2012-2013 fdem business plan

7/17/2019 2012-2013 FDEM Business Plan

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Florida Division ofEmergency ManagementBusiness Plan Bryan W. Koon, Director

FY

2012-2013



Adopted: 6/5/12

EXECUTIVE SUMMARY:

As Director for the Division it is imperative that we set our Business Plan in alignment with some of the Top Priorities of the

Executive Office of the Governor. This year’s business plan focuses on the following three priorities:

1. Developing economic opportunities and job growth for the State. We will accomplish this by refining and improving our state and federal funding processes to local governments.

2. Streamlining state government to be more effective. We will accomplish this by exploring new relationships and strengthening current relationships with all of our

internal and external stakeholders. 3. Implement a training program and career path for our employees.

We will accomplish this by improving supervisory and leadership training and by asking each Bureau to develop anupward mobility for our employees.

The Business Plan was developed with input from over 20 members of our senior management and will continue to be refinedthroughout the year. We welcome your thoughts and input as we put this plan into action. We will continue to draw our strengthfrom our partnerships with FEMA/DHS, state agencies, and most importantly our local partners.



Adopted: 6/5/12

FLORIDA DIVISION OF EMERGENCY MANAGEMENT

2011-12 BUSINESS PLAN

TABLE OF CONTENTS

A. 2011-2015 STRATEGIC PLANDescription Page Number(s)

A. 2011-15 Florida Division of Emergency Management Strategic Plan A1-A5

B. GOVERNOR RICK SCOTT’S TRASITION TEAM RECOMMENDATIONS

Description Page Number(s)

B. Florida Division of Emergency Management - Governor Rick Scott’s Transition Team Recommendations B1-B3

C. DIRECTOR’S OFFICE GOALS

GOAL # Description Page Number(s)

DIR1 Completion of “Typing” Project for Counties C1DIR2 Review and update the Division’s Five Year Strategic Plan C1DIR3 Create a Information Technology plan for the Division C1DIR4 Review and update Florida’s Domestic Security Strategic Plan C1DIR5 Look at ways to improve job retention within the Division to include completion of a climate

surveyC1

DIR6 Review of DEM’s staffing and organizational structure Look at how positions are funded and way to fund more effectively Reduce reliance on OPS and try to transition them to Career Service positions

C1

DIR7 Work on potential facility and working environment improvements C1DIR8 Complete a Special Needs Registry Review C1DIR9 Deepen and explore new relationships with emergency management associations and

affiliates. FEPA, Florida Sheriff’s Association, NEMA, IAEM. C1

DIR10 Preparation for the Republican National Convention in August Funding Operational Issues

C1



Adopted: 6/5/12

D. OFFICE OF EXTERNAL AFFAIRS GOALS


XAF1 Develop a Comprehensive Communication Plan for July 1, 2012- June 30, 2013 D1XAF2 Completion of the Redesign of FloridaDisaster.org D2XAF3 Expansion of Severe Weather Awareness Outreach and Events to Incorporate Entire 2012-

2013 Academic YearD3-D5

XAF4 Expansion of the Statewide Public Education Campaign including Kids Get a Plan D5-D6

XAF5 Conduct Statewide Public Information Officer Training (PIO Rodeo) D6XAF6 Participation in the FEPA Meetings (Annual, Mid-Year, Board of Directors, Etc.) D7XAF7 Participation in the Governor’s Hurricane Conference D7-D8XAF8 Create an Employee Recognition Program D8XAF9 Develop a systematic process to gather and use customer service data D9-D10XAF10 Update Statewide Strategic Plan for Persons with Disabilities D10-D11

XAF11 Development of an Outreach Coordination Plan (Underserved Communities) D11XAF12 Conduct 4 Meetings of the Emergency Management Advisory Working Group D12XAF13 Coordinate Florida Emergency Information Line Program D12-D13XAF14 Develop an Intern Program for FDEM and Counties D13XAF15 Develop a DVD with hurricane information similar to the L-324 Course at the National

Hurricane Center for elected officialsD14

E. OFFICE OF PRIVATE SECTOR COORDINATION GOALS


PS1 Review Business Re-entry Processes and Develop Florida Specific Guidelines E1PS2 Integrate Private Sector Information into SERT Information Systems E2PS3 Identify and hold meetings with EM Groups and Agencies on Coordination with the Private

SectorE3

PS4 Install, Provide Training and Utilize Unified Incident Command and Decision Support(UICDS)

E3-E4

PS5 Review available Private Sector resources and information from academia on a consistentbasis

E4

PS6 Establish and Build Relationships and Partnerships with Private Sector Disaster Expertsfrom all Disciplines

E5

PS7 Assist with Florida Job Creation and Bringing Businesses to Florida E6

PS8 Visit with and explore partnership opportunities in 2012-13 with Florida’s LargestCompanies and Business Leaders

E7



Adopted: 6/5/12

PS9 Explore Private Sector Technology for Disasters E8PS10 Explore Partnerships with Private Sector Philanthropy Groups E8PS11 Hold 2nd Annual Private Sector Coordination Summit E9PS12 Hold ESF 18 SOP Update and Training Sessions Quarterly E10PS13 Create and Update Business Preparedness Outreach Materials E11PS14 Implement the Use of the Private Sector Alerts Systems “PS Alerts” E11-E12PS15 Complete a Behavioral Study of Businesses to Gauge Level of Preparedness E12PS16 Plan for and make operational a State of Florida Virtual Business Emergency Operations

Center with 67 County and Private Sector InterfaceE13

PS17 Roll Out Private Sector Specific Social Media Sites (Facebook, and Twitter) E14PS18 Develop Private Sector Outreach and Communications Plan in Coordination with External

AffairsE15

PS19 Focus on Small County Business Partnerships (Family Dollar/Dollar General/ Dollar Tree/Freds)

E15-E16

PS20 Work with Regional Coordination Team to Hold 1 Regional Meeting in 2013 where Private

Sector is invited and is the focus of the meeting

E16

PS21 Finalize Partnership with Chick-fil- A on Kid’s Get A Plan Partnership with External Affairs E17PS22 Finalize Partnership with OnStar for Dissemination of Information to Florida Users E18PS23 Participate on FEPA Business and Industry Committee with goal of Increased Outreach to

Florida BusinessesE19

PS24 Complete Renovations and Technology Upgrades to ESF 18 Room E20PS25 Completion of ESF 18 Staff Training Guide E21PS26 Creation and Distribution of a Florida Disaster Preparedness Guide for Businesses in

FloridaE22

PS27 Develop Economic Impact Model for Disasters (DEO, FSU Dept. of Economics, Dunn &Bradstreet, FSU CDRP)

E23

F. OFFICE OF DOMESTIC SECURITY GOALS


DS1 Continue to participate/facilitate Domestic Security related meetings F1DS2 Closeout/Extension Requests of Open DHS Grants F2DS3 Complete DHS Application Packet F3DS4 Prepare and Present FY11 DHS Legislative Briefing Package F3DS5 Ensure Grantee Compliance F4DS6 CERT Program Build Out F5DS7 Meet DHS Reporting Requirements F6



Adopted: 6/5/12

G. OFFICE OF LEGAL AFFAIRS


LEG1 Revisions to FAC Chapter 27P, Rules 11, 14, and 19; Repeal of 9B 68.001-.004 G1LEG2 Review Division Policies for Required Updates G2

LEG3 Meet with Staff and Finalize Language for Proposed Statutory Amendments G2

H. OFFICE OF HUMAN RESOURCES


HR1 Automate Employee Acknowledgement of On-Line Procedure H1HR2 Automate In-Active Personnel Files and Place onto Electronic Storage H1HR3 Assure compliance with statute changes for HR H2

I. OFFICE OF THE INSPECTOR GENERAL


OIG1 Develop Annual Audit Work Plan Based on a Risk-Based Analysis of DEM Programs,Operations and Activities

I1

OIG2 Evaluate and update the OIG and Division Single Audit Process (including policies,procedures, training and follow-up)

I2

OIG3 Develop and Deliver Audit Awareness Training, to Include Information on the OIG Function,Internal Controls, Fraud, Waste, Abuse, Efficiency and Effectiveness

I3

OIG4 Formalize Audit Recommendations and Actions Tracking (to include Auditor General,FEMA, DHS)

I4



Adopted: 6/5/12

J. OFFICE OF FINANCE GOALS


FIN1 Prepare FY 11/12 Financial Statements for OLO 52 and DEM OLO 31 J1FIN2 Research and Recommend Disaster Transportation Options J2

FIN3 Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFSpositions, then remaining Finance, then rest of Division)

J3

FIN4 Revise the DEM reservist program utilizing OPS status J4FIN5 Extension of 2009 EMPG Grant J5FIN6 Extension of 2010 EMPG Grant J5FIN7 Develop 2013 – 2014 Legislative Budget Request J6FIN8 Require Reports and Monitor Performance Standards Monthly J6FIN9 Develop a Catering Policy for Activation in the State Emergency Operations Center J7FIN10 Review and Streamline the Travel Reimbursement and Approval Processes J7-J8FIN11 Provide DEM Training on FLAIR, Property Policy, Finance Coding, and Travel J8

FIN12 Allot Bureau Budgets in FLAIR by Object Code J9FIN13 Implement New Automated Requisition Process in MFMP J9FIN14 Implement New Automated DOH Reconciliation Process J10FIN15 Develop and Implement New Resource Action System (RAS) J11

K. BUREAU OF PREPAREDNESS GOALS


PRE1 Update Criteria for Local Comprehensive Emergency Management Plans and the CountyCapabilities Assessment Checklist, AND Related Language in Florida Administrative Code

K1-K2

PRE2 Adopt 2012 State Comprehensive Emergency Management Plan and Commence Updatesfor 2014 State CEMP

K2

PRE3 Revise the SERT/Division Continuity of Operations Plan (COOP) K3PRE4 Conduct 3 Regional Continuity Planning and Training Workshops K4-K5PRE5 Update the Field Operations Guide (FOG) K5PRE6 Maintain Regional Evacuation Studies (RES) K6PRE7 Complete FEMA-Mandated State Preparedness Report by December 31 Deadline K7PRE8 Revise Florida Energy Assurance Plan (FEAP) K8PRE9 Revise or Recreate Fuel Contingency Plan K9PRE10 Author an SOP or Plan for each Turkey Point ingestion county (Broward, Collier) K10PRE11 Utilize All Available Sources to Identify Potential Unregistered EPCRA (Emergency Planning

and Community Right to Know Act) Facilities, Conduct Outreach, Identify QualifyingFacilities and Bring 100% into Compliance

K11



Adopted: 6/5/12

PRE12 Investigate 100% of Reported Chemical Releases/ Spills Exceeding Reporting ThresholdQuantity (RQ)

K12

PRE13 Increase use of the Hazardous Materials Information System (HMIS) by 20% K13PRE14 Conduct quarterly (4) Local Emergency Planning Committees/State Emergency Response

Commission and Training Task Force meetingsK14

PRE15 Perform LEPC Desk Audits to Review Financial and Programmatic Records for the HMEP,HA and LEPC Staffing Contracts

K15

PRE16 Conduct Inspections/Audits on 10% of All Facilities Subject to Section 112r of the Clean Air Act (Accidental Release Prevention and Risk Management Planning Program)

K16

PRE17 Create REP Tailgate Videos to Train Nuclear Power Plant First Responders K17PRE18 Develop Basic Emergency Management Academy Utilizing Online and Classroom Training K18PRE19 Develop Continuing Supervisory Training for DEM Supervisors K19PRE20 Provide Training to Develop Vision, Culture and Values for DEM Leadership Connecting

Vision and Values to Daily Decision-MakingK20

PRE21 Provide Training that will Help Professionalize the Emergency Management Community K21

PRE22 To Provide Orientation to New Division Employees of “Blue Sky” and “Gray Sky” Roles andResponsibilities K22

PRE23 To Provide Division Employees With Training That Will Enhance and Expand TheirCapabilities and Maximize Performance of Their “Blue Sky” and “Gray Sky” Responsibilities

K23

PRE24 Provide the Opportunity for All County and Regional Partners (County, Municipalities, Non-Government Organizations (NGOs), Volunteer Organizations Active in Disasters (VOADs),and Private/Corporate Stakeholders) to Submit Training and Exercise Priorities to EnsureState Preparedness and Capabilities are Being Maintained

K24

PRE25 To Ensure State Preparedness and Strengthen Capabilities Statewide, Coordinate theDelivery of No Less Than 250 Courses Comprised of FEMA G Courses, EMI and OtherDHS Consortium Courses and Florida Specific Emergency Management Courses

K25

PRE26 To Ensure State Preparedness and Strengthen Capabilities Statewide, Develop andConduct a Statewide Exercise That Include Participants From All 67 Counties, All State Agencies and Federal Partners and Include Vigilant Guard Exercise Components

K26

PRE27 To provide an opportunity for the Division to promote strengthening relationships andinformation sharing with the emergency management community, conduct a two sessionseminar

K27



Adopted: 6/5/12

L. BUREAU OF RESPONSE GOALS


RES1 Develop an SOP to Increase Safety/Security Awareness of DEM Staff L1RES2 Communications/Outreach Training and SWO Staff Visits to Counties L2

RES3 Development/Implement Training/Certification Plan for SMT’s L2-L3RES4 Require Mid-Year and End-of-Year Reports from All 67 Counties on EMPA/EMPG Scope of

WorkL4

RES5 Re advertise Membership for State IMT L5RES6 Training for Operations Section L6RES7 Complete 200 Hurricane Evacuation Shelter Surveys L6-L7RES8 Identify 15,000 Hurricane Evacuation Shelter Spaces L8-L9RES9 Evaluate Change of EHPA Standard to ICC 500 Standard L10RES10 Sadowski Building Conference and Training Room Window Retrofit Project L11RES11 Perform the petroleum supply, demand, consumption, allocation and conservation functions

delegated to the Division in Section 377.701 and 377.703, Florida Statutes

L12

RES12 Ensure ESF 12-Fuels is Prepared for State EOC Activation L12-L13RES13 Develop looping display program for SEOC buildings and Capital Circle Office Complex L13RES14 Develop a Web Application Where People Can Use Their Phone GPS or Type at a Beach

and Get the Weather Forecast from National Weather Service, Along With the Rip CurrentRisk. There Will Also Be a Section for Safety Tips and Public Service Announcements

L14

RES15 Develop a DVD with Hurricane Information Similar to the L-324 Course at the NationalHurricane Center for Elected Officials

L15

RES16 Create a Series of Video Modules For Various Grade Levels to Distribute Through theDepartment of Education for Teachers to Use Any Time of the Year in Their WeatherLessons. Because Some Teachers Only Focus On Certain Subjects, Having Several Videos

