morrow Drive to Fredrick St. andFredrick Street to the Highway # 11, also upgrade

ISouth Muskoka Falls Road.

This item is linked to #7 below.

(See Map "A-1', "A-2", and "A-3" attached)

rr;J:Xl2r\

~BRACEBRIDGE

11u: Hear[ ofM<,skokiJ


February 25, 2009

Page: 10

File#:



7. Road Upgrades The Town believes it is imperative that several of The Town of Bracebridge anticipates that the Community Adjustment Plan 7.1 The estimated cost ofto Town of the Town's roads, that would be part of an overall protection of the safety and security of those Econ. Development this work isHuntsville road network which provides a parallel alternate individuals visiting Bracebridge, Huntsville and Improvements to Road System approximately

route to all or parts of Highway 11, be upgraded. Muskoka for the G8 Summit will be a major priority for Network to Support Businesses $4,940,000.the Summit Management Office. And Economic Growth and


upgrade of the Town roadways that would provide The Town has recognized that, in event of anan alternate link from the Town to the South emergency north-south transportation routes need toBoundary of Huntsville from the Highway # 11, be available for vehicular traffic.Highway # 118 Interchange via Muskoka Rd 118,Manitoba Street and Lone Pine Dr. The Town is proposing several road upgrades to

ensure that alternate routes are available in the event(See Map "A-1 ", "A-2", and "A-3" attached) that Highway 11 becomes blocked or heavily travelled

8. Pedestrian Construction of a pedestrian pathway parallel to Reconstruction of High Falls Road will be completed in Community-Based Strategic The estimated cost ofPathway Manitoba Street linking McNabb Street to High 2009. Manitoba Street is an important link to High Plan Strategic Objective #2 and this work isConstruction from Falls Road. Falls Road for vehicular traffic. #3 approximatelyMcNabb Street to I $310,000.High Falls Road (See Map "B" attached) Extension of pedestrian pathway to High Falls Road

will support emergency access to the area and providesafe passage for both vehicular and pedestrian traffic.

rr:::IXl2t\~

BRACEBRIDGETh<:Heano{MuskoiuJ


February 25, 2009

Page: 11

File #:

I Project Name

I

Project Description Linkage to G8 Linkage to Town's Estimated ProjectStrategic Plan or Cost


i

9 Retrofit of I The Bracebridge Sportsplex is recognized as a The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofSportsplex ' key Town facility. It is designated as an protection of the safety and security of those Plan Strategic Objective #2 and this work isElectrical System evacuation centre for emergency purposes under individuals visiting Bracebridge, Huntsville and #3 approximately $40,000.to provide back- the Town's and the District's Emergency Plans. Muskoka for the G8 Summit will be a major priority forup power from the Summit Management Office.generator to It is also the Town's alternate Emergencyentire facility. Operations Centre (EOG) in the event of a major The Bracebridge Sportsplex is an Emergency

emergency. Evacuation Centre under the Town's approvedEmergency Plan. These renovations to the Sportsplex

I The Town has recently identified, through a will allow the facility to be available, with full electrical

review with the District's Community Emergency power to all areas of the building, during the G8

Management Co-ordinator, that a retrofit of the Summit to effectively support G8 operations and help

I building's back-up generating system is needed to ensure that those individuals visiting Bracebridge

to ensure the provision of heat and electricity to both before and after the Summit are well protected.

all areas of the building in the event of a powerdisruption.

10. Installation of The Town is proposing to replace an old existing The Town of Bracebridge anticipates that tourism Community Adjustment Plan Estimated cost of thisI New Gateway gateway sign on the Town's southern border on development will be one of the lasting legacies for the Section 7.6 Tourism and Culture work is approximatelyI Signage at North Highway 11. The sign is in need ofrepair and 2010 G8 Summit. It is important that the Town $150,000.

and South Border I does not reflect the Town's approved branding present a welcoming visual image for those coming to Community-Based StrategicofTown on and official logo. the Town. New signage will introduce the Town to Plan Strategic Objective #1 andHighway 11. many new visitors. #4 Improve Signage For G8

Additionally, the Town is proposing to construct a Visibilitynew gateway sign on the Town's northern border The Heart of Muskoka branding used by the Town willon Highway 11. The Town does not currently also support the branding of the Summit as a Muskokahave any gateway signage on the Town's event.northern border on Highway 11.

This project will have an important long-term benefit

i for the Town.

rfJXl2D~

BRACEBRIDGET/:<: Hearl ofM<J'ikx:H</1


February 25, 2009

Page: 12

File #:



11. Construction of Improve location of sport tourism and cultural The Town of Bracebridge anticipates that tourism Community Adjustment Plan Estimated cost of thisNew Washroom activities (i.e. MAC) development will be one of the lasting legacies for the Section 7.6 Tourism and Culture work is approximatelyand Storage 2010 G8 Summit. $150,000.Facilities at AnnieWilliams Park Annie Williams Park is acentral park located in the

urban core of the Town. It is located along theMuskoka River and will be a destination point forvisitors to the area.

The park does not currently have any accessiblewashrooms or storage facilities.

This project will have an important long-term benefitfor the Town.

Cf)J5<l2I\

~BRACEBRIDGE

Tl;cHCllrlo{Muskolw


February 25, 2009

Page: 13

File #:



12. Customer Service The Town of Bracebridge wishes to provide a fully The Town of Bracebridge anticipates that tourism Community-Based Strategic Estimated cost of thisand Accessibility accessible Town Hall and to provide fully development will be one of the lasting legacies for tile Plan Strategic Objective #3 work is approximatelyRenovations and accessible services for the community. This goal 2010 G8 Summit. It is important that the Town $140,000.upgrades to back- is consistent with Ontario Regulation 429/07 provide afully accessible building for those visitingup power system (Accessibility Standards For Customer Service) Town Hall.for Bracebridge made under the Accessibility For Ontarians WithTown Hall Disabilities Act, 2005. The Bracebridge Town Hall is the Emergency

Operations Centre for the Town in the event of anRenovations to reception counters, lighting, and emergency. These accessibility retrofits will support ,signage in the bUilding will enhance the Town's having the building available during the G8 Summit toability to provide public services. effectively support G8 operations and help to ensure

that those individuals visiting Bracebridge both beforeand after the Summit are well protected.

At this time only aportion of the building is suppliedwith back-up power in the event of apower disruption.The Town's proposal is to up-grade the Town Hallelectrical system to extend back-up power to allportions of the building.

The Town also anticipates that the protection of thesafety and security of those individuals visiting thearea for the G8 Summit will be amajor priority.

These renovations to Town Hall will allow the facility tobe available during the G8 Summit to effectiveiysupport G8 operations and help to ensure that thoseindividuals visiting Bracebridge both before and afterthe Summit are well protected.

rKJX12I\~

BRACEBRJDGETit<: Hc<Jr! 0{!'1r.lsknklJ.


February 25, 2009

Page: 14

File#:



13. Construction of a The Town of Bracebridge wishes to provide both Construction of the trail will provide an important new Community-Based Strategic Estimated cost of thisPassive active and passive recreational opportunities for recreation and tourism venue. Plan Strategic Objective #2 and work is approximatelyRecreation Traii the community. This trail will add a new feature #3 $95,000.from Peake Fields to the state-of-the-art baseball diamond complex Additionally, construction of the trail will supportat Verena Acres under construction by the Town. emergency access to the area and provide safeto Fraserburg passage for both vehicular and pedestrian traffic.Road (See Map "C"" attached)

14. Construction of a Construction of new salt dome for use by Public The Town of Bracebridge anticipates that Community-Based Strategic Estimated cost of thisnew Salt Dome Works Department for winter control activities. environmental sustainability will be one of the themes Plan Strategic Objective #2 and project is $300,000.for use by the for the 2010 G8 Summit and that it will be important identified in the Town's SaltPublic Works for Bracebridge and the other municipalities in Management Plan.Department Muskoka to demonstrate initiatives that support

protection of the environment.

The construction of a salt dome has been identified asa priority in the Town's salt management plan

IConstruction of this facility can be an important symbolof the community's commitment to protecting the I

Inatural environment in Muskoka.

I

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BRACEBRIDGEn:c H""r! of M,,5koklI

MAP "A-1"

Highway 11 Proposed Alternate Routes


February 25, 2009

Page: 15

File#:

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MAP "A-2"


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February 25, 2009

Page: 16

File#:

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February 25, 2009

Page: 17

File#:

MAP "A-3"


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February 25, 2009

Page: 18

File#:

MAP "8"

Proposed Pathway Extension McNabb Street to High Falls Road

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Pathway Extension fromMcNabb Street to High Falls Road.

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MAP uC"

Peake Fields at Verena Acres Proposed Pathway


February 25, 2009

Page: 19

File #:

March 21, 2011 John Sisson Town of Bracebridge 1000 Taylor Court Bracebridge ON P1L 1R6 Phone: (705) 645-5264 ext. 229 Fax: (705) 645-1262 Email: [email protected] I am writing from the Government of Canada regarding your application under the G8 Legacy Fund to seek your authorization to release information related to that application. The Standing Committee on Government Operations and Estimates has asked officials to provide information on applications submitted under the G8 Legacy Fund. I am writing to request your consent for the release of your organization's name, a brief description of the proposed project and the estimated project costs in order that it may be forwarded to the Standing Committee. The specific details to be released are listed here: Project Name Proponent Project Description Project Cost

(Estimate) Town of Bracebridge: Visitor Information Centre (also Chamber of Commerce office): Replace Signage

Town Of Bracebridge

Replace signage to the centre and facility

$5,000.00

Town of Bracebridge: Railcar Restoration

Town Of Bracebridge

Restoration and mounting on rails. Restore historic railcar directly in front of Train Station including the proper mounting of the car

$5,000.00

Town of Bracebridge: Signage – Library

Town Of Bracebridge

New signage (will include an architectural/historical review to ensure design is consistent with era and the downtown façade and signage guidelines.

$10,000.00

Town of Bracebridge: Downtown Banners

Town Of Bracebridge

Purchase of new "summer" banners for downtown Bracebridge

$14,000.00

Town of Bracebridge: Parking Lot Linkage Town of Bracebridge: Alleyways

Town Of Bracebridge

Chancery Lane, Anderson Lane, Shier Lane - paint on walls, brick repainting, archway upgrades

$14,000.00

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Project Name Proponent Project Description Project Cost (Estimate)

Town of Bracebridge: Construction of information kiosks-Bird Mill Mews beside visitor centre

Town Of Bracebridge

Currently there is no public location to display posters or schedules of local events. It is proposed to install 2 of these kiosks in downtown Bracebridge

$20,000.00

Town of Bracebridge: Garbage Cans/Benches

Town Of Bracebridge

Purchase additional street furniture consistent with Streetscape design implemented in 2005. These new pieces would be placed in locations where needed.

$25,000.00

Town of Bracebridge: Downtown signage

Town Of Bracebridge

Replacement of parking lot signage & wayfinding signs

$30,000.00

Town of Bracebridge: Memorial Park Landscaping

Town Of Bracebridge

To begin an aggressive turf management program and integrated pest management system to ensue environmental sustainability. Extensive top dressing/overseeding program is required for 2009

$30,000.00

Town of Bracebridge: Parking Lot Linkage-Library

Town Of Bracebridge

A major parking lot is located adjacent to the library and the walkway from the parking lot to Manitoba St. The walkway/sidewalk requires revamping - replacement of interlocking bricks, repair of retaining walls.

$35,000.00

Town of Bracebridge: Retrofit of Sportsplex Electrical System

Town of Bracebridge

Retrofit of Sportsplex Electrical System to provide backup power from generator to entire facility.

$40,000.00

Town of Bracebridge: Apple Tree Parkette

Town Of Bracebridge

Restoration of historic water trough

$40,000.00

Town of Bracebridge: Downtown Speaker System

Town Of Bracebridge

Part of the Technology Enhancement Program initiated by the BIA

$42,500.00

Town of Bracebridge: Flag Poles Installation

Town Of Bracebridge

Through installation and review of new flag locations within the Town of Bracebridge, a deviation from National flag protocols was identified with respect to the flying of the Canadian Flag on the Wellington St. Bridge/Taylor Rd.

$45,000.00


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Town of Bracebridge: Fire Station #2 Renovations

Town of Bracebridge

Renovations to Bracebridge Fire Department's Station #2. Station Two would be expanded with a 400 sq. ft. addition to the existing structure.

$50,000.00

Town of Bracebridge: Trolley Stops

Town Of Bracebridge

Refurbish the Memorial Park Trolley Stop and Trolley Stop near Chamber of Commerce/Visitor Centre

$50,000.00

Town of Bracebridge: Memorial Park Bandshell Renovations

Town Of Bracebridge

Historical review and design of 10' x 10' platform addition (including stairs, railing and wheelchair accessible ramp). Also the upgrade electrical capacity and lighting (vandal proof)

$80,000.00

Town of Bracebridge: Construction of a Passive Recreation Trail

Town of Bracebridge

Construction of a passive Recreation Trail from the Town's new Baseball Park Complex Known as Peake Fields at Verena Acres to Fraserburg Road.

$95,000.00

Town of Bracebridge: Downtown sign - Taylor Road & Manitoba St.

Town Of Bracebridge

Redesign and reconstruct the stone wall at the Taylor Rd./Manitoba St corner (maintaining planter boxes, consistent with the heritage of the downtown core/façade improvement and signage guidelines), creating a welcoming and attractive image to downtown Bracebridge.

$100,000.00

Town of Bracebridge: Visitor Information Centre (also Chamber of Commerce office) walkway repairs

Town Of Bracebridge

Repairs/construction of the retaining walls and sidewalk repairs. Also, screening of the walkway/building storage (from restaurant storage area/visible from the walkway)

$100,000.00

Town of Bracebridge: Woodchester Villa

Town Of Bracebridge

Landscaping, lighting, improve, trail improvements, improved signage

$100,000.00

Town of Bracebridge: Customer Service and Accessibility Renovations and upgrades

Town of Bracebridge

Customer Service and Accessibility Renovations to Bracebridge Town Hall and upgrades to back up power systems

$140,000.00


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Town of Bracebridge: Installation of New Gateway Signage

Town of Bracebridge

Installation of a new gateway signage at northern and southern borders of Town on highway 11.

$150,000.00

Town of Bracebridge: Kimberley Park Pathway

Town Of Bracebridge

The funding would allow the town to develop a natural trail connecting Bracebridge Bay (i.e. the downtown core) with the residential area and create an effective loop for a walking tour that would encompass the historic downtown, the commercial/entertainment area, the waterfront and the historical residential area surrounding the downtown core

$150,000.00

Town of Bracebridge: Bracebridge Bay Park - New Washrooms

Town Of Bracebridge

Bracebridge Bay Park is located within the designated BIA area and is located alongside the Muscoda River. Currently there are no washrooms near the beach area.

$150,000.00

Town of Bracebridge: Kelvin Grove Park Washrooms-Replacement

Town Of Bracebridge

Currently the park has washrooms that are over 20 years old and are in great need of replacement. They have become impossible to clean and refresh annually.

$150,000.00

Town of Bracebridge: Visitor Information Centre (also Chamber of Commerce office): Upgrade Parking Lot

Town Of Bracebridge

Upgrade parking lot - granular, curbing, draining, lighting, pavement. Place interlocking brick in the function area.

$175,000.00

Town of Bracebridge: James Street Parking Lot

Town Of Bracebridge

The Town's skateboard park had to be relocated as a result of the construction of the Nipissing University. The parking lot next to the new skateboard park and Bracebridge Arena is gravel and in need of reconstruction, paving, and landscaping. The skateboard park will become the focal point for youth in the community

$250,000.00

Town of Bracebridge: Construction of a new Salt Dome

Town of Bracebridge

Construction of a new Salt Dome for use by the Public Works Department to minimize environmental degradation.

$300,000.00


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Town of Bracebridge: Pedestrian Pathway Construction

Town of Bracebridge

Construction of a pedestrian pathway parallel to Manitoba Street linking McNabb Street to High Falls Road.

$310,000.00

Structural and Life Safety Renovations- Bracebridge Memorial Arena

Town of Bracebridge

Life Safety-related Renovations to Bracebridge Memorial Arena.

$350,000.00

Town of Bracebridge: Fire Station #1 Renovations

Town of Bracebridge

Renovations of the Bracebridge Fire Department's Station #1. Station One would be expanded at the current site by adding a 1,100 sq. ft. second floor structure onto the existing building.

$400,000.00

Structural Renovations to the Bracebridge Public Library

Town of Bracebridge

Renovations to the Bracebridge Public Library. Repairs to the structure's aging HVAC and electrical systems, and to the buildings exterior are needed.

$400,000.00

Woodchester Villa: Purchase of Homes

Town Of Bracebridge

Purchase of neighbouring homes to improve pedestrian and vehicle access and to restore the entire original property holdings.

$450,000.00

Woodchester Villa: Construction and reconstruction of parking lots and improvements to grounds

Town Of Bracebridge

Construction and reconstruction of parking lots, road and pedestrian accesses, ground improvements, building improvements, surrounding park improvements, etc.

$550,000.00

Town of Bracebridge: Ladder Truck Acquisition

Town of Bracebridge

Acquisition of a New 75' Ladder Truck for the Bracebridge Fire Department.

$600,000.00

Town of Bracebridge: Annie Williams Park Upgrades

Town of Bracebridge

Construct a new 7,500 sq/ft facility that will house an outdoor community theatre, and storage space that is supported as part of the Tourism Strategy for Bracebridge

$609,000.00

Town of Bracebridge: Road Improvements - Downtown Bracebridge

Town Of Bracebridge

Plane and pave Manitoba between Kimberley and Ontario streets/ plane and pave Taylor Road from Manitoba to the bridge. Including decorative brick replacements

$880,000.00


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Town of Bracebridge: Downtown Streetscape Fixtures/Furniture Expansion - Monck Hill - Flats

Town Of Bracebridge

To enhance the effectiveness of the 2005 Streetscape Enhancement/Downtown revitalization program, it is proposed to extend the light fixtures, street furniture design from the top of Manitoba /Monck Road Hill to the flats.

$2,300,000.00

Town of Bracebridge: Road Upgrades From Muskoka Airport

Town of Bracebridge

Upgrade the Town roadways leading away from the Muskoka Airport Via the Gravenhurst Parkway and/or the Highway #11- Highway #118 Interchange to provide an alternate parallel route to Hwy 11.

$4,550,000.00

Road Upgrades to Town of Huntsville

Town of Bracebridge

Upgrade the Town Roadways that would provide an alternate link to the southern Boundary of Huntsville from the Highway #11, Highway #118 Interchange via Muskoka Rd 118, Manitoba Street and Lone Pine Dr.

$4,940,000.00

Should you have any questions, please contact Ms. Janet White at 705-941-2071 or toll free 1-877-33-6673. Thank you for your time.

CONSENT

Do you agree to have the above listed information released to the Standing Committee on Government Operations and Estimates?

Yes: X No: □ Official Proponent Signature: __________________________ John R. Sisson, Chief Administrative Officer

Date: March 22, 2011 Please fax this form to 705-941-2085, attention Ms. Janet White.


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~

~BRACEBRIDGE

Tlte Hcarl orMuslwkll

MEMORANDUMDirector of Economic Development

TO:

FROM:

DATE:

SUBJECT:


C. Kelley, Director of Economic Development

January 26, 2010

Gateway Signage Project

Further to discussions at General Committee with respect to the design of the Town's new gatewaysignage, the project team (including staff, contractor and contractor's designer) has considered severalsign sizes in conjunction with the actual site and the Town's corporate image (logo) and graphicstandards (logo standards).

It has been determined by the team that use of the Town's logo in a horizontal lay-out is unfeasible forthis purpose. After scaling the logo appropriately, the length of the rock/stone/sign required would exceedthe limits set by MTO (i.e. a 20 foot wide rock).

Following a site visit with the contractors and MTO, staff are proceeding with installation of the sign asfollows:

1. The sign will be constructed as part of a single rock as per the proposal submitted by GraphicEncounters in November;

2. The sign site be finished using appropriate landscaping as approved by MTO permit;

3. The "vertical" version of the logo be used;

4. That the vertical version of the logo be adjusted to reduce the size of the bridge/falls and increasethe size of BRACEBRIDGE to 14" in height and "The Heart of Muskoka" to a height of 10.5" (seeAppendix "A").

5. After a review of scientific literature on the topic of viewing times and highway signagespecifications, it has been determined that the Town's sign should be legible from 700 feet for aperiod of 7 seconds (i.e. travelling at 100 km/per hour).

6. The next steps in the process are:

a. Finalize the MTO approval for location #2 and the new permit for location #1. The signdesign for both locations will be identical.

b. An initial permit application for the sign at location #2 has been submitted to the Ministryof Transportation. It is proposed that Location #2 is approximately 1.4 miles south ofAlpine Ranch Road on the southbound lane of Highway 11. First revisions to the permitapplication are underway based on comments back from MTO.

c. The selection of the rocks for both sites is underway. The rocks are being sourced fromMuskoka quarries.

- 1 -

~

~BRACEBRIDGE

Tile Ncart 0{ Muslcoki;l


d. Once the rocks for the signs have been selected, the brushed aluminum lettering will befabricated. Ultimately, the colour of the rocks selected will dictate the colour choice forthe lettering in accordance with graphic standards (i.e. full colour, one tone of blue orblack). For this use, the option of using natural brushed aluminum for the lettering isbeing considered.

Although difficult winter conditions in December presented some challenges for staff and the signcontractor, staff are confident that, with rapid permit approvals, we will be able to meet the installationtarget date of March 31 st established for the project.

If you have additional comments or concerns please let me know by the end of January. We are in theprocess of completing revisions to our MTO applications.

Cheryl Kelley, Director of Economic Development

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~

~BRACEBRIDGE

TIle Iiearl of Muskokii.


APPENDIX "A"

Gateway Sign Logo Changes

VERTICAL LOGO/STANDARD LAYOUT VERTICAL LOGO/ADJUSTED

- 3 -

~

~BRACEBRIDGE

The }-{ei:1rl ofMuskolm


TO:

FROM:

DATE:

SUBJECT:



March 31, 2010

Gateway Signage Project

Below is an update of the Gateway Sign Project that will progress quickly over the coming weeks.

The sign permits (both locations) from the Ontario Ministry of Transportation (MTO) were issued on March9th The Contractors' Traffic Control Plan was ap~roved by MTO on March 19th Additionally, as a resultof a new MTO requirement for 2010, on March 24 h, District Public Works Committee passed a resolulionsupporting our application.

The existing Gateway Sign at Highway 11 and Highway 118 was removed on March 30 and is currently atthe Town Hall. The bottom half will be scrapped immediately as it was damaged during that process (I.e.it was mounted on plywood).

Graphic Encounters, along with their landscape team located two feature granile stones in mid-Marchonce the snow had melted enough to look at the supply in Muskoka quarries. Last week, we visited thequarry and based on my approval the Contractors secured two feature granile stones that will act theanchor for the Town's graphic image. These stones will be picked up after the quarry opens on April1,t

A photograph of the "anchor rocks" is included below. Some preparation is required prior to selling (I.e.the uneven portion of the rock on the right) and once the anchor rocks are set they will be sandblasted tobring out the pink and black highlights.

7ct high X lQ'8" wiqe 7' highx lO'S"wide

The southbound site will require some significant site preparation including the building of a gravel baseappropriate drainage and a location "build up" using landscape rocks for which to mount the anchor signstone. It is expected that the southbound site will require less site preparation, however, the goal of theproject Is to produce two "identical" (or as close to identical as possible) entrances to the community.

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~

~BRACEBRIDGE

The/learl ofMuskoka

The work plan is as follows:


• Location 1 (northbound) - anchor rock in place by April 7/8

• Location #2 (southbound) - site preparation beginning week of April 7'h; anchor rock in place by17'h

• Logo/sign mounted on rock by April 23'"

• Landscaping, lighting completed, and planting by April 30th

The logo application has not yet been confirmed. Once the anchor rock is in place, staff will work directlywith the Contractor to maximize the space to ensure that "BRACEBRIDGE" and "The Heart of Muskoka"are clearly visible to highway travelers.

The landscaping plan was revised (from the original proposal) in order to comply with MTO, maximumsize requirements. (i.e. size of planting bed plus anchor rock was required to meet the maximum size of 3m high X 6 m wide). This will require a review of the original landscaping, specifically plant materialslisting which is expected to be available next week.

With respect to the funding requirements, staff met with Federal staff monitoring the G8 projects lastweek. Discussions focused on challenges with completing the project over the fall and winter season andTown Staff provided an overview of completion schedule that will be well in advance of the G8. Staff istargeting total completion by end of April that will include the landscaping and plantings, provided that theweather continues to cooperate.

If you need additional information, please contact me.

Cheryl Kelley, Director of Economic Development

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~

~BRACEBRIDGE

The Heart of /VIuskoka


General Committee

November 17, 2009

,../

Item 6.4 - Selection of Contractor for theGateway Sign Project (ED003-09)

,~~:~;t~::\ A' ,

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desi ,fabrication, installation and landscaping of two Gateway signs beawarded to Graphic ncoun rs at an upset cost of $148,500, excluding GST, in accordance withthe proposal dated November 5, 2009 and the details contained in Staff Report ED003-09.

Seconded By:

1.

Moved By:

Reference:

2. That the Mayor and Clerk be authorized to execute an agreement with Graphic Encounters.

3. That staff be authorized to proceed immediately in implementing the project with the approvedContractor in accordance with agreement with Infrastructure Canada, MTO Commercial SignPolicy for "Decorative Municipal Identification Displays" (April 14, 2009), the Project Terms ofReference, and in accordance with the Town's Graphic Image and Standards adopted by Councilin 2004.

4. That staff be authorized to engage Two Blonde Chicks Visual Communications at a cost of nogreater than $1,000 to consult and advise on ensuring that the Town's graphic standards areimplemented consistently.

Chair:

COUNCIL MEMBER YEA NAYMayor D. CoatesCouncillor S. ClementCouncillor L. Giaschi-PaciniCouncillor E. NicholsCouncillor G. SmithCouncillor P. ThompsonCouncillor G. TryonCouncillor B. YoungCouncillor S. Young

~

~BRACEBRIDGE

The Heart ofMuskoka

Staff Report ED003-09General Committee

November 17,2009

Page: 1

File #:

TO:

FROM:

SUBJECT:

RECOMMENDATION

Councillor S. Clement, Chair and Members of General Committee


Selection of Contractor for the Gateway Sign Project

1. That the contract for the design, fabrication, installation and landscaping of two Gateway signs beawarded to Graphic Encounters at an upset cost of $148,500, excluding GST, in accordance withthe proposal dated November 5, 2009 and the details contained in Staff Report ED003-09.

2. That the Mayor and Clerk be authorized to execute an agreement with Graphic Encounters.

3. That staff be authorized to proceed immediately in implementing the project with the approvedContractor in accordance with agreement with Infrastructure Canada, MTO Commercial SignPolicy for "Decorative Municipal Identification Displays" (April 14, 2009), the Project Terms ofReference, and in accordance with the Town's Graphic Image and Standards adopted by Councilin 2004.

4. That staff be authorized to engage Two Blonde Chicks Visual Communications at a cost of nogreater than $1,000 to consult and advise on ensuring that the Town's graphic standards areimplemented consistently.

ORIGIN

5. In 2003/04, the Town of Bracebridge explored the creation of a "gateway sign" at an MTO(Ministry of Transportation) approved location on the Town's southerly boundary. The processwas challenged because of a lack of clear policy with respect to the brand image that the Townwas trying to portray.

6. In 2004, the Town underwent a process to establish a new graphic image to represent the Townunder the tagline, "The Heart of Muskoka".

7. Midway through the branding process, a sign was approved and installed includingelectrical/lighting at the approved MTO location on the southerly boundary. Additionally, a planfor landscaping was developed and implemented.

