safe city

partnership

2011 A~'kJ~ Ptan

~25, 2010

&~eedtJet S~y~~"

O~ partnership

Table of Contents Page

1. Introduction........ . ....... ... .. .. ....... .... .... ... .. ... ... ... .. .. .... . ...... ... ..... 1

2. Mission and Mandate ..... .. ... .... . .... .. ....... .... .. ... ........ , ... ...... , ... ,., 1

3. Objectives...................... ........................ ...... ... .......... . .......... 1

4. Guiding Principles..... . .................... . .. . .... ................ . ..... . ......... 2

5. Key Success Factors... ... ... ... ...... ...... ... ... ... ......... ......... ...... ..... 2

6. 2009 Accomplishments as per Approved Work Plan ..... ......... . ... .... 2 6.1 Election 6.2 Membership 6.3 Communities with Brooms 6.4 Website 6.5 Community Safety Survey 6.6 Information Sharing Among Membership 6.7 Education and Research 6.8 Graffiti 6.9 Welcome Event for UOIT Students

7. SWOT Analysis .. .. .. ...... ... ... ..... . .. .. .. ... ..................... .. . ... .. . ..... . 6

8. 2011 Work Plan ...... ...................... .... ..... .. ... ...... . .. .. .............. ,. 8

9. 2011 Operating Budget Submission .......................... .. ............... 12

O~ p a rtn ers hip

1. Introduction

City Council approved the establishment of a community safety committee on November 26,2007. The Partnership is currently completing its successful third year.

This 2011 Work Plan Submission outlines the mission, mandate, objectives, guiding principles and key success factors of the Partnership. The 2010 accomplishments are presented and a SWOT analysis outlines the strengths, weaknesses, opportunities and threats facing the Partnership. This Submission presents a 2011 work plan and budget.

2. Mission and Mandate

The Safe City Oshawa Partnership's mission is to:

Work with, and mobilize, the community to build a safe Oshawa where everyone is free to live, work, learn and play.

The mandate of the Safe City Oshawa Partnership is to:

• Engage the community (individuals, neighbourhood groups and agencies) in a discussion of safety issues and the root causes of crime;

• Educate the public on community safety issues; • Build strateg ic partnerships; • Seek out and implement best practices; • Problem solve, and motivate and encourage the community to take action; • Seek out funding support; and • Facilitate comprehensive implementation of identified solutions.

3.0 Objectives

The objectives of the Partnership, as follow, guide the 2011 work plan:

• Identify, with input from the community, the risk factors and the root causes of crime (economic factors/poverty; social environment; fami ly structure; and environmental design);

• Work cooperatively with key partners on the development, implementation and monitoring of crime prevention strateg ies;

• Build a crime prevention/education partnership with Durham College/UOIT;

• Promote socially responsible citizens throug h public education in itiatives and projects;

• Identify and respond to the variance between community perceptions of safety and crime levels, and reality;

• Investigate potential funding sources from both the private and public sectors; • Assist the City, as required, in ensuring its facilities are safe; and • Submit to Council an annual report in the fall of each year that includes a

performance report for the current year, a SWOT analysis, and a business/work plan and budget for the upcoming year.

4.0 Guiding Principles

The following principals shall guide the work of the Partnership:

• Crime prevention is each person's responsibility; • Everyone should feel safe in their neighbourhood; • Best practices will be followed to ensure value for money; • Information will be legally shared between partners for the purpose of reducing

crime; • Communities within Oshawa will be engaged and assisted, not directed; • It is better to prevent crime than to react to it; and • Progress will be tracked, measured and reported.

5.0 Key Success Factors

For the Partnership to be successful, the following factors need to be realized:

• Clear vision; • Strong community-based leadership; • Integration of community safety initiatives into City activities/projects; • Appropriate funding and staff resources; • Effective communications; • Development of equal, committed and trusting partners; • Volunteer support; • Diversity of complimentary strategies/actions tailored to community needs,

evidence-based, feasible, realistic, innovative and achievable; • Progress tracked, measured arid reported; and • Successes celebrated.

6.0 2010 Accomplishments as per Approved Work Plan

6.1 Election

• Elected a Chair and Vice-Chair at the February 2010 meeting, as per the Advisory Committees of City Council Policy and Procedure.