Will Fulfill Their Needs Better Than One Long Video

L16

RES17 Completion of Comprehensive Division IT Strategic Plan L17-L18RES18 Complete and Integrate the DEM IT COOP Plan L18RES19 Complete Streamlining Between SEOC and Camp Blanding L19RES20 Develop Plans for Increased Network Redundancy from SEOC (SSRC) L19-L20RES21 Further development to SharePoint for DEM and SERT L20RES22 Continued Evaluation and Upgrading of the Network Architecture in Sadowski and Rudd L20-L21RES23 Evaluation of transition of SEOC and Blanding Infrastructure to the SSRC L21RES24 Formalization of a CSIRT L22RES25 Replacement of Current Web Proxy Solutions L23RES26 Weaning of Ex-DCA Services From DEM Network & Domain L23-L24

RES27 Development of Independently Managed Email Capabilities L24RES28 Refresh of Laptop Fleet to <5 Years of Age L25



Adopted: 6/5/12

RES29 Virtual Desktop Pilot Program L26RES30 Complete Redesign of FloridaDisaster.org L26RES31 Implement Transfer FloridaEvacuates.com to DEM Housing Environment & Enhance

CapabilitiesL27

RES32 Online Tool For Strategic Plan and Business Plan Updates and EMPG Project Tracking L28

RES33 Complete EM Constellation Phase 6 L29RES34 Complete Get A Plan! Enhancements L30RES35 Enhance the State Training Web Portal L30-L31RES36 Sustain Natural Hazard Risk Assessment Framework GIS L31RES37 Create Tools to Support Know Your Zone Campaign to Enable Mobile and Desktop L32RES38 Support Technology Transfer from John Hopkins of RtePM and Create Environment and

Tools for Running the Interface Through GATORL32

RES39 Replacement of Division Emergency Vehicles Annual Replacement of Vehicles Beyond State Criteria for Replacement

L33

RES40 Replacement Field Equipment Allocations

Ongoing Replacement and Upgrades of Field Equipment for Regional Coordination, StateManagement Team, Logistics Section Teams, Field Communications Assets

L34

RES41 Conduct 2012 “Radar II” Statewide Interoperable Communications Exercise at CampBlanding

L34-L35

RES42 Conduct a Series on Ongoing Logistics Section Management Courses for the Counties atLeast 4 Times a Year

L35-L36

RES43 SEOC Center Screen Upgrade to Video WallTechnical Enhancement of the SEOC Center Screen from LCD Projection to a 15 ScreenMatrix Video Wall/ Funding Will Be Provided By DOACS Under A Settlement Agreement.Budget $300,000

L36

RES44 Let RFP for multi-vendor, multi-modal transportation contract L37

RES45 Revise the State Logistics PlanRevision of the State Logistics Plan Annexes L38

RES46 Implementation of the Shelf Stable Meal VMI L39-L40RES47 Replacement for SEOC FRAC Card Security System L40RES48 Establishment of Logistical Staging Area’s MOU’s L41RES49 Replacement Mobile Devices (Cell Phones)

Annual Replacement of Cell Phones for the Division. Upgrade of Cellular Phone to NewEVO LITE High Security Model vs. Blackberry’s

L42

RES50 State EOC VTC Systems Installations L43RES51 MSAT Reuse Program L44RES52 Rollout of New EASIPAWS and CMAS Statewide L45



Adopted: 6/5/12

M. BUREAU OF RECOVERY GOALS


REC1 Evaluate the Enhanced Use of Technology for IA and PDA's M1REC2 Closeout of Pre-2004 Disaster Events M2

REC3 Complete 288 (50%) of Final Inspections for Post-05 Disasters M3REC4 Complete 2714 (75%) of Subgrantee Closeouts for 2004-05 Disasters M4REC5 Close all Pre-2012 FMAG Events M5-M6REC6 Identify Temporary Housing Coordinators for Each County M6REC7 Revise, Update or Terminate MOU With MLU for Temporary Housing Missions M7REC8 Amend the State Administrative Plan and Develop a PA and Mitigation Staffing Plan Within

30 DaysM8

REC9 Revise, Update or Terminate the State’s Disaster Reservist Program (In Case ofTermination, Identify an Alternate Staffing Solution/Program)

M9

REC10 Recover 100% of Funds Owed to The State (due to FEMA Overpayments and

Deobligations) as of July 1, 2012

M10

REC11 Evaluate and Identify Methods for Expanding DRC/ESC Operational Capabilities M11REC12 Evaluate and Identify Methods for Expanding Preliminary Damage Assessment Operational

CapabilitiesM12

REC13 Identify and Implement Process to Track and Claim Direct Administrative Costs on Post-05Disasters

M13

REC14 Evaluate and Improve Debris Management Capabilities at the Local Government Level M14

N. BUREAU OF MITIGATION GOALS

GOAL # Description Page Number(s)MIT1 Consult With at Least 8 New* Communities to Develop Flood Mitigation Grant Applications N1MIT2 Monitor all Hazard Mitigation Assistance Program Non-Disaster Projects for Quality

AssuranceN2

MIT3 Conduct All Work Outlined in the Annual Scope of Work for National Flood InsuranceProgram Grant

N3-N5

MIT4 Continue to Implement Outreach Awareness of Mitigation Programs, Planning, and Funding N5MIT5 Submit Draft Update of State’s Hazard Mitigation Plan Due to FEMA February 2013 N6MIT6 Explore Deeper Relationships With Other State Agencies to Improve and Enhance

Mitigation EffortsN7

MIT7 Work to Improve the Residential Construction Mitigation Program (RCMP) Delivery and

Projects

N7



Adopted: 6/5/12

MIT8 Attain a Cumulative Total Close Out of 406 Projects Out of 466 (87%) for the 2004 HazardMitigation Program ( Total Number of Projects Represent $321,081,325 in ObligatedFunds): Charley (1539), Frances (1545), Ivan (1551), Jeanne (1561)*

N8

MIT9 Attain a Cumulative Total Close Out of 138 Projects Out of 162 (87%) for the 2005 HazardMitigation Program ( Total Number of Projects Represent $148,701,364 in Obligated

Funds): Dennis (1595), Katrina (1602) Wilma (1609)*

N9

MIT10 Final Close-out With FEMA of 2007 Hazard Mitigation Grant Program Disasters: GroundhogDay Storms (1679), Christmas Day Storm (1680)

N10

MIT11 Attain a Cumulative Total Close Out of 26 Projects Out of 60 (43%) for the HazardMitigation Program (Total Number of Projects Represent $16,671,512 in Obligated Funds):Fay (1785) and Gustav (1806)

N10-N11

MIT12 Attain a Cumulative Total Close Out of 14 Projects Out of 29 (49%) for the HazardMitigation Program (Total Number of Projects Represent $6,450,544 in Obligated Funds):Severe Weather and Flooding (183,1840)

N11-N12

MIT13 Monitor and Maintain the Bureau’s Database of Standard Operating Policies andProcedures

N12

MIT14 Research and Determine Sound Methodologies for Baseline Statistics to Assess andDemonstrate Performance Standards

N13

MIT15 Request FEMA Approval for State Authority to Implement NFIP N13MIT16 Promoted Specific Mitigation Efforts N14MIT17 Develop Relationships and Cooperation between the Bureau of Mitigation and Private

Sector to Enhance Mitigation EffortsN14

MIT18 Establish Practices to Ensure Financial Transparency N15MIT19 2013/2014 Staffing Plan and Management Cost Request to Federal Emergency

Management AgencyN15-N16

MIT20 Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency

Management Agency

N16

MIT21 Develop and Finalize the Remainder of Mitigation.org System and Ensure Functionality N17



A1

Florida Division of Emergency Management2011-15 Strategic Plan

GOAL #1 IMPLEMENT DIRECTOR’S PRIORITIES

1.1 Maintain current level of capabilities for County Emergency Management agencies.1.2 Reduce turnover and achieve pay equity for Division staff.1.3 Explore new ways to ensure Floridians are prepared for disasters.1.4 Explore and implement use of effective notification programs and identify potential gaps.1.5 Explore reallocation of funding within the Division’s budget. 1.6 Implement Division wide performance standards to be reviewed on a regular basis.

GOAL #2 PROMOTE EFFECTIVE LEADERSHIP2.1 Identify and improve leadership processes and mentor Future Leaders.2.2 Formalize intern process and develop program with colleges and universities.

GOAL # 3 ENSURE CUSTOMER SATISFACTION3.1 Develop a systematic process to gather and use customer satisfaction and dissatisfaction data.3.2 Build relationships with customers and ensure open communication

GOAL # 4 PROFESSIONAL DEVELOPMENT AND RECOGNITION4.1 Implement a Systematic Ethics Program4.2 Implement an employee recognition program4.3 Establish a Training Management System4.4 Add Career Track4.5 Continuing professional education/development

GOAL # 5 IMPROVE TRANSACTIONAL PROCESSES5.1 Update and maintain applicable standard operating policies and procedures.5.2 Improve Personnel processes through development and utilization of a paperless system.5.3 Develop and implement an Information Technology Strategic Plan5.4 Eliminate all additional (non-policy) unnecessary procedures to streamline the reimbursement process for all programs.



A2

GOAL # 6 MAINTAIN NATIONAL ACCREDITATION6.1 CEMP (including Capability Assessment) (Including County Plans) – Update the compliance criteria to meet national

standards.6.2 10% of counties EMAP accredited within the next 5 years.6.3 Regularly maintain EMAP required plans and documentation.

GOAL # 7 REDUCE DISASTER IMPACTS FOR FLORIDA’S RESIDENTS AND BUSINESSES 7.1 Building Codes - Replace the Florida Building Code’s Public Shelter Design Criteria (s. 423.25, FBC—Building) with adoption

of the hurricane provisions of the International Code Council’s Standard for the Design and Construction of Storm Shelters(ICC 500).

7.2 Maintain the Regional Evacuation Studies.7.3 Ensure all Counties have proper program-specific The FDEM should immediately assess methods to grow this regional

capability, including the allocation of staff to the regions that are competent in the areas of planning, grant management, andoverall training. Training, equipment, and plans to reduce disaster impacts.

7.4 Ensure the availability of adequate public shelter space in each region of the state.

GOAL # 8 PROVIDE MONITORING AND OVERSIGHT OF NUCLEAR FACILITIES8.1 Ensure licensure of existing facilities is maintained and monitor the licensing of two new nuclear reactors.

GOAL # 9 CREATE A CAREER PATH FOR EMERGENCY MANAGEMENT PROFESSIONALS IN FLORIDA9.1 Identify, maintain, schedule, and offer training sufficient to meet the needs of the DEM mission by use of internal and external

sources as appropriate.9.2 Establish a training matrix (Career Path) for all experience levels (entry, mid-level, advanced) of emergency managers.

GOAL # 10 INCREASE PREPAREDNESS LEVEL OF ALL FLORIDIANS10.1 Develop an outreach coordination plan with the goal of reaching as many Floridians with the disaster preparedness message

as possible. Business Plan

GOAL # 11 (FNSS Implementation) PROVIDE SAFE AND ACCESSIBLE SHELTERING11.1 Ensure ability to shelter all Floridians. Analyze and define eligibility for general population and special needs shelters11.2 More accurately define public shelter essential features and accessory requirements for special needs, pet-friendly and

persons with disabilities populations, to include electrical requirements for persons with disabilities.11.3 Ensure that public shelters can accommodate persons with disabilities.11.4 Provide strategies for establishment of pet-friendly public shelters.



A3

GOAL # 12 STABILIZE IMPACTED JURISDICTIONS12.1 Maintain 24/7 readiness for an all hazards response statewide.12.2 Maintain ability to notify SERT personnel and key Government officials within 30 minutes of a reported incident.12.3 Maintain regional response capabilities to respond to counties within 2 hours.12.4 Maintain the ability to activate the State Emergency Operations Center to a Level 2 within 30 minutes of formal notification to

key stakeholders.12.5 Maintain the ability to activate the State Emergency Operations Center to a Level 1 within 60 minutes of formal notifications to

key stakeholders.12.6 Ensure the State Unified Logistics Section Program and State Logistics Response Center has adequate contracts,

commodities and capabilities to activate and begin moving commodities within 6 hours of formal notification of keystakeholders.

12.7 State Management Teams (SMT) -Maintain the ability to deploy a state Incident Management Team within 2 hours ofactivation/direction by the SERT Chief.

12.8 National Guard - Maintain the ability to deploy Florida National Guard to support security, logistic, intelligence andreconnaissance, and humanitarian missions within 72 hours of activation/direction by the State Coordinating Officer.

12.9 Maintain redundant communications with the 67 County Warning Points and Nuclear Power Plants.

GOAL # 13 ENHANCE RECOVERY CAPABILITIES13.1 Institute training and cross training of all recovery staff on individual assistance and public assistance processes.13.2 Modify the use of disaster reservists outside of their normal role as part of Community Response Teams to include

Preliminary Damage Assessment, Essential Service’s Center’s and Disaster Recovery Center activities. Enhancetraining/cross training. Business Plan

13.3 Maintain the capacity to establish Essential Services Center’s or Disaster Recovery Center’s post impact within 48 hours. 13.4 Be prepared to conduct initial PDA’s within 24 hours after impact. 13.5 Be prepared to staff and equip a JFO concurrently with FEMA.13.6 Deploy a PA financial field team to capture and draft project worksheets for Category A & B within 10 days of the PDA

Process being completed.

13.7 Amend the state administrative plan and develop a PA and Mitigation staffing plan within 30 days of the establishment of theJFO.

GOAL # 14 EXPEDITE RECOVERY DISASTER CLOSEOUTS14.1 By 2012, close all project worksheets related to disasters through 2005.14.2 Post 2005 disasters will be closed within 5 years of date of declaration.14.3 Downsize the Florida Recovery Office as appropriate according to Project Worksheet and Applicant closeouts.



A4

GOAL #15 MAXIMIZE STAFFORD ACT FUNDING15.1 Enhance coordination with Section 406 procedures to obtain additional funding for damaged structures. More local emphasis15.2 Provide training to local and state agencies to enhance the knowledge base of the staff in obtaining eligible funding.

GOAL # 16 ENHANCE FUNDING AND SERVICE FOLLOWING NON-STAFFORD ACT DECLARATIONS

16.1 Develop a non-Stafford act plan for resources available to Floridians to include development and recommendations for a non-federally funded State PA and IA Process.

GOAL # 17 MAXIMIZE MITIGATION PROGRAM FUNDING17.1 Maintain the State’s FEMA Approved Enhanced Mitigation Plan 17.2 Support and assist local applicants through planning and technical assistance in order to maximize the number of approvable

applications to ensure all available funds are received.17.3 Ensure the timely disbursement of funds and close out of disasters and funding cycles.17.4 Increase mitigation funding for residential retrofits.17.5 Encourage all county and/or regional mitigation strategies and maintain 100% participation in all municipalities.17.6 Encourage 100% participation in the National Flood Insurance Program (NFIP) by all counties no later than January 1, 2012.

GOAL # 18 ENHANCE NON-PROGRAMMATIC MITIGATION PROGRAMS18.1 Assure that after each Presidentially-declared disaster, post-disaster loss avoidance studies are conducted.18.2 Work with local officials to encourage Code+ practices as well as other "soft" mitigation-oriented activities in their

communities; report on these.

GOAL # 19 EXPEDITE MITIGATION DISASTER CLOSEOUTS19.1 By 2012, close all projects related to disasters through 2005.19.2 Post 2005 Disasters closed within 5 years.