(Existing Gateway Sign located on east sideHighway 11 northbound at Highway 118 Exit)

~

~BRACEBRIDGE

The I-Ieart orMuskoka


November 17,2009

Page: 2

File #:

8. In January 2009, the installation of new Gateway Signs for the Town was proposed as a G8project that would assist in promoting and beautifying the community and the region inpreparation for this event.

9. In April 2009, Minister T. Clement announced $150,000 to support the development of two newGateway Signs.

10. In April 2009, staff received a quote (no greater than $1,000) from Two Blonde Chicks Inc., VisualCommunications, the designers of the Town's graphic image and graphic standards creators, toassist in ensuring that the Sign Designs are consistent with the graphic standards.

11. On October 15, 2009, the Town issued a Request for Proposals (RFP) to obtain proposals fromqualified professional firms to design, fabricate, install and landscape Gateway signs at twolocations in the Bracebridge. The responses were due to the Director of Economic Developmenton November 5, 2009.

Project Terms of Reference

12. The objectives of the gateway signage project are as follows:

12.1. Inform/Greet visitors when they have entered Bracebridge;

12.2. Make a good first impression on visitors to Bracebridge;

12.3. Ensure that the use of the Town's logo/graphic image meets the specifications under theTown's Graphics Standards. The Town's graphic standards provide a general overviewof the use of the Town's graphic image and outlines colour standards and twoorientations of the logo.

Logo Version - Vertical Black

rJSJXI2J\~

BRACEBRIDGEThe Hearl ofMtlskoka

13. The project involves signage at two locations.

Logo Version - Horizontal Black

13.1. Location #1 is to install a replacement sign located at the Town's southern border alonghighway 11 (northbound lanes) at the exit to Highway 118.

13.2. Location #2 is to install a new sign close to the Town's northern border on Highway 11(southbound lanes). The location of site 2 has not been firmly established or approved byMTO.

L:lS:02h~

BRACEBRIDGETile Hearl ofMuskoka

14. The proposed South bound location is shown below:


November 17,2009

Page: 3

File#:

Proposed Sign Location #2 (not confirmed or approved by MTO)

Sign Design, Lighting and Installation

15. The terms of reference for sign design and installation specify:

15.1. The Contractor will work with the Town and the Town's Graphic Design firm to design thesigns, which will complement and be consistent with the Town's Graphic Standards andbranding messages.

15.2. The Contractor will ensure that the sign design/constructed sign falls within the MTOpolicies (Section 7.7, MTO Commercial Sign Policy, April 14, 2009) including but notlimited to the following standards:

15.2.1. Signage must not exceed 3 meters (10 feet) in height above the ground orhighway elevation, whichever is higher, and must not exceed 6 metres (20 feet)in width.

15.2.2. Signage must be illuminated, provided the illumination design provides adequateshielding to avoid light trespass and/or glare on the adjacent roadway.

15.2.3. Acceptable construction materials include wood, metal, earthen berms, plantmaterials and stone.

15.2.4. The message must generally be restricted to the name of the municipality.

15.2.5. MTO is required to review and approve the drawings.

15.2.6. The Contractor will ensure that the design/constructed sign is appropriate for theexisting Location #1 and Location #2 (Location #2 is not yet approved by theMTO).

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~BRACEBRIDGE

The l1earl ofMuskoka


November 17,2009

Page: 4

File#:

15.3. The Contractor will consider encompassing environmentally sustainable elements suchas renewable energy sources for illumination as well as modifications of the energysources at Location #1, if practical and cost efficient. (Location #1 is already energizedthrough hydro services).

15.4. The Contractor shall assess the necessary permit requirements and assist the Town staffwhere required in obtaining the necessary permits from MTO for Location #2.

15.5. The Contractor shall create construction drawings based on the approved design.

15.6. The contractor will verify sign placement as approved in the field with Town staff andMTO.

15.7. Contractors were asked to provide up to three concept options under three distinct typesof materials that will be used as a bases to create the final design.

15.7.1. Concept 1: Wood/Sandblasted and Painted

15.7.2. Concept 2: Granite, Stone or Concrete

15.7.3. Concept 3: AluminumlWood Back Board

Landscaping and Maintenance

15.8. Contractors were asked to include in their submission details on the durability ofmaterials, maintenance and a full description of their policies with respect to the provisionof warranty on the project.

15.9. Contractors were asked to include a price to plan and implement appropriate landscapingwithin the following parameters:

15.9.1. Low maintenance

15.9.2. Use of native species

15.9.3. The sign and surrounding landscaped area should look attractive and inviting 12months of the year.

15.9.4. Consideration of the existing plant materials surrounding Location #1.

15.9.5. Landscaping shall include the perimeter of the base of each sign.

15.9.6. The contractor shall supply and complete all elements of the landscaping plan nolater than March 31, 2010.

15.10. As part of the project, the contractor will provide a recommended maintenance plan forthe Gateway Sign and the surrounding landscaping. The plan will include an estimate ofthe maintenance required itemized by season, i.e. spring, summer, fall and winter.

~

~BRACEBRIDGE

The /-Iearl ofMuskoka

Timing Of The Project


November 17,2009

Page: 5

File#:

16. The Project Implementation Plan is outlined as below:

TASKS

Project Initiation

RFP Issued

Contractor Proposals Due

Recommendation to Committee & Council

Contract Awarded

Project Completion

DUE DATE

August 2009

October 15, 2009

November 5, 2009

November 16/25, 2009

November 30, 2009

March 31, 2010

17. The project contract with Infrastructure Canada requires the placement of signage recognizingthe contribution from the Government at a cost not to exceed $1,000.

ANALYSIS

18. Staff received four proposals from the following companies:

18.1. Concept Signs and Marketing;

18.2. Graphic Encounters;

18.3. Twilight Signs and Neon, Inc.; and,

18.4. Vision Outdoor Advertising Inc.

19. The Selection Criteria employed to review the contractors and their proposals were outlined in theRFP and included:

19.1. The contractors and subcontractors company overviews;

19.2. Project Manager (s) and Staff;

19.3. Experience in Similar Projects - experience and knowledge in similar sign projects,references and warranty provisions;

19.4. Project Understanding;

19.5. Schedule of Work; and,

19.6. Financial/ costs.

~

~BRACEBRIDGE

The Neart o[Muskoka


November 17,2009

Page: 6

File #:

20. The evaluation of proposals summary is shown below:

ITEM Company Experience in References and Project Schedule FinancialOverview/Project Similar Warranty Understanding of WorkTeam Identified Projects Provisions

Concept Very Good Very Good Good Good Good Below GoodDesigns

Graphic Very Good Good Very Good Very Good Good Very GoodEncounters

Vision Adequate Adequate Good Good Good Very GoodOutdoorAdvertising

Twilight Good Good Adequate Not Adequate" Good Very GoodSigns

21. The proposed fees associated with each of the submissions is as follows:

Firm Concept Signs Graphic Twilight Signs Vision& Marketing Encounters & Neon Inc. ** Outdoors

Price Range (not $158,522.50 $135,000 $32,690 to $127,000including GST)

to $164,262.54 to $148,500 $41,665 to $142,000

** not illuminated, base structure not specified

22. After extensive review of the proposals, the qualifications and, experience of the contractors andtheir subcontractors, staff feel that Graphic Encounters along with subcontractors DavanLandscape Design and KB Electric, has best demonstrated their ability to undertake this projectfor the Town. Additionally Graphic Encounters is a local firm that has much experience workingwith the Town of Bracebrldge (by-law and road signs) and the Town's Graphic Standards.

23. Primary Contractor: Graphic Encounters commenced business in Guelph in 2001 and in 2003/04moved their operations to Bracebridge. They provide a full range of signage services tobusinesses, corporate and residential clients. Services include logo design, sign design andmanufacturing using various applications such as vinyl graphics, cedar sandblasted signs,sandblasted stone, outdoor signboard as well as backlight sign boxes and 3D letters. As well thecompany provide a full range of vehicle graphics and other business signage. Clients include theTown of Roddickton Bide-Arm (NF), Town of Bracebridge, District of Muskoka, MuskokaTransport, Rotary Club of Bracebridge and numerous small businesses. Terry Lovelace,Owner/President will be the project lead.

24. Subcontractor: Davan Landscape Design Build provides services to residential, commercial,industrial and institutional clients throughout Southern and Northern Ontario. They provide a fullrange of services including landscape ponds and waterfalls, natural and stone and masonry work,interlocking pavers and concrete work, swimming pools and all types of annual, perennial andlarge tree planting. Clients include City of Guelph, Hamilton, Kitchener, Waterloo, Halton, Reid'sHeritage Homes, Touchstone on Lake Muskoka and the Muskokan Resort Club.

~

~BRACEBRIDGE

The Heart ofNuskoka


November 17,2009

Page: 7

File #:

25. Subcontractor: KB Electric is a licensed electrical contractor and has been in business inBracebridge since 1995. Related projects include Touchstone on Lake Muskoka, MuskokaWoods, Bracebridge YIG and Assante Wealth Management. KB Electrics has been providingelectrical services to Graphic Encounters since 2004 on various signage projects. Preliminaryconcept designs are shown in Appendix "A" attached hereto.

Next Steps

26. Once the firm is selected to undertake the project, staff will work with the contractor to refine finaldesign to ensure that it:

26.1. is consistent with the Town's graphic standards and branding messageslimages;

26.2. is clean, clear and easily visible from the highway;

26.3. informs visitors when they have entered Bracebridge;

26.4. makes a good first impression on visitors to Bracebridge, and,

26.5. complies with MTO's Commercial Sign Policy with respect to Decorative MunicipalIdentification Displays.

27. Once final design is complete the other steps in the project include:

27.1. Construction Drawings/Specifications;

27.2. Permitting for Location #2;

27.3. Development of Landscaping and Lighting Plan; and

27.4. Installation of sign, lighting and surrounding landscaping.


28. The proposal for the new Gateway Signs is well aligned with the community-based strategic planobjectives:

0' A Vibrant, Prosperous and Economically Sustainable Community

29. The proposal for the new Gateway Signs will continue efforts in promoting the community tovisitors, potential visitors and potential new residents/business people through providing anattractive and welcoming image alongside the highway.

30. The approach to ensuring consistent application of Town's graphic image will continue to build onthe branding efforts of Bracebridge, the Heart of Muskoka. The branding efforts are consistentwith promoting the community as a good location for business.

31. The proposal for the new Gateway Signs is consistent with the Community Adjustment PlanSection 7.6, which specifically outlines investigating new opportunities related to the G8 Summit.

~

~BRACEBRIDGE

Tile Heart o[Muskoka

EXISTING POLICY


November 17, 2009

Page: 8

File #:

32. "The Heart of Muskoka" tagline as the official wordmark for the Town (Resolution September2002); Official Mark registered in 2003/04.

33. Town of Bracebridge Corporate Logo and Graphic Standards, Adopted as policy in 2004.

34. The Corporate Logo registered as the Town's Official Mark (process to register between 2005and 2008).

ALTERNATIVE(S)

35. The following alternatives are available for Committee's consideration:

Alternative #1

Alternative #2

Alternative #3


The Committee could recommend that the proposal submitted byGraphic Encounters be approved with some modifications.

This alternative is not recommended as management and staff havereviewed the submission and the project tasks/timelines and believethat the contractor is able to fulfill the project terms of reference

The Committee could recommend that another Contractor beselected for the project

This alternative is not recommended as staff conducted thoroughevaluations and the contractor identified provides the expertisenecessary to undertake this project at best value for the Town.

Committee could not approve the recommendation of staff and rejectall of the Contractor Proposals.

This is not recommended as the project deadline is March 31 st, 2010.

36. A grant of $150,000 was approved through the G8 Legacy Fund which will adequately fund thisproject based on the estimates provided through the RFP process.

C. Kelley, Director of Eco 1omic Development\

~

~BRACEBRIDGE

The Heart offVluskoka


November 17,2009

Appendix "A"

Sign Concepts (Submitted bv Graphic Encounters)

Concept "A"

Granite with raised cut logo/letter brushed aluminum finish

Concept"S"

Cedar Sand Blasted / Stone

Page: 9

File#:

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~BRACEBRIDGE

The Hearl 0{ Muskoka


Council Meeting

Item 10.1 - Road and StrImprovements Pro·ect ( Date: November 4, 2009

",,=~~--r:-$:l:f--.----,f-:c-::cr6p:J<::a£:j?~/t 1--~ ~"~~ ./

Seconded By: c-: .... - .--; /'------Moved By:

Reference:

1. That the Municipal Engineer and/or the Engineering Technologist, in consultation with theMunicipal Treasurer, be authorized to proceed with the Road and Streetscape ImprovementsProject with an upset cost of $800,000, including:

1.1. Contract Administration and Inspection;

1.2. Asphalt planing of road surface to a depth of 50mm;

1.3. Hot mix paving;

1.4. Removal of brick paver cross walks;

1.5. Removal of twelve (12) older style streetlights replacing with a decorative style consistentwith the decorative style installed as part of the 2005 Streetscape Improvements;

1.6. Removal of three (3) traffic light poles at the intersection of Manitoba Street and TaylorRoad replacing with decorative style poles;

1.7. Installation of additional park benches; and

1.8. Installation of additional garbage receptacles.

2. That, in accordance with the provisions of By-Law 2006-007, being a By-Law to establishpurchasing policies and procedures for the Town of Bracebridge, the Municipal Engineer, inconsultation with the Municipal Treasurer, be authorized to undertake the project by directlynegotiating with vendors for the provision of other materials, equipment and services, and TownStaff as necessary to expedite project implementation and to meet project timelines establishedthrough the G8 Legacy Infrastructure Fund.

~

~BRACEBRIDGE

The Hearl ofMuskoka


Council Meeting

3.

Mayor:

That, to accommodate the Road and Streetscape Improvements Project, the Municipal Clerk beauthorized to grant exemptions to the Town's Noise Control By-law between the hours of 9:00p.m. and 12:00 a.m. during the month of November 2009.

COUNCIL MEMBER YEA NAYMavor D. CoatesCouncillor S. ClementCouncillor L Giaschi-PaciniCouncillor E. NicholsCouncillor G. SmithCouncillor P. ThompsonCouncillor G. TryonCouncillor B. Youn~Councillor S. Youna

~

~BRACEBRIDGE

Tile Hearl 0/ Muskokii

Staff Report AF080-09Council

November 4, 2009

Page: 1

File#:

TO:

FROM:

SUBJECT:


Lori McDonald, Municipal Clerk

Andrew Stacey, Engineering Technologist

Road and Streetscape Improvements Project

RECOMMENDATION

1. That the Municipal Engineer and/or the Engineering Technologist, in consultation with theMunicipal Treasurer, be authorized to proceed with the Road and Streetscape ImprovementsProject with an upset cost of $800,000, including:

1.1. Contract Administration and Inspection;

1.2. Asphalt planing of road surface to a depth of 50mm;

1.3. Hot mix paving;

1.4. Removal of brick paver cross walks;

1.5. Removal of twelve (12) older style streetlights replacing with a decorative style consistentwith the decorative style installed as part of the 2005 Streetscape Improvements;

1.6. Removal of three (3) traffic light poles at the intersection of Manitoba Street and TaylorRoad replacing with decorative style poles;

1.7. Installation of additional park benches; and

1.8. Installation of additional garbage receptacles.

2. That, in accordance with the provisions of By-Law 2006-007, being a By-Law to establishpurchasing policies and procedures for the Town of Bracebridge, the Municipal Engineer, inconsultation with the Municipal Treasurer, be authorized to undertake the project by directlynegotiating with vendors for the provision of other materials, equipment and services, and TownStaff as necessary to expedite project implementation and to meet project timelines establishedthrough the G8 Legacy Infrastructure Fund.

3. That, to accommodate the Road and Streetscape Improvements Project, the Municipal Clerk beauthorized to grant exemptions to the Town's Noise Control By-law between the hours of 9:00p.m. and 12:00 a.m. during the month of November 2009.

ORIGIN

4. On September 15, 2009 The Honourable Tony Clement, Minister of Industry, Minister responsiblefor FedNor and Member of Parliament for Parry Sound-Muskoka announced $800,000 in G8Legacy Infrastructure Funding for a number of enhancements to downtown Bracebridge.Approved projects for this funding are required to be completed by March 31,2010.

~

~fBRACEBRIDGE

The Hea/'l of Mw,;koka

ANALYSIS


November 4, 2009

Page: 2

File#:

5. The Municipal Engineer and Engineering Technologist have significant training and experienceworking on capital projects in a municipal environment. Based on the requirement to completethe project quickly due to the imminent arrival of inclement winter weather together with the G8Legacy Infrastructure Funding deadline of March 31, 2010, the Municipal Engineer andEngineering Technologist require authority to proceed without delay on this project.

6. In accordance with the Town's Purchasing Policy, quotations were received for the some of themajor components of the project as follows:

Contract Administration & Inspection

AECOM Canada Ltd

CC Tatham & Associates

Pinestone Engineering Ltd

Planing and Paving

Fowler Construction Company Ltd.

CoCo Paving Ltd

Street lighting (Electrical Workl

B.C. North Electric

Dawson Incorporated

$17,312.00

$30,528.00

$39,612.00

$355,072.65

$419,845.11

$43,566.00

$100,366.00

7. The major components will proceed utilizing the low bidder in each area. Other projectcomponents such as street light standards, waste receptacles and park benches will be inkeeping with the existing structures so as to maintain consistency and aesthetics. These itemswill be purchased from an existing supplier.

8. Electrical work for traffic lights will be undertaken by Dawson Incorporated as required by theDistrict Municipality of Muskoka.

9. Staff in the Public Works Department have met with the various contractors to determine the mostefficient and effective methods to undertake the proposed work. Additionally, staff has receivedcomments from several downtown BIA business members who have voiced concerns thatundertaking the work during business hours may have a detrimental effect on commercialoperations. As a result, and in recognition of the business concerns received, staff recommendthat the majority of disruptive work be undertaken outside of normal business hours as much asfeasible. Accordingly staff are proposing a schedule whereby work would be undertaken betweenthe hours of 6:00 p.m. and 12:00 a.m. By undertaking the work during this time, staff believe thiswork can be completed in a shorter time frame, thereby minimizing the overall impact of the entireproject on the downtown.

10. Providing the Municipal Clerk with authority to grant exemptions to the Noise Control By-lawthroughout the month of November until 12:00 a.m. will enable the contractors to complete thenecessary road works with as minimal disruption possible to the daytime traffic flow in downtownBracebridge.

~

~BRACEBRIDGE

The I'feilr/ 0{Mu~koka



November 4, 2009

Page: 3

File #:

11. Granting the Municipal Engineer and Engineering Technologist to proceed on this projectimmediately is well aligned with the community-based strategic plan objectives:

o A Green, Mindful and Environmentally Sustainable Community

o A Vibrant, Prosperous and Economically Sustainable Community

12. Streamlining the process for municipal capital projects is in keeping with the Community BasedStrategic Plans as it enhances the ability of the Town to be environmentally proactive as well asproviding the community with needed and required infrastructure.

ALTERNATIVE(S)

13. The following alternatives are available for Committee consideration:

Alternative #1

EXISTING POLICY

The Committee could recommend that the Town Engineer andEngineering Technologist not receive approval to award contracts formunicipal capital roads projects.

This alternative is not recommended as it has been demonstrated thatstaff feel the current procedure needs to be streamlined to enable thisproject to be completed in a satisfactory condition within a short timeline.

14. By-law 2006-112, a by-law to prohibit and regulate certain noises within the Town of Bracebridge.

15. By-Law 2006-007, a By-Law to establish purchasing policies and procedures for the Town ofBracebridge.


16. Although increased efficiencies will be realized through the recommendation contained in thisstaff report, there are no immediate financial implications to the Town of Bracebridge associatedwith the recommendation.

Lori McDonald, Clerk

~

~BRACEBRIDGE

The Heart ofMuskaka


General Committee

Reference:

Moved By:

Seconded By:

Item 6.4 - Sportsplex Electrical Distribution_M=o.:::d",ifi-"ca:::t",io":n:::sc-'T,-"e",n-"-d-,;er~R=es:::u"-lt,,,s,-,(,,,C,,-R,,,0"-1.:::9--,0,,,9:1-) Date:

k/ ~?'I,. ,.-

0--~t2l--

October 6, 2009

1. That the contract for the electrical distribution modifications project at the Bracebridge Sportsplexbe awarded to the low bidder, Dawson's Incorporated at an up-set cost of $31,393.00, excludingGST, in accordance with their tender dated September 24, 2009.

2. That the cost of this contract be allocated to the Culture and Recreation Department CapitalAccount 0061.56111.

Chair:

COUNCIL MEMBER YEA NAYMayor D. CoatesCouncillor S. ClementCouncillor L. Giaschi-PaciniCouncillor E. NicholsCouncillor G. SmithCouncillor P. ThomasonCouncillor G. TryonCouncillor B. Youn~Councillor S. Younq

~

~BRACEBRIDGE

The Neal'l o[Muskoki1

Staff Report CR019·09General Committee

October 6, 2009

Page: 1

File#:

TO:

FROM:

SUBJECT:

Councillor S. Clement, Chair and Members of General Committee

Director of Culture and Recreation, Leo Broere and

Facility Manager (Sportsplex), Don Campbell

Sportsplex Electrical Distribution Modifications Tender Results

RECOMMENDATION

1. That the contract for the electrical distribution modifications project at the Bracebridge Sportsplexbe awarded to the low bidder, Dawson's Incorporated at an up-set cost of $31,393.00, excludingGST, in accordance with their tender dated September 24, 2009.

2. That the cost of this contract be allocated to the Cuiture and Recreation Department CapitalAccount 0061.56111.

ORIGIN

3. During the design phase for the Sportsplex the District of Muskoka EMC identified that they wouldlike to have the Sportsplex as an emergency operations and evacuation centre. Due to thisrequest, an emergency generator was designed into the project.

4. During power interruptions a 500 kilowatt generator provides power to areas of the Sportsplexand high school deemed to be necessary for an emergency operations and evacuation centre.The lack of emergency power to provide heat was identified as an issue shortly after occupancyof the Sportsplex. After numerous discussions with parties involved it was determined to havebeen an oversight in design. This oversight was rectified in the high school during constructionso heat was designed in and is available in select locations in the school side of the facility.

5. On April 14, 2009, The Honourable Tony Clement, Minister of Industry, made a fundingannouncement in support of the G8 Summit scheduled for Muskoka in 2010. Part of thisannouncement was to provide $40,000 to upgrade the Bracebridge Sportsplex Emergency powerbackup system.

6. Notice was provided in the local newspaper advertising the Sportsplex electrical distributionmodifications tender on August 26, 2009. Notice of the tender was also included on the Town ofBracebridge's website.

7. The tender documents were prepared by MCW Consultants Ltd. and the Town of Bracebridgeand were available for distribution on August 26, 2009.

8. A site meeting was held for interested contractors at the Bracebridge Sportsplex on September 9,2009 at 11 :00 am; Dave Dunbar, Manager Construction Services from MCW Consultants Ltd.,the Director of Culture and Recreation and the Facility Manager (Sportsplex) provided a tour andoutlined the specifications of the project and answered questions.

9. The electrical distribution modifications were approved in the 2009 capital budget and wereestimated to not exceed $34,000.

~

~BRACEBRIDGE

Til(! '-Ie<1l'l ofM!lskok'a

ANALYSIS

Staff Report CR019-09General Committee

October 6, 2009

Page: 2

File#:

10. During any power interruptions in colder weather the Sportsplex is left without heat. Since thisfacility is an emergency "Operation and Evacuation Centre", heat is essential both for staff andevacuees.

11. Four submissions to the tender were received and opened on Thursday, September 24, 2009 at3:00pm at the offices of MCW Consultants Ltd.

12. All bidders provided the required tender documentation; they are Dawson's Incorporated, NevissElectrical Systems Inc., Stinson Electrical and BC North Electric.

13. The following bids were received. All bids exclude GST.

Firm Name

Dawson's Incorporated

Stinson Electrical

Neviss Electrical Systems

B.C. North Electric

Bid Amount

$31,393.00

$32,300.00

$34,378.00

$35,561.00

14. Dawson's Incorporated is a Muskoka-based electrical contractor. Dawson's Incorporated hascompleted a number of projects for the corporation in the past and have demonstrated their abilityto complete these projects on time and in a professional manner.


15. The Bracebridge Sportsplex electrical distribution modifications project is well aligned with thecommunity-based strategic plan objectives:


o A Green, Mindful and Environmentally Sustainable Community

o An Engaged, Healthy and Socially Sustainable Community

16. The Bracebridge Sportsplex electrical distribution modifications project will help provide excellentservice to the community allowing for continued social, sport and recreation opportunities duringadverse conditions.

ALTERNATIVE(S)


Alternative #1 Committee could recommend that the project not be awarded toDawson Incorporated.

This alternative is not recommended as it would leave theSportsplex without any heat in a power outage situation.

~

~BRACEBRIDGE

The I1cI;l.1'1 ofMuskokfi

EXISTING POLICY

Staff Report CR019·09General Committee

October 6, 2009

Page: 3

File#:

18. The purchasing and procurement policy was adhered to throughout the tender process for theBracebridge Sportsplex electrical distribution modifications.


19. Dawson's Incorporated Ltd. bid of $31,393.00 (excluding GST) is within the capital budgetprojection for the electrical distribution modifications project. This is within 2009 Municipal BUdgetallocations for the Culture and Recreation Department.

Leo Broere, Director of Culture and Recreation

Don Campbell, Facility Manager (Sportsplex)

G8 Local Area Leadership GroupAGENDA

To be held on Friday, November 7,2008 at 11:00 a.m.In the Huntsville Civic Centre, Council Chambers

- Lunch to be Provided after Meeting -

1. CONVENE

2. WELCOME - Minister Clement

• Review Announcement Date• Review Cabinet Structure

3. APPROVAL OF MINUTES - September 12, 2008

4. BUSINESS ARISING FROM MINUTES

5. UPDATES:

a) Joseph Klein

b) Gerald Cossette

6. REVIEW OF PROJECT TEMPLATE - Discussion of Process & Criteria Mayor Doughty

7. FUTURE MEETING TIMETABLE - Proposed Meeting Schedule - MayorDoughty

• OPP/RCMP Meeting Proposed - December 5,2008• Next Meeting Date

8. NEW BUSINESS

9. ADJOURNMENT

Present:

Absent:

Recording Secretary:

MINUTES2010 G8 Summit

Local Area Leadership GroupSeptember 12, 2008

Town of Huntsville Council Chambers

Minister Tony Clement, M.P. Chair Liaison & Implementation TeamMayor Claude Doughty, (Huntsville)Mr. Joseph Klein, Deerhurst ResortMr. Gerald Cossette, Summit Management OfficeMayor Janet Peake, (Lake of Bays)Mayor Richard Adams, (Parry Sound)Councillor Steven Clement, (Bracebridge)Mayor Susan Pryke, (Muskoka Lakes)Reeve Cathy Still, (Burk's Falls)

Mr. John Beaucage (First Nations)Mr. Gord Adams (District of Muskoka)Mr. John Klink (Gravenhurst)Mr. Jim Walden (Georgian Bay)

Kelly Pender, (Huntsville)

Welcome and IntroductionsChair Ciement acted began the meeting at 11:03 pm by providing a welcome to everyone present andintroducing Mr. Cossette from the Summit Management Office, Mayor Doughty and Joseph Klein. Hethen asked the members around the table to introduce themselves and noted that several municipalstaff members were also present.

Summit Management OfficeMr. Cossette introduced his support team members that were present at the meeting. Mr. Cossetteprovided an overview of the summit process noting that Kannaskis summit from 2002 has become themodel for G8 summits. He also outlined timing issues for moving forward and the management stylethat he will employ leading up to the summit. (A copy of his presentation is attached.)

Mr. Cossette entertained questions from the floor.

Review of Deerhurst IssuesMr. Klein reviewed a number of issues related to the logistics and site preparations at Deerhurst.

Mobilizing local Working GroupsChair Clement began a discussion about how to mobilize the working groups. It was the consensus ofthe group to have the members of the Leadership team review their local needs and bring a one pageoverview of how their local committee structure to the next meeting, including suggestions formembership and Chair assignments. At this meeting, the group will begin the process of looking forcommonalities and opportunities for regional cooperation.