2

6.2 Membership

• Commun ity stakeholder groups make up the voting membership on the Partnership, plus a youth representative that was successfully recruited by a public advertisement in 2010. Currently, the following stakeholders are represented on SCOP:

• Block Parent Association • Colin Carrie, Oshawa MP • Downtown Oshawa Board of Management • Durham Catholic District School Board • Durham College • Durham District School Board • Durham Regional Police Service • Greater Oshawa Chamber of Commerce • Jerry Ouellette, Oshawa MPP • John Howard Society • Media - Rogers TV • Neighbourhood Watch • Oshawa Senior Citizens Centres • Oshawa Folk Arts Council • Region of Durham Social Services • University of Ontario Institute of Technology • Youth representative.

• The Partnership is also supported by City staff who are non-voting advisors.

6.3 Communities with Brooms

• Partnered with the Downtown Board of Management, John Howard Society, City of Oshawa and the Durham Regional Police Service for the second annual "Communities with Brooms" on April 22, 2010 (Earth Day) as part of the City's Pitch-In Week activities. SCOP planned the launch at City Hall for approximately 225 participants, including the general public, school groups, partners and SCOP members and staff advisors who pitched in to help clean-up the downtown. A special thank you to ' ~ Oshawa Fire Services High Angle Rescue Team for putting on a great display from the top of City Hall. A wrap-up barbecue and entertainment was hosted by Colin Carrie, MP.

• In association with this event, City forestry staff replaced some damaged and dead trees and fire hydrants were painted by O'Neill Collegiate students.

3

6.4 Website

• Website Subcommittee finalized the SCOP website and it was O~

p ,lrl n crsilip

formally released on April 22. The website was in itially developed in association with UOIT with two W.... _I7*IO<I_kI

graduate UOIT students hired to develop, and research content for, the website. The cost of the students was shared between the Partnersh ip and UOIT, Faculty of

",",VOU'br_ ~_.. F.. .....-... OII'lOIt'Iw,,.W.IO\OU PWftnIClSCngs OCl<OII

~.- .......-­N ·r.olsw· ..... soIocI II\flonwe\'Ollj:t"" (los iUolllSOlIMlt_tu,1d

=:...~:~=-,,­Sl'ktY Tips 2ng.R9r;

<"".,.,....'iscJ~r_'...... In the HftVI:

Tetephone Commun!ty Saf flty SliNey rll'U!ts 10 bl! pr....nEed to City CCIIJn,jt Oecembflr 6, 1010. Report III b .. po~t"d to w l/ bw/t...

Education. The website www.safecityoshawa.ca is hosted by the City. Website upgrades and maintenance will continue in 2011 .

. ,....-"'-~!'i~~..I:>10'_._ trlWll'Wj'¥t"FUmt Re"stan!" • CIII~..,Sl»<J.Jc""Y _galO"'_~""vs.'__ 11II)e0l'l (OSll,...,UC.ba9>

.""' ­

E~ e..... ond _ 10. <"""rut 10" "'t 'orrm.n ~ vou _ tOkoo.".n"' ..opt¥~~;r>athl_tt w.l'lyour,,", Osh<w;a ", I bo ~ >d..."", i, ~ 10 ."'• . --........ ...,

'" Don 1.1) P,:mon, CII/Irperson

• Website hits have been tracked indicating a progressive increase from 23 visits in July to 43 visits in September. Page views have also increased from 50 to 87. Top content areas visited are youth, parent and safety tips. .

6.5 Community Safety Survey

• A statistically significant telephone survey of 700 Oshawa residents was completed by COMPASS Research under the guidance of a Survey Subcommittee. The goal of the survey was to identify through a statistically valid survey what are Oshawa's community safety issues in order to better inform the Partnersh ip's work plan and establish project priorities.

• The survey engaged the public on community safety issues, priorities and potential solutions, and helped to increase community awareness of the Safe City Oshawa Partnership and its mission/mandate.

• A report on the survey results, indicating the top community safety issue is youth ­related threats (bullying, youth violence and gangs), will be presented to Council on January 10, 2011. The report will also be posted on the SCOP website.

6.6 Information Sharing Among Membership

• Member stakeholders and City staff continued presentations to the Partnership in 2010, sharing areas of interest or concern, and projects related to community safety. The following presentations were made: Durham Region Police Services and City Legal Services made a presentation at the February meeting on second hand stores and their community impacts; Roy Vanderkwaak and Valerie Hendry, City staff, on the courthouse parking and land use issues; Greg Scarborough, City staff, on the current state of graffiti in Oshawa.

c.... ........... IO_.." __I.... IJIt'........IiIO ~.w.O<IIoM3_.-......I$IrtoIO""'.-.........,_ Wf fl,Ml>M(I:IIIsmssron~ _""'J 011.- Ci/vCtlollDl ...