GOAL # 20 INCOPORATE THE PRIVATE SECTOR INTO ALL PHASES OF EMERGENCY MANAGEMENT20.1 Form partnerships with businesses, associations and not for profit groups.20.2 Improve information sharing capabilities with the private sector.20.3 Create Business Emergency Operation’s Centers in Florida. 20.4 Promote job creation and bringing businesses to Florida.20.5 Provide educational, training and outreach opportunities to businesses on disaster related issues.



A5

GOAL # 21 ENHANCE DOMESTIC PREPAREDNESS21.1 Ensure not only grantee but also sub-grantee compliance with applicable state and federal rules and regulations.21.2 Update the Florida Domestic Security Strategic Plan every two years21.3 Continue Citizen Emergency Response Team community outreach initiatives.21.4 Ensure the timely obligation, disbursement and close out of sub grants.

21.5 Continue to leverage federal funds in support of Florida’s Domestic Security Strategic Plan.

GOAL #22 MAINTAIN FINANCIAL ACCOUNTABILITY FOR ALL GRANTS22.1 Ensure not only grantee but also sub-grantee compliance with applicable state and federal rules and regulations.22.2 Ensure the timely obligation, disbursement, extensions and close out of grant awards.

GOAL# 23 PROVIDE MONITORING AND OVERSIGHT OF HAZARDOUS CHEMICAL FACILITIES23.1 Continue facility outreach activities to increase reporting compliance23.2 Encourage cross training of staff to enhance promotion possibilities 23.3 Develop training program for staff to strengthen quality control capabilities



B1

Florida Division of Emergency ManagementGovernor Rick Scott’s Transition Team Recommendations

RECOMMENDATION 1: Create the Office of Emergency Management within the Executive Office of the Governor.

RECOMMENDATION 2: Governor Scott should designate a Domestic Security Coordinator in the EOG and mandate thedevelopment of a meaningful Florida Domestic Security Strategy as a top priority

RECOMMENDATION 3: CEMP guidance should be developed consistent with new emphasis on meaningful planning

RECOMMENDATION 4: The suggested Governor’s Homeland Security Coordinator and the Executive Planning Committeeoutlined above should also be tasked with oversight of all funding decisions related to federal and state grants and other fundingsources

RECOMMENDATION 5: The State should achieve greater linkages of state and local Public Safety resources, including theFDEM State Watch Office and the FDLE Fusion Center.

RECOMMENDATION 6: The FDEM should immediately assess methods to grow this regional capability, including the allocationof staff to the regions that are competent in the areas of planning, grant management, and overall training.

RECOMMENDATION 7: The transition team supports the planned downsizing of this “temporary” operation(the Florida Recovery Office) and encourages the continued use of outsourcing for future Public Assistance management services

RECOMMENDATION 8: The new Office of Emergency Management should build, as a priority, a training and exercise programthat is consistent with new Florida Strategy and Blueprint.

RECOMMENDATION 9: The State should consider further outsourcing this (the State Logistics Response Center) operation toan appropriate warehouse administration company.

RECOMMENDATION 10: FDEM and other representatives of EOG should explore current and future funding available forMitigation programs to seek appropriate funding for residential and business wind mitigation inspections and retrofit efforts.

RECOMMENDATION 11: County Base Grant funding from the Emergency Management, Preparedness and Assistance TrustFund should be maintained to ensure state and local readiness.

RECOMMENDATION 12: All possible efforts should be taken to identify ways to reduce staff turnover.



B2

RECOMMENDATION 13: The state should relax travel restrictions in certain critical areas to insure proper service is provided tolocal customers.

RECOMMENDATION 14: As part of the development of a new blueprint and strategy for Florida, a complete assessment of the

services and recommendations of the NGOs should be addressed to insure appropriate and maximum coordination and use.

RECOMMENDATION 15: The proposal to develop the Florida Disaster Support Team should be appropriately evaluated and, ifpractical, implemented as part of the new FDEM.

RECOMMENDATION 16: The current and recommended FDEM organizational charts should be carefully examined anddeployed as appropriate.

RECOMMENDATION 17: Upon final decisions concerning the placement and refinements to FDEM, a new Legislative BudgetRequest should be developed by the Executive Office of the Governor.

RECOMMENDATION 18: After the re-alignment of FDEM and the development of a new blueprint for future efforts, these critical

guiding documents (mission statements and performance measures) must be updated and aligned with the Governor’s vision andmajor goals and objectives.

RECOMMENDATION 19: The Transition Team strongly supports the following recommendations from the Florida Association ofCounties:

(a) Governor Scott should appoint a “Florida Oil Spill Recovery Advocate”. (b) Governor Scott should create a “Florida Oil Spill Recovery Work Group / Task Force” (c) Governor Scott should push for President Obama to establish clear federal oversight and require full transparency of

the BP governmental claims process immediately and a single federal point of contact should be named.(d) The State of Florida should request Congress to establish a Gulf Coast Recovery Fund, as recommended by Sec. of

the Navy Ray Mabus, and local governments should be represented on the Gulf Coast Recovery Council.(e) Congress should consider changes to the Oil Pollution Act disaster response model to provide for more local control,clear operational protocols, and a fair and effective local government reimbursement process.

(f) As stated previously, the federal government should appoint county representatives to the Gulf Coast RestorationTask Force immediately.

(g) The impacted counties, as a region, must speak as one voice and organize its resources to return the environment toits prior state or improve it if at all possible. Similarly, given the economic impact created by this single event, theregion needs new and creative economic development initiatives. To that end, a regional recovery plan is proposedthat would include the following components:



B3

RECOMMENDATION 20: The Governor’s Office should provide guidance regarding local jurisdictions who owe reimburseme ntsto the State and FEMA, as soon as it is practical.

RECOMMENDATION 21: This issue (pending Federal Sheltering Guidance FNSS) requires leadership of EOG and others toavoid unfunded mandate from Federal Government.

RECOMMENDATION 22: The data provided in the Regional Evacuation studies must be carefully reviewed and evaluated todetermine impacts on protective action decisions regarding evacuation and sheltering.

RECOMMENDATION 23: Major events that are planned for Florida should be priorities of key agencies to insure effectiveplanning and execution.

RECOMMENDATION 24: The State should review current price gouging regulation and state of emergency declarations toensure that businesses are not unduly impacted by an event in the state.

RECOMMENDATION 25: The State of Florida State should consider the development of Regional Business Emergency

Operations Centers.

RECOMMENDATION 26: The State should pursue a statewide credentialing system.

RECOMMENDATION 27: FDEM should strongly consider the designation of a full time staff member to coordinate private sectorissues and strategies.



C1

Florida Division of Emergency ManagementDirector Bryan W. Koon Priorities

PRIORITY 1: Completion of “Typing” Project for Counties

PRIORITY 2: Review and update the Division’s Five Year Strategic Plan

PRIORITY 3: Create an Information Technology plan for the Division.

PRIORITY 4: Review and update Florida’s Domestic Security Strategic Plan

PRIORITY 5: Look at ways to improve job retention within the Division to include completion of a climate survey.

PRIORITY 6: Review of DEM’s staffing and organizational structure. Look at how positions are funded and way to fund more effectively.

Reduce reliance on OPS and try to transition them to Career Service positions

PRIORITY 7: Work on potential facility and working environment improvements.

PRIORITY 8: Complete a Special Needs Registry Review

PRIORITY 9: Deepen and explore new relationships with emergency management associations and affiliates.FEPA, Florida Sheriff’s Association, NEMA, IAEM

PRIORITY 10: Preparation for the Republican National Convention in August Funding Operational Issues



D1

D. EXTERNAL AFFAIRS

Goal: XAF1

Description of Goal: Develop a Comprehensive Communication Plan for July 1, 2012 – June 30, 2013

Date of GoalCompletion:

July 1, 2012 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:

Goal #10 Increase Preparedness Level for all Floridians

Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to

TaskIdentify a monthly messaging focus that highlightsarea of emergency management

7/1/12 Communication Plan Plan with specificmessaging points

Julie RobertsExternal Affairs

Update list of media contacts for print, radio andtelevision including email and phone

7/1/12 Comprehensive list ofmedia contacts

List of media withpertinent contact

Jessica SimsSamantha Plotkin

Research online programs for distribution to mediaoutlets

7/1/12 List of programs thatmeet requirements formedia distribution

Signed contract withnew company

Julie RobertsJessica SimsKevin Smith

Research of online companies for media research,

clip service for FDEM (we will not be able to switchcompanies until August when current contractexpires)

7/15/12 List of programs that

meet requirements formedia clipping service

Signed contract with

new company

Julie Roberts

Donna RiordanExternal AffairsKevin Smith

Develop comprehensive social media plan toincorporate both Facebook and Twitter and otheroutlets identified. The plan will include all FDEMaccounts, accounts for appropriate ESFs foractivation communication, otherdepartments/agencies that provide valuableinformation for dissemination

7/15/12 List of social mediaaccounts, strategy fordistribution during“blue sky” and “graysky” days

Detailed plan forinclusion in overallcommunication plan

Beverly ByertsSamantha PlotkinJulie Roberts

Identify outreach opportunities per month forinclusion in overall communication plan. Outreach

events will include FDEM sponsored, opportunitiesfor the Governor, First Lady and Lt. Governor toparticipate, private sector events, FDEM Regionaloffices, NWS offices, and other partner events

6/15/12 -12/31/12

Comprehensive list ofevents

Inclusion of events incommunication plan;

attendance byGovernor, First Lady& Lt. Governor atevents


DEM Senior Staff

Develop plan for updating and printing outreachmaterials for designated events

6/15/12 – 12/31/12

Calendar of eventsand requestedmaterials

Printing anddistribution ofmaterials

Samantha PlotkinBeverly ByertsExternal Affairs



D2

Goal: XAF2

Description of Goal: Completion of the Redesign of FloridaDisaster.org


December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts and Richard Butgereit

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #1 Implement Director’s Priorities

Tasks Anticipated to Complete Goal

Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskPhase One of Website Redesign Ready for Testing COMPLETED

5/1/12Basic layout anddesign

On time delivery andreviewed by WorkingGroup and Approvedby Project Leads

Julie RobertsRichard ButgereitWorking Group

Phase Two of Website Redesign Ready for Testing COMPLETED5/1/12

Development of layersand linkages



Phase Three of Website Redesign Ready forTesting

7/1/12 Content and mediacapabilities

established

On time delivery andreviewed by Working

Group and Approvedby Project Leads

Julie RobertsRichard Butgereit

Working Group

Phase Four of Website Redesign Ready for Testing 7/1/12 Internal testing andreview of full mock up



Beta Testing of Entire Website Statewide 7/1/12 – 7/31/12

Identify and correctany outstandingissues or bugs

Broad input fromStatewide EMpartners, measuresuccess by numberof “hits,” views, andfeedback comments

to Beta site

DEM All ExternalStakeholders

Redesign of FloridaDisaster.org goes live in theinternet.

8/1/12 Updated websitebecomes the public“face” for the Division

Is the site online Julie RobertsRichard ButgereitWorking Group



D3

Goal: XAF3

Description of Goal: Expansion of Severe Weather Awareness Outreach and Events to Incorporate Entire 2012-2013Academic Year


May 2013 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level for all Floridians


TaskReview current Severe Weather Awareness Guide 6/1/12 –

6/30/12Determine sectionsthat include timesensitive information

Complete list of areaswhich correspond tospecific dates

Beverly ByertsSamantha PlotkinJulie Roberts

Review Severe Weather Awareness WeekSponsors and Identify new financial partners

6/1/12 – 7/15/12

Final list of partnersfor the 2012-2013SWAG

Receipt of funds fromthe partners forinclusion in SWAG


Coordinate with NWS offices for authoring ofweather hazard articles for guide

7/1/12 Assign specific topicsto NWS Offices forUpdates

Receipt of updatedarticles

Amy Godsey

Set-up meeting with Florida Department ofEducation and Governor’s Education Advisor todiscuss strategy for Severe Weather AwarenessGuide Distribution and Outreach Events

7/15/12 Coordination ofarticles, events, anddistribution of SWAGduring 12-13 year

Written plan ofcoordination anddistribution


Edit articles for grammar and content 7/15/12 Articles submitted byNWS Offices areproofed for inclusion

Articles ready fordistribution in SWAG

Michelle Palmer Amy Godsey

Gather appropriate images for articles 7/30/12 Updated photosavailable for SWAG

Photos are updatedin the SWAG

Michelle Palmer Amy Godsey

Update the 2012-2013 Severe Weather AwarenessGuide for distribution throughout the academic year(no longer focused on one week in February)

8/1/12 Completed SWAG thatis available fordistribution in 8/12

Printed 2012-2013SWAG available fordistribution

Beverly ByertsExternal Affairs

Finalize the Design for Printing of Severe Weather Awareness Guide for 2012-2013 Academic Year

8/15/12 Completed SWAG thatis available fordistribution in 8/12

Printed 2012-2013SWAG available fordistribution

Lida Maxwell, Alfredo Diaz



D4

Announce Poster and Video PSA ContestsStatewide in coordination with Department ofEducation, Charter School Groups and PrivateSchool Association, American Red Cross, andPrivate Sector Partners

9/1/12 Develop Poster andPSA Contest Rulesand Guidelines.

The number ofcontest submissionsfrom studentsGoal: 25 posters25 PSAs


Statewide outreach campaign coordinated withDepartment of Education, Charter School

Association and Private School Association.Promote the PSA and Poster contests and distribute

the Severe Weather Awareness Guides throughoutthe state.

9/1/12 – 1/15/13

Orchestrated outreachcampaign using socialmedia, in schoolevents, and events

with First Lady andCommissioner ofEducation

The number andtypes of outreachmethods: pressreleases, Twitter,

Facebook, WebsitePostsGoal:100 total

Julie RobertsJessica SimsBeverly ByertsSamantha Plotkin

Develop plan for outreach events in Central Floridafor Severe Weather Awareness Week. Includeactivities for Governor Scott, First Lady Scott,Director Koon, Professor Tinkermeister, and FDEMOfficials

11/15/12 Schedule of Eventswith detailedinformation andfeatured guests

Events scheduled onappropriate officialscalendars


Submit scheduling request for Governor Scott andFirst Lady Scott for the Downtown Disney kick-offevent

12/15/12 Request beingconsidered byGovernor and FirstLady’s Offices

Confirm or Regretfrom appropriateoffices

Julie Roberts

Finalize Kick-Off Event at Downtown Disney withRadio Disney for Severe Weather Awareness Week

12/15/12 Finalize schedule forin Orlando with RadioDisney

Signed contract Julie Roberts

Identify judges for the PSA and Poster Contest;including FDEM, Department of Education,

American Red Cross, and Private Sector Partners

1/1/13 List of judges from allinvolved groups

List of judges andschedule for judging

Julie Roberts

Submissions for the PSA and Poster Contest judged 1/7/13 – 1/20/13

Winners selected,partners are providedinformation, winningschools are informed

Winners selected Julie RobertsExternal Affairs

Finalize schedule for the Severe Weather Awareness Week event at Downtown Disney,including FDEM participates and special guests

1/20/13 Finalize plan,participants, andlogistics for kickoffevent

Final Agenda, list ofparticipants andtravel plans




D5

Severe Weather Awareness Week kick-off event atDowntown Disney with Governor Scott or First LadyScott (if approved), Director Koon, FDEM officials,and Professor Tinkermeister

2/2/13 Kick-off event withRadio Disney

Number ofparticipants throughofficial Disneyattendance countGoal: 1500Number of media“hits” using television,radio, print, socialmedia

Goal: 50


Amy GodseyMichelle PalmerOther DEM Staff

Coordination of Statewide Tornado Drill with FloridaDepartment of Education, NWS Offices, and FDEMRegional Offices

2/5/13 Participation byFlorida Department ofEducation Districts

Number of schoolsreported toparticipate

Amy GodseyNWS Offices

Goal: XAF4

Description of Goal: Expansion of the Statewide Public Education Campaign including Kids Get a Plan


May 2013 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level for all Floridians


TaskSet-up meeting with Department of Education andGovernor’s Advisor on Education to discuss theoverall outreach plan for FDEM with individualschools and districts. Identify the best methods forcontacting schools and districts

8/1/12 Meeting to explorepartnership betweenFDEM and DOE forintegrating theoutreach campaigninto schools

Signed MOU or MOAwith DOE; LocalSchool Districts,External Partners onintegrating outreachcampaign


Write plan for distribution of Kids Get a Plan

materials and outreach events for academic year.Plan will include events for the Governor, First Lady,Lt. Governor and Director Koon to participate.