2010 • G8 Community Project SummaryHuntsville· Muskoka • East Parry Sound

lis this an application for Financial Support?

lis this an application for Endorsement?

Project Name:

Project Description:

Budget: (Indicate tlwt a detailed budgetis attached):

Location of this Project:

Contact Information: (Who is the leadcontact for t!lis project?):

Organization: (Who is involved andwhat is the organizational structure - notethat for profit organizations & projects areineligible for funding):

Timing of this Project:

Economic Impact of this Project::(lndioete the number of perlicipents,anlicipated lengtlJ at stay and any otherpertinent information to help quantify theeconomic impact of the project):

Relationship to the 2010, G8Summit: (Will tlJe project build upon thereputation of tlJe GB and tile region?)

Community Legacy: (Describe ilowthe project will provide 8 lesting legacy to tileregion):

Other information: (Indicate ifsuppO/ting information Is attached - Max topages - ietter size):

Supporting Municipality: (Indicate iftM project l18s tlJe support of the hostmunicipality(ies) or distrtcl- allachresolution):

Signature of Authorized Contact

D

o

Date

Please complete the Project Summary and forward to Mr. John Finley, Economic Development / Grants Officer, Townof Huntsville at [email protected]. A completed package in digital format must be provided ten (10) days prior to

meeting dates for a Local Area Leadership Group in order to be considered.

3

<~':.\~~::~~~>-4 End or Sent Backfor Clarification,

y

2010 G8 SummitDRAFT - Community Project Approval Process

November 7,2008

>--.w End or Sent Backfor.ClarlficatiOli "

2010 G8 Summit Local Area Leadership GroupAGENDA

To be held on Friday, December 5, 2008 at 10:00 a.m.In the Huntsville Civic Centre, Council Chambers

Members are encouraged to bring one Emergency Management Staff Memberfrom their Municipality to attend the Meeting

N Lunch to be Provided after the Meeting -

1. CONVENE

2. WELCOME - Mayor Doughtv - (Minister Clement will notbe in attendance)

3. APPROVAL OF MINUTES - November 7,2008

4. DELEGATION

a) Staff Sergeant Tim Charlebois, OPP - Emergency Support Section

b) Chief Dan Hefkey, Emergency Management Ontario


6. UPDATES

a) Joseph Klein

b) Gerald Cossette

7. REVIEW OF PROJECT SUMMARY SUBMISSIONS TO DATE - Next StepsMayor Doughtv

8. NEW BUSINESS

9. ADJOURNMENT

The Corporation of the Town of Huntsville

2010 G8 Summit local Area leadership Group

Meeting held on Friday, November 7, 2008 at 11:00 a.m.In the Huntsville Civic Centre, Council Chambers

Attendance:

Chair: Minister Tony Clement, M.P.

Members: Mayor Don Coates, BracebridgeGerald Cossette, Summit Management OfficerMayor Claude Doughty, HuntsvilleJoseph Klein, General Manager, Deerhurst ResortMayor John Klinck, GravenhurstMayor Janet Peake, lake of BaysMayor Susan Pryke, Muskoka LakesReeve Cathy Still, Burks FallsMayor Jim Waiden, Georgian Bay

Absent: Gord Adams, District Chair, District of MuskokaMayor Richard Adams, Parry SoundJohn Beaucage, First Nations

Staff: Tanya Calleja, Administrative Assistant-ClerksJohn Finley, Economic Development I Grants OfficerKelly Pender, CAO

1. CONVENE

Minister Clement convened the meeting at 11 :00 a.m.


Minister Clement welcomed those present.

a) Review Announcement Date

Minister Clement noted that the 2010 G8 Summit dates had been announced as June 25,26, and 27, 2010.

b) Review Cabinet Structure

Minister Clement provided an overview of the new Federal Cabinet Structure.

In particular:• The Honourable Diane Ablonczy is the Minister of State (Small Business and

Tourism);• The Honourable John Baird, is the Minister of Transport, Infrastructure and

Communities; and

2010 GS Summit Local Area Leadership Group Minutes - November 7.,.20"'0"'S'-- -..:.-:..,2<-:-

• The Honourable Lawrence Cannon is the Minister of Foreign Affairs andinternational Trade.

Minister Clement further noted that he has had discussions with Minister Cannon and hasalso initiated formal contact with the Ontario Provincial Government regarding the 2010GS Summit.

3. APPROVAL OF MINUTES

The Committee approved the 2010 GS Summit Local Area Leadership Group (LALG)Meeting Minutes dated September 12, 200S.


Huntsville Mayor Doughty noted that the Local Need Reviews in preparation of theMobiliZing of the Local Working Groups are still being drafted; and further, that he hadreceived the Town of Bracebridge's overview (Schedule "AU attached).

5. UPDATES

a) Joseph Klein - Deerhurst Resort

Mr. Klein noted that he had spent a week with Mr. Gerald Cossette and his team inrevieWing the area.

Mr. Klein further noted that some areas of business at the resort may cease during theevent, but that a growth in staff is not expected.

b) Gerald Cossette - Summit Management Office

Mr. Cossette noted the follOWing:• That he had met with Federal Departments to start establishing contributions and

costs;• That his Technical Team had visited Huntsville and the surrounding area to better

understand the geography and the Hydro and Communication capabilities;• That Muskoka Tourism will be asked to hold onto bookings, as well as the

continuation of local establishments to stay with the commitment to hold bookingsuntil they hear from the Summit Management Office.

A discussion took place regarding the role that the Canadian Tourism Commission mayplay and the potential need for community public meetings to be held to aid inestablishing citizen requests.

It was noted that a Media Liaison writing in advance of community public meetings maybe of benefit.

Minister Clement noted that he had spoken with Michael Bryant, Ontario Minister ofEconomic Development in asking his interest in being the Liaison for the OntarioProVincial Government.

2010 G8 Summit Local Area Leadership Group Minutes - November 7, 2008 - 3 -

6. REVIEW Of PROJECT TEMPLATE - Discussion of Process & Criteria - HuntsvilleMayor Doyghtv

a) 201..0 G8 Summit - praft - Community Project Approval Project

Mayor Doughty outlined the Draft Community Project Approval Process handout(Schedule "B" attached) and that the process is needed to provide a form of coordinationand to eliminate redundancies,

Minister Clement requested that the Draft be circulated to all LALG members,

A discussion took place regarding the need to establish an "Executive Coordinator" in theOrganizational Chart to work with the Committee Chairs and filter items up to the LALG.

Minister Clement noted that the potentiai position will be taken under advisement asbUdgets in addition to the basic G8 Summit Management Office Budget must first bedetermined by the Prime Minister's Office,

Gravenhurst Mayor Klinck noted his concern regarding delaying any start to potentialimprovements to the Muskoka Airport, Mr. Cossette noted the process of determiningthe Summit Agenda, and thereby security and infrastructure assets must first beestablished by his Office.

A discussion took place regarding budgets.

Minister Ciement noted that the 2010 G8 Summit discussions with the Prime Minister'sOffice will take place within the next two weeks, and then subsequently discussed withMinister Cannon,

A discussion took place regarding branding.

Mr, Cossette noted that branding had been discussed with the Prime Minister's Staffwhile Visiting the area with his Team, but that the LALG may start working on it now ifdesired.

Minister Clement noted that there is usually one Ministerial Meeting held in the G8Summit location beforehand to act as a form of dress rehearsal.

Mayor Peake and Mayor Pryke noted that they are accumulating names of citizens whowish to offer their services during the G8 Summit and further, requested gUidance onwhat to do with these lists of names,

Minister Clement noted LALG members may forward the lists onto his HuntsvilleConstituency Manager, Sondra Read at [email protected].

Questions were raised regarding marketing and the 2010 G8 Summit website.

It was noted that Minister Clement would be discussing marketing with the CanadianTourism Commission and that the website would be composed by the SummitManagement Office.

Mayor Peake noted that funds would be required for the LALG website.

2010 G8 Summit Local Area Leadership Group Minutes - November 7,2008 - 4 -

Minister Clement noted that he is working on establishing a Budget with the PrimeMinister's Office.

b) 2010 G8 Summit Community Project SummarY

Mayor Doughty outlined the Community Project Summary handout (Schedule "C").

Minister Clement noted that forms can be forwarded to his Huntsville ConstituencyManager, Sondra Read at [email protected].

7. FUTURE MEETING TIMETABLE - Proposed Meeting Schedule - HuntsvilleMayor Doughty

a) OPP/RCMP Meeting PropoSed - December 5, 2008

Mayor Doughty noted that the OPP/RCMP has contacted him, and that a meeting hasbeen tentatively set for Friday, December s'n, 2008.

b) Next Meeting Date

It was determined that the Committee would hold their next meeting on Friday,December stth, 2008, with the OPP/RCMP meeting thereafter.

Bracebridge Mayor Don Coates recuested that any information received be shared withall Members of the LALG.

8. NEW BUSINESS

- Nil -

9. ADJOURNMENT

The meeting adjourned at 12:30 p.m.

SCHEDULE "An2010 GB Surrmit Local Area Leadership Group - Noveober 7. 200B

2010 G8 SummitDRAFT· Community Project Approval Process

November 7, 2008

Project Idea

,Development ofProject Plah

Plah Revie~ed_ byLpcal Woiking

. ~r.Qups ," .

End or Sent B~ck,

f?fg,I~j'if}f"!i?n '.\ ... '~'.~... " '

PlanSubmirted to. Local

M~nibipaj'ities

._,;:_:,-~:,y",\.,; .....- ... ," ..,,.',-

Project SUb",itted10Sumr)'J\,

M8na,g~in'e_nt

Pffi,~Zf

", Plan Aj:>pr-Qved

End orSen!'!'iack···',fRL9,!~_~m~H?n

£ncJ'or Sent B,acK'foriClariffcation

'.y,_ ';:"1"." ~',~'!(:. ,'i,e

Office of the Mayor

~

~oRACEBRJDGE

Tile I"f,,:ari ofMu,.kn/m

November 4, 2008 "

SCHEDULE "an2010 G8 Sumnit Local Area Leadership GroJ.p

November 7, 2008-TOWN OF HUNTSVILLE

NOV Qzooa

The Honourable Tony ClementMinister of Industry"169 Manitoba SI.Bracebridge, ONP1L 1S3 ." "

DearMini~YO?--j " "

Re: 2010 G8 Summit Local vforklng Groups· Roles and Areas of Interest

Further to the discussioli" at the September 12, 2008 meeting of the Local Area Leadership Group and asindicated in my earlier letter of August 13, 2008, the Town of Bracebridge is committed to working closelywith you, the Summit Management Office, the Liaison and Implementation Team, and the Local AreaLE\adershipGroup to help make the G8 Summit to be held from June 25·27, 2010 a very successful eventfor Muskoka.

As requested on September 12'", the Town of Bracebridge has consulted with local stakeholdersregarding their interest in becoming actively Involved In planning for the G8 Summit in 2010. Withouthesitation, representatives of a broad spectrum of local stakeholders confirmed their interest in supportingthe G8 Summit in the following areas: .

•

•

•

Commercial Relations

Emergency Services and Hospital

Environment

Se,rvi~'fI"f'rol~psand Clubs

•

•

•

•

Community Relations

Entertainment and Arts

Infrastructure

Transportation

• other areas as necflssary

As Indicated in my earlier letter, members of Town Council, staff and members of the local community areavailable to assist as needed to support the 2010 Summit.

During our community consultation meeting, a number of specific comments were made related to theSummit and I have attached a summary ollhose comments as Appendix "A' to this letter. As indicatedpreviously, I look forward to working closely with the members of lhe Local Area Leadership Group over

" the next two years.

Sincerely,

"""k.",,,Mayor C. Doughty, Town of Huntsville6racebridge Town Council

·"t"etter,to T: Clement, Minister of Industry

Appendix HAn

Comments from G8 Community Consultation Session

November 4, 2008

1, The Town's post-secondary institutions are interested in promoting special educational programsand opportu.-.ities around the G8 Summit. '

2, The promotio.-. of educational i.-.itiatives at the elementary and secondary level, similar to theprograms developed for the 2002 Ka.-.anaskis Summit, should be a priority,

3, Local groups I.-.cludi.-.g the Bracebridge Chamber of Commerce and the Downtown BracebridgealA are interesting in working with peer organizations in Muskoka and Parry Sound to supportSummit requirements,

4, Local arts organizations including the Muskoka Arts & Crafts and the Bracebridge Arts Councilare excited by the opportunities to showcase Muskoka's talented artists, artisans and performers.

5, The participants encouraged the Local Area Leadership Group (LALG) to actively promote allarea organizationswith similar mandates to work together on initiatives related to the G8 Summit

, that will benefit the entire region,'

6, Local groups and organizations are interested in maximizing the benefits of the Summit throughthe provision of goods and services for the organizing group and the Summit participants, Local

, groups and organizations support the early identification of Ihese requirements by the SummitManagement Office,

7, The participants encouraged the LALG to immediately make available as much background andreference information as possible regarding the G8 Summit to reduce rumours; questions andconcerns regarding the event. The partiCipants felt that the, preparation of a set of G8 FAQs forthe 2010 Summit would be very helpful.

8. The participants supported the development and implementation of a comprehensive publicrelations and communications plan to ensure that the media are exposed to all areas of Muskokaand Parry Sound and to ensure that up-to-date information regarding the Summit is madeavailable to area residents,

9. Local participants see the 2010 G8 Summit as an outstanding opportunity to promote Muskoka 'internationally. The LALG Should promoted initiatives that capitalize on the worldwide attentionthat will be focused on Muskoka in 2010.

10. Participants in the community consultation session Indicated that initiatives that help create alasting legacy of enhanced tourism for Muskoka should be a focus for the LALG.

11, Participants indicated that it is importanl.lo use "Muskoka" in "branding" for the Summit tomaximize internalional awareness of the entire region.

~

~;~~

BRACEBRlDGE

August 13, 2008


AUG 152008

The Honourable Tony ClementMinister of Health and Minister for FedNor202 Main Street WestHuntsville, ON P1 H 1X9

~..rlt"\~·'t.::rDear Minister~,~nt:: ~ <

Re: 2010 G8 Summit Local Working Groups· Roles and Areas of Interest

It was a pleasura.to.speak.wilh.you~n·HuntsviUe·on.Augustl2 ..2008 and to learn more about theGovernment's plans for local involvement in the 2010 G8 Summit. We really appreciate yourcommitment to maximizing the economic, infrastructure and promotional benefits of the G8Summit for the entire region. .

As you noted in your comments, "a successful Summit requires extensive preparation and a teameffort." On behalf of the Town, I am pleased to confirm our commitment to working closely withyou, the Summit Management Office, the Liaison and Implementation Team, and the Local AreaLeadership Group to help make the Summit a great event for Muskoka.

As requested In your presentation, I can confirm the Town's interest in the following areC!s:

• Commercial Relations • Community Relations

• Emergency Services and Hospital • Entertainment and Arts

• Environment • Infrastructure

• Service Groups and Clubs • Transportation

• Other areas as nacessary

Although a great deal of work is necessary, members of Town Council, slaff and members of thelocal community are available to assist as needed. I look forward to working closely with themembers of the Local Area Leadership Group over the next two years.

Thank you once again for your on-going support for Bracebridge and Parry Sound-Muskoka

Sin~CereIY'/' .

.'~.

Donald G. Coates, Mayor

c Mayor Claude DoughtyTown Council

SCHEDULE "C"2010 G8 Sunmit Local Area Leadership Group - November 7, 2008

2010 • G8 Community Project Summary

IJ~thlli;,a~ai>Pl!li!itibiff9tFjMngi~I$MPj)tiff't:~"\i;f'f};i+;.;i1 0

lis ttt1S3il'iIPPli#litlonforEndoJ1;ameJil? '.,' C, ....•. '. 'i ,j D

Project Name:


Budget: (Indicate that a detailed budgetis attached):


Contact Information: (Who is the leadcontact for this project?):

Organization: (Who is involved andwhat is the organizational strocture - notetllat for profit organizations & projects areineligible for funding):


Economic Impact ofthis Project::(lndlcale the number ofparticipants,anticipated length of stay and any otherpertinent infoMlation to help quantify theeconomic impact of the project):

Relationship to the 2010, GBSummit: (Wilt the project build upon thereputation of the G8 and the region?)

Community Legacy: (Describe howthe project wilt provide a lasting legacy to theregion):

Other information: (Indicate ifsupporting infoMlation Is attached - Max 10pages -letter size):

Supporting Municipality: (Indicate ifthe project has the support ofthe hostmunicipality(ies) or district - attachresolution) :

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Signature of Authorized Contact Date

Please complete the Project Summary and forward to Ms. Sondra Read, Constituency Manager,Tony Clement's Office, at [email protected]

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oRACEBRIDGE71le Near( of!v!us{w!O.l

November 4, 2008

TOWN OF HUNTSVILLE

NOV 6 2008

Office of the Mayor

The Honourable Tony ClementMinister of Industry169 Manitoba St.Bracebridge, ONP1L1S3~_. . .

.--:-:--Dear Minis. ement: « ~

Re: 2010 GB Summit Local vforking Groups· Roles and Areas of Interest

Further to the discussion' at the September 12, 2008 meeting of the Local Area Leadership Group and asindicated in my earlier letter of August 13, 2008, the Town of Bracebridge is committed to working closelywith you, the Summit Management Office, the Liaison and Implementation Team, and the Local AreaLeadership Group to help make the G8 Summit to be held from June 25-27, 2010 a very successful eventfor Muskoka.

As requested on September 12'h, the Town of Bracebridge has consulted with local stakeholdersregarding their interest in becoming actively involved in planning for the G8 Summit in 2010. Withouthesitation, representatives of a broad spectrum of local stakeholders confirmed their interest in supportingthe G8 Summit in the following areas:



• Environment • infrastructure


• Other areas as necessary

As indicated in my earlier letter, members of Town Council, staff and members of the local community areavailable to assist as needed to support the 2010 Summit.

During our community consultation meeting, a number of specific comments were made related to theSummit and I have attached a summary of those comments as Appendix "A" to this letter. As indicatedpreviously, I look forward to working closely with the members of the Local Area Leadership Group overthe next two years.

Sincerely,

D,~kM'Y'"Mayor C. Doughty, Town of HuntsvilleBracebridge Town Council

",(,etter,to T. Clement, Minister of Industry

Appendix "A"

Comments from G8 Community Consultation Session

November 4, 2008

1. The Town's posHecondary institutions are interested in promoting special educational programsand opportu'nilies around the G8 Summit.

2. The promotion of educational initiatives at the elementary and seco~dary level, similar to theprogramsdeveloped for the 2002 Kananaskis Summit, should be a priority.

3. Local groups including the Bracebridge Chamber of Commerce and the Downtown BracebridgeBIA are interesting in working with peer organizations in Muskoka and Parry Sound to supportSummit requirements.

4. Local arts organizations including the Muskoka Arts & Crafts and the Bracebridge Arts Councilare excited by the opportunities to showcase Muskoka's talented artists, artisans and performers.

5. The participants encouraged the Local Area Leadership Group (LALG) to actively promote allarea organizations with similar mandates to work together on initiatives related to the G8 Summit

, that will benefit the entire region. '

6. Local groups and organizations are interested in maximizing the benefits of the Summit throughthe provision of goods and services for the organizing group and the Summit participants. Local

, groups and organizations support the early identification of theSe requirements by the Summ itManagement Office. '

7. The participants encouraged the LALG to immediateiy make available as much background andreference information' as possible regarding the G8 Summit to reduce rumours; questions andconcerns regarding the event. The participants felt that the, preparation of a set of G8 FAQs forthe 2010 Summit would be very helpful.

8. The participants supported the development and implementation of a comprehensive publicrelations and communications plan to ensure that the media are exposed to all areas of Muskokaand Parry Sound and to ensure that up-to-date information regarding the Summit is madeavailable to area residents.

9. Local participants see the 2010 G8 Summit as an outstanding opportunity to promote Muskoka .internationally. The LALG should promoted initiatives that capitalize on the worldwide attentionthat will be focused on Muskoka in 2010.

10. Participants in the community consultation session indicated that initiatives that help create alasting legacy of enhanced tourism for Muskoka should be a focus for the LALG.

11. Participants indicated that it is important.to use "Muskoka" in "branding" for the Summit tomaximize international awareness of the entire region.

BRACEBRIDGE

August 13, 2008


~AUG 1v 2008

The Honourable Tony ClementMinister of Health and Minister for FedNor202 Main Street WestHuntsville, ON P1 H 1X9

.~.

Dear Minister~ :~ <

Re: 2010 G8 Summit Local Working Groups· Roles and Areas of Interest

It was a pleasure.to.speakwith,yoll~n.Hllntsville·on-A!Jgustt2,2008 and to learn more about theGovernment's plans for local involvement in the 2010 G8 Summil. We really appreciate yourcommitment to maximizing the economic, infrastructure and promotional benefits of the G8Summit for the entire region. .

As you noted in your comments, "a successful Summit requires extensive preparation an'd a teameffort." On behalf of the Town, I am pleased to confirm our commitment to working closely withyou, the Summit Management Office, the Liaison and Implementation Team, and the Local AreaLeadership Group to help make the Summit a great event for Muskoka.

As requested in your presentation, I can confirm the Town's interest in the following areqs:



• Environment • Infrastructure


• Other areas as necessary

Although a great deal of work is necessary, members of Town Council, staff and members of thelocal community are available to assist as needed. I look forward to working closely with themembers of the Local Area Leadership Group over the next two ,years.

Thank you once again for your on-going support for Bracebridge and Parry Sound-Muskoka

'~-Donald G. Coates, Mayor

c Mayor Claude DoughtyTown Council

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TOWN OF HUNTSVILLE 2010 GB LEGACY PROJECT

EXECUTIVE SUlYl.\fARY

Index1.0

1.1

2.0

2.1

2.2

3.0

3.1

3.2

3.3

3.4

3.5

4.0

4.1

5.0

5.1

6.0

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Inn'odriaion

2010 G8 Summit Organizing Committee

Huntsville Community Mastel' Plan Legary Project

Major Capital Initiatives

Project Description

A,·tist Digital Concept

Artist Digital Concept

Artist Architectural COllcept

A,'/:ist Architectural Concept

Artist Architectural Concept

Artist A"chitectural Concept

Timelines

Brtdget

Intemal Team Members

Exte1'1!ll1 Team Members

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2

TOWN OF HUNTSVILLE 2010 G8 LEGACY PROJECT

EXECUTIVE SUMMARY

w W \~' . H V N T S V IlL E . C A 3

On June 19th 2008 Prime Minister Stephen Harper announced that the 2010 G8 Summit wou}d be held at

Deerhur!it Resort in Hunrs,,/·ille Ontario. The TO'\vn ofHums-ville with a population of20,OOO re:sidems is an excellentlocation w bold this international meeting.

1.0 Introduction

This announcement triggered tbe Federal Government ro develop the necessary planning (0 work \Ylth local and

regional communities. An organizational structure _vas set up to insure the surrounding public arc consuh:edand {;ncourag~d to participate in the planning and implementation of the 20ID summit.

The following is the approved structure.

The first organization meeting was held early September where an organization Structure was introduced byMinister Clemem and t.lr. Gerald Cossette, newly appointed lead of t.he G8 organizing group. The organization chandearly illustrates thestructural relationship and role ofrhe community, provincial and federal agencies..

MJni~tet,Tony C1emlef>t speaking about the ber>efrtsIQ lhe Huntsvllloe ec«>omy.

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EX E CUTIVE Sr);A.~1ARV

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2. 0 Huntsville Community Master Plan Legacy Project

The Town ofHuntsviUe completed a Community Master Pian through a community visioning process in the fall of2007 and the spring of2008. The objective.s of the Community Master Plan was to eOg4gc the c~mmunjty in "J broad

discussions ofwhat actions ·would be necessary to maintain Huntsville's economic health and to-allow Council to setpriorities for the duration of their mand.ate.

The process was ongoing under the guidance of a professional f.1cilitator and the Community !'.1aster Plan Committee.The committee \vas comprised of all of Council and the Mayor as chair. Several methods of cor~municatingto thecommittee were implememe&

'~?ritten submissionsOral presemationsE-mail '

Video clipsBLOC comments

Several public meetings were held plus the commirree met with youik:iriembfrsli{p:br~#!1;~fi~l15 and oibersas requiredto encourage a broad spectrum of input from di....crse ages, occupations .md inco~!-:~r~~~~j:wjthin the community.The final Communi[]' Master Plan is available at http://wlVlU.huncsvitlc.crt!residmts4f?1sttf;Jlan_OS'!!ttn andrecommends section 2.1 following as immediate priorities: . .

W\~'W.H UNTSYIlLE.CA 5


EXECUTIVE SUr\4i\-IARY

2.1 Major Capital Initiatives

During the current term of Council· Major c.1piL.:d initiatives for consideration during the: Cllrrent term of Council include:

1. Community Centre Build Outa, Expansion ofcommunity cello-e ground floor spareThis dement would include the expansion community centre to accommodate a second icc pad.

b. Expomion ofeomm,,,,ity centre mezzanine!secOI,dfloorThe second clement would include the possibility of adding a runninglindoor walking track or other meeting rooms.

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Marly families ""joy tht' aetivitiill'$" avaitab!e i'tHlll'll3villa C-eMenn,a! Centte

c. Expand useThe third clement is leveraging the new space to provide facilidcs for additional sports, cduc:atl-cmal or recreational ~niyi[ic-s;

2. Community Centre Access ";;'::::.' ' .. <: ....Improving the access to the Community Centre may include building a waIki,ng .~r1_¥~~;;~:(:E:?~~;.~he. Miiskoka tiver to Jinl:c "-",ith "theMountview Treatment Plant property to the community centre. This may als~ in~~,?fi?;~~~_bping the park and parkini":areasaround the facility as well as providing space for snowmobilers to acceSS the Jow~r~ri/: " .

The first priority of the Community Ma....ler Plan was identi~ed as the expansion

mesh weII with the needs of the G8 Media Centre and would fit the commuriitY needS.followingthe building could be easily converted into a multiusc) cross gcnerational) co~~~tY::i¥~:~_G8 Summit. Construction dements and practices will showcase the latest green/io~;.'~:_~~Jo?~.pihlt::h~cliriig~~~~:r:·

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TOWN OF HUNTSVILLE 2 0 ! 0

EX EG8 LEGACy PROJECT

CVT'fVE SUivfMARY

7

Site AttributesApproximately 70,000 sq. rt of additional space ro be added to the existing Hunrsvillc Centennial Centre

located on Park Drive on the Muskoka RjverAdditional parkingClose proximity to the Summidocariol1 ar Deerhurst Resort

Close to hospitality servicesClose to emergency servicesConvenient vehicular access and public transportationHigh capacity communication servicesPhysic~1 and electronic security measuresReduced carbon footprintActive nansport:uiori componentsImmediate proximity to Huntsville High SchoolGym A, B = approx. 9,000 sq. F,.Gym C = approx. 4,000 sq. fl.Cafeteria = approx. 5,000 sq. ft.

The Town or Huntsville owns the municipally sen'iced land surrounding the area and has assembled a seasoned implementation team with proven capacity to bringrheproject in on time and on blldg~t.

2.2 Project Description ~ Media Centre

This projtct deals with the planning and construction of a fa.cility to house the needs of rhe med'13 supporting theG8 summit in 2010. There is no facility in the communic;' 'with the capaciry to deal with the needs of an anticipated4-'),000 international medi<l repre$enratives and their technical support staff. The 8ddition of the required space flr theHuntsville Centennial Centre will match both me needs of the G8 and the Town of Humwille.