4

6.7 Education and Research

• SCOP's Education Subcommittee designed and created a pop-up banner and brochure and participated in the Police Week activities at the Oshawa Centre from May 9 -13,2010. Member stakeholders staffed the booth throughout the week, introducing the public to SCOP and distributing community safety information. A special thank you to OPG and Fire Services for providing draw prizes, Katrina Russell who volunteered her time and talent to design the display banner, and member Penny Contreas for providing safety information handouts .

• SCOP took its display to the Conflict Anger Learning Mediation (CALM) event in Whitby in May 2010. SCOP also had a presence at the Canada Day celebrations at Lakeview Park, sharing a table with the John Howard Society and at Parkwood for "McLaughlin Day" during the August long weekend.

• The Partnership benefitted from the following external presenters: Jim McKinnon of Coalition for Action Against Bullying - Durham (CAAB-D) and Safe Communities of Pickering and Ajax (SCOPA); and Jason Foroglu of Allstate Insurance on possible partnership opportunities.

• All stakeholder members received accessibility training in accordance with City policy.

• A Partnership representative attended the 2010 Crime Prevention Conference in Mississauga on September 11 , 2010.

• A letter of support, signed by Mayor John Gray, was sent to the Waterloo Reg ion Crime Prevention Counci l regarding the National Municipal Crime Prevention Network.

-0 ) ...·.·,·.·.""

• Attended launch of UOIT University-Community Link Unit (CLU), a research unit, November 3, 2010 and initiated discussions on possible fit with SCOP initiatives.

5

• Attended the 3rd annual CAAB-D conference on bullying awareness where organizations from across the community are made aware of resources, programs and techn iques for dealing with all forms of bullying (school yard, senior abuse, child abuse, etc) through a 1-day series of workshops. SCOP banner and brochures were on display.

• The Partnership continues to receive information on community safety research and best practices from the Institute for the Prevention of Crime, Faculty of Social Sciences, University of Ottawa.

6.8 Graffiti

• The Graffiti Subcommittee met throughout the year, continuing its research into community responses to graffiti.

• Karin Eaton of Mural Routes was invited to the May meeting to give a presentation on graffiti art and the mural routes program operating in Scarborough.

• Work will continue in 2011 on a mitigation and removal strategy for consideration by City Council.

6.9 Welcome Event for UOIT Students

• The Partnership, which includes UOIT stakeholder representation, discussed the possibility of a welcoming event for UOIT students in the downtown. With UOIT interest in an event, the idea was taken to the City. The City concurred and planned and arranged for the Mayor to attend the downtown UOIT Faculty orientation sessions on August 23 and September 9 to welcome the students to the downtown.

7.0 SWOT Analysis

The Partnership reassessed its strengths, weaknesses, opportunities and threats (SWOT) on October 21,2010. The results follow:

a) Strengths

• 3 year track record. • Diversity of membership, representing the community, with resources to offer. • Have youth representative on Partnership . • Eager to create and perpetuate positive change. • Mutual interest and shared goals among the membership. • Members committed to community safety. • Good internal communications.

6

• SCOP website www.safecityoshawa.cain place. • Ability to build on existing partnerships with UOIT. • Advisory Committee of Council supports credibility of Partnership.

b) Wea knesses

• No full -time program staff to support efforts of SCOP. • Volunteer membership faces competing interests and time challenges resulting in

absenteeism and impacts on ach ieving quorum. • Need to develop grass roots safety programs. • May be difficult to raise funds given short funding application windows. • Potential loss of stakeholder member(s) due to non-attendance.

c) Opportunities

• Partnerships with local community groups, businesses, universities, college and continuing education.

• Education for populations who deal with specific barriers e.g. new immigrants and bullying, fraud, etc.

• Development of a funding policy and pursue potential funding sources more actively.

• Continue to meet requirements to obtain Safe City Oshawa status with Safe City Canada.

• A "signature" event to raise awareness of community safety issues, SCOP and to fundraise.

• UOIT research opportunities with the University-Community Link Unit (CLU). • Oshawa Senior Citizens Centres provides opportunity to educate seniors on

safety issues. • Faci litate opportunities for different ki nd of volunteerism. • Continue dialogue with communities with safety committees about best practices.

d) Threats

• Competition for fund ing and resources. • Change in stakeholder membersh ips may affect continuity of the Partnersh ip. • Failure to act as a coordinating Partnership may result in ad hoc solutions to

community safety issues. • Lack of momentum/successes could impact future of SCOP. • Lack of coordination with other safety committees or councils in Durham Region.