8/1/12 Calendar of events for

academic yearincluding KGAP andolder student events

Identify the number of

events throughoutstate for KGAP andPublic EducationProgram

External Affairs

Develop calendar of presentations for FDEMOfficials, Regional Coordinators, NWS Officials, andDOE officials to visit school districts in person orthrough online / Skype

8/15/12 Coordinate with DOEand districts toschedule events

Number of schools /districts hostingeventsGoal: 15




D6

Work with the DOE emergency managementsection to develop standard presentations based ongrade level (K-3, 4-6, 7-9) incorporating FCATstandards, opportunities for students feedback, andreview of presentations

9/1/12 Development of gradelevel appropriate(FCAT approved)material forpresentation

Number ofpresentationsdevelopedGoal: 3

Amy GodseyJulie RobertsExternal Affairs

Provide training to FDEM Officials, RegionalCoordinators, NWS Officials, and DOE officials tovisit school districts in person or through online /Skype. Training can be held in person or webinar

9/15/12 Provide Training onpresentation material

Number of trainingsperformedGoal: 10

Amy GodseyExternal Affairs

Deliver presentations to school / districts asidentified on the calendar in coordination with DOE

9/15/12 – 5/31/12

Deliver Presentations Number ofpresentationsperformed.Goal: 20

Amy GodseyMichelle PalmerExternal AffairsRegional Coordinators

Goal: XAF5

Description of Goal: Conduct Statewide Public Information Officer Training (PIO Rodeo)


August 1, 2012 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #9 Create a Career Path for EM Professionals in Florida

Tasks Anticipated to Complete GoalDate ofTask

CompletionOutcome Intended Metric Staff Assigned to

TaskDevelop outline of program for a statewide PIOTraining

5/1/12 Draft agenda for PIOtraining

Finalized agenda Julie RobertExternal AffairLinda McWhorter

Identify location of statewide PIO training 5/1/12 Location identified Contract signed forlocation


Create promotional “save the date” for statewidePIO training (PIO Rodeo) including customized

logo for future promotion

6/1/12 Save the Date fordistribution

Finalized “save thedate” and distribution

list

Julie RobertsBeverly Byerts

Linda McWhorterCreate informational flier including registrationinformation for distribution to statewide PIOsattending training

6/10/12 Informational flier withregistration

Finalizedinformational flier

Julie RobertsBeverly Byerts

Finalize the agenda for training sessions. Identifytrainers.

6/15/12 Finalized agenda Agenda Julie RobertsLinda McWhorter

Finalize logistics for training including housing,meals, transportation for FDEM staff.

6/15/12 Approval of RTAs for staff Signed RTAs Julie RobertsFinance

Finalize list of attendees. 7/20/12 List of attendees List of AttendeesGoal: 80

Julie RobertsLinda McWhorter



D7



D8

Goal: XAF6

Description of Goal: Participation in the FEPA Meetings (Annual, Mid-Year, Board of Directors, Etc.)


August 31, 2013 Lead Staff Assigned to Goal: Julie Roberts



Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskParticipate in Program Committee Meetings 1/1/13 –

12/31/13Ensure participation inFEPA ProgramCommittee Meetings

Number of DEM staffthat participate inthese meetings

Julie Roberts

Submit DEM Staff participation plan to Director 7/11/13 and2/1/13

Develop list of StaffParticipation for FEPAMid-Year Conference

List complete andsubmitted to Directorand Deputy Director

Julie Roberts

Review Staff presentations and training materials. 7/25/13 and2/12/13

Ensure coordination ofall presentations andtraining materialacross DEM functions

Review and approvalof all submitteddocuments

Julie Roberts

Attend and Participate in FEPA Annual Meeting andMid-Year Meetings

2/13 and 8/13 Participate in FEPA Annual and Mid-YearMeetings

Confirmedparticipation byapproved DEM Staff

Approved Staff

Goal: XAF7

Description of Goal: Participation in the Governor's Hurricane Conference


May 31, 2013 Lead Staff Assigned to Goal: Julie Roberts



TaskParticipate in program committee meetings 10/15/12 Provide DEM input in

GHC programcommittee meetings

Ensure DEMrepresentatives sit onall appropriatecommittees andparticipate inscheduled meetings

Julie Roberts

Submit DEM staff participation plan to Director 4/1/13 Develop approved listof DEM staff forparticipation

List submitted andapproved

Julie Roberts



D9



D10

Coordinate DEM staff transportation to Ft.Lauderdale for conference to reduce number ofstate vehicles required to travel

4/15/13 Attendees dates oftravel, carpoolsuggestions, vehicleidentified.

List coordinated withlogistics

Julie Roberts

Review staff presentations and training materials 4/15/13 Ensure coordination ofall presentations andtraining materialacross DEM functions

Review and approvalof all submitteddocuments

Julie Roberts

Attend and participate in Governor’s Hurricane

Conference

TBC Participate in GHC Confirmed

participation byapproved DEM Staff

Approved Staff

Goal: XAF8

Description of Goal: Create an Employee Recognition Program


December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #4 Professional Development and Recognition

Tasks Anticipated to Complete Goal Date of TaskCompletion Outcome Intended Metric Staff Assigned toTask

2nd

Quarter DEM Awards Meeting 6/30/12 Committee meets,reviews submissionsand chooses quarterlyaward recipient

Award Recipientchosen

Program Committeemembers

Review Employee Recognition Program withCommittee to identify successes and suggestedchanges by DEM staff

7/15/12 Provide updatedprogram

Reviewed andupdated program


3rd

Quarter DEM Awards Meeting 9/30/12 Committee meets,reviews submissions

and chooses quarterlyaward recipient



4th Quarter DEM Awards Meeting 12/22/12 Committee meets,

reviews submissionsand chooses quarterlyaward recipient



1st Quarter DEM Awards Meeting 3/30/13 Committee meets,

reviews submissionsand chooses quarterlyaward recipient





D11



D12

Goal: XAF9

Description of Goal: Develop a systematic process to gather and use customer service data


December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #3 Ensure Customer Satisfaction


TaskResearch and review other agency andorganizations processes for gathering and usingcustomer service data

2/1/12 Gather best practicesof other state and localagencies for gatheringcustomer service data

Number of externalentities contactedand customer servicedata gatheringpractices reviewedGoal: 5


Draft DEM plan for obtaining customer serviceinformation and dissemination of that informationinternally and externally on a quarterly basis

3/31/12 Draft Plan forcapturing customerservice data (internaland external)

Draft complete andready forpresentation andreview (y/n)


Present Customer Service plan to DEM X-Com forreview and comment 4/15/12 Present plan forreview and discussion Plan presented atXCOMM on time (y/n)Feedback receivedand incorporated

Julie RobertsExternal AffairsDEM X-Com

Present final plan to Director for approval 5/1/12 Present XCOMMvetted plan to theDirector

Plan reviewed by theDirector andapproved (y/n)


Implement Customer Service plan 6/1/12 Activate finalized andapproved plan

Number of datapoints received


Provide Quarterly Reports – September 1, 2012 9/1/12 Consolidate Data intoa Quarterly report forreview by Director,

Deputy, andpresentation to DEMX-Com

Number of datapoints receivedGoal: 15

Quarterly Reportpresented on timeImplementation planfor suggestionsdeveloped




D13

Provide Quarterly Reports – December 1, 2012 12/1/12 Consolidate Data intoa Quarterly report forreview by Director,Deputy, andpresentation to DEMX-Com

Number of datapoints receivedGoal: 15

Quarterly Reportpresented on timeImplementation planfor suggestionsdeveloped


Goal: XAF10

Description of Goal: Update Statewide Strategic Plan for Persons with Disabilities


June 30, 2012 Lead Staff Assigned to Goal: Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #11 FNSS Implementation


Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskIdentify goals and objectives for strategic planningprocess.

August 15,2011

Development of goalsand objectives forstrategic plan

Acceptance of goalsand objectives forstrategic plan


Develop schedule for strategic planning sessions tobe held regionally.

August 31,2011

Develop dates andlocations of regionalsessions

Specify dates,locations andattendees of regionalsessions


Hold meetings with state agency stakeholdersregarding process and goals.

August 31,2011

Identify state agencystakeholders

Meet with stateagency stakeholders


Hold regional strategic planning workshops. March 31,

2012

Schedule strategic

planning workshops ineach region

Hold strategic

planning workshop ineach of 7 regions

Julie Roberts

External Affairs

Complete draft Strategic Plan and report of findingsfrom each workshop and submit to ExecutiveCommittee.

May 31, 2012 Completed regionaldraft plans and reports

Acceptance ofregional draft plansand reports


Engage disability community stakeholders tostrengthen plan and to ensure coordination onceplan is approved.

March 31,2012

Bring disabilitycommunity reps. intothe planning process

Participation ofdisability communityreps. into theplanning process




D14

Implement Statewide Strategic Plan for Personswith Disabilities

June 30, 2012 Implement planfollowing state andfederal guidelines andregulations

Acceptance of planfollowing state andfederal guidelinesand regulations


1st Quarter Progress Report Due Sept. 30, 2011 Submission of

progress report Acceptance andapproval of progressreport


2nd

Quarter Progress Report Due Dec. 31, 2011 Submission ofprogress report

Acceptance andapproval of progress

report


3rd

Quarter Progress Report due Mar. 31, 2012 Submission ofprogress report

Acceptance andapproval of progressreport


Annual Progress Report due June 30, 2012 Submission ofprogress report

Acceptance andapproval of progressreport


Goal: XAF11

Description of Goal: Development of an Outreach Coordination Plan (Underserved Communities)


November 30, 2012 Lead Staff Assigned to Goal: Beverly Byerts / Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians


TaskReview and research other states outreach efforts inregards to underserved communities

2/1/12 Develop best practiceswhite paper

Paper drafted andpresented for review

Melanie Motiska

Schedule meetings with stakeholders and key

organizations that represent underservedcommunities

8/1/12 Meet with key

stakeholders for input

Revised white paper

with stakeholder input

Beverly Byerts

Samantha Plotkin

Coordinate with these agencies to develop anoutreach plan for these areas

6/30/12 Develop draft full scaleoutreach plan withannexes for individualagencies

Draft plan withannexes completed

Beverly ByertsSamantha Plotkin

Division-wide and county review of outreach plan 8/30/12 Present draft plan andsolicit input and edits

Full participation fromall Florida Countiesand key stakeholdersin draft plan review.

Executive Committeeand County EmergencyManagement Directors

Plan implementation 10/1/12 Incorporatestakeholder input

Full Plan reviewedand approved for




D15

implementation

Goal: XAF12

Description of Goal: Conduct 4 Meetings of the Emergency Management Advisory Working Group


December 30, 2012 Lead Staff Assigned to Goal: Julie Roberts and Deputy Director



TaskMeeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs

8/1/12 Meeting of AdvisoryWorking Group

Meeting publiclynoticed, held, andminutes recorded

Mike DeLorenzoJulie Roberts

Meeting of the Advisory Working Group held todiscuss business and to address current issuesfacing emergency management programs












Goal: XAF13

Description of Goal: Coordinate Florida Emergency Information Line Program


May 31, 2013 Lead Staff Assigned to Goal: Beverly Byerts / Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians


TaskStand-up FEIL during 2012 hurricane exercise 5/22/12 DOH FEIL team assist

with testing systemPhone system andcomputers areoperational


Provide training to FEIL operators and liaisons priorto start of 2012 hurricane season

5/30/12 Presentation on FEILoperations

Completed trainingfor FEIL operatorsand liaison




D16

Develop a plan for activating the FEIL line duringactivation. Plan includes identifying departmentlead operators who are responsible for theirvolunteers, updating talking points for specificsituations, updating website information during anactivation, and providing important information tothe FEIL volunteers

6/30/12 Comprehensive planfor FEIL during anactivation

Number of calls takenduring an activation

Beverly ByertsSamantha PlotkinExternal Affairs

Identify options for FEIL support during extended

activations.

6/30/12 Sign open contract for

service

Contract with outside

vendor for support

Julie Roberts

Finance

Goal: XAF14

Description ofGoal:

Develop an Intern Program for FDEM and Counties


December 31, 2012 Lead Staff Assigned to Goal: INTERN COORDINATOR TO BE HIRED /Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #2 Promote Effective Leadership


TaskWrite white paper on future intern program tosupport both FDEM and county requests

7/15/12 Plan for implementingintern program

White paper forapproval by Director

Monique CarbyJulie Roberts

Develop strategy to identify potential interns 7/15/12 Plan for recruitinginterns

Number of interns forFall SemesterGoal: 15


Work with FDEM bureaus and counties to write jobdescription for interns including specific projects and

long-term goals

8/1/12 Specific requests fromFDEM bureaus and

counties

Placement of internsinto specific

programsGoal: 15


Create program for interns to register for theprogram and to provide feedback at conclusion ofprogram

8/1/12 Website / Onlineregistration forpotential interns

Database of studentsinterested inparticipating inprogramGoal: 30


Develop calendar for intern program for 2012-2013academic year including outreach events to recruit,speeches by FDEM staff, material distribution toacademic institutions, schedule for interns, and

8/1/12 – 12/31/12

Comprehensive planfor the intern programfor Fall semester to beexpanded for Spring

Calendar of eventsand schedule forinterns




D17

other important dates 2013

Goal: XAF15

Description of Goal: Develop a DVD with hurricane information similar to the L-324 Course at the National HurricaneCenter for elected officials.