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EXECUTIVE SUMMARY

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TOWN OF HUNTSVILLE 2010 G8 LEGACY PROJECT.E X E C tJ T I 1/ E . S V lvi' i\f A R -Y

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13.2 Artist Architectural Concept - Media Centre

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14.0 Timelines

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14

TOWN OF HUNTSVILLE 2010 G8 LEGACy

EXECUTIVE SPROJECT

U\tMAH.Y

The Town of Huntsville has assembled a team of ;<;taff, elected officials and priv3te sector proffes~ionals ,,,..ith proven

capacity to deliver major projects on budget and on time. The team members are as follows:

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Maf"~ICl Slc'ld, Corpur~(c Inform3(;Ull C>.>urdinaloc, Town ofHuJ1,~\"iJl~

C"'!,"'''l~ !r,iMm'ti"" C"",t!;n~ror, M."g",.,.t :),q<J. h"l ~ iJJr.hdor of r,rt~ <!egn:c ;1'1' bWln,/1t:)cntaJ""d ~ ,,,!leg<' gt..,hlill( _'crt)!;,;,'!;, in GW[;f~phk ir:fmm~[:"" Sp'cms (GIS) ,.;\ppli~t;<\f'f~

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rh Town l.fH"",I:s>iJl<:, prim lI' h~r n"""I'""Jiv""" I!J<, C"rl'"mlc lnii~cn in'\lJwd wilh many 'tinvn pl(>i\'<:'~ intl"dw;[},.StrVll:e Ontati". m.pr;ng fur ri;" h"l'Ht:!I." p!l<)!n ·i'wi.c( .",1 <:nbnce:rwnriTt\ ,>lj' ai~,j

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S~"e Hemen, FiT<' Chief, 1;-,,,,n of Hunb";U",$I;l;\<<; "'""<1"1::\"" lh" ""l>~rU<"1;o:"r ,,1' '''~ J<>t:k Bio",];[ <"cn~ "t Iho C"mm'mi,y C~nl'" rer:. }--Cd'" "~ ....H~ "~l r,~C':.mCnl cOMm".,.in" 'm""~om,,,( ,~;:Il :",t! m,!>~' ,·""ifk.rinn, \hdr "."~Hy him ''''q' \\'>;I.l

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Deni:lc Corry, Director of Corp-or>ll(' Scryi~ To""n of l:hllltHilk[)~ni." Cmry 1',1; b~"1l cmpl"yd 1>)' ,he 'jL''''", <Jf HIll,r,,,-,I:" fl'; 17 r'~'-' in :h~ CMl",rolC s,.f"\·ic,'.~Divts;OIl. fu:eclld); ;\·k em')' w,,"-' aproil,r~J J);l"'l"r "~I C"rp"r.t, S~",i,;.,. whkf: ""0,","""" lb. Fin_liLt,Cl,',k ~nd l"fi",n":i",,, Teet"""I"g)' lJq"\<HI'l>.n:" I)"ring r,e] "",-plt'7!'mc,n. I.·k C~"')" i:t~, cnmpk'od ho

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Brinn CrOl.l('.f, Din."<:tOf of Community Serd~ Town ofHnntsvilk

Pw:r Brow!), Di:n::crnr o-fPuMi<: Worlu, TO\\-"ll of Hunrsvilkl'eler ~mwn ;~ Ihe !'J,rtttOf dr"hl,,' \V(,r)I;-., fi'I'lh" -r<,,,"n nfHnnwdJe. He h" l>o;-<:n w"rk;~ in In,mUllin!""'! fidd for o"~: 1~ )'r:lr:;. 1>",), wilh :11(' 1'"wn ,,;' H;lntn';l1~ and [Jimk: "f}''1u,k<>b.l-lt """ prn';Il!1llr c,n"j")'1~d ",it!; :l I=~l ~= t"gin~e";"s!irm. lptd"I;;.JnS ir. ""'~ t<>~<l c"n""",cI'"n.Ii~ "I", h~, .", e:<or""""" Iu"kgn'\'n<l in mOI'p'ng.

Julia McK~n2ie, CA. Budgn Officer, T= of Huntnill~Ch~T!~n:d ~c=nnl~M ()~I"'rill}: public p,..:tkc p:-;m.,<;< flle",i",!: ",,,-, .,,,,1,, mp~;n("r.['<; ill ~-Ari",,~

io("<,'IMo; ,nd:lding munkip;;!; not fi" pmfi! ~"d 4<>f;t:.ill~! (>J'ga"il~r'"ll>: ,cn';l1&"' l;-~~,urcr rol rlw(:OmmHnif~· Y\VCA or Ml1<kr,b \2 Y~M,): ,,,,,?,""<iH~ fur Tbe i:nj>len-"nr"tinn of PS,\B'~ S.315ll

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To:From:Date:

West Parry Sound Infrastmcture Audit

20 I0 G8 Summit Local Area Leadership GroupWest Parry Sound G8 Summit CommitteeNovember 7''', 2008

A West Parry Sound G8 Summit Committee has been established. In addition to providing support for the 201 0G8 Summit in Huntsville, the Committee will also be responsible for pursuing area 'legacy' opportunitiesprescnted by the event. Please see Appendix A for details regarding the Committee's structure; membership andproposed working group initiatives.

The West Parry Sound G8 Summit Committee and area partners believe that the following hard and softinfrastructure developments are necessary to provide the greatest possible level of support to the 2010 G8Summit. The identified initiatives are aligned with the area or governing body's strategic direction for the shortand long term. Assuming that adequate resourees are made available, the initiatives would be completed earlyin order to meet the 2010 G8 Summit demands. Please note that although the cost figures presented werecalculated from the most CUlTen! and accurate infonnation available, they are informed estimates only.

1. Parry Sound Area Municipal Airport: The Parry Sound Area Municipal Airport Commission has provideda report detailing the developments and associated costs necessary for the airport to (Option One) continuecurrent service and growth levels, andlor (Option 2) operate in a capacity needed to serve the anticipated 2010G8 Summit demands. Summary figures are as follows. (Please see Appendix B).

Item Description Option 1 Option ~___I Re-Establishment of CAN PASS No Cost No Cost2 Resurface existirll! 4,000 ft. x 75ft. wide runwav 3,500,000 nla3 Extend runway width to IOO ft. and length to 5,000 ft. nla 8,500,0004 Enlarge Paved Apron and Taxiways 330,000 950,0005 Othcr 170,000 550,000

TOTAL Estimatcd Costs 4,000,000 10,000,000

2, West Parry Sound Broadband and Cellular Infrastructure: West Parry Sound bas a partial wirelessbroadband network available. Scott Mannering, Project Manager for Blue Sky Net, advises that completing thisnetwork would be the most efficient and cost effective method to support the broadband needs of the 2010 G8Summit. In doing so, broadband service 'to the last mile' would be provided to the entire area, inclusive of the41 % of aforementioned accommodations which do not currently have high speed internet service. Estimatedproject costs are as follows:

To avoul wmk duplIcation, efforts will be made to Jure personnel thl ollgn the area Commumty Based Network (eBN).

Item Description CostsI Main Towers (125 ft.) (3 x $30,000/tower) $90,000-2 Relay Towers (20 x $5,000/tower) __ $100,0003 _.:rower Capacity Adjustments (20 x 3,000/switch) $60,0004 WPS Broadband Network Development Project Manager' $250,000

(2 years salary & travel dL,bursement;)5 Other $150,000

TOTAL Estimated Costs $ 650,000,

Given that all cellular infrastructure developments scheduled for completion prior to June 2010 are realized,Scott Mannering advises that West Parry Sound's cellular networks should be adequate to handle demandresulting from the 2010 G8 Summit.

3. West Parry Souud Health Ceuter (WPSHC): The WPSHC has developed' an extremely high level ofresponsivencss to address area emergencies and challenges. To ensure a level of readiness necessary to respondto 'potential situations brought forth by the cxternal forces associated with the 2010 G8 Summit, the Wl'SHCwill require additional resources. The following chart provides an overview of resource categories andeorresponding costs. (Please see Appendix C),

Item Expense Category-_.~

Costs1 Communications and Technologv $50,0002 SecUJity $152,700- ---.3 Treatment Infrastructure $32,5004 ~affinK $117,950-_.._- .,- '.5 Training, $20,000.0_-6 PACSIHER Infrastructure Upgrades & Development $1,015,0]6

TOTAL Estimated Costs $1390 166, -- - _._.._...

4. West Parry Sound G8 Summit Committee Staff: The West Pany Sound G8 Summit Committee willrequire senior level government funding to hire the equivalent of 2 fulltime (contract) staff. Staff will beresponsible for providing support to the Committee and its proposed volunteer-based working groups.

5. Muskoka & Parry Sound Districts Promotional Video: The West Parry Sound G8 Summit Committeesupports the Local Area Leadership Group's recommendation to create a professional video portraying theMuskoka and Parry Sound Districts. The Committee's ability to commit to Ule creation of such a cooperativepromotional tool will be dependent on the senior level government funding provided to do so.

6. West Parry Sound Marketing Campaign: It is anticipated that West Parry Sound and the MuskokaDistrict will require senior level government funding to create and implement a joint global marketingcampaign.

7. G8 Summit Related Events and (niliatives: West Parry Sound is eager to co~host G8 Summit relatedevents and tours. Possible activity categories have been listed as working group initiatives detailed in AppendixA. Required resources and senior level govennnent funding will be determined as planning progresses.

8. West Parry Sound Media Center: In conjunction with the 2006 and 2007 World Enduro Championships,the Town of Parry Sound transfoffiled the Bobby Orr Community Center into a local Media Center. WestParry Sound is eager to host a similar G8 Summit Media Center to operate in collaboration with the HuntsvilleMedia Center. Senior level government funding requirements will be determined as planning progresses.

9, West Parry Sound Accommodations: A comprehensive West Parry Sound Accomlllodation Inventory hasbeen completed and is available upon request. The following figures are representative of 91 of the 109accommodation providers located in West Parry Sound.

Addlllonal private couage rentals are al.so avmlable.j Availability is dependent upon advanced booking.

,...,,-CAPACITYItelll Type of Accommodation

I Number of B&B Rooms-_.

512 Num~er of Cottages' 3653 Number of Hotel Rooms 5194 Number of Other Accommodation Units 14

~"-.-,.'TOTAL Number of Accommodation Units 949'

Further, West Parry Sound also has many venue options, including Muskoka Woods and Camp Manitou, foraccommodating and hosting the coITesponding Youth Summit.

2

APPENDIX A:West Parry Sound 08 Summit Committee

West parry Sound G8 Summit Committee

The West Pany Sound (WPS) G8 Sunnnit Committee will repOlf to and take direction from theLocal Area Leadership Group. Communication will be directed through Paul Scholfield, electedCommittee Chair, and Richard Adams, designated WPS representative for the Local AreaLeadership Group.

The WPS G8 Summit Committee's mandate is to provide support for the 2010 G8 Summitwhile working to maximize short and long term benefits presented to the area by the event.The Committee is composed of staff and Council members from Carling Township, theMunicipality of McDougall, the Township of McKellar, the Town of Pany Sound, SeguinTownship and the Municipality of Whitestone. Several community representatives are alsomembers.

On October 10"" 2008, the West Parry Sound G8 Summit Committee completed a strategizingexercise during which the following working group initiatives and partners were proposed.

West Pany Sound G8 Summit Committee Proposed Working Groups

The following working group initiatives and partners are expected to evolve as planningprogresses.

A. Infrastructure Working Group-:--_.- .

Initiatives Potential Partnel's-a. CANPASS designation for the PSA a. PSA Municipal Airport Commission

Municipal Airport b. REDAC Infrastructure Subcommitteeb. Expansion of the PSA Municipal Airport c. Park to Park Trail Association

runway and associated upgrades d. PSA Community Business &(5 million) Development Centre me.

c. Development of broadband and cellularnetwork infrastructure (i.e. Media Needs)

d. Roads & trailse. Video conferencing infrastructure

B. Marketing & Awareness, Commercial Relations & CFDCs,Community Relations and Tourism Working Group

Initiatives Potential Partners

a. Marketing Plan a. Mediab. Video/brochurelwebsitel materials to b. Residents

support the Marketing Plan c. Georgian Bay Countryc. Commmucations with local businesses d. PSA Chamber of Commerce

and community members e. Muskoka District Marketing &d. COlmnunityand volunteer engagement Awareness Working Groups

f. PSA Community Business &

- Development Centre lnc. ..-

APPENDIX A:'West Parry Sound 08 Summit Committee

Potential Partners="'------,a. Charles W. Stockey Center for the

Performing Artsb, Bobby On' Hall of Famec, Sail Pany Soundd, West Pany Sound District Museume. Arts Councils & Culture groups

(Le. Attists Round the Sound)f Nature clubsg. Large area camps & schools

(Le. Muskoka Woods Sports ResOlt)h, Private soctori. PSA Municipal Airport Commissionj, PSA Community Business &

Development Centre Inck. Muskoka District Arts &

Entertainment Working Groujl~. _

a, Perfonnances & events building on thenatural environment(ex, BuskeTS, First Nations, ATVs)

b, Tours & tournamentsc. Fishing eventsd. Tall Shipse. Shopping

C. Arts & Entertaillment Working Group'------,-

Initiatives

D. Transportation, Lodging & Logistics


a, Private homes & public sector a, Bus Linesaccommodations b, Airport

b. Railway transport c, PSA Chamber of Commerce & thec. Signage private soctord. Accessibility issues d, PSA Community Business &

'-_"'e.:-."'S.::oc"'u::n::it"'-v " ..L D=ev:.:e::;l,,op"'In"'1.:::eI"1t~C=en~t~re=ln~c:..._,,.__._

E. Environment & Education Working Group

Initiatives ------,""P:c-o"Ct-en-t""i"Cal:c-P':::a-r-t-n-e-rs------------,

a. Georgian Bay Biosphere Reserve Inc,b, Muskoka Watershed Councilc, Canadore, Georgian & Nippissing

Collegesd. First Nations

a, Guided services & toursb, Waste Water Treatment Plant toursc. Presentation of the Georgian Bay &

inland lakesd. Water quality programse. Education & hcl.':ls"in",g",o"p,-,p,-o.rt.u.n.I.·tl.·e_s__-1 • --_.---

F. Emergency Services & Ho,pital Working Group


a, Specialty equipmentb. Health services

a. West Parry Sound Health Centerb. EMS, Fire & Policec. Nursing stationsd, Emergency Management Ontario

(EMO)

APPENDIXB:- Parry Sound Area Municipal Airport Commission G8 Summit Infrastructure Needs Report

{'k~1f;

Po.rr~ o""d Area

Municipal Airport"The Natural Place to Land"

From:Date:SUbject:

Doug Sainsbury - Chairman Airport CommissionOctober 30, 2008G8 Summit - Huntsville - 2010

In the Fall of 2007 the Airport Commission, together with the stakeholders at the airport, put together astrategic plan. The plan outlined a number of goals and strategic actions that were required to ensure thecorltinued success of this regional asset. With the G8 Summit cOming to Huntsville in a couple of years anumber of the initiatives need to be addressed in the near future in order for the Airport to make a significantcontribution to the success of this event.

Both options call for the re-establishment of CAN PASS that was taken away after 9-11. We feel this will beessential to service the traffic into the airport during the G8 summit.

Option 1: This option details the items the airport needs to find funding for over the next two to three years inorder for it to maintain its current level of service and year to year growth. This option inclUdes resurfacing theeXisting runway, enlarging apron & taxiways, installing an electrical generator and renovating the terminalbuilding.

Option 2: This option increases the width and length of the runway to accommodate small jets and provides for • fuelling station for them. A small addition would be put onto the terminal building that would include a

wheelchair accessible washroom (there is no room to make the current washrooms in the terminal wheelchairaccessible) and a car rental/taxi office, A second septic bed would be added together with a fire hydrantinclUding necessary piping to draw water from Roberts Lake.

Item Description Must Do Wish List(a) CAN PASS No Cost No Cost(b) Resurface existing 75 ft wide 4,000 ft runway 3,500,000

~) Extending Runway width to 100 ft and length to 5,000 ft 8,500,000r----;-;,--Enlarge paved apron for parking planes(d) ~}O,OOO 950,000

(e) Increase tie-down area 5,0,000 75,000- -- ------(f) Electrical Generator & Utility Shed 75,000 75,000----- -----(g) 25,000 L Jet A above ground fuel tank 50,000,"_.(h) Jet A fuel pump, nozzles & hoses 55,000--(i) 60 ft x 60 ft concrete fuelling pad 18,000-- . ~".. .U) Terminal expansion (washrooms, car rental office) 127,000(k) Complete second septic bed

+-40,000

(I) Terminal Renovations 45,000 45,000------- ._...

(m) Fire Hydrant 65,000Total $4,000,000 $10,000,000-

97 Airport Rd. RR#2, Parry Sound, ON P2A 2W8(705)-378-2897 Phone

(705)-378-5492 Fax

APPENDlXC:WPSHC G8 Summit Emergency Response Plan

West Parry Sound Health Center (WPSHC)G8 Summit Emergency Response Plan

Introduction

WPSHC has developed an extremely high level of responsiveness when faced withemergency situations and challenges that can potentially be brought forth by externalforces .

.. . .Over. the past ..eighteen(18).months the Emergency Response Plan· Committee .hasconducted six (6) mock disaster exercises and had to respond to one (l) actual bombthreat. The average institution will normally hold one (l) mock disaster training exerciseper year. WPSHC has greatly exceeded that average. In order to respond effectively andmeet the challenges associated with the upcoming G8 Summit, WPSHC along withregional partners are prepared to extend responsibility and capacity to meet G8emergency health care needs with financial assistance from the Federal Government.

Objectives:

a. To protect the essential infrastructure and safe guard community health centreresponse and maintain WPSHC business continuity in the face of external threats.

b. To lift community information communication technology broadband bydeveloping ICTinfTastructure at WPSHC in collaboration with the Town of ParrySound and its Fire Hall site.

c. To harden the infrastructure of31 Municipal Emergency Operation Centres, 7First Nation Centres and 6 Nursing Stations based on the health centres hub sitestatus and outreach.

d. To offer a strong second line ofdefense when direct community facilities arepotentially over whelmed.

e. To provide the latest medical assessment technology including (CT Scanner,PACS, EHR, LIS), thus avoiding travel time delay (access for everyone)

APPENDIXC:WPSHC G8 Summit Emergency Response Plan

Budget:

Communication and Technology:Wireless System within WPSHCPortable Radios

Total

Security:Necessary SecuritySystelll Upgrades- Mag Lodes in Patient areas - to lock down the Health Centre TotallySecurity Control Gates (exists & entrances)of propertyScanning 10 System (Smmtcard/Bio metrics)Emergency Operation Centre ConfigurationSecurity Cameras (5)

Total

Treatment Infrastructure:Decontamination Supplies / EquipmentMedical Supplies

Total

Staffing:I Physician (24 hours x $150.00 per hour x 7 days) Plus benefits3 Nurses (24 hoursx $50.00 per hour x 7 days)I Surgeon on-call4 Security Guards (24 hours x $25.00 x 7 days)Management on-call or leadership teamEmergency Response Plan Team LeaderAllied SUPPOlt Persolmel

Total

$40,000.00$10,000.00$50,000.00

$25,000.00$25,000.00$42,700.00$50,000.00$10,000.00$152,700.00

$15,000.00$17500.00$32,500.00

$28,350.00$25,200.00$8,600.00$16,800.00$12,000.00$15,000.00$12,000.00$117,950.00

Training:4 Session of Mock Disaster Training Total $20,000.00

APPENDIXC:WPSHC G8 Summit Emergency Response Plan

..• -_.-Hardware Total Cost

Core PACS Servers $80,000.00.•.._._-- _._-Short Term Storage $117,168.00

-'.-Long Term Storage $67,384.00

Diagnostic Reading Stations $85,000.00--_..- . .. --Specialty Clinical Review Stations $110,000.00

General Clinical Review Stations $90,000.001--- i: .....

Base Web Server $20,000.00- --CD Burner $15,000.00

1--... .,-----"-_.----Dry Laser Printer $60,000.00

HIS/RISIPACS Integration..-

$15,000.00.."---

Professional Services for Installation and Change $102,964.00Management

Film Digitizer $25,000.00

Analog to Digital Conversion $20,000.00

Multi-plate CR $175,000.00-

35x43 General Purpose Plates $13,200.00



24x30 High Resolution Plates $3,900.00

18x24 High Resolution Plates $4,400.00

Total $1,015,016.00~_.__.

,,~,",....~

Grand Total: Communications and Technology:Security:Treatment InfrastIucture:Staffing:Training:PACS/EHR InfrastructureUpgrades & Development:

TOTAL

$ 50,000.00$152,700.00$ 32,500.00$117,950.00$ 20,000.00

$1,015,016.00$1,390,166.00

of 1

John Sisson

From: Tanya Calleja [[email protected]]

Sent: Wednesday, November 26, 20083:14 PM

To: [email protected]

SUbject: 2010 G8 Summit

Good Afternoon,

Please note the following completed documents are being requested to be submitted toMinister Clement's Office ([email protected]) before the December 5th G8 Local AreaLeadership Group Meeting, if possible.

1. Local Working Groups Areas & Interests (as discussed at the Sept 12th Meeting);

2. Community Project Summary (as discussed at the Nov 7th Meeting).

Please let me know if you require further information.

Thank you,

Tanya CallejaAdministrative Assistant-Clerks,Town of Huntsville37 Main Street EastHuntsville, ON P1 H 1A1705-789-1751 ext. 2255 orToll Free 888-696-4255Fax 705-789-6689

12/5/2008

2010 G8 SummitLocal Organizing Committee

Federal &Provincial Governments

Liaison &Implementation Team

Local AreaLeadership Group

Local Working GroupsRoles and Areas ofInterest

Commercial Relations & CFDCs

Community Relations

Emergency SSNCes & Hospital

Entertllinment & Arts

Emironment

Infrastructure

SaNca Groups & Clubs

Transportation

Others to Be Determined

SUMMIT MANAGEMENTOFFICE(Federal)

2010 • G8 Community Project Summary

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IBI'EIJJlrill._I!".~0

Project Name:


Budget: (Indicate that a detaited budgetis attached):


Contact Information: (Who is the leadcontact for this project?):

Organization: (Who is involved andwhat is the organizational structure - notethat for profil organizations & projects areineligible for funding):


_conomic Impact of this Project::(Indicate the number ofparticipants,anticipated length of stay and any otherpertinent information to help quantify theeconomic impact of the project):

Relationship to the 2010, GBSummit: (Wii/ the project buitd upon thereputation of the GB and the region?)

Community Legacy: (Describe howthe project will provide a lasting legacy to theregion):

Other information: (Indicate ifsupporting information is attached - Max 10pages - ietter size):

Supporting Municipality: (Indicate ifthe project has the support of the hostmunicipality(ies) or district - attachresolution):

Signature of Authorized Contact Date

Please complete the Project Summary and forward to Ms. Sondra Read, Constituency Manager,Tony Clement's Office, at [email protected]

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~BRACEBRIDGE

The Hearl of Musko/fa


TO:

FROM:

DATE:

SUBJECT:

The Honourable Tony Clement, P.C., M.P.


January 21, 2009

2010 G8 Summit - Town of Bracebridge - G8 Project Proposals

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In response to recent discussions regarding plans for the G8 Summit, I am pleased to provide the followinginformation on behalf of the Town of Bracebridge. In summary, the Town is requesting consideration of thefollowing G-8 related projects:

1. Renovations to the Bracebridge Fire Department's 2. Renovations to the Bracebridge Fire Department'sStation #1. Station #2.

3. Acquisition of a New 75' Ladder Truck for the 4. Life Safety-related Renovations to Bracebridge MemorialBracebridge Fire Department. Arena.

5. Renovations to the Bracebridge Public Library. 6. Construction of aPedestrian Sidewatk from DougtasDrive to High Falls Road.

7. Upgrade the Town roadways leading away from the 8. Upgrade the Town Roadways that wouid provide anMuskoka Airport Via the Gravenhurst Parkway and/or the aitemate link to the southern Boundary of Huntsville fromHighway # 11- Highway # 118 tnterchange to provide an the Highway # 11, Highway # 118 Interchange viaalternate parallel route to Hwy 11. Muskoka Rd 118, Manitoba Street and Lone Pine Dr.

9. Retrofit of Sportsplex Electrical System to provide back- 10. Installation of new gateway signage at northern andup power from generator to entire facitity. southern border of Town on Highway 11.

11. Construction of New Washroom and Storage Facilities at 12. Customer Service and Accessibitity Renovations toAnnie Williams Park. Bracebridge Town Hall.

13. Construction of a Passive Recreation Trail from the 14. Construction of anew Salt Dome for use by the PublicTown's New Basebalt Park Complex Known as Peake Works Department to minimize environmentalFields at Verena Acres to Fraserburg Road. degradation.

Although detailed information regarding Summit plans is not currently available, we have attempted to preparea list of projects that we believe have a close linkage to the G8 event.

Appendix "A" attached provides a description of the projects listed; explains the linkage (from the Town'sperspective to the G8 Summit); highlights the linkage to the Town's new Community-Based Strategic Plan andCommunity Adjustment Plan; and provides a summary of estimated project costs. Further information can beprovided in regard to these items as you may require.

We greatly appreciate the opportunity to submit these projects for initial consideration. As indicated previously,I look forward to working closely with the members of the Local Area Leadership Group over the next twoyears.

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~BRACEBRIDGE

The Hearl ofMw,koka

Appendix "A"



Project Name Project Description Linkage to G8 Linkage to Town's Strategic I Estimated ProjectPlan or Community . Cost

Adjustment Plan

1. Fire Station #1 The Bracebridge Fire Department's Station One The Town of Bracebridge anticipates that the Community-Based Strategic Plan The estimated cost ofRenovations is located at 16 Dominion Street North protection of the safety and security of those Strategic Objective #3 construction of this

individuals visiting Bracebridge, Huntsville and work is $350,000.

This project would see the expansion of Station Muskoka for the G8 Summit will be a major priority for

One at the current site and within the footprint of the Summit Management Office.

I

Additionally,the property owned by the Town. In essence, the approximately $50,000plan would be to expand Station One by adding a The expansion of the Bracebridge Fire Department's is required for furniture,1,100 sq. ft. second floor structure onto the main station will allow the department to effectively I equipment andexisting Building. support G8 operations and help to ensure that those supplies.

individuals visiting Bracebridge both before and after

IPreliminary engineering has been done to assess the Summit are well protected.

the feasibility of adding asecond storey to theadministration area. The additional squarefootage would add approximately 1,100 sq. ft.,allowing adequate space for a meeting/trainingarea, two additional washrooms plus an officeand storage space. The present training roomwould then be renovated, providing office spacefor the Fire Prevention Department plus asmallconference/lunch room.

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~BRACEBRIDGE


The Heart ofMI..L.<;koka

The estimated cost ofconstruction of this

I

work is approximately$40,000.

I Additionally,approximately $10,000is required for furniture,equipment andsupplies.

The small expansion of the Bracebridge FireDepartment's second station will also help thedepartment to effectively support G8 operations andhelp to ensure that those individuals visitingBracebridge both before and after the Summit are well ,protected. i

The Town of Bracebridge anticipates that theprotection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville and

, Muskoka for the G8 Summit will be a major priority forthe Summit Management Office.

The Bracebridge Fire Department's Station Twois located on Highway 118 East

The expansion must include additional squarefootage to allow adequate space for theplacement of apparatus and storage ofequipment.

, This project would see the expansion of Station! Two with a small addition (approximately 400 sq.

ft.) to the existing building.

2. Fire Station #2Renovations

II Project Name Project Description I Linkage to G8 Linkage to Town's Strategic Estimated Project

. Plan or Community CostI Adjustment Plan

Community-Based Strategic PlanStrategic Objective #3

IThe expansion would also provide for required Iupgrades to washroom facilities to meet Health & Station Two provides "back-up" support for Station

I Safety and Building code regulations (this would lOne in the event of an incident within the Station OneI

include men's and women's washrooms with response area. I I,, ,shower facilities). i

!3 Ladder Truck Acquisition of a 75 Ft. Ladder Truck that will be The Town of Bracebridge anticipates that the Community-Based Strategic Plan The estimated cost ofAcquisition used to provide enhanced fire suppression I protection of the safety and security of those Strategic Objective #3 this acquisition is

i services for the Town of Bracebridge and other individuals visiting Bracebridge, Huntsville and i $600,000.municipalities under the District's Mutual Aid Muskoka for the G8 Summit will be a major priority for 'Agreement. the Summit Management Office.

