2011 neraoc conference award basics presented by susan bowman awards management division
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2011 NERAOC Conference Award Basics Presented by Susan Bowman Awards Management Division. Office of Grants and Financial Management National Institute of Food and Agriculture. National Institute of Food and Agriculture. - PowerPoint PPT PresentationTRANSCRIPT
2011 NERAOC Conference Award Basics
Presented by Susan BowmanAwards Management Division
Office of Grants and Financial Management
National Institute of Food and Agriculture
National Institute of Food and Agriculture
NIFA's unique mission is to advance knowledge for agriculture, the environment, human health and well-being, and communities by supporting research, education, and extension programs in the Land-Grant University System and other partner organizations.
CAROL LANGGUTHDivision Director -2172
Phone: [email protected]
SUSAN BOWMANBranch Chief, Br. I - 2240
Phone: [email protected]
ADRIENE WOODINBranch Chief, Br. II - 2182
Phone: [email protected]
BEVERLY THOMPSONSecretary - 2183Phone: 401-4986
ROCHELLE MCCREATeam Leader, Team 1- 2160
Phone: [email protected]
DUANE ALPHSTeam Leader, Team 2 -2152
Phone: 401-4326 [email protected]
LASHAWN POWELLExaminer - 2125Phone: 401-1318
CHARLES HUNGERFORDSpecialist - 2119Phone: 401-5059
[email protected] EUGENIA SPOHRER
Specialist - 2118Phone: 401-5058
[email protected] DODSON
Specialist - 2148Phone: 401-6342
BRUCE MERTZ Team Leader, Team 1 - 2174
Phone: [email protected]
SONDRA WATKINSTeam Leader, Team 2 - 2170
Phone: [email protected]
JANET SCHMIDT**Specialist - 2144Phone: 401-5951
SHYNIKA LOFTEN**Specialist - 2110Phone: 401-6031
LAQUITA PALMERSpecialist – 2117Phone: 401-5774
SHIRLEY SMITHSpecialist - 2133Phone: 401-5228
KENDRA ARRINGTON**Specialist - 2146Phone: 401-3669
Student Intern
GAIL MARTINSpecialist - 2131Phone: 401-0327
AWARDS MANAGEMENT DIVISION Revised 4/19/2011
Division Main Number: 202-401-4986
Linda Toppin - 2123Admin. AssistantPhone: 690-2563
RONALD DUNMORE Admin Assistant- - 2114
Phone:[email protected]
Examiner -Phone: 401-
JOSE BERNASpecialist - 2130Phone: 401-6509
KRISTIN ABERNATHYSpecialist- - 2142Phone: 401-6848
EULA JORDANLiaison-2140
Phone: [email protected]
SHAVON DICKERSONAdmin. Assistant - 2122Phone – 202-401-6437
RYAN WILLIAMSSpecialist - 2150Phone: 401-4314
Examiner – Phone:
VACANTAdmin. Assistant – 2116
Phone [email protected]
VACANTGrants and Agreement Spec.
Phone:[email protected]
ARNITA CROSS Staff Accountant - 2181
Phone: [email protected]
VACANTAdmin Assistant Phone: 401-4248
TAM-THAO NGUYENSpecialist - 2126Phone:690-2943
PATRICIA MYERSTeam Leader - 2244
Phone: [email protected]
TOWANA DESHAZO - 2162Team Leader Team 3
Phone: [email protected]
BRENDA BARNETTBranch Chief - 2246
Phone [email protected]
Selene GatesSpecialist - 2127
Phone: [email protected]
DIANE DUBARDSpecialist - 2129Phone: 401-0549
JHARANA SAHUGrants and Agreement Spec. –
2111Phone: 720-1253
STEPHANIE BRYANTExaminer - 2122Phone: 401-0187
Formula Grants Branch
TRACEY ROYSpecialist – 2121Phone 401-3681
JEFF JACOBSSpecialist – 2113Phone 690-5717
LISA GLANDERSpecialist - 2140Phone 401-1772
ALICIA SIMONSpecialist – 2112Phone 401-6104
THOMAS MASONSpecialist – 2115Phone 401-3482
DARLENE BROWNSpecialist – 2120Phone 401-4189
ADAM ANDERSONSpecialist - 2128Phone: 401-4185
AMD Org Chart
AMD FeudGame 1
1. Name 3 reasons why funds would be withheld on an award.
• Missing or incomplete forms• Budget details missing or not known at the
time • Late final technical report on a previous
award
2. How do I get a first time no cost extension (NCE) for awards under the R & R Terms and Conditions?• Project Director (PD) needs to request a
NCE from the Authorized Representative (AR).
• AR needs to notify NIFA within 10 days of the approval.
• Send notification to NIFA with the AR signature.
3. Name 5 costs that are unallowable• Entertainment costs, i.e. alcohol • Incentives, i.e. cash, movie tickets etc. • Promotional items, bags, key chains, cups,
mugs, t-shirts, etc.• Costs incurred after the expiration date • Indirect costs charged as direct costs
4. When are meals allowable?• A meeting where providing lunch is
necessary to maintain continuity of the meeting.
• A meeting is held at a remote site where attendees do not have access to dining facilities.
5. When is a PD change required?• PD is no longer affiliated with the institution• PD is absent from the project for more than 3
consecutive months• PD has a 25% or more reduction in time from
the project
6. For a PD transfer, what does the original institution need to submit to NIFA to transfer a grant to another entity?• Letter signed by the AR relinquishing the
grant• Summary of progress to date/final technical
report• Financial Form 425
AMD FeudGame 2
What information needs to be included on the budget narrative?• Salary information: funded work months for key
personnel and a brief statement of duties
• Itemized list and cost of equipment if required
• Materials and Supplies (general description)
• Travel details
• All Other Direct Costs (items and cost of items)
What is needed for a 2nd NCE under the R&R Terms and Conditions?• A written request/justification to NIFA• The length of time required to complete the
project.• Summary of progress to date.• Estimate of funds remaining.• Signature of AR and PD.
What is needed for a PD change?
• Notification in writing of arrangements signed by the PD and AR.
• The new PD’s vita.• The new PD’s Current and Pending support
information.
For a PD Transfer, what does the new institution need to submit to NIFA to receive a transferred award?• NIFA application forms through Grants.gov• Current Research Information System
(CRIS) Forms • An updated curriculum vita.• Project summary and statement of work
What documentation is required for sub-contracts?• Budget and narrative• Statement of work• Letter of collaboration/intent signed by AR
What information is in an RFA?
• Who’s eligible• Funding restrictions• Proposal due date• Statutory limitations
• Specific program requirements
AMD FeudGame 3
1. How will you know that your application has been received by NIFA?• You will receive an e-mail from grants.gov
upon successful submission.• You will receive an e-mail from NIFA after the
RFA closes.• You may phone the Proposal Services Team
(202) 401-5048.• You may e-mail [email protected].
2. What are 4 things that happen when your application is received?
• Application goes through review process.• Proposal may be recommended for funding.• Additional information may be requested
from program.
• Application is sent to AMD for administrative review and processing.
3. List five pieces of information provided on the Award Face Sheet .• Award amount• Duration of the project• The specific provisions pertaining to your
award• Contact information• Award number
4. List 4 ways to contact AMD.
• E-mail – ([email protected])• Fax – (202-401-1804)• Mail – (800 9th St, Washington, DC 20250)• Phone 202-401-4968