December 31, 2012 Lead Staff Assigned to Goal: Julie Roberts / Amy Godsey

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #2 Promote Effective Leadership


TaskGather L-324 materials and identify pertinentsubjects for elected officials

7/15/12 Identify essentialelements of the 5 daycourse

Outline of subjectsrelated to hurricanereadiness at the locallevel

Amy GodseyJulie Roberts

Develop script and presentation to crosswalk withElected Officials Guide and existing DVD

10/1/12 Develop presentationmaterial and script (forclosed captioningpurposes) anddetermine video length

Foundation of DVD tocompliment exitingresources


Film and edit video 10/15/12 Identify need for videocontracting andproduce finishedproduct

Finished product External Affairs

Distribute videos and host on FloridaDisaster.org 12/1/12 Increase awareness ofhurricane readinessand planning at the

local elected officiallevel

Track # of videosdistributed and “hit”on website

Goal: 25

External AffairsWebmaster



E1

E. PRIVATE SECTOR COORDINATION

Goal: PS1

Description of Goal: Review Business Re-entry Processes and Develop Florida Specific Guidelines


December 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator

Gubernatorial Transition Team Report Reference:Recommendation 26: The State should pursue a statewidecredentialing system.

Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement


TaskContinue review of current national efforts andoptions.

8/1/12 Potential ideas andsolutions.

Review of availablematerials.

Private SectorCoordinatorNazgul Borkosheva

Establish Guidelines Working Group 7/1/12 Working groups tocreate guidelinesestablished.

Diverserepresentation tocreate statewideguidelines.

Private SectorCoordinator

Evaluate methods to synchronize system acrossstate and jurisdictional lines. (Georgia, Alabama,Mississippi)

10/1/12 Potential ideas andsolutions. Review of availablematerials. Private SectorCoordinator

Publish Guidelines and Implement InformationSharing Plan with Virtual Business EmergencyOperations Center

12/1/12 Present final grouprecommendations toDirector.

Participate and giveinput in thedevelopment of theirgroup plan.




E2

Goal: PS2

Description of Goal: Integrate Private Sector Information into SERT Information Systems


June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator

Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.



TaskDuring meetings with private sector groups inquireregarding their methods of information/data flowduring a disaster.

ONGOING Potential integration ofdata and/orinformation integrationinto existing SERTsystems.

Documentedmethods andsystems ofinformation/data flowfrom meetings.


Work with DEM Information management staff andthose from the private sector willing to share theirinformation/data flow with the state into existingstate systems (GATOR, Incident Mapper, EMConstellation.)

Focus should be on data/informationregarding openings/closings, inventorycontrol, real time information on reopeningor receiving inventory to support theiroperations.

ONGOING New data andinformation included inSERT systems fedfrom private sectorentities.

Integration of privatesector data andinformation.




E3

Goal: PS3

Description of Goal: Identify and hold meetings with EM Groups and Agencies on Coordination with the Private Sector



Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.



TaskParticipate with the NEMA – Private SectorCommittee

ONGOING Coordination withother states andFEMA on PrivateSector Initiatives.

Attendance at NEMA Annual Conference inSeattle


Meet with County EM Agencies regarding theirPrivate Sector initiatives.

ONGOING Development of ESF18 Function at countylevel.

More Business andIndustry Functions inEOC's at local level.


Goal: PS4

Description of Goal: Install, Provide Training and Utilize Unified Incident Command and Decision Support (UICDS)


February 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator




Task Along with Information Management/IT staff andUniversity of Louisiana at Lafayette staff exploresteps needed to introduce this middleware intoDEM's ISS/GIS environment.

8/1/12 New tools for use byESF 18.

Identify potentialshortfalls and needsto install.


Determine staff augmentation to support ISS/GISwith implementation and installation of UICDS

8/1/12 Support forinstallation.

Needed staffingresources




E4

Complete installation of UICDS 11/1/12 Operational System New informationsharing disseminationresource with theprivate sector.

Private SectorCoordinatorULL

Complete training with interested staff on UICDS 12/1/12 Trained staff. More robustutilization of new tool.

Private SectorCoordinatorULL

Coordinate with Operations on utilization of UICDS

in the State Watch Office and incorporate intoappropriate Standard Operating Procedures.

2/1/13 SOP's for UICDS Defined used of

system

Private Sector

CoordinatorBrian Misner

Goal: PS5

Description of Goal: Review available Private Sector resources and information from academia on a consistent basis.



Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designation

of a full t ime staff member to coordinate private sector issues andstrategies.

Strategic Planning Reference:Goal #20 Incorporate the Private Sector into all Phases of Emergency

Management


TaskExplore research or potential research in academiaregarding private sector interaction during disasters.

6/30/13 Implementation of newinitiatives or processesin all phases ofemergencymanagement.

Identification ofpotential initiatives orprocesses for Floridaemergencymanagement.

Private SectorCoordinatorMonique Carby

Review news sources, journals, etc. for research onprivate sector initiatives related to EM and disasters

on a ongoing basis.

6/30/13 Implementation of newinitiatives or processes

in all phases ofemergencymanagement.

Identification ofpotential initiatives or

processes for Floridaemergencymanagement.


Monique Carby



E5

Goal: PS6

Description of Goal: Establish and Build Relationships and Partnerships with Private Sector Disaster Experts from allDisciplines



Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues and

strategies.



TaskWork with the following types of groups tounderstand the current environment andwhom to work with to advance our efforts:

DHS Private Sector Office

FEMA Private Sector Office

DHS Science and Technology

Federal

Other state

Local

Private

Academic

Association

Other partners

Borrow liberally the best practices fromacross the state and country.

ONGOING Strategy forimplementation of keyresources.

Identification of keyresources to integratethe private sector intoall phases ofemergencymanagement.


Identify and implement best practices in Florida andshare with counties.

ONGOING Improvement inprocesses involvingESF 18 and theprivate sector in

disasterpreparedness,response, recoveryand mitigation.

Measurable reductionof businesses withlong term impacts orclosure due to

disasters.




E6

Goal: PS7

Description of Goal: Assist with Florida Job Creation and Bringing Businesses to Florida






TaskWork with DEO staff to make DEM available toanswer questions/concerns to potential businesseswishing to come to Florida with concerns aboutdisaster related issues.

9/1/12 Develop materials andpresentation toeducate potentialbusinesses on how toprepare their businessfor disasters in Floridato allay concerns.

Use Florida’semergencymanagementreputation andcapabilities to attractbusinesses toFlorida.


Develop “stock” presentation for businesses in EMFunctions, capabilities, ESF 18, etc.

9/1/12 Highlight statecapabilities to assistbusinesses during allphases of emergencymanagement.

Define ESF 18processes forexternal partners.


Review what other states prone to disasters do inthis area to attract businesses concerned withdisaster related issues.

2/1/13 Implement bestpractices from otherstates.

Identify best practicesin other states.




E7

Goal: PS8

Description of Goal: Visit with and explore partnership opportunities in 2012-13 with Florida’s Largest Companies andBusiness Leaders


June 30, 2013 Lead Staff Assigned toGoal:

Private Sector Coordinator

Gubernatorial Transition Team Report Reference:Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues and

strategies.



TaskWork with the business leaders across the state andcountry to ensure that we are positioning them forsuccess during a disaster.

Florida Chamber of Commerce Local Chambers of Commerce Other Retail and Trade Groups

ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.

Number of MOU AgreementsExecuted


Provide a quarterly newsletter on state initiativesand actions.

ONGOING Increased capacity forinformation sharing

between the state andprivate sector entities.

Information sharing. Private SectorCoordinator

Provide updates during disasters. ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.


Provide ESF 18 information and resources tobusinesses statewide.

ONGOING Increased capacity forinformation sharingbetween the state andprivate sector entities.


Educate on the purpose and goals of ESF 18. ONGOING Increased capacity forinformation sharing

between the state andprivate sector entities.




E8

Goal: PS9

Description of Goal: Explore Private Sector Technology for Disasters






TaskIdentify technology applications from the privatesector that could be used or borrowed by the state.Google.org

ONGOING Inventory of availabletechnologies fordetermination of SERTneeds andapplicability.

Determine numberand type oftechnologyapplicationsavailable.


Forms partnerships and work with InformationManagement to implement solutions in the StateEOC and with counties.

ONGOING New resources forSERT and ESF 18utilized by the privatesector.

Integrated technologyapplications withSERT systems.


Goal: PS10

Description of Goal: Explore Partnerships with Private Sector Philanthropy Groups






TaskIdentify private sector philanthropy groups and meetwith them to identify areas where we can partner.

UPS Foundation

FEDEX Foundation

Google.org

11/1/12 Pursue partnershipopportunities.

Identification ofphilanthropic groupsthat have programsthat can integratewith Florida’s EMsystem.


Provide findings and options to Director. ONGOING IN2012-13

Direction on movingthis initiative forward.

Additional resourcesavailable to theSERT.


Goal: PS11



E9

Goal: PS11

Description of Goal: Hold 2nd Annual Private Sector Coordination Summit


May 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator




Create Private Sector Coordination SummitPlanning Team

7/1/12 Planning processbegins.

Committee created. Private SectorCoordinator

Create Agenda, Training and NetworkingOpportunities for Summit

11/1/12 Outreach andpromotion of summitcan begin.

All activities plannedand approved.


Site Determination 11/1/12 Necessary hotel andmeeting spacesecured.

Location, Datesconfirmed.


Hold Summit 3/1/13 Interaction increasedat federal, state, local,private sector andNGO levels for all EMactivities.

Number of attendeesfrom government andprivate sector.


Complete After Action Report 5/1/13 Based on comments,discussions andsessions heldrecommendations aremade to move privatesector initiativeforward.

Comments fromparticipants.


Goal: PS12



E10

Goal: PS12

Description of Goal: Hold ESF 18 SOP Update and Training Sessions Quarterly






Adopt Final ESF 18 SOP 7/16/12 Completed SOP forESF 18.

Approved Document Private SectorCoordinator

Quarterly Review with Stakeholders 10/15/12 Suggestion edits andreview based onactivations and currentclimate.

Ensure SOP isupdated andfunctional based onevolution of ESF 18


Quarterly Review with Stakeholders 1/15/13 Suggestion edits andreview based on

activations and currentclimate.

Ensure SOP isupdated and

functional based onevolution of ESF 18


Quarterly Review with Stakeholders 4/15/13 Suggestion edits andreview based onactivations and currentclimate.

Ensure SOP isupdated andfunctional based onevolution of ESF 18


Complete updates of SOP for 2013 6/28/13 Based on comments,discussions andsessions heldrecommendations aremade to move privatesector initiative

forward.

Revised Documents Private SectorCoordinator



E11

Goal: PS13

Description of Goal: Create and Update Business Preparedness Outreach Materials






Management


TaskReview existing business preparedness outreachmaterials.

3/1/13 Complete knowledgeof current outreachmaterials.

Inventory existingoutreach materials.


Work with External Affairs to create and updateoutreach materials.

5/1/13 Updated businessoutreach materials.

Bringing all businessoutreach materialscurrent.


Print and distribute updated business outreach

materials.

ONGOING

2013

New materials to

provide to the privatesector/businesscommunity statewide.

Accurate and current

materials forbusiness outreach.

Private Sector

Coordinator

Goal: PS14

Description of Goal: Implement the Use of the Private Sector Alerts System "PS Alerts"


June 30, 2013 Lead Staff Assigned to Goal: Private Sector Coordinatorin coordination with the SWO

Gubernatorial Transition Team Report Reference:

Recommendation 27: FDEM should strongly consider the designationof a full t ime staff member to coordinate private sector issues andstrategies.

Strategic Planning Reference:

Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement


TaskFinalize PS Alerts SOP with the State Watch Office 7/30/12 Standard procedures

for operating the PS Alerts System.

Guidelines for systemusage.

Private SectorCoordinatorSWO

Installation and formatting of Opt-In system. 7/30/12 Operational system todisseminateinformation.

Functional system tomeet private sectordemand and grow it.

Private SectorCoordinatorSWO



E12

Publically Announce to the Private Sector how toopt in for messaging from the SWO and PrivateSector Coordinator.

8/1/12 Public InformationCampaign

Private SectorInterest


Monitor number of businesses using system andfeedback.

ONGOING Report of number andtypes of private sectorentities utilizingservices.

Effectiveness ofPublic InformationCampaign


Do user satisfaction survey 5/1/13 Report gaugingeffectiveness of

information sent tothose using system.

Measurement ofcustomer satisfaction.


Report Results of Survey and Plan to Expand for2014.

6/30/13 Comprehensive reportof system use andsatisfaction for 2012-13.

System improvementfor the future.


Goal: PS15

Description of Goal: Complete a Behavioral Study of Businesses to Gauge Level of Preparedness

Date of Goal

Completion:





TaskDraft Survey Instrument 9/3/12 Comprehensive

survey instrument.Cross sector relevantsurvey to measurepreparedness in the

Private Sector

Private SectorCoordinatorInput from Stakeholders

Secure vendor to conduct study 10/1/12 Contracted Vendor Qualifications andcost effectiveness.


Conduct Study 12/3/12 Data from businessesin regards to their levelof preparedness.

Number ofbusinesses preparingand how.


Review Findings 1/7/12 Final Report. Compilation of datawith analysis.


Publish Findings 2/4/13 Distribution of reportfindings.

Media Coverage andinquiries from PrivateSector industry.




E13

Goal: PS16

Description of Goal: Plan for and make operational a State of Florida Virtual Business Emergency Operations Centerwith 67 County and Private Sector Interface




strategies.



TaskCreate Scope of Work with Florida State UniversityCDRP.

7/19/12 Plan for developmentof product.

End product viabilityand use defined


Create Working Group 8/1/12 Diverse body toprovide input on whatproduct will look likeand how it will function

Diverse membershipand input


Conduct Planning Sessions with Working Group 10/1/12 Identify functionalityneeds of product.

Specific definedstructure.


Phase One Completed 11/1/12 Partial productcompleted

Functional platformoperating product


Phase Two Completed 12/1/12 Entire productcompleted

Fully operationalproduct


Beta Test the State Virtual BEOC 12/1/12 Ensure all functionswork

Fully tested product Private SectorCoordinator

Take State Virtual BEOC Live 12/3/12 Roll out to allstakeholders

Access provided tostakeholders


Conduct County and State Training on use of TheVirtual BEOC.

ONGOING Stakeholders trained Stakeholder ability touse product.




E14

Goal: PS19

Description of Goal: Secure and Integrate Business Information and Location Data


9/19/12 Lead Staff Assigned to Goal: Private Sector Coordinator




TaskInvestigate various business data informationgroups.

8/1/12 Various data options Available options withcomparison offunctions


Procure needed data from Vendor 9/5/12 Data available for

integration intoexisting systems

Procurement process

completed and dataon hand.

Private Sector

Coordinator

Install and test data in SEOC 9/19/12 Accessible businessdata for Florida’sbusinesses integratedwith SEOC systems

Capacity to identifyand access businesslocation, types, etc.via SECO systems.


Goal: PS17

Description of Goal: Roll Out Private Sector Specific Social Media Sites (Facebook, and Twitter)


September 3, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator




Management


TaskDesign Private Sector Facebook Site 7/17/12 Functioning Private

Sector Facebookpage.