II

The acquisition of this new fire suppression apparatuswill help the department to effectively support G8operations and help to ensure that those individuals

I visiting Bracebridge both before and after the Summit ,

Iare well protected. I

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~BRACEBRIDGE

The Heart of Mu5koka


Project Name Project Description Linkage to G8 I Linkage to Town's Strategic Estimated ProjectPlan or Community CostAdjustment Plan

ii

4. Structural and The Bracebridge Memorial Arena is recognized The Town of Bracebridge anticipates that the ICommunity-Based Strategic Plan The estimated cost ofLife Safety I as a key Town facility located In the heart of the protection of the safety and security of those I Strategic Objective #1 and this work isRenovations - municipality. It is designated as an evacuation individuals visiting Bracebridge, Huntsville and Community Adjustment Plan 7.6 approximately 350,000.Bracebridge centre for emergency purposes under the Town's Muskoka for the 88 Summit will be a major priority for Tourism and CultureMemorial Arena and the District's Emergency Plans. the Summit Management Office.

IThe Town has recently identified, through a The Bracebridge Memorial Arena is an Emergencycomprehensive Life Safety Study, a number of Evacuation Centre under the Town's approved

I structural and Life Safety issues that must be Emergency Plan. These renovations to the Arena will

I addressed in the facility in order for the Arena to allow the facility to be available during the 88 Summitremain available for public use. to effectively support 88 operations and help to

ensure that those individuals visiting Bracebridge bothbefore and after the Summit are well protected.

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~BRACEBRIDGE


The Hearl 0{Muskoka

, under Industry Canada's Community Access Programwhich gives thousands of Canadians affordableaccess to the Internet in places like schools,community centres and libraries. It provides access tothose people who might not have computers orInternet access in their homes or workplaces.

gently

If these issues are not addressed immediately,access to some parts of the facility may need tobe restricted.

i

Estimated Project !Project Name Project Description Linkage to GB Linkage to Town's StrategicPlan or Community CostAdjustment Plan

15. Structural The E The Town of Bracebridge anticipates that the Community-Based Strategic Plan The estimated cost of iRenovations to recog highlighting the culture and history of Muskoka will be I Strategic Objective #1 and #4 and this work isthe Bracebridge heart a focus for the 2010 G8 Summit and the Summit I Community Adjustment Plan 7.6 approximatelyPublic Library its 101 Management Office. Tourism and Culture $400,000. 1

Throu The Bracebridge Public Library is a cultural icon for Community-Based Strategic Plandeterr the Town. It is one of the few existing Carnegie , Strategic Objective #1 and #4 and

i currer Library's in Ontario. Community Adjustment Plan 7.9HVAC Labour Force Developmentbuildir 1

Iare ur I I

IThe works required will help to ensure that the facilityis available and open to the public.

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~BRACEBRIDGE

The Heart ofMuskoka


Project Name Project Description Linkage to G8 Linkage to Town's Strategic Estimated ProjectPlan or Community Cost

Adjustment Plan

6. Road Upgrades The Town believes it is imperative that several of The Town of Bracebridge anticipates that the Community Adjustment Pian 7.1 The estimated cost ofFrom Muskoka the Town's roads, that would be part of an overall protection of the safety and security of those Econ. Development Improvements this work isAirport road network which provides a parallel alternate individuals visiting Bracebridge, Huntsville and to Road System Network to approximateiy

I route to all or parts of Highway 11, be upgraded. Muskoka for the G8 Summit will be a major priority for Support Businesses And $4,550,000the Summit Management Office. Economic Growth and


upgrade of the Town roadways leading away The Town has recognized that, in event of anfrom the Muskoka Airport Via the Gravenhurst emergency, north-south transportation routes need to

I Parkway and/or the Highway # 11- Highway # be available for vehicular traffic.!118lnterchange to provide an alternate parallel

route to Hwy 11. The Town is proposing several road upgrades toensure that alternate routes are available in the event

Upgrade the Town Roads necessary to create a that Highway 11 becomes blocked or heavilylink from the Muskoka Airport via Gravenhurst travelled.Parkway and/or the Hwy 11 & Hwy 118Interchange to the Highway 11 - District Road #117 Interchange.

II

Start at the intersection of Hwy. 118 and Morrow IDrive upgrade Morrow Drive to Fredrick St and I

I Fredrick Street to the Highway # 11, also Iupgrade South Muskoka Falls Road. i

I,This item is linked to #7 below.

I(See Map "A-1 ", "A-2", and "A-3" attached)

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~BRACEBRIDGE

The Heart ofMuskoka


;

I Linkage to Town's Strategic!Project Name

!I Project Description Linkage to G8 Estimated Project [,

Plan or Community,

CostAdjustment Plan

I7 Road Upgrades The Town believes it is imperative that several of The Town of Bracebridge anticipates that the Community Adjustment Plan 7.1 The estimated cost of

to Town of the Town's roads, that would be part of an overall protection of the safety and security of those Econ. Development Improvements this work isHuntsville road network which provides a parallel alternate individuals visiting Bracebridge, Huntsville and to Road System Network to approximately

I I route to all or parts of Highway 11, be upgraded. Muskoka for the G8 Summit will be a major priority for I Support Businesses And $4,940,000. i

Ithe Summit Management Office. I Economic Growth and


[upgrade of the Town roadways that would The Town has recognized that, in event of anprovide an alternate link from the Town to the emergency north-south transportation routes need to

ISouth Boundary of Huntsville from the Highway # be available for vehicular traffic.

II11, Highway # 118 Interchange via Muskoka Rd I

118, Manitoba Street and Lone Pine Dr. The Town is proposing several road upgrades to iensure that alternate routes are available in the event

(See Map "A-1', "A-2", and "A-3" attached) that Highway 11 becomes blocked or heavily travelled,

I8. Pedestrian Construction of a pedestrian pathway parallel to Reconstruction of High Falls Road will be completed I Community-Based Strategic Plan The estimated cost of

Pathway Manitoba Street linking McNabb Street to High in 2009. Manitoba Street is an important link to High Strategic Objective #2 and #3 this work isConstruction from Falis Road. Falls Road for vehicular traffic. approximatelyMcNabb Street to

I$310,000.

I

High Falls Road (See Map "B" attached) Extension of pedestrian pathway to High Falls Roadwill support emergency access to the area and

Iprovide safe passage for both vehicular and

Ipedestrian traffic. I

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L1J2I2D.~

BRACEBRIDGETile Heart 0{Muskoka


Project Name Project Description Linkage to G8 Linkage to Town's Strategic Estimated ProjectPlan or Community CostAdjustment Plan

9 Retrofit of The Bracebridge Sportsplex is recognized as a The Town of Bracebridge anticipates that the Community-Based Strategic Plan The estimated cost ofSportsplex key Town facility. It is designated as an protection of the safety and security of those Strategic Objective #2 and #3 this work isElectrical System evacuation centre for emergency purposes under individuals visiting Bracebridge, Huntsville and approximately $40,000. Ito provide back- the Town's and the District's Emergency Plans. I Muskoka for the G8 Summit will be a major priority for I

up power from the Summit Management Office.generator to It is also the Town's alternate Emergencyentire facility. Operations Centre (EOC) in the event of a major The Bracebridge Sportsplex is an Emergency

emergency. Evacuation Centre under the Town's approvedEmergency Plan. These renovations to the

The Town has recently identified, through a Sportsplex will allow the facility to be available, with

review with the District's Community Emergency full electrical power to all areas of the bUilding, during

Management Co-ordinator, that a retrofit of the the G8 Summit to effectively support G8 operations

building's back-up generating system is needed and help to ensure that those individuals visiting

to ensure the provision of heat and electricity to Bracebridge both before and after the Summit are well

I all areas of the building in the event of a power protected.

I disruption.I

I The Town is proposing to replace an old existingI,

10. Installation of The Town of Bracebridge anticipates that tourisrn I Community Adjustment Plan Estimated cost of this INew Gateway I gateway sign on the Town's southern border on development will be one of the lasting legacies for the . Section 7.6 Tourism and Culture work is approximatelySignage at North I Highway 11. The sign is in need of repair and 2010 G8 Summit It isimportant thatthe Town. I $150,000.and South Border does not reflect the Town's approved branding present a welcoming visual Image for those coming to Community-Based Strategic PlanofTown on and official logo. the Town. New slgnage will Introduce the Town to Strategic Objective #1 and #4Highway 11. many new vIsitors. Improve Signage For G8 Visibility

Additionally, the Town is proposing to construct anew gateway sign on the Town's northern border The Heart of Muskoka branding used by the Town willon Highway 11. The Town does not currently also support the branding of the Summit as ahave any gateway sign age on the Town's Muskoka event.

Inorthern border on Highway 11.

I


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~BRACEBRIDGE


The Heart of Muskoka



I Project Name Project Description Linkage to G8 Linkage to Town's Strategic Estimated Project

I Plan or Community CostIAdjustment Plan,

11. Construction of Improve location of sport tourism and cultural The Town of Bracebridge anticipates that tourism Community Adjustment Plan Estimated cost of thisNew Washroom activities (i.e. MAC) development will be one of the lasting legacies for the Section 7.6 Tourism and Culture work is approximatelyand Storage i 2010 G8 Summit. i $150,000.Facilities at AnnieWilliams Park Annie Williams Park is a central park located in the

urban core of the Town. It is located along the, , Muskoka River and will be a destination point forI I visitors to the area.I

iI

! I

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~BRACEBRIDGE

The Hear! ofMuskoka


Project Name Project Description Linkage to G8 Linkage to Town's StrategicPlan or Community

Adjustment Plan

Estimated ProjectCost

12. Customer Service The Town of Bracebridge wishes to provide aand Accessibility fully accessible Town Hall and to provide fullyRenovations and accessible services for the community. This goalupgrades to back- i is consistent with Ontario Regu[ation 429/07up power system I (Accessibility Standards For Customer Service)for Bracebridge I made under the Accessibi[ity For Ontarians WithTown Hall Disabilities Act, 2005.

Renovations to reception counters, lighting, andsignage in the building will enhance the Town'sability to provide public services.

I. The Town of Bracebridge anticipates that tourism

development will be one of the lasting legacies for thei 2010 G8 Summit. It is important that the Town

provide a fully accessible bUilding for those visitingTown Ha[!.

The Bracebridge Town Hal[ is the EmergencyOperations Centre for the Town in the event of anemergency. These accessibility retrofits will supporthaving the building availab[e during the G8 Summit toeffectively support G8 operations and help to ensurethat those individuals visiting Bracebridge both beforeand after the Summit are well protected.

At this time only a portion of the building is suppliedwith back-up power in the event of a power disruption.The Town's proposal is to up-grade the Town Hal[electrica[ system to extend back-up power to al[portions of the building.

The Town also anticipates that the protection of thesafety and security of those individuals visiting thearea for the G8 Summit will be a major priority.

These renovations to Town Hall wil[ allow the facilityto be avai[able during the G8 Summit to effectivelysupport G8 operations and help to ensure that thoseindividuals visiting Bracebridge both before and afterthe Summit are well protected.

Community-Based Strategic PlanStrategic Objective #3

Estimated cost of thiswork is approximately$140,000

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~BRACEBRIDGE

The Heart ofMuskoka


Project Name Project Description Linkage to G8 Linkage to Town's Strategic Estimated Project

! IPlan or Community CostAdjustment Plan ,

13. Construction of a The Town of Bracebridge wishes to provide both Construction of the trail will provide an important new Community-Based Strategic Plan Estimated cost of thisPassive I active and passive recreational opportunities for recreation and tourism venue. Strategic Objective #2 and #3 work is approximatelyRecreation Trail the community. This trail will add a new feature $95,000.from Peake to the state-of-the-art baseball diamond complex Additionally, construction of the trail will supportFields at Verena under construction by the Town. emergency access to the area and provide safe iAcres to passage for both vehicular and pedestrian traffic. I

Fraserburg Road (See Map "C"" attached) !

I 14. Construction of aI

Construction of new salt dome for use by Public The Town of Bracebridge anticipates that Community-Based Strategic Plan Estimated cost of thisnew Salt Dome Works Department for winter control activities. environmental sustainability will be one of the themes Strategic Objective #2 and project is $300,000.for use by the for the 2010 G8 Summit and that it will be important identified in the Town's SaltPublic Works for Bracebridge and the other municipalities in Management Plan.Department Muskoka to demonstrate initiatives that support I

protection of the environment.,

The construction of a salt dome has been identified as

Ia priority in the Town's salt management planConstruction of this facility can be an importantsymbol of the community's commitment to protecting

Ithe natural environment in Muskoka.

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~BRACEBRIDGE

TIle Heart ofMuskoka

MAP "A-1"



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~BRACEBRIDGE

The Hea,t of Muskoka


MAP "A·2"


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~BRACEBRIDGE

Tile Heart of Muskoka


MAP "A-3"


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Tile. Heart ofMuskoka

MAP "8"

Proposed Pathway Extension - McNabb Street to High Falls Road


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Pathway Extension fromMcNabb Street to High Falls Road.

-15 -

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~BRACEBRIDGE

The Heart 0{ Muskoka

MAP "e"



\ \\\

2010 G8 Summit local Area leadership GroupAGENDA

To be held on Friday, February 27, 2009 at 8:30 a.m.In the Tom Thomson Room at Deerhurst Resort

(Main Paviiion - Z'd Floor)

1. CONVENE


3. DELEGATION

a) FedNor - Tom Dodds, Director, International Business

4. REVIEW PROJECT SUMMARY SUBMISSIONS & APPROVAL PROCESS 1 - 8

5. ADJOURNMENT

PLEASE NOTE: This list is as of February 25, 2009 and is not considered a final list. The distribution of the list is to take

stock of the types of projects received to date and to discuss setting basic parameters for the submissions.

G8 LEGACY PROJECTS

Project Name Project Cost Town Project description G8Unk Action taken

The Sportsplex is designated asan eValuation centre foremergency purposes under theTown and the District'semergency plans. The townidentified that a retrofit to the

Retrofit of Sportsplex building's emergency backUpElectrical System to provide system is needed to ensure theback~up power from provision of heat an electricity ingenerator to entire facility 540,000 Bracebridge the event of a power disruption. Safety and SecurityRenovations to the To expand Station #2 by addingBracebridge Fire a 400 sq. ft. addition to theDepartment's Station #2 $50,000 8racebridge existing building

The Town of Bracebridge wishesto provide both active and

Construction of a Passive passive recreationalRecreation Trail from the opportunlttes for the community.Town's New Baseball Park Th!s lrail will add a new feature toComplex known as Peake the s!ate-of~the~artbaseballFields at Verena Acres 10 diamond complex underFraserburg Road $95.000 Bracebridge construction by the town. Safety and SecuritvCustomer Service and To provide a fully accessibleAccessibility renovations to Town Hall and to provide fullyBracebridge Town Half and accessible services for theupgrades to back up ,power community consistent withsystems $140,000 Bracebrldge Onlario Regulation 429/07. Safety and Security

c:::>

The lawn IS proposing to replacean old existing gateway sign atthe southern border that willbetter reflect the Town's

Installation of new Gateway I approved branding and officialsignage at the northern and logo, and to add an additionalsouthem border of town on gateway sign at the Town'sHighway #11 $150,000 Bracebridge Northern border on Highway 11. Welcome image for G8 viSITorsConstruction of newwashroom and storage Improve locatiOr, of Sportfacilities at Annie Vwlliams Tourism and Cultural activitiesPark $150,000 Bracebridge (Le" MAC) Tourism development for 88Construction of a new SaltDome for use by the PublicWorks Department to Symbol of communityminimize environmen1al committment to supportdegradation $300,000 BracebrldQe protection of 1he environment Environmen1al protection svmbol

Construction of a pedestrianConstruction of a Pedestrian pathway parallel to PllanilobaSidewalk from McNabb St. To Street linking McNabb St toHigh Falls Rd. $310,000 Bracebridqe Hiqh Falls Road. Support emerqency access to area

As the arena is designated as theTown and the Districfsevacuation centre, a number of

Ufe Safety-related structural and Ufe Safety issuesRenovations to Bracebridge must be addressed for it toMemorial Arena $350,000 Bracebridge remain available for public use Safety and Security

Expansion of the MuskokaMuskoka Airport taxi\.vay $372,000 Bracebridge Airport taxiv-lay 88 transoortation

To expand the Station #1 byRenovations to the addjng a 1,100 sq. ft. secondBracebridge Fire floor structure ooto the existingDepartment's Station #1 $400,000 Bracebridge building Safety and Securitv

c:::>I'V

Acquisition of 75' ladder truck tobe used to provide enhanced fifesuppression services for the

Acquisition of a new 75' town of Bracebridge and otherLadder Truck for the municipaliftes under the District'sBracebridge fire Department 5600,000 Bracebridge Mutual Aid Agreement Safety and Securitv

Upgrade the town roadwaysleading away from the MuskokaAirport via the GravenhurstParkway andlor the Highway #11- Highway #118 Interchange to

Road upgrades from provide an alternate parallelMuskoka Airport 54,550,000 Bracebridge route to Hv,ry 11. GB transportation

Upgrade to the town roadwaysthat would provide an alternatelink to the southern boundary ofHuntsville from the Highway #11.H'I''Y #118 Interchange via

Road upgrades to the town of Muskoka Rd. 118, ManitobaHuntsville 55,000,000 Bracebridge Street and Lone Pine Dr. G8 transDortation

=V-.1

Repairs to the Library's agingHVAC and electrical systems andto the building's exterior (inc!.roof and brick work:) are urgentlyneeded or parts of the facilitymay need to be restricted IEnhance services to the public.Increase by 6,000 sq. ft. to11,300 sq. ft. Features:expanded community meetingspace, improved staff areas,provide areas forshippingfreceiving, designatedadult and youth areas, loungearea, new circulation desk,

Bracebridge Public Library archives area, new elevator, newRenovation and Expansion mechanical services, ITPlan #2 $4,125,000 - $5,500,000 Bracebridge expansion Hiahlight culture of Muskoka

Hire EDO to facilitate G8Almaguin Economic planning and events for AlmaguinDevelopment Officer $100,000 Burks Falls region Showcase region for 88

Upgrades to the Town Theatre toBurks Falls Town Theatre $200,000 Burks Falls host live entertainment and film G8 concert series

Place 2 passenger steamboats(or facsimile) on Magnetewan

Magnetewan Steamship 5250,000 Burks Falls River symbol of hentageBurks Fans, Armour,Ryerson, Perry, Kearney Establish a two~week Hetitage

Festival Almagurn $2,000,000 and McMurrich Monteith and Cultural festival Showcase for G8Airport upgrades as required for

Dwight Airport nl. Dwight theG8 Air/ground supoort site for G8District of Muskoka -Hunstville (Muskoka Road Manual painting of a bridge over

painting of the Huntsville NO.3 [Main Street East], the Muskoka River, Huntsville.Swing Bridge 5100,000 down10wn) Hun1sville landmark. Prominent landmarK fo; 88

=~

Huns1ville (Between King'sResurfacing of Muskoka Highway No. 60 and Pulverization, base stabilizationRoad No. 23 (Canal Road) S500,000 Deerhurst Drive) and asphalt surfacing of MR 23. 88 travel route

replacement of the Vernon LakeHIghway 11 upgrades $1,000,000 Narrows Bridoe at Huntsville 88 transportation Senile rvrlnister BairdWatermain on Canal Road,Deemurs1 Drive, and Ski Club Huntsville (Hidden Valley. Construction of 2.9km of 250mmRoad, Huntsville $1,800,000 Musko\<:a) diame1er PVC watennain Secure fire protection for 88

expansion and addition to thecurrent Huntsville Centennial

HuntsvUle Media Centre $16,320,000 Huntsville Centre Media centre for 88 Confirmed

Putting in place a 5,000 sq/flmulti-use facility In theArrowhead Provincial Park downby the lake near the parking 101sto be used (among other things)

Arrowhead Provincial Park - as a command post for securityMum-use Facility nfa Huntsville! Lake of Bays detail operations during the G8. Securitv nost for G8

Build new fish ways and laddersfor better mobility to spawninggrounds. Create a mobileeducation unit to increaseopportunities for sports fishingand tourism. Combine with G8event for reporters which wouldtake polluting oU1board gasmotors and convert them toclean DC powered engines.

Andrew Daniels Fish Purchase 3 boats and convert toStewardship and Ministry $50,000 Lake of Bays DC engines. Event for Media and tourism

=U>

Creation of a 10,500 sq/ftbuilding at the Dwight MunicipalOffice. Capture the cul1uraltourist. Can be initially used as

1012 Dwight Beach Road, security or telecommunicationsMuskok:a Archives Building 54,415,796 Lake of Bays forG8 Cultural/distracts protestorsfsecurityWest Parry Sound Wireless Development of broadbandBroadband Network West Parry Sound/Blue infrastructure to expand net\\'orkExpansion $650,000 Skye service meet 88 needs for high speedWest Parry Sound Health Development of West ParryCentre Emergency Response Sound Health Centre EmergencyPlan $1,390,166 West Pany Sound Response services emergency preparedness for G8

Option 1 to maintain currentgrowth projections - Option 2 is

West Parry Sound Municipal to increase airports' capacity inAirport $4,OOO,OOo-S10,000,000 West Pany Sound anticipatlon of G8 traffic suppon transportation for G8

Hosting 88 summit activities,extend the region's tourism

WPS Arts and Enlertainment $200,000 combined wflh pro West Parry Sound season Host G8 activitiesCreation and dIstribution of

West Parry Sound Marketing $200,000 combined with area/regional promotionalaod Promotion entertainment West Parry Sound materials. promote G8 tourism

computer labs, six smart boards,projec1or, gymnasium stagelighting, washroom renovations,office renovations, drama facility,elevator replacement, wheelchairaccessibility, cleaning, window

Trillium Lakelands District replacements, painting.Huntsville High School $4,025,000 School Board landscaping, 60 flat screen TVs.

tank covers and related,structural, electrical and

Mountview Sewage Plant $2,000,000 District of Muskoka mechanical work Tanks close to 88 media centreCameron of Lochiel Pipes andDrums $26,160 Huntsville purchase of band uniforms perform for G8

c:::>0'.

2 kilometres of Rd.Reconstruction and Reconstruction on Deerhurstresurfacing of Deerhurst Drive Drive and Ski Club Road fromand Sk.i Club Rd. 2.96 million Hun!svllle Cana! Rd. To Hidden Valley Inn main route to G8

Paving of the runway 10 handleSouth RiverlSundridge G8 overtlow from North Bay andMunicipal Airport $2,500,000 South RiverlSundridge Muskoka airports. 88 transportation

Chinese delegation to stay inChinese Delegation Gravenhurst Gravenhurst cUltural sianfficance to Bethune

enhance facility and visitorscentre with Chinese visitors

Enhance Parks Canada centre to be located in thefacility $2,000.00 Gravenhurst building cultural significance

install web connected computertenninals for visitors, purchasesignage, repaint brick,

Renovate train station Gravenhurst renova1ions to washrooms TourismImprove accessibHTty toCarnegie Building Gravenhurst install public washrooms Tourism

replace light standards alongMuskoka Rd. Street lightina Gravenhurst Muskoka Rd. Better imoression for G8

Construct in-laid touring trailsthroughout downtown and from

ITrails/Sidewalks Gravenhurst the downtown to the Vllharf Tourism for G8

enhanced signage alongImproved signage into town Gravenhurst Muskoka Rd. Tourism for G8

Chinese slgnage throughoutChinese language signage Gravenhurst town cultural leoacy from G8

Muskoka HeritageFoundatlonlWestvoJintlForest G8 participants may offs€tStewardshipIMuskoka carbon impac1 by investing inHeritage Trust/Musl<oka env\rocredit dollars. 2/3rds ofParry Sound Stewardship every dollar invested in

Enviro-Credits $3,000,000 Network sustainable forestry. offset carbon footprint for G8Lagoon Trailer Park (private) $60,000 Huntsville improvements to l railer Park For G8 Visitors

C)

---...j

funds to increase their herd foprovide Deehursf with meat for

Ivanta Farm and Meats GB leaders and funds 10 beautify(priva1e) Huntsville their farm for G8 tours. G8 meals and toursEaglecrest Aerial ParkMuskoka's Eco-AdventureCentre (private) Bracebridge Expansion to Park Adventure for 88 visitors

c:::>c--.)

jjjjjjjjjjjjjjjjjjjjjjjjjjjj

2010 G8 Summit local Area leadership GroupAGENDA

To be held on Siltun:lily, May 30"" ZOO!:! at 10:00 iI.m.In the Huntsville Municipal Council Chambers

1. CONVENE

2. OPENING REMARKS - MINISTER TONY CLEMENT

3. COMMENTS - MR. GERALD COSSETTE

4. QUESTIONS & ANSWERS

5. ADJOURNMENT

Corporation of the Town of Huntsville

2010 G8 Summit Local Area Leadership Group

Meeting held on Friday, February 27, 2009 at 8:30 a.m.In the Tom Thomson Room, Deerhurst Resort

Attendance:

Chair:

Members:

Absent:

Guests:

Staff:

1. CONVENE

Minister Tony Clement, M.P.

Chair Gord Adams, District of MuskokaDeputy Mayor Steve Clement, Bracebridge, AlternateMayor Claude Doughty, HuntsvilleJoseph Klein, General Manager, Deerhurst ResortMayor John Klinck, GravenhurstMayor Janet Peake, Lake of BaysMayor Susan Pryke, Muskoka LakesRon Ross, Anishlnabek Nation RepresentativePaul Scolfield, West Parry Sound, AlternateReeve Cathy Stili, Burks FallsMayor Jim Waiden, Georgian Bay

Mayor Richard Adams, Parry SoundMayor Don Coates, Bracebridge

Ron Begin, Officer-North Bay - FedNorTom Dodds, Director, International Business - FedNorCheryl Forth, Officer-Parry Sound - FedNorJane Karhi, Tourism Officer - FedNorDouglas Legg, Tourism Consultant - Malone Given Parsons Ltd.David Pierce, Director, Agencies, Boards & Commissions - Industry CanadaJohan Rudnick, Director of Operations - Regional Operations - Industry Canada

Tanya Calleja, Administrative Assistant-ClerksJohn Finley, Economic Development / Grants OfficerKelly Pender, Chief Administrative OfficerSondra Read, Constituency Manager, Minister Clement's Office - Huntsville

Minister Clement convened the meeting at 8:34 a.m.


Minister Clement introduced Tom Dodds.

Tom Dodds introduced the FedNor Team.

Minister Clement noted that the Local Area Leadership Group Members would not bediscussing each submission, but the criteria to be applied In order to make this a successon a local basis.

I'

2010 G8 Summit Local Area Leadership Group Meeting Minutes - February 27, 2009 - 3 -

• The establishment of funding criteria complemented by a clear proposal reviewprocess,

• The FedNor Report will be completed no later than March 30, 2009,

Mr, Dodds further noted that he Is interested in obtaining ideas on the criteria that theMembers may have,

QuestionMayor Klinck asked if ideas were being driven from the bottom up and that he hadconcerns as to what the top down initiatives are; where the Federal Government ispositioning themselves; what the role is of the municipalities; and If there would be atime to discuss a sense of where everything is to be located,

AnswerMinister Clement noted that they do not yet have all the answers and they arewaiting on the finalization of the security framework in which everything will thenflow from,

QuestionMayor Pryke asked if the process will be completed by March 30th

,

AnswerMr, Dodds noted that FedNor is going to evaluate all projects applying basic tourismprinciples and proVide a recommendation in a Report for March 30th

,

QuestionJohn Winters, Superintendent, AlgonqUin Provincial Park, asked If there would be aclose off date for receipt of the submissions,

AnswerMr. Dodds noted that a deadline has yet to be determined,

A discussion took place regarding the possibility of a Tourism Sub-Committee whichwould include representatives from all levels of government.