9.0 2011 Work Plan and Budget

The Safe City Oshawa Partnership has prepared a work plan and budget for 2011 taking into account its Terms of Reference, SWOT analysis, project carry-overs from 2010 and results of the community safety survey.

The work plan represents the priorities of the Partnership that are achievable within the calendar year. The Partnership, still in its infancy compared to other peer municipalities w ith established community safety committees, will continue to maintain its website,

7

focus on public education projects that ra ise the Partnership's profi le, educate the public on community safety issues, seek out funding sources, and continue to bu ild partnerships and open lines of communication with the public.

The following table outlines the 2011 work plan, followed by the 2011 operating budget submission. The Partnership is requesting City funding in the amount of $12,727 for 2011 to support a full year of activity.

8

2011 Work Plan

A. Objectives: Community Education I

• Promote socially responsible citizens through public education initiatives and projects. • Build crime prevention/education partnerships focusing on youth crime and road safety.

Strategy Actions Timeline Responsibility Performance

Measure 2011 Budget

Impact Educate the • Maintain SCOP 2011 • Education Number of $5, 000 public about website, including Subcommittee website hits. community annual renewal of • Community safety issues domain name partners Number of and increase the profile of the Partnership

• Develop a communications, marketing and fund ra ising plan.

• Consider partnerships with local groups and businesses on youth crime and road safety.

• City staff advisor

community event attended.

Number of education partnerships created.

Number of safety projects planned and implemented

• Develop, plan and implement a signature event in 2011.

• Partner and participate in community events, e.g . Communities with Brooms, Police Week, Canada Day, Fire Safety Week etc. ,

9

Strategy Actions Timeline Responsibility Performance

Measure 2011 Budget

Impact

• Consider development of a multi-media presentation in association with UOITI student course work to educate the public, profile the Partnership and solicit sponsorship support.

• Plan seasonal awareness events e.g .: Spring - youth, cycling and water safety; Summer ­seniors, heat safety; Fall - parents, safe driving; Winter-seniors, falls.

• Investigate possible use of social media ­twitter, facebook, etc.

I

Strategic Outcomes: • Public education and increased profile for SCOP via website, education materials, signature event, etc. • Networking and additional partnership development. • Fundraising for SCOP initiatives and reduced reliance on City funding. • Public education on two identified community safety priorities

10

B. Objectives: Graffiti • Reduction, elimination and removal ofgraffiti, in both residential and business locations, city-wide.

Strategy Actions Timeline Responsibility Performance

Measure 2011 Budget

Impact Develop and implement a mitigation and removal strategy for graffiti in the City of Oshawa

• Work with City staff and stakeholders on developing a mitigation and removal strategy.

• Develop pilot fu nding program for the removal of graffiti.

• Investigate graffiti reporting through SCOP website.

2011 • Graffiti Subcommittee

. ' City Staff Advisor

Council endorsement of a by-law and supporting funding strategy that wi" proactively work to reduce, ultimately, eliminate, and ensure the removal of graffiti

.

$10,000

• Link to CPTED initiatives.

Strategic Outcomes: • Removal of, and reductionlelimination in, graffiti. • Improved image of the downtown. • Development of socially responsible citizens and respect for our City.

.• Partnership development.

11

C. Objectives: Administration • Continue research and education of Partnership members.

Strategy Actions Timeline Responsibility Performance

Measure 2011 Budget

Impact Maintain efficient • Hold 2011 election January 2011 • Chair Number of meetings $500 governance for Chair, Vice-chair • Vice-Chair per year. structure and Subcommittees

• Hold monthly meetings and, as needed, subcommittee meetings.

• Recognize volunteer commitments and accomplishments

• Subcommittee Chairs Elections held and

positions filled.

Quorum achieved at all meetings.

Identify • Arrange for 2011 • SCOP Speakers engaged. $1,000 opportunities for speakers to attend members member SCOP meetings or Attendance at safety continuing member events and education on attendance at conferences by community safety safety events and members. issues conferences Submit a 2012 • Prepare annual 4th Quarter • Chair Report submitted to None Work Plan and report to Council 2011 • City Staff Council. Budget Advisor Submission

Strategic Outcomes: • Informed and active stakeholder members. • Reporting of performance to City Council.

12