Additional method todisseminateinformation to theprivate sector.


Design Private Sector Twitter Account 8/1/12 Functioning PrivateSector Twitter Account

Additional method todisseminateinformation to the

private sector.


Design Private Sector Blog 8/15/12 Functioning PrivateSector Blog

Additional method todisseminateinformation to theprivate sector.


Publicize and launch Private Sector Social Mediasites.

9/3/12 Increase interest ofprivate sector ingetting disasterinformation from socialmedia outlets.

Increased privatesector awareness ofdisasters and theirimpacts.




E15

Goal: PS18

Description of Goal: Develop Private Sector Outreach and Communications Plan in Coordination with External Affairs






TaskMeet with External Affairs and brainstorm PrivateSector Outreach and Communicationsopportunities.

8/1/12 Ideas and concepts toreach the privatesector.

Viable alternatives toprepare and reachthe private sector

Private SectorCoordinatorExternal Affairs Staff

Develop specific activities, goals and products tocomplete.

10/1/12 Detailed events,dates, products, etc.

Specificimplementationgoals.

Private SectorCoordinatorExternal Affairs Staff

Produce Private Sector Outreach andCommunications Plan

12/1/12 Final plan produced Approved Plan Private SectorCoordinator

External Affairs Staff

Goal: PS19

Description of Goal: Focus on Small County Business Partnerships (Family Dollar/Dollar General/Dollar Tree/Freds)


March 1, 2013 Lead Staff Assigned to Goal: Private Sector Coordinator




TaskIdentify key businesses typically located in Florida’ssmaller economically disadvantaged counties.

9/5/12 Businesses identified. Number ofbusinesses located insmaller counties.


Set up meetings with the identified businesses todiscuss ways to partner and share information.

11/13/12 Gauge potentialbusiness interest.

Number ofbusinessesexpressing interest.




E16

Design partnership plan specific to each interestedbusiness.

1/10/13 Plans with eachbusiness that cater tothe groups they serveand services theyprovide.

Broad demographicreach.


Implement plan with partnering businesses andsupport their efforts.

3/1/13 Increasedpreparedness andresource knowledge ofbusinesses serving

smaller counties.

Increasedpreparedness andpartnership ineconomically

disadvantagedcounties.


Goal: PS20

Description of Goal: Work with Regional Coordination Team to Hold 1 Regional Meeting in 2013 where Private Sector isinvited and is the focus of the meeting.




Recommendation 27: FDEM should strongly consider the designationof a full time staff member to coordinate private sector issues andstrategies.

Strategic Planning Reference:

Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement


TaskSchedule Meetings in each Region with RegionalCoordinators in 2012-13

9/4/13 Meetings Scheduled N/A Private SectorCoordinatorRegional Coordinators

Hold Meetings 4/30/13 Input and interactionbetween the PrivateSector and County

EmergencyManagementRegionally

Increased interactionwith the PrivateSector at the Local

Level


Document issues, findings, recommendations, etc.and submit.

6/28/13 Capture outcomes andideas.

Increased countyparticipation with theprivate sector.




E17

Goal: PS21

Description of Goal: Finalize Partnership with Chick-fil-A on Kid's Get A Plan Partnership with External Affairs


October 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinatorand Julie Roberts




TaskMeet with Chick-fil-A Staff in Atlanta 8/1/12 Gauge interest in

concept.Buy in by chain ornot.

Private SectorCoordinatorJulie Roberts

If approved, design plan to distribute Kid’s Get APlan books at Chick-fil-A stores in Florida along withpromoting Kids Get A Plan! Website.

9/5/12 Implementation planfor partnership.

Number of childrenpotentially reached.


Kickoff Event to announce partnership 10/1/12 Public promotion of

partnership.

Increased

awareness.

Private Sector

CoordinatorJulie Roberts

Statewide events and publicity. ONGOING Continued promotionof partnership.

Increasedawareness.


G l PS22



E18

Goal: PS22

Description of Goal: Finalize Partnership with OnStar for Dissemination of Information to Florida Users


10/1/12 Lead Staff Assigned to Goal: Private Sector Coordinator




TaskMeet with OnStar staff in Detroit. 8/1/12 Gauge interest in

concept.Buy in by OnStar ornot.


If approved, design plan to distribute information toOnStar to assist their clients with various hazardsand disasters.

9/5/12 Implementation planfor partnership.

Number of peoplepotentially reached.


Kickoff Event to announce partnership 10/1/12 Public promotion Increasedawareness.


Statewide events and publicity. ONGOING Continued promotion Increasedawareness.


Goal: PS23



E19

Goal: PS23

Description of Goal: Participate on FEPA Business and Industry Committee with goal of Increased Outreach to FloridaBusinesses


ONGOING Lead Staff Assigned to Goal: Private Sector Coordinator




TaskParticipate in FEPA Mid-Year Meeting 7/25/12 Increased outreach to

counties and privatesector on issues ofrelevance.

Number of attendeesand those who beginnew programs orpartnerships.


Participate in FEPA Annual Meeting 2/10/13 Increased outreach tocounties and privatesector on issues ofrelevance.



Monitor Committee Activities ONGOING Increased outreach tocounties and privatesector on issues ofrelevance.





E20

Goal: PS24

Description of Goal: Complete Renovations and Technology Upgrades to ESF 18 Room






Task Assess final needs and create plan. 9/5/12 Final redesign and

plan for ESF 18 room.Efficient, effective,sound workspaceand technology


Procure needed equipment, etc. 11/1/12 Receive all furnitureand equipment.

Successfulprocurement process


Install and test upgrades. 12/31/12 Completed roomredesign.

Fully operational andfunctional workspace


Goal: PS25



E21

Goal: PS25

Description of Goal: Completion of ESF 18 Staff Training Guide


October 1, 2012 Lead Staff Assigned to Goal: Private Sector Coordinator




TaskMeet with ESF 18 Stakeholders and Members tobrainstorm what guide would contain.

10/4/12 Outline of trainingguide.

Key points for guide. Private SectorCoordinator

Create outline of Staff Guide 11/1/12 Guide to compile andwrite information

Formal structure forguide.


Compile various sections of guide then vet, reviewand edit them.

12/5/12 Draft version of guide Extensive overview ofall ESF activities.


Send out draft to stakeholders and ESF 18 staffersto review and comment on.

12/12/12 Edited draft version ofguide.

Stakeholder inputand edits.


Conduct mock training class for input. 1/12/13 Practice delivery oftraining andusefulness of guide.

Guide and trainingeffectiveness.


Make the training available in person, via web, etc. 1/21/13 Trained personnel forESF

Number of stafftrained.




E22

Goal: PS26

Description of Goal: Creation and Distribution of a Florida Disaster Preparedness Guide for Businesses in Florida




strategies.



TaskMeet with ESF 18 Stakeholders, Private Sector andMembers to brainstorm what guide would contain.

9/26/12 Outline of guide. Key points for guide. Private SectorCoordinator

Create outline of business preparedness guide 10/17/12 Guide to compile andwrite information

Formal structure forguide.


Compile various sections of guide then vet, reviewand edit them.

11/20/12 Draft version of guide Detailed informationmatching outline forbusinesses.


Send out draft to private sector stakeholders andESF 18 staffers to review and comment on.

11/27/12 Edited draft version ofguide.

Stakeholder inputand edits.


Make the guide available in print form, via web, etc. 1/1/13 Extensive guide ofbeneficial disasterinformation forbusinesses

Number ofbusinesses reached.




E23

Goal: PS27

Description of Goal: Develop Economic Impact Model for Disasters (DEO, FSU Dept. of Economics, Dunn & Bradstreet,FSU CDRP)






TaskIdentify Stakeholders 7/18/12 Identify stakeholders

with valid informationand input.

Needed groups toensure adequateinformation exists formodel.


Create Working Group 7/25/12 Good cross section ofparticipants fromidentified disciplines.

Necessary subjectmatter experts tocreate model.


Identify Key Variables 9/1/12 Key variablesidentified. Number of variablesidentified and theirapplicability.


Identify Resource Needs 10/1/12 Key resourcesidentified.

Number of resourcesidentified and theirapplicability.


Produce a Prototype Model 5/1/13 Model ready fortesting in real lifedisaster.

Does the modelfunction and clearlydefine information.


Conduct Testing during actual disasters todetermine validity.

6/1/13 Test impact model. Accuracy of model. Private SectorCoordinator

F. DOMESTIC SECURITY



F1

F. DOMESTIC SECURITY

Goal: DS1

Description of Goal: Continue to Participate/Facilitate Domestic Security Related Meetings


June 30, 2013 Lead Staff Assigned to Goal: Tina Quick



TaskCo chair 4 DSOC meetings yearly Quarterly Continued

coordination &oversight of DPactivities

N/A Bryan Koon

Coordinate logistics and facilitation of fundingcommittee meeting.

Aug 13-17/2012

Continued leverage offederal funds bettersupporting FL’s DSStrategy

Develop projects tobuild out capabilitiesand fill gaps.

Laura BeaglePrivate SectorCoordinator

Coordinate logistics and facilitation of Peer Reviewand Project Prioritization meeting

Oct 29-30/2012


Prioritize projects tobe included inapplication.


Co-chair State Working Group Executive Board Quarterly Continuedcoordination &oversight of DPactivities

N/A Mike DelorenzoLinda McWhorter

Coordinate logistics and facilitation of meetingwhere voting delegates meet & SWG EB reviewsprioritized projects

November 14-15/2012


Prioritize projects tobe included inapplication.


Goal: DS2



F2

Goal: DS2

Description of Goal: Closeout/Extension Requests of Open DHS Grants


February 28, 2013 Lead Staff Assigned to Goal: Tina Quick



TaskFY07 HSGP closeout 9/30/2012 Reduced workload

creating moreefficiency; reduction inaudit findings

Successful closeout Tina QuickLaura Beagle

FY07 Transit and PSIC closeout 6/30/2012 Reduced workloadcreating moreefficiency; reduction inaudit findings


FY08 Extension request 9/30/2012 Afford local and statepartners ample time tofulfill their scopes of

work

Approved extension Tina QuickLaura Beagle

FY08 HSGP closeout 2/28/2013 Reduced workloadcreating moreefficiency; reduction inaudit findings


FY09 HSGP Closeout 4/30/2013 Reduced workloadcreating moreefficiency; reduction inaudit findings


Goal: DS3



F3

Description of Goal: Complete DHS Application Packet


April 2013 Lead Staff Assigned to Goal: Tina Quick



TaskIdentify investment titles/projects 2/2013 Organize proposed

projects in a fashion toclearly explain saidproject’s intent

Investment listcompleted

Tina Quick

Draft investments 3/2013 Have SME to draftdocument

Completed draft Tina Quick

Subject matter experts reviews investments andsends to FDEM for input into GRT

3/2013 SME sends draft forfinalization N/A

Tina Quick

Finalize investments and apply to DHS 4/2013 Federal funding tostate and local entitiesto further FL’s DP

Award granted Tina QuickChanda JenkinsToni Rainey

Goal: DS4

Description of Goal: Prepare and Present FY12 DHS Legislative Briefing Package


January 2012 Lead Staff Assigned to Goal: Tina Quick



TaskComplete Legislative Briefing Package 1/1/2012 Organize proposed

projects in a fashion toclearly explain saidproject’s intent

Package completed Tina Quick

Send completed LBP to Senate and House 1/1/2012 Received by due date N/A PIO designee

Present FY12 DHS prioritized projects to Senate Authority granted tomake application

Approval Bryan Koon



F4

Goal: DS5

Description of Goal: Ensure Grantee Compliance





Date of Task

Completion Outcome Intended Metric Staff Assigned toTask

100% Desktop monitoring 6/30/13 Mitigation againststate and federal auditfindings

Reduced auditfindings

Chanda Jenkins

50% Onsite monitoring 6/30/13 Mitigation againststate and federal auditfindings


Chanda Jenkins

Review/Revise/Train staff on Grants OperatingGuide

6/30/13 Staff development Reduced auditfindings

Tina QuickChanda Jenkins

Provide technical assistance to grantees as needed Ongoing Educate granteesreducing the need forpayment correctionsthereby shorteningpayment turn-around


Tina QuickLaura BeagleChanda Jenkins

Goal: DS6



F5

Description of Goal: CERT Program Build out


June 30, 2012 Lead Staff Assigned to Goal: Chanda Jenkins



TaskCreate 5 new TEEN CERT programs andintegrating them into public schools statewide

6/30/13 Established CERTprograms statewide

Increased number ofprograms statewide

Peggy Cadeaux

Create outreach Creole/Spanish/English brochuresand informational materials to send local publicsafety agencies.

6/30/13 Increased publicawareness andparticipation

Increased number ofoutreach eventsconducted

Peggy Cadeaux

Re-develop a shorter State approved CERT BasicCourse to appeal to a broader audience. (WholeCommunity)

6/30/13 Increased certifiedtrainers

Increased number oftraining opportunitiesprovided

Peggy Cadeaux

Provide CERT train the trainer courses regionally toensure the cadre of instructors is qualified and well

trained.

6/30/13 Increased certifiedtrainers

Increased number oftraining opportunities

provided

Peggy Cadeaux

Prioritize financial support by seeking private sectorpartnerships and identify grants for localgovernments who wish to create CERT programs.

6/30/13 Increased grantrecipients with wholecommunity concept

Increased number ofprograms statewide

Peggy Cadeaux

Goal: DS7



F6

Description of Goal: Meet DHS reporting requirements





TaskBSIR Biannually Continued compliance

with federalrequirements

Acceptance Andrea Becraft

CAPR Biannually Continued compliancewith federalrequirements

Acceptance Owen Roach

ISIP Biannually Continued compliancewith federalrequirements

Acceptance Andrea Becraft

G. LEGAL



G1

Goal: LEG1

Description of Goal: Revisions to FAC Chapter 27P, Rules 11, 14 and 19; Repeal of 9B 68.001-.004


December 21, 2012 Lead Staff Assigned to Goal: Heather Stearns

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference: n/a


TaskFinal meeting with staff regarding Division rulechanges

7/1/12 Determination ofrequired rule changes

Rule changes satisfyrequirements ofChapter 252, FloridaStatutes

Heather Stearns

Completion of Annual Regulatory Plan to OFARR 7/1/12 Completion ofRegulatory Plan

Satisfaction ofExecutive Order 11-211 and Section120.74(s), F.S

Heather Stearns

Completion of rulemaking process 12/31/12 Rule Revision Rule changes satisfyrequirements ofChapter 252, FloridaStatutes

Heather Stearns

Goal: LEG2



G2

Description of Goal: Review Division Policies for Required Updates


December 31, 2012 Lead Staff Assigned to Goal: Heather Stearns



TaskWork with Gary Crawford regarding updates toTravel, Procurement and Property files

9/1/12 Draft of amendedpolicy language

Policy language thatsatisfies Divisionneeds post transition

Heather Stearns; GaryCrawford

Meet with staff to determine updates to all policies 9/1/12 Draft of amendedpolicy language


Heather Stearns

Update all Division policies 12/31/12 Finalized AmendedPolicies


Heather Stearns

Goal: LEG3

Description of Goal: Meet with Staff and Finalize Language for Proposed Statutory Amendments


End of NextSession

Lead Staff Assigned to Goal: Heather Stearns



TaskMeet with staff regarding whether amendments to

Florida Statutes are requested

9/1/12 Draft of amended

statutory language

Statutory language

that satisfies Stateand local needs

Heather Stearns

Finalize any proposed amended statutory language 12/31/12 Finalized amendedstatutory language

Statutory languagethat satisfies Stateand local needs

Heather Stearns

H. Human Resources



H1

Goal: HR1

Description of Goal: Automate Employee Acknowledgement of On-Line Procedures


June 30, 2012 Lead Staff Assigned to Goal: Mark Helms and Heather Stearns

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Update and maintain

applicable standard operating policies and procedures.