M'lnister Clement noted that the current LALG Committee is our municipal representativeand that FedNor will be involVing other levels as well.

QuestionMayor Walden asked if the process was separate from the Building Canada Fund andif projects could be submitted to both funds.

AnswerMinister Clement noted that the Building Canada Fund is for capital projects and thatthe LALG submitted projects are not really considered "capital" projects; however, ifIt is specifically related to the G8 Summit for the Infrastructure Fund, then yes, theyare two different Funds.

Minister Clement noted that he believed some of the current LALG submissions would befor potential Infrastructure Funds; however, if the submission was reviewed and it didnot, FedNor will suggest other funding avenues.

Mr. Dodds noted that the process would include the objective to see what projects fit andwhat other sources of funding are available.

2010 G8 Summit Local Area Leadership Group Meeting Minutes - February 27, 2009 - 5 -

Mayor Klinck - Gravenhurst:

Mayor Klinck noted the following:• That he would like the Members to have the opportunity to speak with Gerald

Cossette, Summit Manager, regarding assets that Municipality's have and further,the he hopes that assumptions have not been made (i,e, that they do not want tobe near a protest centre);

• That he appreciated the tourism and legacy perspectives but that he believed theMembers should consider how the G8 Summit contributes to the quality of life of theratepayers, as well as long term for those in the tourism business and not just forthe individuals passing through;

• That criteria should also involve creative international possibilities (I.e, Chinese Gravenhurst - Bethune House),

Mayor Doughty - Huntsville:

Mayor Doughty noted that he concurred with Chair Adams comments,

Mayor Doughty further noted a sample of a small cost, high impact project would besimilar to some of the Group of Seven Mural Paintings that have been painted by localartists and assisted by visiting citizens to Huntsville over the last few years, and that aMural could be placed at Deerhurst to be completed by the G8 Summit Leaders, Theevent would be photographed by every country's media representatives and circulatedaround the world,

Minister Clement thanked the Members for their input

Minister Clement further noted that he is attempting to obtain decisions from the SummitManagement Office and the RCMP on the security audit in order to obtain the approvalfor the infrastructure projects,

QuestionMayor Peake asked if municipalities should seek out other sources of funding or waitfor the completion of the FedNor Report

AnswerRon Begin noted that FedNor liked to be the last resource for funding,

Tom Dodds noted that FedNor will inform the Members as to any other avenues offunding,

5. NEW BUSINESS

- Nil -

6. ADJOURNMENT

Minister Clement noted that the next meeting date will be pending early April.

The meeting adjourned at 9:26 a,m,

Minister of Transport,Infrastructure and Communities

Ministre des Transports,de l'lnfrastructure et des Collectivites

Ottawa, Canada K1A ON5

NOV 1 2 2009His Worship Donald G. CoatesMayorTown of Bracebridge1000 Taylor CourtBracebridge, OntarioP1 L 1R6

Dear Mayor Coate~'

We are pleased to write to you regarding the signing of theCanada - The Corporation of the Town of Bracebridge Agreement for theG8 Summit Project funding.

The Government of Canada will invest up to $1,491,000 towardsG8 Legacy projects in your town. The 2010 G8 Summit will generate significantshort and long-term economic benefits for the region and the province and will bean exceptional opportunity for Canada to shine on the world stage.

We have just signed the Agreement on behalf of the federalgovernment. Please find enclosed, for your approval and signature on behalf ofthe Town of Bracebridge, two copies of the Agreement.

Please ensure that both copies are signed, retain one copy for yourrecords and forward the remaining original copy of the Agreement toInfrastructure Canada care of:

Ms. Jocelyne St JeanDirector GeneralIntergovernmental OperationsInfrastructure Canada605-90 Sparks StreetOttawa, OntarioK1P5B4

03-0386 (0602-01)

John Baird, PC, M.P.

Enclosures

Tony Clement, P.C., M.P.

Canada

BETWEEN:

AND

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGE

AGREEMENT FOR G8 SUMMIT PROJECTS

2009-2010

HER MAJESTY THE QUEEN IN RIGHT OF CANADA ("Canada"), asrepresented by the Minister of Transport, Infrastructure and Communities(the "Federal Minister")

The Corporation of the Town of Bracebridge (the "Recipient")

Collectively referred to as the Parties,

in accordance with the mutual covenants and agreements herein, Canada and the Recipienthereby agree as follows:

1. INTERPRETATION

1.1 DEFINITIONS

In addition to the terms defined in the recitals and elsewhere in this Agreement, acapitalized term has the meaning given to it in this Section.

"Agreement" means this Contribution Agreement and Schedules A, B, C, D and E, as maybe amended from time to time.

"Contract" means an agreement between the Recipient and a Third Party whereby thelatter agrees to supply a product or service to the Project in return for financialconsideration.

"Eligible Costs" means costs of the Project eligible for funding by Canada under the termsof Schedule A to this Agreement incurred after April 1, 2009 and before March 31, 2010.

"Fiscal Year" means the period beginning April 1 of a year and ending March 31 of thefollowing year.

"Project" means the infrastructure project described in Schedule B, which is the subject ofthis Agreement

"Project Implementation" means stages of the Project directly related to the completion ofthe Project and includes, but is not limited to, environmental assessment, aboriginalconsultation and monitoring, design, planning, engineering, construction, testing andevaluation. Project Implementation does not include, among other things, the subsequentoperation, maintenance, repair, rehabilitation, demolition, or reconstruction of the Project

"Registered Professional" means a member of a firm of professionals its successors andassigns, duly licensed in the Province of Ontario retained and paid for by the Recipient forthe purposes of certifying claims for payment, if required, as well as certifying the ProjectSubstantial Completion.

"Substantial Completion" occurs when the Project can be used for the purpose for which itwas intended.

''Third Party" means any person or legal entity, other than a Party, who participates in theProject Implementation.

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECTS 2009-2010

1.2 ENTIRE AGREEMENT

This Agreement comprises the entire agreement between the Parties. No prior document,negotiation, provision, undertaking or Agreement in relation to the subject of the Agreementhas legal effect. No representation or warranty express, implied or otherwise, is made byCanada to the Recipient except as expressly set out in this Agreement.

1.3 DURATION OF AGREEMENT

This Agreement will be effective as of the date this Agreement is signed by all Parties("Effective Date") and shall terminate on:

a) December 31,2010

Unless subject to early termination in accordance with this Agreement.

1.4 SURVIVAL

Despite Section 1.3, the Parties' rights and obligations under Section 8 (DisputeResolution); Section 12 (General); Section 3.3 (Disclosure of Other Funding andAdjustments); Section 9 (Reporting and Audit) and Section 11 (Indemnification) and Section12.10 (Access) and any other Section which is required to give effect to the termination or toits consequences will survive the expiry or early termination of this Agreement.

1.5 ACCOUNTING PRINCIPLES

All accounting terms will have the meanings assigned to them, all calculations will be madeand all financial data to be submitted will be prepared, in accordance with the GenerallyAccepted Accounting Principles in effect in Canada.

2. PURPOSE OF CONTRIBUTION

The purpose of Canada's contribution is to reimburse, in accordance with the Terms andConditions set forth in this Agreement, Canada's share of the Eligible Costs of the Project.

3. OBLIGATION OF THE PARTIES

3.1 CONTRIBUTION BY CANADA

a) Subject to the Terms and Conditions of this Agreement, Canada agrees to reimburseeighty-nine percent (89%) of Eligible Costs of the Project incurred by the Recipientbefore March 31, 2010, to a maximum amount of $1 ,491 ,000.

b) The Parties acknowledge that Canada's role in the Project is limited to making afinancial contribution to the Project and that Canada will have no involvement in thesubsequent operation of the Project. Canada is neither a decision maker nor an advisorto the Project.

3.2 COMMITMENTS BY THE RECIPIENT

a) The Recipient agrees to be responsible for the complete, diligent and timely ProjectImplementation, within the costs and deadlines specified in this Agreement and inaccordance with all other terms of this Agreement, and for all the costs thereof includingoverruns, if any.

b) The Recipient shall assume full responsibility for the operation, maintenance and repairof the infrastructure project that is the subject of this Agreement, as per appropriatestandards, for the fulilifecycle of the infrastructure.

Page 2 of 17

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR GB SUMMIT PROJECTS 2009-2010

3.3 DISCLOSURE OF OTHER FUNDING AND ADJUSTMENTS

The Recipient agrees to inform Canada promptly if it receives, or becomes entitled toreceive, any additional financial assistance in respect of the Eligible Costs of the Project. Insuch event, the maximum contribution payable hereunder as set out in Section 3.1 aboveshall be reduced by the amount of such additional financial assistance paid or available tothe Recipient. If the total amount paid to the Recipient under this Agreement exceeds thereduced maximum contribution payable, Canada shall be entitled to recover the amount ofthe excess payments.

3.4 APPROPRIATIONS

A payment due by Canada under this Agreement is conditional on a legislated appropriationfor the Fiscal Year in which the payment is due. Canada shall exercise and makereasonable efforts to cause its legislature to enact the appropriation legislation required tocarry out this Agreement.

3.5 PROJECT START DATE

The Recipient agrees to begin the Project Implementation within sixty (60) days of thecoming into force of this Agreement, failing which Canada may terminate this Agreement bya thirty (30) day written notice to the Recipient.

3.6 GUIDELINES

Recipients will have to adhere to applicable guidelines for their project.

4. COMPLIANCE WITH ENVIRONMENTAL LEGISLATION

All the necessary federal approvals related to the environmental assessment of the Projectunder the Canadian Environmental Assessment Act must be obtained prior to thecommencement of any construction activity, and work must be carried out in compliancewith these approvals.

5. AGREEMENT MANAGEMENT

5.1 CHANGES DURING THE LIFE OF THE PROJECT

The Recipient will notify Canada if there is a significant change to the Project. In thisSection, "significant change" includes, in respect of the Project:

a) any material change to its location, scope or timing. A material change is a changewhich:• changes quantifiable elements of a Project Component or Project

Sub-Component, as determined by Canada, or• significantly changes the location or timing of a Project Component or Project Sub

Component, as determined by Canada; or• adds or removes a Project Component or Project Sub-Component.

b) any change that may require a further environmental assessment decision;

c) an increase to the total Eligible Costs of a Project Component, Which, when added toany previous increase, would be greater than twenty percent (20%) of the total cost ofthat Project Component, as set out in Schedule B to this Agreement;

d) one or more increases in the Eligible Costs of the Project which, when consideredcumulatively, are greater than twenty percent (20%) of the original Eligible Cost

Page 3 of 17


estimate, as given in Schedule B to this Agreement or;

e) anything else that in the unanimous opinion of Canada is significant.

A request for a change to the Project will be reviewed by Canada and

a) in the case of a request for a significant change, Canada will recommend to the FederalMinister whether to approve it or not; and

b) if the change is not significant, Canada may approve or reject it.

6. AWARDING OF CONTRACTS

The Recipient will ensure that all Contracts are awarded in a way that is transparent,competitive and consistent with value for money principles; and are managed in accordancewith its policies and procedures, and that all Contracts are consistent with and incorporateall relevant provisions of this Agreement.

7. CLAIMS AND PAYMENTS

7.1 PAYMENT CONDITIONS

Canada agrees to use its best efforts to pay claims submitted, or to advise the Recipient ofany deficiency in the documentation submitted in support of the claim, within thirty (30) daysof receipt.

7.2 CLAIM DATES

Canada will pay its share of Eligible Costs provided that claims are received by Canada:

a) no later than March 31, 2010, for Eligible Costs incurred from April 1, 2009 to March 31,2010;

b) in the absence of a claim for final payment, the Recipient will submit a reasonableestimate of the remaining Eligible Costs to be submitted in the final c1aim(s) to Canadaby March 31, 2010; and final claims must be submitted to Canada byDecember 31,2010.

7.3 CLAIM PROCEDURES

Claims will be submitted to Canada monthly in a form acceptable to Canada, and mustinclude the following:

a) signature of a Registered Professional as to accuracy of the information submitted insupport of the claim;

b) breakdown of expenses claimed, by Project Component listed in Schedule B;

c) for each expense, the invoice/Contract vendor name and number, the period theexpense was incurred, the date paid, and the category of Eligible Costs in Schedule A towhich each expense corresponds; and

d) identification of any deferred payment amounts.

7.4 FINAL PAYMENT

The request for final payment must be accompanied by a certificate from the Recipient,including evidence satisfactory to Canada that the Project has been substantiallycompleted. After the Recipient has submitted the Solemn Declaration/Certification of

Page 4 of 17


Substantial Completion of the Project by a Registered Professional, and beforeDecember 31,2010, the Parties will jointly carry out a final reconciliation of all claims andpayments in respect of the Project and make any adjustments required in thecircumstances.

7.5 HOLDBACK

Canada may release up to ninety percent (90%) of its contribution under this Agreement.The remaining ten percent (10%) of Canada's contribution (the "Holdback") will be releasedwhen the Recipient has fulfilled all the obligations set out in this Agreement.

8. DISPUTE RESOLUTION

8.1 DISPUTE RESOLUTION

The Parties agree to use best efforts to resolve potential disputes, in good faith andreasonably. If an issue arises, and the Parties cannot agree on a resolution, the matter willbe referred to the Federal Minister for resolution. A decision will be provided withinthirty (30) days. Any payments related to the issue in dispute will be suspended, togetherwith the obligations related to such issue, pending resolution.

8.2 WAIVER

A Party may waive any of its rights under this Agreement only in writing, and any toleranceor indulgence demonstrated by the Party will not constitute a waiver. Unless a waiver isexecuted in writing, the Party will be entitled to seek any remedy available under thisAgreement or otherwise at law.

8.3 EVENTS OF DEFAULT

A declaration of default may be made by Canada if the Recipient:

a) has not completed the Project on the Terms and Conditions herein;

b) has submitted false or misleading information to Canada or made a false or misleadingrepresentation, except for an error in good faith, demonstration of which is incumbent onthe Recipient, to Canada's satisfaction;

c) has not complied with any condition, undertaking or material term of this Agreement.

Canada will not declare that an Event of Default has occurred unless Canada has givennotice to the Recipient of the condition or event which in Canada's opinion constitutes anevent of default and the Recipient has failed, within thirty (30) days of receipt of the notice,either to correct the condition or event complained of or to demonstrate, to the satisfactionof Canada, that it has taken such steps as are necessary to correct the condition, and hasnotified Canada of the rectification.

8.4 REMEDIES ON DEFAULT

If Canada declares that an Event of Default has occurred, Canada may exercise one ormore of the following remedies:

a) suspend any obligation by Canada to contribute or continue to contribute to the EligibleCosts including any obligation to pay an amount owing prior to the date of suchsuspension to the extent that it relates to the Event of Default;

b) terminate any obligation of Canada to contribute or continue to contribute to the EligibleCosts, including any obligation to pay any amount owing prior to the date of such

Page 5 of 17

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR GB SUMMIT PROJECTS 2009-2010

termination to the extent that it relates to the Event of Default; and

c) require the Recipient to reimburse Canada all or part of the contribution paid by Canadato the Recipient.

9. REPORTING AND AUDIT

9.1 REPORTING

The Recipient will provide monthly progress reports detailing the progress being made onimplementation of the Project. Progress Reports submitted monthly shall include thefollowing information:

a) amounts received from Canada through the funding or Contribution Agreement;

b) amounts expended on the project or the projects included in the Agreement; and

c) Project status.

The Recipient will notify Canada of the start of construction within two (2) days. TheRecipient will notify Canada within two (2) days of the erection of the sign.

9.2 FINAL REPORT

The final report should contain project closure documentation including a final complianceaudit, financial audit, report of outcome benefits according to performance indicatorsoutlined in the Agreement, as well as a certificate of project completion certified by aRegistered Professional.

9.3 RECORD KEEPING

The Recipient will ensure that proper and accurate accounts and records, including, but notlimited to, contracts, invoices, statements, receipts and vouchers, in respect of the Project,are kept for at least six (6) years after its completion and Will, upon reasonable notice, makethem available to a representative of Canada for inspection and audit.

9.4 AUDIT

The Recipient will provide to Canada an audit within six (6) months of the final claim beingsubmitted. The key objectives of the audit are to:

a) determine whether funds were expended for the purposes intended and with due regardto economy, efficiency and effectiveness;

b) ensure that project and financial information is complete, accurate and timely; and

c) determine compliance with the material terms of the Agreement.

9.5 OTHER AUDITS

Canada may, at its expense, audit all accounts, records and claims for reimbursementrelating to the Project and may undertake reviews of the Recipient's administrative, financialand claim certification processes and the Recipient agrees to give Canada access to allrecords and sites, as Canada may require, to carry out the audits.

The Auditor General of Canada may, at the Auditor General of Canada's cost, conduct aninquiry under the authority of Subsection 7.1 (1) of the Auditor General Act in relation to theuse of funds under the Agreement. The Recipient shall be required to release upon requestand in a timely manner, all records held by the Recipient, or by agents or contractors of theRecipient relating to this Agreement and/or the use of federal funds as well as such further

Page 6 of 17


information and explanations as the Auditor General, or anyone acting on behalf of theAuditor General, may request relating to this Agreement or the use of the federal funds.

10. COMMUNICATIONS

The Parties hereby agree to follow the Communications Protocol set out in Schedule E ofthis Agreement.

11. INDEMNIFICATION

The Recipient agrees at all times to indemnify and save harmless Canada, its officers,servants, employees or agents, from and against all claims and demands, losses, costs,damages, actions, suits or other proceedings by whomsoever brought or prosecuted in anymanner based upon, or occasioned by any injury to persons, damage to or loss ordestruction of property, economic loss or infringement of rights caused by or arising directlyor indirectly from:

a) the Project;

b) the performance of this Agreement or the breach of any term or condition of thisAgreement by the Recipient, its officers, employees and agents, or by a Third Party, itsofficers, employees, or agents;

c) the design, construction, operation, maintenance and repair of any part of the Project;

d) any omission or other wilful or negligent act of the Recipient or Third Party and theirrespective employees, officers, or agents, except to the extent to which such claims anddemands, losses, costs, damages, actions, suits, or other proceedings relate to the actor negligence of an officer, employee, or agent of Canada in the performance of his orher duties; and

e) the entering into by the Recipient or its servants, employees and agents of a loan,capital lease or other long-term obligation in relation to the Project.

12. GENERAL

12.1 DEBTS DUE TO CANADA

The Recipient shall repay to Canada any and all disallowed costs, surpluses andoverpayments made under and according to the terms of this Agreement. Any amountowed to Canada under this Agreement will constitute a debt due to Canada, which theRecipient agrees to reimburse Canada forthwith on demand.

12.2 NO AUTHORITY TO REPRESENT

Nothing in this Agreement is to be construed as authorizing a Third Party to Contract for, orto incur any obligation on behalf of, a Party or to act as agent for a Party.

12.3 COUNTERPART SIGNATURE

This Agreement may be signed in counterpart, and the signed copies will, when attached,constitute an original Agreement.

12.4 VALUES AND ETHICS CODE

No person governed by any post-employment, ethics and conflict of interest guidelines orpolicies of Canada or the Recipient shall derive a direct benefit from this Agreement unless

Page 7 of 17

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECTS

that person complies with the applicable provisions of the guidelines or policy.

12.5 SEVERABILITY

2009·2010

If for any reason a provision of this Agreement that is not a fundamental term of thisAgreement between the Parties is found to be or becomes invalid or unenforceable, inwhole or in part, it will be deemed to be severable and will be deleted from this Agreement,but all the other Terms and Conditions of this Agreement will continue to be valid andenforceable.

12.6 LOBBYISTS AND AGENT FEES

The Recipient:

a) warrants that any person it has hired, for payment, to speak to or correspond with anyemployee or other person representing Canada on the Recipient's behalf, concerningany matter relating to the contribution under this Agreement or any benefit hereunderand who is required to be registered pursuant to the Lobbying Act, as amended, isregistered pursuant to that Act; and

b) warrants it has not and will not make a payment or other compensation to any legalentity that is contingent upon or is calculated upon the contribution hereunder ornegotiating the whole or any part of the terms of this Agreement.

In the event of a breach of a) or b), Canada may either terminate this Agreement or recoverfrom the Recipient the full amount of the compensation paid by the Recipient.

12.7 AMENDMENTS

Subject to Section 5.1, this Agreement can only be amended in writing by the Parties.

12.8 NOTICE DEEMED GIVEN

Any notice, information or document provided for under this Agreement may be delivered orsent by letter, postage or other charges prepaid and will be deemed to have been deliveredon receipt. A Party may change the address below by notifying the other Party in writing.

Any notice to Canada must be sent to:

Assistant Deputy MinisterProgram Operations BranchInfrastructure Canada605-90 Sparks StreetOttawa, OntarioK1 P 5B4

Any notice to the Recipient will be addressed to:

The Corporation of the Town of Bracebridge1000 Taylor CourtBracebridge, OntarioP1 L 1R6

Attention: Carol Wakefield, Treasurer

Each Party may change the address that it has stipulated by notifying the other Party of thenew address in writing.

Page 8 of 17

CANADA- THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECTS

12.9 COMPLIANCE WITH LAWS

2009·2010

The Recipient agrees to apply, in relation to the Project, in all material respects, therequirements of all applicable laws, regulations, orders and orders in council, includingenvironmental laws and regulations, and shall comply with the requirements of all regulatorybodies.

12.10 ACCESS

The Recipient will provide Canada with reasonable access to the Project for the purposes ofaudit, inspection, monitoring and of ensuring that the Terms and Conditions of anyenvironmental approval are met, and that any mitigation, monitoring or follow-up measurerequired has been carried out.

Page 9 of 17


SIGNATURES

2009-2010

This Agreement has been executed on behalf of Her Majesty the Queen in Right of Canadaby the Minister of Transport, Infrastructure and Communities and on behalf of the Recipientby the Mayor of the Town of Bracebridge.

HER MAJESTY THE QUEEN IN RIGHTOF CANADA

Original signed by:

The Honourable John Baird, P.C., M.P.Minister of Transport, Infrastructure andCommunities

NOV 1 2 2009Date: _

e Honourable Tony Clement, P.C., M.P.Minister of Industry

Date: _

THE CORPORATION OF THE TOWNOF BRACEBRIDGE

Original signed by:

Page 10 of 17

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR GB SUMMIT PROJECTS

SCHEDULE A - ELIGIBLE AND INELIGIBLE COSTS

A.1 ELIGIBLE COSTS

2009·2010

Eligible Costs will be all direct costs which are in Canada's opinion properly and reasonablyincurred and paid by the Recipient under a Contract for goods or services necessary for theProject Implementation. Eligible Costs include only the following:

a) capital costs of acquiring, constructing, rehabilitating, or renovating a tangible capitalasset;

b) the cost of surveying, engineering, architectural, supervision, testing, and managementsservices, inclUding fees paid to professionals, technical personnel, consultants andcontractors;

c) the costs of environmental assessments, monitoring, and follow-up programs asrequired by federal or provincial legislation;

d) communication and evaluation costs;

e) costs related to printing and installation of signs; and

f) other costs that, in the opinion of Canada, are considered to be direct and necessary forthe successful implementation of the Project.

Eligible Costs can begin to accrue effective April 1, 2009.

Page 11 of 17


SCHEDULE B - THE PROJECT

2009·2010

B.1 PROJECT DESCRIPTION

Bracebridge Sportsplex Emergency Backup

The Bracebridge Sportsplex is recognized as a key Town facility. It is designed as anevacuation centre for emergency purposes under the Town's and the District's EmergencyPlans. The Sportsplex also serves as the Town's alternate Emergency Operations Centre(EOC) in the event of a major emergency. This project will retrofit the Sportsplex electricalsystem to provide backup power from a generator for the entire facility to ensure theprovision of heat and electricity to the entire building in the event of a power disruption.

Gateway Signage

New 'Gateway Signage' will be installed on Highway 11 at the northern and southern Townborders. The new signage will comply with current branding for the Town, and District, aswell as including any 2010 G8 Summit branding, as a legacy project.

Annie Williams Park Upgrades

In an effort to support significant long lasting economic benefits for the Town, from a tourismand cultural perspective, the Annie Williams Park upgrades will include the construction of anew covered outdoor performance stage. Annie Williams Park is a central park located inthe urban core of the Town. It is located along the Muskoka River. The Park is a centraldestination point for visitors to the area. Currently there are no accessible washrooms orstorage facilities in the park. As such, this project will also incorporate public washroom andstorage facilities in the design.

Revitalization of Downtown

The Bracebridge Downtown Revitalization component will address road improvements inthe downtown core of the Town. The project intends to plane and pave Manitoba Streetbetween Kimberley and Ontario Streets; and, plane and pave Taylor Road from ManitobaStreet to the bridge. The roadwork is to also include portions of interlock/brick. The projectwill also include additional beautification elements that were part of the Town's2005 Streetscape Enhancement project, including light fixtures, traffic light poles and arms,banners, and street furniture such as benches and garbage receptacles.

Page 12 of 17


B.2 PROJECT COMPONENTS, TIMELINE AND COST BREAKDOWN

2009-2010

Name of Estimated Estirllated Estimated Estimated contribution toProject DescriptionofPrClject Component Total Costs Eligible Costs Contribution Project Costs

Component by Canada Contributor I 2009/10

Sportsplex See Schedule 8.1. $40,000 $40,000 $40,000 Canada I $40,000Retrofit

[

Recipient I $0I

Gateway ISee Schedule 8.1. $150,000 $150,000 $150,000 Canada I $150,000Signage I Recipient i $0Annie Williams See Schedule 8.1. I $609,000 $609,000

I$500,000 Canada I $500,000,

Park Facility I Recipient $109,000See Schedule 8.1. Canada $800,000

RevitalizationI

$880,000 I $880,000 $800,000of Downtown Recipient

I$80,000

As per Schedule E.$1,000 $1,000Signage $1,000 Canada $1,000

,

Canada $1,491,000

'U'I-\L $1,680,000 .,6AI),bnr\ $1,491,000Recipient $189,000

For greater certainty, Canada's total contribution cannot exceed the amount set out in Section 3.1.

Page 13 of 17


SCHEDULE C - REPORTING

2009-2010

Monthly Progress Reports

The Recipient will provide monthly progress reports detailing the progress being made onimplementation of the Project. Monthly Progress Reports shall include the following information:

• amounts received from Canada through the funding or Agreement;

• amounts expended on the Project or the projects included in the Agreement, including the totalfederal share;

• Project status; and

• Project closure documentation, including: a final compliance audit; a financial audit; reporting ofproject benefits respective of the performance indicators outlined in the Agreement; and aSolemn Declaration/Certification of Substantial Completion certified by a RegisteredProfessional.

Final Reporting

The Recipient will provide an audit to Canada within six (6) months of the final claim beingsubmitted. The key objectives of the compliance audit are to:

• determine whether funds were expended for the purposes intended and with due regard toeconomy, efficiency and effectiveness;

• ensure that project and financial information is complete, accurate and timely; and

• determine compliance with the material terms of the Agreement.

Page 14 of 17


SCHEDULE D - SOLEMN DECLARATION/CERTIFICATION OFSUBSTANTIAL COMPLETION

2009·2010

In the matter of the Agreement entered into between Her Majesty the Queen, in right of Canada,represented by the Minister of Transport, Infrastructure and Communities, and the Recipient,represented by the Mayor of the Town of Bracebridge on, _

I, , a Registered in the Province of Ontariodo solemnly declare/certify as follows:

1. That I am the (title, department,province), and as such have knowledge of the matters set forth in this affidavit;

2. That the work identified as Project inthe above-mentioned Agreement has been substantially completed as described inSchedule B, dated on the day of 20_; and

3. That the work:

• was carried out by (the prime contractor), between thedates (start date) and (completion date);

• was supervised and inspected by qualified staff;

• conforms with the plans, specifications and other documentation for the work;

• conforms with applicable environmental legislation, and appropriate mitigationmeasures have been implemented.

