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DATE: MARCH 12, 2012

TIME: 7:00 PM

NDHA BOARD MEETING MINUTES

GUESTS Peggy Chandler, Suzette Reeves, Cheryl Smith

LOCATION Bunten Road Park Activities Building

FACILITATOR Barry Smith

RECORDING

SECRETARYYvonne Hunter-Cabell

BOARD MEMBERS

PRESENTYvonne Cabell, Sam Carr, Mark Carter, Susan Holland, Andy Miller , Barry Smith, Rob Welch

BOARD MEMBERS

ABSENTRick Austin, Bill Smith

Meeting called to order at 7:00PM by Barry Smith.Former Secretary, James Deloach resigned recently.Newly appointed Secretary, Yvonne Cabell was introduced . (Voted into office via email.)

APPROVAL OF MINUTES

DISCUSSION Motion made to approve the January 9, 2012 minutes.

CONCLUSIONS Approved by major ity vote.

TREASURERS REPORT

DISCUSSION

Susan Holland presented financial reports and led a general discussion. There is more money on handthan usual for this time of year due to the low expenditures thus far. Barry Smith called for motion toapprove the Treasurers report. Motion approved by Andy Miller , seconded by Rob Welch.

CONCLUSIONS Approved by major ity vote.

LANDSCAPE MAINTENANCE

DISCUSSION

Andy Miller reported on landscape maintenance. Andy is working on bids for repair ing and enhancing theentrance lighting at Heath and Kensington. Sam Carr and Andy Miller will get bids for repairing the damfencing and gates.

GENERAL MAINTENANCE

DISCUSSION

Sam Carr reported on the street signs. Repairs needed for the message board will be added to list. Oneof the guests inquired as to who is responsible for flowers around sign posts on corner lots. It wasdetermined that the HOA is not responsible for maintaining these areas . Barry Smith and Sam Carr willbe checking to ensure that we stay in compliance with the Safe Dams regulations.

DEVELOPMENT

DISCUSSION

Barry Smith reported that an estimate of $291.40 is the cost of repair of Humphreys storage shed. SamCarr moved to approve the expenditure , Andy Miller seconded. Approved by majority vote. Barry Smiththanked the Humphrey family for helping the HOA in the past, and for currently providing storage spacefor the HOAs Christmas decorations and miscellaneous items. These items will be kept in the storageshed until further notice.

WEB DEVELOPMENT

DISCUSSION Barry Smith reported that NDHA website is active. Website address iswww.normandownes.net and willsoon be linked with www.normandownes.com.

http://www.normandownes.net/http://www.normandownes.net/http://www.normandownes.net/http://www.normandownes.net/

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POOL

DISCUSSIONRob Welch reported that two steel doors have been purchased to replace the rotten wooden doorsfor the pool bathrooms. He needs help to install them.

OLD BUSINESS

1. Cheryl Smith distributed copies of the Compliance Standards for NDHA. Some of the language of the Compliance Standardswas revised. Revised Compliance Standards will be posted on the ND website for further discussion prior to asking for acommunity vote.

2. Barry Smith, Mark Carter and Bill Smith will come up with a plan for the tennis/lake security fencing and trespassing signs.After securing the tennis and lake access, permanent restrooms will be considered. In the meantime, two temporary portalshave been installed.

3. Rob Welch and Mark Carter went to Home Depot to check out the cost of a shed to have on the property behind the pool. Ashed on clearance was found at a price of $400. It had to be torn down to move by truck, too much trouble and expense.

Alternatives were discussed and a shed kit was proposed. A discuss ion resulted in Rob getting exact measurements forbuilding a platform and getting a kit. He estimated a cost of around $1,500. For the project. This would be for storage ofHOA items, decorations, yard sale sign, tables, etc. and would not be for paper document storage.

4. Cheryl Smith submitted an estimate from Docufree Box Scanning to scan the paper NDHA records. She will continue searchingfor an alternative source as this source is very costly.

5. The NDHA Spring Yard Sale is scheduled for March 24, 2012. It will be the only HOA sponsored yard sale this year. There wil lnot be a dumpster ordered, as last year, due to the lack of a good way to monitor the amount and type of debris. Overfillingresulted in significant unbudgeted expense last year.

NEW BUSINESS1. Yvonne Cabell reported that Gail VanArsdale and she delivered the f irst welcome basket this year to Daniel and LauraBuchanan. The costs of the baskets have decreased due to the donation of baskets, coupons and gift certificates solicitedfrom local business owners. Gail donated homemade baked goods.

2. Cheryl Smith asked the board to pay an outstanding invoice for a welcome basket that was delivered in 2011. Susan Hollandmoved to reimburse the $42, Rob Welch seconded. Approved by majority vote.

MEETING ADJOURNED

Susan Holland made a motion to adjourn the meeting, Andy Miller seconded. Approved by majority vote.The meeting was adjourned at 9:00PM by Barry Smith.

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NEXT MEETING: The next board meeting is scheduled for May 14, 2012