TaskCoordinate with appropriate technical staff toautomate acknowledgement of receipt and readingof on-line DEM procedures

06/30/2012

Goal: HR2

Description of Goal: Automate In-Active Personnel Files and Place onto Electronic Storage


June 30, 2013 Lead Staff Assigned to Goal: Mark Helms

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Improved personnelprocesses through development and utilization of a paperless system.


TaskInitiate steps necessary to automate in-activepersonnel files.

07/01/12

Obtain cost estimates for this work/software/etc. 09/30/12

If cost approved by management, initiate scanningof current in-active files

01/31/13

Complete scanning and posting of files 06/30/13

Goal: HR3



H2

Description of Goal: Assure compliance with statute changes for HR


June 30, 2012 Lead Staff Assigned to Goal: Mark Helms

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #5 Improve Transactional Processes – Improved personnelprocesses through development and utilization of a paperless system.


Date of Task


In conjunction with direction from DMS’ HumanResource Management, implement statute changesarising from the passage of HB 1261 by the 2012Legislature.

Throughout2012-2013(new OPS

reporting due08/15/12

I. OFFICE OF THE INSPECTOR GENERAL



I1

Goal: OIG1

Description of Goal: Develop Annual Audit Work Plan Based on a Risk-Based Analysis of DEM Programs, Operationsand Activities.


July 15, 2013 Lead Staff Assigned to Goal: Inspector General



TaskDefine Audit Universe – list auditable units; projects,products, processes, functional departments,branches, locations etc. or some combination ofthese. (i.e. Recovery, Mitigation, etc.)

06/01/13 Risk Assessmentshell.

Assessment shell Inspector General

Identify, weight and score major risk factors (i.e.funding, prior audits, complexity, etc.)

06/10/13 Draft risk assessmentshowing gross risks.

Draft assessment. Inspector General

Interview division management to confirm andobtain additional input concerning division risks.

6/22/13 Documentedmanagement

interviews.

Draft assessment. Inspector General

Conduct final analysis of risks, rank accordingly andinput into work plan.

6/27/13 Final risk assessment. Final assessment. Inspector General

Provide audit work plan to Director for review andsignature.

6/29/13 Finalized Work Plan Signed work plan. Inspector General

Goal: OIG2



I2

Description of Goal: Evaluate and update the OIG and Division Single Audit Process (including policies, procedures,training and follow-up)


September 30, 2012 Lead Staff Assigned to Goal: Mark Williams

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improved Transactional Processes – Update and maintainapplicable standard operating policies and procedures


Document and flowchart current OIG Single AuditProcess.

6/22/12 OIG Single Auditprocess flowchart andoutline.

Draft flowchart andoutline.

Mark Williams

Interview FDEM staff to document Single Audit rolesand responsibilities.

7/20/12 Documented Single Audit roles andresponsibilities.

Draft roles andresponsibilities.

Mark Williams

Combine steps 1 and 2 into a formal proceduraldocument.

8/1/12 Draft Single AuditProcedure.

Completed draft forcomment.

Mark Williams

Conduct formal reviews of procedure. (soliciting

input of all internal parties)

8/30/12 Draft comments to

improve process.

Completed draft for

final review.

Mark Williams

Provide final procedure to Director for approval. 9/30/12 Final Division Single Audit Procedure

Signed Single AuditProcedure

Inspector General

Goal: OIG3

D i ti f G l D l d D li A dit A T i i t I l d I f ti th OIG F ti I t l



I3

Description of Goal: Develop and Deliver Audit Awareness Training, to Include Information on the OIG Function, InternalControls, Fraud, Waste, Abuse, Efficiency and Effectiveness.


June 30, 2012 Lead Staff Assigned to Goal: Cassi Beebe

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #9 Create a Career Path for Emergency Management Professionalsin Florida – Identify, maintain, schedule and offer training sufficient tomeet the needs of the DEM mission by use of internal and externalsources as appropriate.Goal #13 Enhance Recovery Capabilities – Institute training and cross-training of all recovery staff on individual assistance and public assistanceprocesses.Goal #20 Incorporate the Private Sector into all Phases of EmergencyManagement – Provide educational, training and outreach opportunitiesto businesses on disaster related issues.


TaskDevelop draft presentation 8/30/12 Completed draft

presentation ready forreview.

Draft completion. Cassi Beebe

Conduct test presentations with DEM staff 9/15/12 Feedback fromattendees.

Draft comments Inspector GeneralCassi Beebe

Finalize presentation 10/15/12 Final Presentation Cassi Beebe

Conduct Training 6/30/12 Informed staff andother attendees

75% of DEMattendance.

Inspector GeneralCassi Beebe

Goal: OIG4

D i ti f G l F li A dit R d ti d A ti T ki (t i l d A dit G l FEMA DHS)



I4

Description of Goal: Formalize Audit Recommendations and Actions Tracking (to include Auditor General, FEMA, DHS)


August 30, 2012 Lead Staff Assigned to Goal: Kris Sullivan

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #21 Enhance Domestic Preparedness – Ensure not only grantee butsub-grantee compliance with applicable state and federal rules andregulations.

Goal #22 Maintain Financial Accountability for all Grant –

Ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations


TaskObtain, analyze and document all currently openand recently closed audit findings from DEM OIG,

Auditor General, and DHS OIG.

7/1/12 Maintainable listing offindings.

Initial listing Mark Williams

Maintain list as new findings are identified andcurrent items are updated and closed.

6/30/13 Maintained listing. Current listing Mark Williams

Solicit managers for monthly updates. Beginning

7/1/12

Monthly updates from

managers.

Current listing Inspector General

Disseminate monthly progress report of open itemsand actions.

8/1/12 Informed managementon current items.

Monthly Reportdistributed timely.

Inspector General

When requested, issue progress report to AuditorGeneral and Chief Inspector General.

6/30/12 Comprehensivereport.

All open items havecurrent responses.

Inspector General

J. FINANCE



J1

Goal: FIN1

Description of Goal: Prepare FY 11/12 Financial Statements for OLO 52 and DEM OLO 31


August 15, 2012 Lead Staff Assigned to Goal: Karen Peyton

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #6 Reduce the average cost and time spent on transactional

processes within the Division


TaskReconcile all OLO 52 and OLO 31 DEM accountsfor financial statements

6/30/2012 Accounts reconcile tostate controllerrecords

100% Karen Peyton

Move all cash balances in OLO 52 to OLO 31 6/30/2012 No cash remains inOLO 52

100% Karen Peyton/BethDunlap

Run necessary Trial Balances in FLAIR 7/18/2012 Departmentalreconciles to

Controller

N/A Karen Peyton/LoriMorgan

Complete DFS Schedules for Financial Statements 8/1/2012 Draft FinancialStatements for OLO52 and OLO 31

N/A Karen Peyton

Obtain approvals and sign-offs on the certificationforms.

8/10/2012 Approved FinancialStatements

N/A Karen Peyton

Coordinate final submittal with EOG for OLO 31 andsubmit OLO 52

8/15/2012 Financial StatementsComplete

N/A Karen Peyton

Goal: FIN2

Description of Goal: Research and Recommend Disaster Transportation Options



J2

Description of Goal: Research and Recommend Disaster Transportation Options


March 31, 2013 Lead Staff Assigned to Goal: Cherie Trainor

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #12 Stabilize Impacted Jurisdictions


TaskResearch & develop recommendations for the useof a “pool” of rental vehicles during activations-Talked to Avis, DMS and DFS pertaining to a pool ofvehicles.

11/30/12 Recommendations toimprove transportationfor deployedpersonnel - Avis doesnot have the ability toassign vehicles tomultiple drivers. DMSrequires modificationsto the Avis State Termcontract should wecreate a pool vehicles.

In addition, DFS hasindicated the need forinternal controls wouldbe necessary withlogs, etc.

n/a Cherie Trainor, JeneneHelms

Submit recommendation to the Director – Furtherwork on this issue has been delayed until next year.

1/31/13 Obtain approval ofrecommendations toimprove transportationfor deployedpersonnel


Submit recommendations to DFS for approval 3/31/13 Obtain approval offinal procedure to

improve transportationfor deployedpersonnel


Goal:FIN3

Description of Goal: Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFS positions



J3

Description of Goal: Develop Desktop Procedures Format for Business Processes for the Division (Pilot BFS positions,then remaining Finance, then rest of Division)


June 30, 2013 Lead Staff Assigned to Goal: Gary Crawford/Cherie Trainor

Gubernatorial Transition Team Report Reference:Recommendation 12: All possible efforts should be taken to identifyways to reduce staff turnover.

Strategic Planning Reference:Goal #5 Improve Transactional Processes


Meet with Bureau Financial Specialist to determinecurrent functions (as a pilot) for desktop proceduresand processes. - Met with Bureau FinancialSpecialist to determine current job responsibilities.

10/15/12 Compilation ofactivities beingperformed by thesepositions – BFSpositions are used invarious ways in eachBureau.

n/a – Standardize theBFS financial jobresponsibilities incoordination withDivision Financegoals.

Susanne McDanielPat SmithCherie Trainor

Submit desktop procedures for BFS positions to theDirector, Deputy Director and Bureau Chief’s to

review functions and activities and to establishdesktop procedure format.

11/15/12 Finalize BFS desktopprocedures.

n/a Susanne McDanielPat Smith

Cherie TrainorMark Helms

Develop desktop procedures format for businessand processes for the remaining Division positions

04/15/13 Draft desktopprocedure

n/a Cherie TrainorMark HelmsGloria Cobb

Disseminate desktop procedure to Bureaus todevelop desktop procedures for each position ineach Bureau.

11/15/13 Develop desktopprocedures for allDivision positions


Complete desktop procedures 6/30/13 Current desktopprocedures andprocesses for allDivision positions


G



J4

Goal: FIN4

Description of Goal: Revise the DEM Reservist Program Utilizing OPS Status


March 31, 2013 Lead Staff Assigned to Goal: Gary Crawford

Gubernatorial Transition Team Report Reference:Recommendation 12: All possible efforts should be taken to identifyways to reduce staff turnover

Strategic Planning Reference:Goal #5 Enhance Recovery Capabilities


TaskResearch legal, personnel, and indirect costimplications – Discussed contracting with TCC likeDOH but found out DOH cancelled their contractbecause it did not work well. Non DEM employeesare not eligible for P-Cards which is the mechanismto pay Reservist travel costs. Another option is toleave Reservists as inactive employees toeliminate unemployment costs but employee

assessments will increase. A direct contract tomanage the Reservist program is also possible.There are no indirect cost implications.

11/1/12 Detailed program toimprove timing foractivating Reservistsafter a disaster

n/a Mark HelmsGary Crawford

Present recommendations to Director andRecovery Bureau Chief

1/31/13 Detailed program toactivate reservists


Work with EOG to take appropriate actions prior toimplementation

2/28/13 Detailed program toactivate reservists


Implement revised (if recommended) program 3/31/13 Detailed program toactivate Reservists


Goal: FIN5



J5

Description of Goal: Extension of 2009 EMPG Grant


January 1, 2013 Lead Staff Assigned to Goal: Cherie Trainor

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #22 Maintain Financial Accountability for All Grants


Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskSubmit extension request for 1year 6 months 1/1/13 Notification to DHS of

need for extensionn/a Felicia Peterson

Schedule monthly meetings to discuss progressthrough the remainder of the grant award

Monthly Successful progress ofthe approved projects

Currently: 80% fundsspent; 69.85%projects complete

Felicia Peterson

Goal: FIN6

Description of Goal: Extension of 2010 EMPG Grant


January 1, 2013 Lead Staff Assigned to Goal: Cherie Trainor

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:


TaskSubmit extension request for 1 year 1/1/13 Notification to DHS of

need for extensionn/a Felicia Peterson

Schedule monthly meeting to discuss progress

through the remainder of the grant award

Monthly Successful progress of

the approved projects

Currently: 33% funds

spent; 33% projectcompletion

Felicia Peterson

Goal: FIN7

D i ti f G l D l 2013 2014 L i l ti B d t R t



J6

Goal: FIN8

Description of Goal: Require Reports and Monitor Performance Standards Monthly


December 1, 2012 Lead Staff Assigned to Goal: Gary Crawford

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #1 Implement Director’s Priorities


TaskDevelop report format/template to present at

monthly financial meetings with Deputy Director

10/1/12 Detailed

format/template toprovide consistentmonthly updates

n/a Gary Crawford

Submit draft template to the Deputy Director forreview and approval

11/1/12 Detailedformat/template toprovide consistentmonthly updates

n/a Gary Crawford

Implement reporting at monthly financial meetings 12/1/12 Detailedformat/template toprovide consistentmonthly updates

n/a Gary Crawford

Description of Goal: Develop 2013-2014 Legislative Budget Request


September 15, 2011 Lead Staff Assigned to Goal: Susanne McDaniel



TaskMeet with each Bureau to review the schedule andinformation needed for theFY 2012-2013 activities

7/1/12 Bureau’s to define thebudget needs for FY2012-13

n/a Susanne McDanielGary CrawfordBureau Staff

Compile Bureau information 8/1/12 Draft Division Budgetfor FY 2012-20132013-2014

n/a Susanne McDaniel

Review draft budget with Director and DeputyDirector and prioritize budget issues

8/15/12 Draft budget forDivision approval

n/a Susanne McDanielGary Crawford

Input budget request and post into LAS/PAS 9/15/12 Final budget submittedto OPB

n/a Sherie Carrington



J7

Goal: FIN9

Description of Goal: Develop a Catering Policy for Activation in the State Emergency Operations Center


March 31, 2013 Lead Staff Assigned to Goal: Cherie Trainor

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #5 Improve Transactional Processes


TaskDevelop SOW 1/1/13 Recommend language

for RFP/SOWn/a Cherie Trainor

Procurement Unit

Post RFP 2/15/13 Advertise competitiveSolicitation in MFMP

n/a Cherie TrainorProcurement Unit

Review, score proposals, award contracts 3/31/13 Score proposals andaward contract

n/a Cherie TrainorProcurement Unit/Staff

Goal: FIN10

Description of Goal: Review and Streamline the Travel Reimbursement and Approval Processes-


November 30, 2012 Lead Staff Assigned to Goal: Gary Crawford/Lucy Russell

Gubernatorial Transition Team Report Reference: n/a Strategic Planning Reference:Goal #5 Improve Transactional Processes


TaskResearch and develop recommendation forrevisions to the travel policy and processes –

Reviewed the travel procedures and compared theactual processes used to process travel. A draftprocedure has been written, but further evaluationmust be completed. Differences exist pertaining tosign-offs, when payment coding is included withRTA’s, and the utilization of the Travel Data base.