Declared at ,(city), in the Province of _

this day of 2009

(name, title, No.)

(witness name, title)

Page 150f17


SCHEDULE E - COMMUNICATION PROTOCOL

PURPOSE

2009-2010

The purpose of this guideline is to outline the key principles and communications requirements ofAgreements.

GUIDING PRINCIPLE

The key guiding principle in the conduct of communications activities is to inform Canadians, in aspirit of cooperation and partnership between Canada and the Recipient about initiatives to helpimprove their quality of life.

The purpose of these activities, to be undertaken jointly by Canada and the Recipient and otherpartners where appropriate, is to provide greater opportunities for open, transparent, effective andproactive communications with Canadians by conveying information to the public on the basis of awell-planned, appropriate, continuous and consistent approach. The activities should recognize thecontribution of all partners and communicate to Canadians the benefits of the initiatives.

COMMUNICATING WITH THE PUBLIC

In keeping with the main guiding principle, Canada and the Recipient will issue joint news releasesafter completing important Project Components. In a spirit of partnership, Canada and theRecipient will work together on planning such announcements and preparing materials that ensureCanada and the Recipient receive equal prominence. The news releases will include quotes fromthe designated representatives of Canada and the Recipient.

Public events will be held at the request of one or more Parties. In order to meet the Parties' headoffice requirements, a minimum of twenty-one (21) days' notice should be given for such an event.Federal ministers, or their designated representatives, as well representatives of the Recipientshould participate in the events, which should take place on a date and at a location agreed to bythe Parties. All public events require the prior consent by Canada.

Canada and the Recipient will cooperate in organizing media conferences, announcements andofficial ceremonies. The Table of Precedence for Canada, as established by Canadian Heritage(http://www.pch.gc.ca/pgm/ceem-cced/prtcl/precedence-eng.cfm) or some other mutuallyacceptable protocol should be respected. Canada and the Recipient have to agree on publicstatements and messages issued at events.

The City may produce information kits, brochures, public reports and Internet pages providinginformation on the Project and Agreement for private-sector interest groups, contractors andmembers of the public. The Recipient will consult with Canada in preparing the content and look ofall such material.

All other communications activities related to a Project should be in compliance with this guideline.

Page 16 of 17


RECIPIENT REQUIREMENTS

The Recipient will be required to ensure the following:

2009-2010

a) all public information material related to calls to tender will clearly and prominently indicate thatthe Project is funded by the Government of Canada;

b) provide and install temporary signage at a prominent location where there is visible activityrelated to an approved Project and indicating that the Project is funded by the Government ofCanada;

c) in order to meet Canada's communications requirements, the Recipient must ensure that:

• signage wording is in both official languages;

• official designs and logos of both Canada and the Recipient are used, are of the same sizeand occupy the same amount of space; and

• any other messages, as well as specifications on signage and timeframe for installation, areapproved by Infrastructure Canada, Communications Branch.

The Parties should notify each other at the outset of planning for communications activities. Whileany of the Parties may choose not to participate in any given activity, planning should proceedthrough consultation, so that the Parties can make informed decisions regarding their participation.Similarly, media relations should be handled in a spirit of cooperation, with due regard for timeconstraints.

Upon completion of a Project and where feasible, Canada and the Recipient may provide andinstall a plaque or permanent sign with an appropriate inscription. The design, wording andspecifications of such permanent signs must meet the same requirements as the temporarysignage.

COMMUNICATIONS COSTS

Unless otherwise agreed to by Canada and the Recipient, the Recipient will pay the costs ofpreparing and delivering communications activities and products, including documents, distributionto the media, and the organization of special events. These costs are deemed to be Eligible Costsunder the Agreement.

Costs incurred for special requirements requested by Canada, and deemed to impose an undueburden on the Recipient will be paid in accordance with an equitable cost-sharing formula agreed toby the two Parties.

The Recipient will pay the costs of temporary and permanent signage. These costs are deemed tobe Eligible Costs under the Agreement.

Page 17 of 17

~

~BRACEBRIDGE

Tile l1eal'l of f'1uslcolw


February 25, 2009

Page: 1

File #:

TO:

FROM:

SUBJECT:


J. Sisson, Chief Administrative Officer

G8 - Community Project Application Endorsement

RECOMMENDATION

1. That the submission of the project funding requests listed in Appendix "A" to Staff Report A020-09by the Town of Bracebridge, as community-wide initiatives that will support and enhance the G8Summit, be endorsed.


ORIGIN

3. On June 19, 2008, Prime Minister Stephen Harper announced the 2010 G8 Summit would beheld at the Deerhurst Resort in Huntsville, Ontario.

4. The G8 Summit is an annual meeting attended by the leaders of the eight countries, namely,Canada, France, Germany, Italy, Japan, Russia, the United Kingdom, and the United States ofAmerica, and the President of the European Commission. It will be the fifth G8 Summit hosted byCanada since the country joined the prestigious international organization in 1976.

5. In announcing the Summit, the Prime Minister emphasized that it would be a tremendousopportunity to promote Canada's values and interests on the world stage; to advocate for openmarkets and free trade; to insist on truly global action against global warming; and to championfreedom, democracy, human rights, and the rule of law.

6. Prime Minister Harper noted that Huntsville, Muskoka and Parry Sound would benefit from thesignificant economic activity associated with the Summit, noting the 2002 G8 Summit inKananaskis, Alberta generated an estimated $300 million for the regional economy. PrimeMinister Harper also added that the international media attending the Summit would introducemillions of potential tourists to the many attractions of Ontario cottage country.

7. To help facilitate organizing for the Summit, a 2010 G8 Summit organizing structure has been putin place as follows:

Federal Summit Management OfficeGerald Cossette, Summit Manager

Liaison and Implementation TeamMinister Clement, Mayor Huntsville, GM Deerhurst

Local Area Leadership GroupDistrict Chair, Muskoka Mayors, Parry Sound Mayor, Grand Council

Local Working GroupsCommunity Groups, Interested Par!ias In each Municipality

Provincial Ministries

and Agencies

~

~BRACEBRIDGE

The Ncar! or Muslwlw


February 25, 2009

Page: 2

File #:

8. Although the Canadian government has yet to announce how much it expects to invest in hostingthe G-8 summit in 2010, it is anticipated that funds will be available to support a variety of projectsand initiatives that will serve to enhance the Summit.

9. On February 4, 2009, Town Council ratified motion 09-G-023 regarding the submission oftourism-related projects as follows:

"That the projects listed in Appendix "A" to Staff Report A010-09 be approved for submission tothe 2010 G8 Summit Local Area Leadership Group and recommended for financial support asdistrict-wide projects that will support and enhance the G8 Summit and serve to promote tourismdevelopment in Muskoka and surrounding areas."

10. This Staff Report has been prepared to seek formal Council endorsement of the submission of anumber of potentially G8-related projects specifically related to the Town of Bracebridge.

ANALYSIS

11. Since the announcement of the G8 Summit in June, groups and individuals have proposed a widevariety of projects associated with the Summit.

12. As members of Council are aware, Mayor Coates, Deputy Mayor S. Ciement, CAO John Sissonhave been attending all meetings of the G8 Summit Local Area Leadership Group to ensure thatthe Town of Bracebridge is fully represented in local planning for the G8 event. Additionally, theMayor and staff have been able to stay in close contact with MP Tony Clement to discuss variousmatters of importance to the Town. The Federal Government has established a $50 million fundto support the G8 Summit in Muskoka.

13. The projects presented are items that have been discussed with members of Council previouslyand reflect a broad variety of program and service areas. In summary, the Town requestedconsideration of the following G-8 related projects:

1. Renovations to the Bracebridge Fire 2. Renovations to the Bracebridge FireDepartment's Station #1. Department's Station #2.

3. Acquisition of a New 75' Ladder Truck for 4. Ufe Safety-related Renovations tothe Bracebridge Fire Department. Bracebridge Memorial Arena.

5. Renovations to the Bracebridge Public 6. Construction of a Pedestrian SidewalkUbrary. from Douglas Drive to High Falls Road.

7. Upgrade the Town roadways leading 8. Upgrade the Town Roadways that wouldaway from the Muskoka Airport Via the provide an alternate link to the southernGravenhurst Parkway and/or the Highway Boundary of Huntsville from the Highway# 11- Highway # 118 Interchange to # 11, Highway # 118 Interchange viaprovide an alternate parallel route to Hwy Muskoka Rd 118, Manitoba Street and11. Lone Pine Dr.

9. Retrofit of Sportsplex Electrical System to 10. Installation of new gateway signage atprovide back-up power from generator to northern and southern border of Town onentire facility. Highway 11.

11. Construction of New Washroom and 12. Customer Service and AccessibilityStorage Facilities at Annie Williams Park. Renovations to Bracebridge Town Hall.

~

~BRACEBRIDGE

71lC Heild or Muslwkc1


February 25, 2009

Page: 3

File #:

13. Construction of a Passive Recreation Trailfrom the Town's New Baseball ParkComplex Known as Peake Fields atVerena Acres to Fraserburg Road.

14. Construction of a new Salt Dome for useby the Public Works Department tominimize environmental degradation.

14. Although detailed information regarding G8 Summit plans is not currently available, the Town'ssubmission shows projects that, we believe, have a close linkage to the G8 event.

15. The Town has communicated to Minister Clement our appreciation for the opportunity to submitthe projects for initial consideration and our appreciation for his on-going support for the Town ofBracebridge. Additionally, Mayor Coates has confirmed his commitment to work closely with themembers of the Local Area Leadership Group over the next two years.

16. The Deputy Mayor and staff will be participating in the Local Area Leadership Group meeting tobe held on February 27, 2009 and the Muskoka Futures Symposium related to the G8 Summitalso to be held on the 27th.

17. The Mayor and staff will continue to report back to Council with future information as it becomeavailable. Please contact me if you have any questions.

18. Although other projects may be presented to the Local Area leadership Group (LALG) at a laterdate, it is felt that the projects listed in Appendix "A" requiring funding support will serve toenhance the programs and facilities that will be available to support the 2010 G8 Summit.

19. The projects recommended generally support improved emergency response, cultural, andtourism infrastructure in the Town.


20. Promotion of projects and initiatives that will enhance tourism and economic development 'InBracebridge and Muskoka is a priority within the following Community-based Strategic PlanObjective:


21. As noted above, initiatives to enhance tourism in Bracebridge and Muskoka will help to createstrong tourism-based businesses.

ALTERNATIVE(S)

22. The folloWing alternative is available for Committee consideration:

Alternative #1

EXISTING POLICY

The Committee could receive Staff Report A020-09 for informationand not recommend the projects for submission to the LALG.

This course of action is not recommended, as it is not consistentwith the Town's Community-based Strategic Plan and theCommunity Adjustment Plan.

23. The submission of these projects for consideration by Bracebridge Council is consistent with theprocedure established by the Local Area Leadership Group.

~

~$BRACEBRIDGE

The Hcarl of Muskolw



February 25, 2009

Page: 4

File #:

24. The course of action recommended does not have any direct financial implications for the Town.It is anticipated that the projects can be funded through the G8 Summit budget and that a directcontribution to from the area municipalities is not required.

J::s5:~:::trative Officer

rK:lXJ2r\~

BRACEBRIDGET1><'. rkan c{ ,'i,,$kr;!<'1


February 25, 2009

Appendix "A"


Page: 5

File #:

Project Name

11. Fire Station #1! Renovations

Project Description

I The Bracebridge Fire Department's Station Oneis located at 16 Dominion Street North

This project would see the expansion of StationOne at the current site and within the footprint ofthe property owned by the Town. In essence, theplan would be to expand Station One by adding a1,100 sq. ft. second floor structure onto theexisting Building.

Preliminary engineering has been done to assessthe feasibility of adding asecond storey to theadministration area. The additional squarefootage would add approximately 1,100 sq. ft.,allowing adequate space for a meeting/trainingarea, two additional washrooms plus an officeand storage space. The present training roomwould then be renovated, providing office spacefor the Fire Prevention Department plus asmallconference/lunch room.

Linkage to G8

The Town of Bracebridge anticipates that theprotection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville andMuskoka for the G8 Summit will be a major priority forthe Summit Management Office.

The expansion of the Bracebridge Fire Department'smain station will allow the department to effectivelysupport G8 operations and help to ensure that thoseindividuals visiting Bracebridge both before and after

; the Summit are well protected.

Linkage to Town'sStrategic Plan or


Community-Based StrategicPlan Strategic Objective #3


The estimated cost ofconstruction of thiswork is $350,000.

Additionally,approximately $50,000is required for furniture,equipment andsupplies.

rKJXl'2r\~

BRACEBRJDGE


February 25,2009

Page: 6

File#:

The He,1f( 0{ M,~'!(ok;"

Project Name Project Description Linkage to G8 Linkage to Town'sStrategic Plan or



The estimated cost ofconstruction of thiswork is approximateiy$40,000.

Additionaily,approximately $10,000

Community-Based Strategici Plan Strategic Objective #3

The Town of Bracebridge anticipates that theprotection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville andMuskoka for the G8 Summit wiil be a major priority forthe Summit Management Office.

i The smail expansion of the Bracebridge Fire

This project would see the expansion of StationTwo with a smail addition (approximateiy 400 sq.ft.) to the existing building.

The Bracebridge Fire Department's Station TwoI is located on Highway 118 East

2. Fire Station #2Renovations

i The expansion must include additionai square Department's second station wiil also help the I is required for furniture.footage to ailow adequate space for the department to effectively support G8 operations and I equipment andplacement of apparatus and storage of help to ensure that those individuals visiting I supplies.

I equipment. Bracebridge both before and after the Summit are wellI protected.

I The expansion would also provide for requiredupgrades to washroom facilities to meet Health & Station Two provides "back-up" support for Station ISafety and Building code regulations (this would One In the event of an Incident within the Station One 'include men's and women's washrooms with response area. i Ishower facilities). I I

3. Ladder Truck Acquisition of a 75 Ft. Ladder Truck that will be The Town of Bracebridge anticipates that the Community-Based Strategic The estimated cost ofAcquisition used to provide enhanced fire suppression protection of the safety and security of those Plan Strategic Objective #3 this acquisition is

services for the Town of Bracebridge and other individuals visiting Bracebridge, Huntsviile and $600,000.municipalities under the District's Mutual Aid Muskoka for the G8 Summit wiil be a major priority for I

, Agreement. the Summit Management Office.

The acquisition of this new fire suppression apparatuswiil help the department to effectively support G8operations and help to ensure that those individuals I

II visiting Bracebridge both before and after the Summit I

are weil protected. ,

rKlXJ2r\~

BRACEBRIDGE


February 25, 2009

Page: 7

File#:

The H<!ar. 0{ .'1"5.~"Cka

this work isapproximately 350,000.

Plan Strategic Objective #1 andCommunity Adjustment Plan 7.6Tourism and Culture

i protection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville andMuskoka for the G8 Summit will be a major priority forthe Summit Management Office.

as a key Town facility located In the heart of themunicipality. It is designated as an evacuationcentre for emergency purposes under the Town·sand the District's Emergency Plans.

Ufe SafetyRenovations BracebrldgeMemorial Arena

!,

Estimated Project IProject Name Project Description Linkage to G8 Linkage to Town'sI Strategic Plan or Cost

,


I

I ,

, ,

The Town has recently identified, through acomprehensive Ufe Safety Study, a number ofstructural and Ufe Safety issues that must beaddressed in the facility in order for the Arena toremain available for public use.

I The Bracebridge Memorial Arena is an EmergencyEvacuation Centre under the Town's approvedEmergency Plan. These renovations to the Arena willallow the facility to be available during the G8 Summitto effectively support G8 operations and help toensure that those individuals visiting Bracebridge bothbefore and after the Summit are well protected.

rKIXI2I\~

BRACEBRIDGE


February 25, 2009

Page: 8

File#:

Thc/-ki!I!ofMldwka

evelopmenAdditionally, the Library is identified as a CAP siteunder Industry Canada's Community Access Programwhich gives thousands of Canadians affordableaccess to the Internet in places like schools,community centres and libraries. It provides access tothose people who might not have computers orInternet access in their homes or workplaces.

exterior (InCluding root and briCK WOrKS) areurgently needed.

If these issues are not addressed immediately,access to some parts of the facility may need tobe restricted.

Project Name Project Description Linkage to G8 I Linkage to Town's ! Estimated ProjectStrategic Plan or Cost

Community AdjustmentiPlan I,

15, Structural The Bracebridge Public Library is also recognized C 3ased Strategic . The estimated cost of

Renovations to ___ l. _ .. T _ ... _ ~__ "'~.. • ___ ~_..l ,_ it.. .. l.. __ --'- _ L Ll....

F c Objective #1 and this work isthe Bracebridge # nunity Adjustment approximatelyPublic Library P rism and Culture . $400,000.

I i,! C 3ased Strategic

I e P c Objective #1 and# nunity Adjustment

J's i P our Force i,0 t I

II

I

IThe works required will help to ensure that the facilityis available and open to the public.

rKlXI2r\~

BRACEBRIDGETh<:!.1-'.<!afl c(Nusko/<".1I

Project Name Project Description Linkage to G8


February 25, 2009

Linkage to Town'sStrategic Plan or


Page: 9

File#:


6. Road UpgradesFrom MuskokaAirport

The Town believes it is imperative that several ofthe Town's roads, that would be part of an overallroad network which provides a parallel alternateroute to all or parts of Highway 11, be upgraded.

Accordingly, the Town is recommending theupgrade of the Town roadways leading away from

i the Muskoka Airport Via the GravenhurstParkway andlor the Highway # 11- Highway #118 Interchange to provide an alternate parallelroute to Hwy 11.

Upgrade the Town Roads necessary to create alink from the Muskoka Airport via GravenhurstParkway and/or the Hwy 11 & Hwy 118Interchange to the Highway 11 - District Road #117 Interchange.

Start at the intersection of Hwy. 118 and MorrowDrive upgrade Morrow Drive to Fredrick Sf. andFredrick Street to the Highway # 11, also upgradeSouth Muskoka Falls Road.

This item is linked to #7 below.

(See Map "A-1", "A-2", and "A-3" attached)

The Town of Bracebridge anticipates that theprotection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville andMuskoka for the G8 Summit will be a major priority forthe Summit Management Office.

The Town has recognized that, in event of anemergency, north-south transportation routes need tobe available for vehicular traffic.

The Town is proposing several road upgrades toensure that alternate routes are available in the eventthat Highway 11 becomes blocked or heavily travelled.

I

ICommunity Adjustment Plan 7.1I Econ. Development

Improvements to Road SystemNetwork to Support BusinessesAnd Economic Growth andDevelopment

The estimated cost ofthis work is

i approximately$4,550,000

rKTXI2D~

BRACEBRJDGEThe 1-k'<Jrt ofNusk....k.l


February 25, 2009

Page: 10

File#:





Community Adjustment Plan 7.1Econ. Development

The Town of Bracebridge anticipates that theprotection of the safety and security of those

The Town believes it is imperative that several ofthe Town's roads, that would be part of an overall

i 7. Road Upgrades! to Town of

Huntsville d I approximatelyriority for I $4,940,000.

,

I need to

I! ; to

1e event I 'travelled I I

. !!

8. Pedestrian Construction of a pedestrian pathway parallel to Reconstruction of High Falls Road will be completed in Community-Based Strategic The estimated cost of IPathway Manitoba Street linking McNabb Street to High 2009. Manitoba Street is an important link to High Plan Strategic Objective #2 and this work is IConstruction from Falls Road. Falls Road for vehicular traffic. #3 approximately IMcNabb Street to $310,000. !

, . II High Falls Road (See Map "B" attached) Extension of pedestrian pathway to High Falls RoadI will support emergency access to the area and provideI I safe passage for both vehicular and pedestrian traffic.

t1>JXl2r\~

BRACEBRlDGEThe:: N,,;y; ofNus/roka


February 25, 2009

Page: 11

File#:





I approximately $40,000.

I Community-Based StrategicPlan Strategic Objective #2 and#3

IThe Town of Bracebridge anticipates that theprotection of the safety and security of thoseindividuals visiting Bracebridge, Huntsville andMuskoka for the G8 Summit will be a major priority for

The Bracebridge Sportsplex is recognized as akey Town facility. It is designated as anevacuation centre for emergency purposes underthe Town's and the District's Emergency Plans

9. Retrofit ofSportsplexElectrical Systemto provide back-

I

Jr

y I I, . I II ,

I I I II , I,,

I

110 Installation of The Town is proposing to replace an old existing The Town of Bracebridge anticipates that tourism Community Adjustment Plan Estimated cost of thisNew Gateway gateway sign on the Town's southern border on development will be one of the lasting legacies for the Section 7.6 Tourism and Culture work is approximatelySignage at North Highway 11. The sign is in need of repair and 2010 G8 Summit. It is important that the Town $150,000.

I and South Border does not reflect the Town's approved branding present awelcoming visual image for those coming to Community-Based StrategicI ofTown on and official logo. the Town. New signage will introduce the Town to Plan Strategic Objective #1 and

i Highway 11. many new visitors. #4 Improve Sign age For G8Additionally, the Town is proposing to construct a Visibilitynew gateway sign on the Town's northern border The Heart of Muskoka branding used by the Town willon Highway 11. The Town does not currently also support the branding of the Summit as a Muskokahave any gateway signage on the Town's event.northern border on Highway 11.

This project will have an important long-term benefit Ifor the Town. I

I

rKlXI2r\~

BRACEBRIDGEThe Heart 0{ I'l,dmk~


February 25, 2009

Page: 12

Fite#:

I II

Project Name Project Description Linkage to G8 Linkage to Town's Estimated ProjectI , Strategic Plan or Cost

I Community AdjustmentPlan

II

11. Construction of Improve location of sport tourism and cultural I The Town of Bracebridge anticipates that tourism Community Adjustment Plan I Estimated cost of thisNew Washroom activities (i.e. MAC) I development will be one of the lasting legacies for the Section 7.6 Tourism and Culture work is approximatelyand Storage 2010 G8 Summit. $150,000.Facilities at AnnieWilliams Park Annie Williams Park is acentral park located in the

urban core of the Town. It is located along the

IMuskoka River and will be a destination point forvisitors to the area.


I This project will have an important long-term benefitI for the Town. I

rr;IXI2l\

~BRACEBRJDGE

Th~ He<lft. ofMuskokil


February 25, 2009

Page: 13

File#:

! Project Name t Project Description I Linkage to G8I

Linkage to Town's Estimated ProjectI , Strategic Plan or CostI Community Adjustment

Plan,I

12. Customer Service The Town of Bracebridge wishes to provide a fuily The Town of Bracebridge anticipates that tourism Community-Based Strategic Estimated cost of thisand Accessibility accessible Town Hail and to provide fuily development wiil be one of the lasting legacies for the , Plan Strategic Objective #3 work is approximatelyRenovations and accessible services for the community. This goal 2010 G8 Summit. It is importantt.hat the Town I . $140,000.upgrades to back- is consistent with Ontario Regulation 429107 provide a fuily accessible building for those visitingup power system (Accessibility Standards For Customer Service) Town Hall.for Bracebridge made under the Accessibility For Ontarians WithTown Hail Disabilities Act, 2005. The Bracebridge Town Hail is the Emergency

Operations Centre for the Town in the event of anRenovations to reception counters, lighting, and I emergency. These accessibility retroTIts wiil supportsignage in the building wiil enhance the Town's i having the building available during the G8 Summit toability to provide public services. effectively support G8 operations and help to ensure

that those individuals visiting Bracebridge both beforeand after the Summit are weil protected.

At this time only a portion of the building is suppliedwith back-up power in the event of a power disruption.The Town's proposal is to up-grade the Town Hailelectrical system to extend back-up power to ail

Iportions of the building.

IThe Town also anticipates that the protection of the

I safety and security of those individuals visiting the

I

I

area for the G8 Summit will be a major priority.

These renovations to Town Hall will allow the facility tobe available during the G8 Summit to effectivelysupport G8 operations and help to ensure that thoseindividuals visiting Bracebridge both before and after

Ithe Summit are well protected.

rKTXl2J\~

BRACEBRIDGEThGHc<J.rr.o{ Muskolca


February 25, 2009

Page: 14

File#:

Project Name Project Description

ILinkage to G8 Linkage to Town's Estimated Project I

Strategic Plan or CostCommunity Adjustment

i Plan I

I113. Construction of a The Town of Bracebridge wishes to provide both Construction of the traii will provide an important new Community-Based Strategic Estimated cost of this

Ii Passive active and passive recreational opportunities for recreation and tourism venue. , Plan Strategic Objective #2 and work is approximately

IRecreation Trail the community. This trail will add a new feature i #3 $95,000.from Peake Fields to the state-of-the-art baseball diamond complex Additionally, construction of the trail will supportat Verena Acres under construction by the Town. emergency access to the area and provide safeto Fraserburg passage for both vehicular and pedestrian traffic.Road (See Map "C"" attached) II

I

!14. Construction of a Construction of new salt dome for use by Public The Town of Bracebridge anticipates that I Community-Based Strategic Estimated cost of this

I,new Salt Dome Works Department for winter control activities. environmental sustainability will be one of the themes Pian Strategic Objective #2 and project is $300,000.I for use by the for the 2010 G8 Summit and that it will be important identified in the Town's SaitPublic Works for Bracebridge and the other municipalities in Management Plan.Department Muskoka to demonstrate initiatives that support

iprotection of the environment.

I

IThe construction of a salt dome has been identified as Ia priority in the Town's salt management plan

I

Construction of this facility can be an important symbolof the community's commitment to protecting thenatural environment in Muskoka.

rKJXI2J),

~BRACEBRIDGE

The Heart 0( Mt1SIruk<1


February 25, 2009

MAP "A-1"


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February 25, 2009

Page: 16

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BRACEBRIDGEThe He"...t 0( Muskdei'.

Staff Report AF020-09 Page: 17

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February 25, 2009

Page: 18

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Proposed Pathway Extension - McNabb Street to High Falls Road

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Ottawa, Canada K1 A ON5

Minister of Transport,Infrastructure and Communities

I i. J &,t, 2010His Worship Donald G. CoatesMayorTown of Bracebridge1000 Taylor CourtBracebridge, OntarioP1 L 1R6

Ministre des Transports,de l'lnfrastructure et des Collectivites

Dear Mayor Coates:

I am pleased to write to you regarding the amendment of theCanada - The Corporation of the Town of Bracebridge Agreement for theG8 Summit Projects funding.

The amendment has extended the date by which eligible costs canbe incurred to June 25, 2010 and specifies that the project must be substantiallycomplete by this date. The Town is also required to submit a financial audit aspart of the project closure requirements. I have just signed the AmendingAgreement on behalf of the federal government. Please find enclosed, for yourapproval and signature on behalf of the Town of Bracebridge, two copies of theAmending Agreement.

Please ensure that both copies are signed, retain one copy for yourrecords and forward the remaining original copy of the Amending Agreement toInfrastructure Canada care of:

Jocelyne St JeanDirector General, Program Operations BranchInfrastructure Canada900-020, 180 Kent StreetOttawa, OntarioK1 P OB6

Sincerely,

John Baird, P.C., M.P.

Enclosures

Canada

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECT 2009-2010/2010-2011

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGE

AGREEMENT FOR G8 SUMMIT PROJECT

FIRST AMENDING AGREEMENT

BETWEEN:

AND

HER MAJESTY THE QUEEN IN RIGHT OF CANADA ("Canada"),as represented by the Minister of Transport, Infrastructure andCommunities (the "Federal Minister")

THE CORPORATION OF THE TOWN OF BRACEBRIDGE(the "Recipient")

WHEREAS Canada and the Recipient entered into a contribution agreement datedNovember 30, 2009, whereby Canada agreed to provide a contribution of up to$1,491,000 to the Recipient to be used towards the Recipient's G8 Summit projectaccording to the terms and conditions therein;

AND WHEREAS Canada and the Recipient wish to amend the Contribution Agreementas provided for herein;

NOW THEREFORE, in consideration of the mutual covenants and agreements herein,Canada and the Recipient hereby agree as follows:

1. GENERAL AMENDMENTS

1.1 Canada and the Recipient agree to the general amendments attached hereto whichcame into force on March 31, 2010.

2. CONTRIBUTION AGREEMENT IN EFFECT

2.1 Other than as set out herein, the Contribution Agreement remains unaltered and infull force and effect.

3. ENTIRE AGREEMENT

3.1 The Contribution Agreement as amended by this First Amending Agreementcomprises the entire agreement between Canada and the Recipient on this subjectmatter.

Page 1 of 6

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECT

GENERAL AMENDMENTS

1. INTERPRETATION

2009-2010/2010-2011

"Eligible Costs" definition shall be deleted and replaced with 'means costs of theProject eligible for funding by Canada under the terms of Schedule A to thisAgreement, incurred after April 1, 2009 and by June 25, 2010'.

2. DURATION OF AGREEMENT

Section 1.3 a) of the contribution agreement is hereby deleted and replaced with thefollowing:

'a) March 31, 2011.'

3. OBLIGATION OF PARTIES


'Subject to the Terms and Conditions of this Agreement, Canada agrees toreimburse one-hundred percent (100%) of Eligible Costs of the Project incurred bythe Recipient by June 25,2010, to a maximum amount of $1,491,000. Projectsmust also be substantially complete by June 25, 2010.'

4. CLAIMS AND PAYMENTS

Section 7.2 of the contribution agreement is hereby deleted and replaced with thefollowing:

'Canada will pay its share of Eligible Costs provided that claims are received byCanada:

a) no later than December 31,2010, for Eligible Costs incurred by June 25,2010.'


a) 'signature of an authorized financial officer for recipient as to accuracy of theinformation submitted in support of the claim'

5. REPORTING AND AUDIT

Section 9.2 of the contribution agreement is hereby deleted and replaced with thefollowing:

'The final report should contain Project closure documentation including:

• a certificate of Project completion certified by a registered professionallicensed in that jurisdiction;

Page 2 of 6


• a financial summary of the total Project costs incurred, the total costsclaimed, and amounts received from the Government of Canada;

• reporting of outcomes based on the Project description included inSchedule B.1 and the project meeting the community legacy objective ofthe Project.'

The Recipient will provide to Canada an audit by December 31, 2010. The keyobjectives of the audit are to:

• Determine whether funds were expended for the purposes intended andwith due regard to economy, efficiency and effectiveness;

• Ensure that Project and financial information is complete, accurate andtimely; and

• Determine compliance with the material terms of the Agreement.'

Page 3 of 6


B.2 PROJECT COMPONENTS, TIMEUNE AND COST BREAKDOWN

Name of Description of Project Estimated Estimated Estimated I Estimated contribution to ProjectProject Component Total Costs Eligible COntribution I Costs

Component Costs by Canada Contributor 2009/10 2010/11Sportsplex See Schedule 8.1.

$40,000 $40,000 $40,000 Canada $34,807 $5,193Retrofit Recipient $0 $0Gateway See Schedule 8.1.

$150,000 $150,000 $150,000 Canada $45,145 $104,855Signage Recipient $0 $0Annie See Schedule 8.1. Canada $424,877 $75,123Williams Park $609,000 $500,000 $500,000

Recipient $92,623 $16,377Facility

Revitalization See Schedule 8.1. Canada $546,700 $253,300

of Downtown$800,000 $800,000 $800,000

Recipient $0 $0

Signage As per Schedule E. $1,000 $1,000 $1,000 Canada $1,000 $0.... . .

$./,O'i?'i?Cl A:.Il'lQJ1'

,600,000< ,000~,

'" '. Inq()()()I

.. . ... -, . ....

• For greater certainty, Canada's total contribution cannot exceed the amount set out in Section 3.1.

Page 4 of 6

CANADA - THE CORPORATION OF THE TOWN OF BRACEBRIDGEAGREEMENT FOR G8 SUMMIT PROJECT

6. SCHEDULE C - REPORTING

2009-2010/2010-2011

Schedule C of the contribution agreement is hereby deleted and replaced with thefollowing:

'Quarterly Progress Reports

Recipients will be expected to provide:

• A quarterly progress report detailing progress on implementation ofeligible Projects. The report should include:

o Amounts received from the Canada through the funding or thecontribution agreement;

o Amounts expended on the Project or the Projects included in theagreement, including the total federal share; and

o Project status.'

Final Report

Project closure documentation including:

• A certificate of Project completion certified by a registered professionallicensed in that jurisdiction.

• A financial summary of the total Project costs incurred, the total costsclaimed, and amounts received from the Government of Canada.

• Reporting of outcomes based on the Project description included in thecontribution agreement and the Project meeting the community legacyobjective of the Project described in the application.

The Recipient will provide to Canada an audit by December 31, 2010. The keyobjectives of the audit are to:

• Determine whether funds were expended for the purposes intended andwith due regard to economy, efficiency and effectiveness;

• Ensure that Project and financial information is complete, accurate andtimely; and

• Determine compliance with the material terms of the Agreement.'

Page 5 of 6


IN WITNESS WHEREOF the parties have executed this First Amending Agreementeffective as of the date first written above.

HER MAJESTY THE QUEEN INRIGHT OF CANADA

Original signed by:

The Honourable John Baird, P.C., M.P.Minister of Transport, Infrastructure andCommunities

14 J~,~ 2010Date: _

THE CORPORATION OF THE TOWNOF BRACEBRIDGE

Original signed by:

Worship Donald G. CoatesMayor

Date: __-""..l'--'v:..::'-'::..:-(----'-'-'..'1------'-"Ul=-'--'...O'-_

Page 6 of 6

Office of theMinister of Industry

Cabinet duMinistre de l'lndustrie

Ottawa, Canada K1A OH5

Mayor Donald G. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL lR6

Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Fire Station #1 Renovations.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8 related initiatives.

The Minister's staff and department officials have reviewed all proposalsreceived in accordance with the above considerations. We have determined that the focusand priority offederal support for community based, G8 Summit-related projects willinclude promotional activities for the area, infrastructure and legacy projects. Projectssupported under the $50 million, G8 Infrastructure and Legacy Fund have been or will beannounced shortly.

.../2

Canada

- 2 -

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including the FireStation #1 Renovations. I am most grateful for the Town ofBracebridge's efforts andyour support for the 2010 G8 Summit.

Yours sincerely,

Office of the Minister of Industry



Ottawa, Canada KiA OH5

Mayor Donald G. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL IR6

Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Fire Station #2 Renovations.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all ofthese localG8 related initiatives.

The Minister's staff and department officials have reviewed all proposalsreceived in accordance with the above considerations. We have determined that the focusand priority of federal support for community based, G8 Summit-related projects willinclude promotional activities for the area, infrastructure and legacy projects. Projectssupported under the $50 million, G8 Infrastructure and Legacy Fund have been or will beannounced shortly.

.../2

Canada

- 2 -

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all ofthe excellent proposals submitted to date including the FireStation #2 Renovations. I am most grateful for the Town ofBracebridge's efforts andyour support for the 2010 G8 Summit.

Yours sincerely,

David Pierce

Office of the Minister ofIndustry


Cabinet duMinistre de l'lndustrle



Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 20 I°G8 Summitproject proposal for the Ladder Truck Acquisition.



.../2

Canada

- 2 -

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including the LadderTruck Acquisition. I am most grateful for the Town ofBracebridge's efforts and yoursupport for the 20 I0 G8 Summit.

Yours sincerely,

-

David Pierce



Cabinet duMinistre de I'lndustrie



Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Structural Renovations to the Bracebridge Public Library.



.../2

Canada

- 2 -

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including theStructural Renovations to the Bracebridge Public Library. I am most grateful for theTown ofBracebridge's efforts and your support for the 2010 G8 Summit.

Yours sincerely,

David Pierce




"Ottawa, Canada K1A OHS

Mayor Donald G. CoatesTown of Bracebridge1000 Taylor CourtBracebridge, ON PIL lR6

Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Road Upgrades to Town of Huntsville.



.../2

Canada

- 2 -

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including the RoadUpgrades to Town ofHuntsville. I am most grateful for the Town ofBracebridge'sefforts and your support for the 2010 G8 Summit.

Yours sincerely,

David Pierce

Office ofthe Minister ofIndustry

,




Mayor Donald G. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PlL lR6

Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Customer Service and Accessibility Renovations and upgrades.



.../2

Canada

- 2-

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including theCustomer Service and Accessibility Renovations and upgrades. I am most grateful for theTown ofBracebridge's efforts and your support for the 2010 G8 Summit.

Yours sincerely,

David Pierce




Ottawa. Canada K1A OH5


Dear Mayor Coates:

On behalf ofMinister Clement, thank you for submitting a 2010 G8 Summitproject proposal for the Construction of a new Salt Dome.



.../2

Canada

- 2-

Unfortunately, given the focus and priority of funding, I regret that we willbe unable to support all of the excellent proposals submitted to date including theConstruction of a new Salt Dome. I am most grateful for the Town ofBracebridge'sefforts and your support for the 2010 G8 Summit.

Yours sincerely,

David Pierce


•





Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 G8Summit project proposal for the Pedestrian Pathway Construction.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the G8 Infrastructure and Legacy Fundhave been or will be announced shortly.

Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration of yourproposal.

.. ./2

Canada

- 2-

FedNor Contacts:

Ron BeginNorth Bay107 ShirreffAve., Suite 202North Bay, OntarioPIB 7K8Telephone: 705-494-4226Fax: 705-494-4227Toll Free: 1-877-333-6673Email: [email protected]

Cheryl ForthParry Sound74 James StParry Sound, OntarioP2A ITSTelephone: 705-746-4547Fax: 705-746-4934Toll Free: 1-877-333-6673Email: [email protected]

Thank you for your and the Town ofBracebridge' s efforts and best ofluckwith your project.

Yours sincerely,

David PierceOffice of the Minister ofIndustry



"'lOttawa, Canada K1A OH5

Mayor Donald O. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL IR6

Dear Mayor Coates:

On behalfon Minister Clement, thank you for submitting a 20 I0 08Summit project proposal for the Construction of a Passive Recreation Trail.

The response to the Minister's call for 0-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these local08-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, 08 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the 08 Infrastructure and Legacy Fundhave been or will be announced shortly.

Unfortunately, I regret that we will be unable to support your proposalunder the 08 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

- 2 -

FedNor Contacts:


Cheryl ForthParry Sound74 James StParry Sound, OntarioP2AIT8Telephone: 705-746-4547Fax: 705-746-4934Toll Free: 1-877-333-6673Email: [email protected]

Thank you for your and the Town ofBracebridge's efforts and best of luckwith your project.

Yours sincerely,

David PierceOffice ofthe Minister ofIndustry





Dear Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Apple Tree Parkette.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8-related initiatives. Consequently, we have determined that the focus and priority offederal support for cormnunity based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the G8 Infrastructure and Legacy Fundhave been or will be announced shortly. .

Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

-2-

FedNor Contacts:



Thank you for your and the Town ofBracebridge's efforts and best ofluckwith your project.

Yours sincerely,




Ottawa. Canada K1A OH5


. Dear Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Downtown Banners.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8-related initiatives. Consequently, we have detennined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.


Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor.'s website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

.../2

Canada

-2-

FedNor Contacts:




Yours sincerely,

David PierceOffice of the Minister of Industry





Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 G8Summit project proposal for the Downtown sign - Taylor Road and Manitoba Street.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8-related initiatives. Consequently, we have detennined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the G8 Infrastructure and Legacy Fundhave been or will be armounced shortly.

Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to detennine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

- 2-

FedNor Contacts:

Ron BeginNorth Bay107 ShirreffAve., Suite 202North Bay, OntarioPlB 7K8Telephone: 705-494-4226Fax: 705-494-4227Toll Free: 1-877-333-6673Email: [email protected]



Yours sincerely,





Mayor Donald G, CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Downtown signage,

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations, Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all ofthese localG8-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.


Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to detennine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

C d·..·ana a

- 2-

FedNor Contacts:




Yours sincerely,




Ottawa, Canada KiA OH5


Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 G8Summit project proposal for the Flag Poles Installation.




,,'/2

Canada

- 2 -

FedNor Contacts:




Yours sincerely,






Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Garbage Cans/Benches.



Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria ancl/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

- 2 -

FedNor Contacts:


Cheryl ForthParry Sound74 James StParry Sound, OntarioP2A 1T8Telephone: 705-746-4547Fax: 705-746-4934Toll Free: 1-877-333-6673Email: [email protected]

Thank you for your and the Town of Bracebridge' s efforts and best ofluckwith your project.

Yours sincerely,






Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Memorial Park Landscaping.




.. ./2

Canada

- 2 -

FedNor Contacts:




Yours sincerely,





Mayor Donald O. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 201008Summit project proposal for the Trolley Stops.



Unfortunately, I regret that we will be unable to support your proposalunder the 08 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

- 2 -

FedNor Contacts:


Cheryl ForthParry Sound74 James StParry Sound, OntarioP2A lT8Telephone: 705-746-4547Fax: 705-746-4934Toll Free: 1-877-333-6673Email: [email protected]

Thank you for your and the Town of Bracebridge's efforts and best ofluckwith your project.

Yours sincerely,



Cabinet duMinistre de ['Industrie



Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I 0 G8Summit project proposal for the Visitor Information Centre (also Chamber of Commerceoffice).




.../2

C d·..·ana a

- 2 -

FedNor Contacts:




Yours sincerely,






Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Visitor Information Centre (also Chamber of Commerceoffice) walkway repairs.



Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration of yourproposal.

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Canada

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FedNor Contacts:




Yours sincerely,

/



Cabinet duMinistre de i'lndustrie


Mayor Donald O. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON P IL lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 08Summit project proposal for the Kimberley Park Pathway.



Unfortunately, I regret that we will be unable to support your proposalunder the 08 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration ofyourproposal.

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FedNor Contacts:




Yours sincerely,

,





Mayor Donald G. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON P lL lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 GSSummit project proposal for the Construction of information kiosks-Bird Mill Mewsbeside visitor centre.

The response to the Minister's call for G-S project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localGS-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, GS Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the GS Infrastructure and Legacy Fundhave been or will be announced shortly.

Unfortunately, I regret that we will be unable to support your proposalunder the GS Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to detennine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

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Canada

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FedNor Contacts:




Yours sincerely,





Mayor Donald G. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PlL lR6

Dear Mayor Coates:

Ou behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Woodchester Villa.




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FedNor Contacts:

Ron BeginNorth Bay107 ShirreffAve., Suite 202North Bay, OntarioP1B 7K8Telephone: 705-494-4226Fax: 705-494-4227Toll Free: 1-877-333-6673Email: [email protected]



Yours sincerely,





Mayor Donald O. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 08Summit project proposal for the James Street Parking Lot.



Unfortunately, I regret that we will be unable to support your proposalunder the 08 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

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Canada

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FedNor Contacts:




Yours sincerely,

David PierceOffice of the Minister oflndustry





Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Memorial Park Bandshell Renovations.



Unfortunately, 1 regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration of yourproposal.

.. ./2

Canada

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FedNor Contacts:




Yours sincerely,






Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 G8Summit project proposal for the parking Lot Linkage-Library.



Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

.. ./2

Canada

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FedNor Contacts:




Yours sincerely,






Dear Mayor Donald G. Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Railcar Restoration.



Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund, However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration of yourproposal.

.../2

Canada

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FedNor Contacts:




Yours sincerely,





Mayor Donald G, CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL IR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I 0 G8Summit project proposal for the Signage - Library.

The response to the Minister's call for G-8 project proposals has beenremarkable, As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations, Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all of these localG8-related initiatives, Consequently, we have determined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects,

The department has reviewed all proposals received in accordance with theabove considerations, Projects supported under the G8 Infrastructure and Legacy Fundhave been or will be announced shortly,

Unfortunately, I regret that we will be unable to support your proposalunder the G8 Infrastructure and Legacy Fund, However, I encourage you to visitFedNor's website to determine whether your project meets its program criteria and/orspeak with either ofthe FedNor officers listed below regarding consideration ofyourproposal.

" ./2

Canada

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FedNor Contacts:




Yours sincerely,



Cabinet duMinistre de ['Industrie


Mayor Donald G, CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON P1L lR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Bracebridge Bay Park - New Washrooms.




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FedNor Contacts:




Yours sincerely,





Mayor Donald O. CoatesTown ofBracebridge1000 Taylor CourtBracebridge, ON PIL IR6

Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 OSSummit project proposal for the Kelvin Orove Park Washrooms - Replacement.

The response to the Minister's call for O-S project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all ofthese localOS-related initiatives. Consequently, we have detennined that the focus and priority offederal support for community based, OS Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed all proposals received in accordance with theabove considerations. Projects supported under the OS Infrastructure and Legacy Fundhave been or will be announced shortly.

Unfortunately, I regret that we will be unable to support your proposalunder the OS Infrastructure and Legacy Fund. However, I encourage you to visitFedNor's website to detennine whether your project meets its program criteria and/orspeak with either of the FedNor officers listed below regarding consideration ofyourproposal.

.../2

Canada

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FedNor Contacts:




Yours sincerely,





Mayor Donald G. CoatesTown of Bracebridge1000 Taylor CourtBracebridge, ON PIL IR6

Dear Mayor Donald G. Coates:

On behalf on Minister Clement, thank you for submitting a 20 I0 G8Summit project proposal for the Parking Lot Linkage Alleyways.




.. ./2

Canada

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FedNor Contacts:




Yours sincerely,

\






Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Woodchester Villa: Construction and reconstruction ofparking lots and improvements to grounds.

The response to the Minister's can for G-8 project proposals has beenremarkable. As of May 30, 2009, we have received over 232 proposals, totaning morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund an of these localG8-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.

The department has reviewed an proposals received in accordance with theabove considerations. Projects supported under the G8 Infrastructure and Legacy Fundhave been or will be announced shortly.


.. ./2

Canada

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FedNor Contacts:




Yours sincerely,

David PierceOffice of the Minister oflndustry





Dear Mayor Coates:

On behalf on Minister Clement, thank you for submitting a 2010 G8Summit project proposal for the Downtown Speaker System.

The response to the Minister's call for G-8 project proposals has beenremarkable. As ofMay 30, 2009, we have received over 232 proposals, totalling morethan $254 million, far exceeding our expectations. Unfortunately, budget limitations,funding requirements and competing priorities restrict our ability to fund all ofthese localG8-related initiatives. Consequently, we have determined that the focus and priority offederal support for community based, G8 Summit-related projects will includepromotional activities for the area, infrastructure and legacy projects.



.. ./2

Canada

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FedNor Contacts:




Yours sincerely,


1

Lori McDonald

From: Carol WakefieldSent: August 18, 2009 9:41 AMTo: [email protected]: John Sisson; Ron Walton; Leo Broere; Cheryl KelleySubject: RE: G8 Projects for the Town of BracebridgeAttachments: revised G8 PROJECT IMPLEMENTATION - Aug 18 09.doc

Good morning David, Please see attached revised summary. My apologies ... the summary sent yesterday had an incorrect project description for the Downtown Road Improvements. Regards, Carol A. Wakefield Municipal Treasurer Town of Bracebridge 1000 Taylor Court Bracebridge, Ontario P1L 1 R6 [email protected] Phone (705) 645-5264 ext 262 Fax (705) 645-1262

Please consider the environment before printing this email. This electronic transmission and any accompanying attachments may contain privileged or confidential information intended only for use of the individual(s) or organizations(s) named above. Any distribution, copying or action taken in reliance on the contents of thiscommunication by anyone other than the intended recipient(s) is STRICTLY PROHIBITED.

From: Carol Wakefield Sent: Monday, August 17, 2009 5:05 PM To: [email protected] Cc: John Sisson Subject: G8 Projects for the Town of Bracebridge

Good afternoon David, Attached please find a summary of the Town's G8 projects to date. Please don't hesitate to contact me if you have any questions. Regards, Carol A. Wakefield Municipal Treasurer Town of Bracebridge 1000 Taylor Court Bracebridge, Ontario P1L 1 R6 [email protected] Phone (705) 645-5264 ext 262 Fax (705) 645-1262

Please consider the environment before printing this email.

2

This electronic transmission and any accompanying attachments may contain privileged or confidential information intended only for use ofthe individual(s) or organizations(s) named above. Any distribution, copying or action taken in reliance on the contents of thiscommunication by anyone other than the intended recipient(s) is STRICTLY PROHIBITED.

The Corporation of the Town of BracebridgeG8 Project Implementation

August 17, 2009

1. Project Name Town of Bracebridge Annie Williams Park – Outdoor Performance Stage, Washrooms and Storage Facility

2. Description of Project Construction of Outdoor Performance Stage, Washrooms and Storage Facility.

Installation of new municipal services (Water, sewer and electrical) at the Park.

Construction of new internal road system within Park to support performance venue usage.

3. Project Lead Ron Walton, Municipal Engineer

705-645-5264 Ext. 230

[email protected]

4. Project Announcement Funding announced on July 17, 2009.

5. Project Funding $609,000 estimated project cost.

$500,000 funding from G8 Legacy Fund.

6. Project Start Date Town staff has already initiated the project. Preliminary consultation has occurred with user groups and the Annie Williams Park board of Management.

7. Project Tender Date October 15, 2009

8. Project Completion Date June 2010.

9. Project Phases 1) Retention of Architectural consultant to develop project design drawing and to assist in finalizing public consultation and site location; 2) The next step will be to finalize facility location with user groups. 3) The next phase will be the preparation of tender documents for the design and construction of the facility; 4) The tender will then be awarded to the successful Tenderer; 5) The successful contractor will then proceed with project construction with the installation of site servicing, and the preparation of the building site; 6) The construction of the building during the winter and spring of 09/10; 7) Final site restoration and clean-up will occur in May of 2010.

10. Construction Methods Once the Tender is awarded, the first steps will be the completion of site servicing, and the preparation of the building site; The construction of the building will proceed during the winter and spring of 09/10; final building completion and site clean-up will occur in May of 2010.

11. Other Notes


August 17, 2009

1. Project Name Town of Bracebridge Sportsplex – Emergency Power Electrical System Up-grade

2. Description of Project Up-grade to emergency power supply system.

3. Project Lead Leo Broere, Director of Culture and Recreation

705-645-3037 Ext. 224

[email protected]

4. Project Announcement Funding announced on April 14, 2009.



6. Project Start Date Tender documents are ready for distribution.

Ad’s to appear in next weeks newspapers to solicit bidders for this project.

A scheduled on-site walkthrough set for Sept 9 2009.

7. Project Tender Date Tenders to be submitted by Sept 24 2009

8. Project Completion Date December 2009.

9. Project Phases This project shall be completed in one complete construction phase. The building is fully operation and occupied, so work shall be completed within manageable time parameters, and if full shutdown must be achieved, then midnight shifts shall be incorporated into the schedule to achieve the end result.

10. Construction Methods This is a Division 16 Electrical project and shall be awarded to a firm with fully qualified and capable personnel within the guidelines of the OBC and OEC. All components shall be CSA and/or ULC approved listed and labeled.

11. Other Notes The Electrical consultant of record on this project will be

MCW Consultants Ltd.


August 17, 2009

1. Project Name Town of Bracebridge Gateway Signage – Highway 11 (Northbound and Southbound)

2. Description of Project Installation of new Gateway signage for the Town both northbound and southbound on Highway 11.

3. Project Lead Cheryl Kelley, Director of Economic Development

705-645-5264 Ext. 253

[email protected]

4. Project Announcement Funding announced on April 14, 2009.



6. Project Start Date July 2009

7. Project Tender Date August 31, 2009, RFP to be issued

September 21, 2009, Proposals Due

September 30, 2009, Project Award to Contractor

8. Project Completion Date June 2010.

9. Project Phases October 30, 2009, Final Design Determined

November 15, 2009, Install Location # 1 (replacement of North sign) – if weather allows

September to January 2010, Obtain MTO approval Location 2 (south side highway 11)

April 30, 2010, Site preparation, Location #2

April 30, 2010, Install Location #1

May 31, 2010, Installation Location #2 Complete

10. Construction Methods Sign Maker: Anticipated that project will be awarded to experienced sign design and installation firm; exact construction materials to be determined.

Graphic Designers: Town’s graphic designers to be retained as consultants to ensure the integrity of the use of the Town’s graphics / brand image

Landscapers: Sign Maker will be required to include landscape plan/materials within project costs.

11. Other Notes


August 17, 2009

1. Project Name Town of Bracebridge Road Improvements – Downtown Bracebridge

2. Description of Project Road improvements in the downtown core of the Town, including plane and pave Manitoba Street between Kimberley and Ontario Streets, plane and pave Taylor Road from Manitoba Street to the bridge, and roadwork portions of interlocking brick in these areas.

3. Project Lead Ron Walton, Municipal Engineer

705-645-5264 Ext. 230

[email protected]

4. Project Announcement Not yet announced – per David Pierce’s email of August 17, 2009



6. Project Start Date The project has been initiated and the documents necessary for the retention of an engineering consultant are presently being prepared.

7. Project Tender Date September 30, 2009

8. Project Completion Date

June 2010.

9. Project Phases 1) Retention of a project engineering consultant; 2) The preparation of tender documents; 3) Tendering of the project; 4) Contract award; 5) Project commencement to completion.

10. Construction Methods Once the tender is awarded, the successful contractor will proceed with: 1) the lowering existing manhole and catchbasins in the road surface to be planed; 2) the removal of the existing brick pedestrian crosswalks; 3) Planing existing asphalt roadway surface to restore roadway profile and cross fall: 4) repaving the areas that were planed with hot mixed asphalt; 5) the replacement of the brick pedestrian walkways to match the grade and profile of the pavement.

11. Other Notes

1

Lori McDonald

From: Ron WaltonSent: June 28, 2011 4:35 PMTo: Lori McDonaldSubject: FW: Minister of Industry - Media Advisory

Ron Walton, P.Eng Municipal Engineer Please consider the environment before printing this email.

From: John Sisson Sent: Wednesday, July 15, 2009 3:51 PM To: Andrew Stacey; Carol Wakefield; Cathryn Rodney; Cheryl Kelley; Elly Hicks; Kim Horrigan; Leo Broere; Lori McDonald; Matthew Gower; Murray Medley; Ron Walton; Scott Stakiw; Susan Keast; Barry Young (E-mail); Donald Coates; Gerry Tryon (E-mail); Graydon Smith (E-mail); Lori McDonald; Lori-Lynn Giaschi-Pacini (E-mail); Patti Thompson (E-mail); Scott Young (E-mail); Steven Clement (E-mail) Subject: FW: Minister of Industry - Media Advisory

Hi, I received a copy of this announcement from the Minister of Industry. I have no further information available at this time but, have contact Minister Clement's Office. If possible, your attendance at 10:00 a.m. would be appreciated. I will be back to you with further information when available. john

From: [email protected] [mailto:[email protected]] Sent: Wednesday, July 15, 2009 1:45 PM To: John Sisson Subject: Minister of Industry - Media Advisory

Minister Clement Announces Newest Projects to be Supported by G8 Infrastructure Fund

BRACEBRIDGE, Ontario, July 15, 2009 — The Honourable Tony Clement, Minister of Industry, Minister responsible for FedNor and Member of Parliament for Parry Sound–Muskoka, will announce the latest projects approved for support from the G8 Infrastructure Fund.

Date: Thursday, July 16, 2009

Time: 10:00 a.m.

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Location: Annie Williams Memorial Park Santa's Village Road at Spadina Avenue Bracebridge, Ontario

For further information, please contact:

Pema Lhalungpa Press Secretary Office of the Honourable Tony Clement Minister of Industry 613-995-9001

Media Relations Industry Canada 613-943-2502

You are receiving this email because you have registered with Industry Canada's email list to receive news releases, information bulletins, media advisories and event notices with the email address [email protected]

If you would like to cancel your subscription, please visit http://www.ic.gc.ca/eic/site/ic1.nsf/eng/02936.html