A travel evaluation workgroup was planned in Maybut was cancelled. The workgroup is planned laterafter end-of-year.

9/30/12 Eliminate processingdifferences and

establish internalprocessing proceduresfor the Division.

Work with EOG to take appropriate actions prior toimplementation (p-card process) - DEM has

b itt d d ft P C d l f th Di i i t

Complete Obtain guidance andapproval from EOG

n/a Gary Crawford



J8

submitted a draft P-Card plan for the Division toEOG. The plan is still under review

Submit the recommended changes and draft policyto the Deputy Director

11/30/12 More efficient andstreamlined process

Assessment of thereduction of time forauthorization,approval, andreimbursementprocess

Gary CrawfordLucy Russell

Goal: FIN11

Description of Goal: Provide DEM Training on FLAIR, Property Policy, Finance Coding, and Travel


March 31, 2013 Lead Staff Assigned to Goal: Gary Crawford

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal #5 Improve Transactional Processes


TaskProperty Policy Training 8/31/12 Policy Compliance

Division widen/a Gary Crawford

Kathy WorleyPat Smith

FLAIR Training 12/1/12 Bureau’s understandBudget allotments inFLAIR

n/a Gary CrawfordSusanne McDaniel

Finance Coding Training 3/31/13 Needed FinancialCoding to processinvoices

n/a Karen PeytonPat Smith

Travel Process Training 9/30/12 New Travel process isunderstood by

travelers

n/a Lucy RussellGary Crawford

Goal: FIN12

Description of Goal: Allot Bureau Budgets in FLAIR by Object Code



J9

p g y j


August 31, 2012 Lead Staff Assigned to Goal: Susanne McDaniel/Gary Crawford



TaskPrepare preliminary FY 12/13 Budget AllotmentSpreadsheet

7/15/12 Establish Bureau Allotments under newcoding

n/a Susanne McDanielSherie CarringtonPat Smith

Enter Allotments into FLAIR by Object Code 8/31/12 Bureau Budgets canbe viewed in FLAIR

n/a Susanne McDanielSherie CarringtonPat Smith

Goal: FIN13

Description of Goal: Implement New Automated Requisition Process in MFMP


September 30, 2012 Lead Staff Assigned to Goal: Lucy Russell



TaskResearch the automated requisition processes usedby other state agencies and ensure the DEM MFMPset up is correct in coordination with DMSrepresentatives.

7/31/12 Analysis of theautomated process

n/a Lucy Russell

Prepare work flow of the new process for Directorreview and approval 8/31/12 Illustrate a simplifiedrequisition process n/a Lucy Russell

Establish implementation goals and processes anduser training

9/30/12 Implementation n/a Lucy Russell

Goal: FIN14

Description of Goal: Implement New Automated DOH Reconciliation Process



J10

p p


December 31, 2012 Lead Staff Assigned to Goal: Kelley Sasso/Gary Crawford/KarenPeyton



TaskCoordinate with EOG and DOH on the process forsetting up the automated reconciliation process

5/31/12Complete

Analysis of theautomated process

n/a Kelley SassoGary Crawford

Establish set up costs and storage with SSRC 6/30/12On-Going

Establish processingloads needed for newsystem

n/a Kelley SassoGary CrawfordKevin Smith

Receive the program for the automated FLAIRreconciliation process free from DOH

8/31/12 Prepare the program n/a Kelley SassoDOH

Analyze system adjustments for EOG/DEM 9/30/12 Functionalreconciliation system

Kelley SassoGary CrawfordKevin Smith

Implement System 12/31/12 Fast FY data analysisof expenditures andautomatedreconciliation ofDepartmental toController

Goal: FIN15

Description of Goal: Develop and Implement New Resource Action System (RAS)



J11

p p p y ( )


December 31, 2012 Lead Staff Assigned to Goal: Gary Crawford



TaskEnhance the system capabilities 5/31/12 Analysis of the

automated processn/a Gary Crawford

Karen Peyton

Enhance the system capabilities of the payrollmodule


n/a Gary CrawfordLucy Russell

Develop the FLAIR coding module of the RASsystem


n/a Gary CrawfordKaren Peyton

Develop the Budget module of the RAS system 9/30/12 Analysis of the budgetprocess

n/a Gary CrawfordSherie Carrington

Implement RAS system 12/31/12 Implementation n/a Gary CrawfordKaren PeytonLucy RussellSherie Carrington

K. Preparedness

Goal: PRE-1

Description of Goal: Update Criteria for Local Comprehensive Emergency Management Plans , the County



K1

Description of Goal: Update Criteria for Local Comprehensive Emergency Management Plans , the CountyCapabilities Assessment Checklist, and Related Language in Florida Administrative Code

Date of Goal Completion: December 31,2012

Lead Staff Assigned to Goal: Brian Richardson, Rachel Sparling,Erika Smith

Gubernatorial Transition Team Report Reference:Recommendation 3: CEMP guidance should be developed consistent with newemphasis on meaningful planning

Strategic Planning Reference:Goal #6 Maintain National Accreditation


TaskObtain final feedback on revised Capabilities AssessmentChecklist from Regional Coordination Team.

6/15/2012 Allow the RegionalCoordinationTeam to provideinput.

Participation fromthe RCT.

Erika Smith

Post draft revisions of the Criteria, Capabilities Assessment,and F.A.C. language on floridadisaster.org and allow 30 daysfor stakeholder and legal review.

7/20/2012 Allow the countiesto provide inputinto criteria forwhich the Divisionwill hold themstatutorilyaccountable.

Incorporatingstakeholderfeedback, ifapplicable.

Rachel Sparling

Present final drafts of revised documents and F.A.C.language to the Director and obtain approval to proceed withthe rulemaking process.

7/27/2012 Expected approvalto proceed torulemaking.

Written or verbalapproval fromDirector to proceedto rulemaking.

Brian Richardson

Commence rulemaking and adoption process. 8/1/2012 Amended Rule27P-6, F.A.C.,adopting the 2012update to thecriteria.

Adoption of Rule27P-6amendments.

Brian RichardsonRachel SparlingErika Smith

Develop in-house training package on the updated criteriaand Capabilities Assessment Checklist for localComprehensive Emergency Management Plan reviewers.

12/31/2012 Having an internalstaff trained on theupdated criteria inorder to provideproficient andexpedient CEMPreviews.

Materials createdand disseminatedto local CEMPreviewers/RegionalCoordinators.

Brian RichardsonRachel SparlingErika SmithRegionalCoordination Team

Get Director to issue a memo to counties on 180-dayimplementation period.

12/31/2012 Give countiesclear expectationsof when their

Memo sent fromDirector to countiesupon adoption of

Brian Richardson



K2

respective CEMPswill be reviewedagainst the newcriteria.

9G-6 amendments.

Goal: PRE-2

Description of Goal: Adopt 2012 State Comprehensive Emergency Management Plan and commence updates for 2014State CEMP


September 28, 2012(Adoption);Ongoing (2014Updates)

Lead Staff Assigned to Goal: Brian Richardson, Rachel Sparling, ErikaSmith

Gubernatorial Transition Team Report Reference:Recommendation 3: CEMP guidance should be developed consistentwith new emphasis on meaningful planning

Strategic Planning Reference: GOAL # 6 MAINTAIN NATIONALGoal #6 Maintain National Accreditation; Goal #12 Stabilize ImpactedJurisdictions


TaskReceive revised ESF 18 Appendix 6/15/2012 Receiving the updated

ESF 18 Appendix.Having an appendixwhich accuratelyreflects the ESF 18lead and supportingagencies.

Rachel Sparling

Present the final draft to the Director and obtainapproval to proceed with the rulemaking process.

6/29/2012 Approval of theDirector to proceed.

Written or verbalapproval fromDirector to proceed torulemaking andsigned promulgationletter.

Brian Richardson

Proceed with Rulemaking. 7/5/2012 Update to Rule 27P-2,F.A.C., adopting the2012 version of thestate CEMP.

Adoption of Rule27P-2 amendments.

Brian RichardsonRachel SparlingErika Smith

Review any After Action Reports from 2012-2013exercises, events, and SEOC activations.

Ongoing Obtaining the latestlessons learned.

Possessing afteraction reports fromexercises and realworld events.

Rachel SparlingErika Smith

Begin contacting ESFs and partner agencies tosolicit revisions to their respective portions of theCEMP for 2014.

3/1/2013 Making contact withESFs and partneragencies.

Rachel SparlingErika Smith



K3

Goal: PRE-3

Description of Goal: Revise the SERT/Division Continuity of Operations Plan (COOP)


12/31/2012 Lead Staff Assigned to Goal: Wendell Dumas, Britton Holdaway

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians


TaskContinue revision/updating of all sections of theplan.

7/31/2012 Updates to all sections ofthe COOP, includingmission essential functions.

Having updates toall section of theplan.

Wendell DumasBritton Holdaway

Check related MOUs and MOAs to ensure theyare still in effect.

Ongoing Ensure that all MOUs/MOAsrelated to the COOP planare still in effect in order toeffectively enact the plan.

HavingMOUs/MOAs whichare in effect orupdated as required.

Wendell Dumas

Distribute draft revisions to leadership for initialreview.

8/1/2012 Opportunity for leadership toreview the draft plan foraccuracy and providefeedback/recommendations.

Receipt of feedbackfrom leadership.

Wendell Dumas

Finalize changes and re-submit to leadership forfinal review.

8/31/2012 Last opportunity forleadership to review thedraft plan for accuracy andprovidefeedback/recommendations.

Receipt of finalfeedback fromleadership.


Obtain plan approval from Director. 9/14/2012 Approval of the revisedCOOP plan.

Written approvalfrom Director.

Wendell Dumas

Conduct a “Training Tuesday” orientation to theCOOP plan for all Division employees.

12/31/2012 Having a staff that iseducated on theDivision’s/SERT Continuityof Operations Plan.


Goal: PRE-4



K4

Description of Goal: Conduct 3 Regional Continuity Planning and Training Workshops


June 28, 2013 Lead Staff Assigned to Goal: Wendell Dumas

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents andBusinesses; Goal #20 Incorporate the Private Sector into All Phases of

Emergency Management


TaskConduct Central Florida regional ContinuityPlanning and Training Workshop – Orlando.

9/2012 Conducting Continuitytraining forgovernmental andnon-governmentalentities.

At least 40participants pertraining workshop.

Wendell Dumas

Compile and review feedback and lessons learnedfrom Central Florida regional workshop.

9/2012 Reviewing feedback inorder to makeadjustments asnecessary for futuretraining workshops.

Evaluationsconducted at theconclusion of thetraining workshop.


Determine venues, logistics, and agendas for SouthFlorida and North Florida regional workshops.

10/31/2012 Having a venue foreach workshop as wellas an agenda for thetraining.

Finalized agenda,workbooks, andtraining location.


Conduct South Florida regional Continuity Planningand Training Workshop.



Wendell Dumas

Compile and review feedback and lessons learnedfrom South Florida regional workshop. 2/2013 Reviewing feedback inorder to makeadjustments asnecessary for futuretraining workshops.

Evaluationsconducted at theconclusion of thetraining workshop.


Conduct North Florida regional Continuity Planningand Training Workshop.



Wendell Dumas

Compile and review feedback and lessons learned 6/2013 Reviewing feedback in Evaluations Wendell Dumas



K5

pfrom North Florida regional workshop.

gorder to makeadjustments asnecessary for futuretraining workshops.

conducted at theconclusion of thetraining workshop.

Britton Holdaway

Goal: PRE-5

Description of Goal: Update the Field Operations Guide (FOG)


December 31, 2012 Lead Staff Assigned to Goal: Brian Richardson/Sandy Meyer

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #12 Stabilize Impacted Jurisdictions


TaskConduct a review of the final draft FOG. 6/21/2012 Final proof Approval Brian Richardson

FOG CommitteeConduct additional minor revisions if necessary. 8/31/2012 Minor revisions to the

FOG if necessary.Revised FOG ifnecessary.

Brian RichardsonFOG Committee

Publish field operations guide. 9/30/2012 Published approvedFOG

Printed and electronicversions of the FOG.

Brian RichardsonSandy Meyer

G l PRE 6



K6

Goal: PRE-6

Description of Goal: Maintain Regional Evacuation Studies (RES)


May 31, 2013 Lead Staff Assigned to Goal: Andrew Sussman

Gubernatorial Transition Team Report Reference:Recommendation 22: The data provided in the Regional Evacuation

studies must be carefully reviewed and evaluated to determineimpacts on protective action decisions regarding evacuation andsheltering.

Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents and Businesses


TaskComplete storm surge atlas for Lake Okeechobee. 8/31/2012 Having an updated

surge atlas for thecounties surroundingLake Okeechobee.

The updated atlas. Andrew Sussman

Update transportation analysis and output for NEFlorida RES.

5/31/2013 The most up to datedata on transportation

trends throughout theNE Florida region.

Possession of theupdated data.

Andrew Sussman

Update shelter analysis and output for NE FL RES. 5/31/2013 The most up to datedata on shelters.


Andrew Sussman

Complete census update for NE FL region. 5/31/2013 Incorporate the mostcurrent population anddemographic data forthe region.


Andrew Sussman

Publish updated NE Florida RES. 5/31/2013 Possession of themost up to dateevacuation study datafor the Northeast

Florida region.

Release of updatedNortheast FloridaRegional EvacuationStudy.

Andrew Sussman



K7

Goal: PRE-7

Description of Goal: Complete FEMA-Mandated State Preparedness Report by December 31 Deadline


December 31, 2012 Lead Staff Assigned to Goal: Brian Richardson/Domestic Security

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:

Goal #1 Implement Director’s Priorities


TaskProvide orientation to Regional Coordinators andRDSTF (EM) Planners on FEMAs new system forState Preparedness Reports.

7/31/2012 Having personneltrained on the newFEMA SPR reportingsystem.

Familiaritywith/comprehensionof the new system.

Brian Richardson

Conduct surveys within each region to ascertaincapabilities.

11/9/2012 Having the mostaccurate data onregionalpreparedness.

Completed surveysfrom each region.

Brian RichardsonDS

Compile regional surveys/reports into a singlestatewide report.

12/31/2012 Having the mostaccurate data onstatewidepreparedness.

The completed report. Brian RichardsonDS

Submit final SPR to Director for review, approval,and submittal to FEMA.

12/31/2012 Having the Directorreview, approve, andsubmit the SPR perthe setup of the newFEMA reportingsystem

Submittal of the SPRon or before thedeadline.

Brian RichardsonDS



K8

Goal: PRE-8

Description of Goal: Revise Florida Energy Assurance Plan (FEAP)


June 30, 2013 Lead Staff Assigned to Goal: Energy Assurance Planner(when hired)

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #1 Implement Director’s Priorities


TaskConduct review of current plan to ascertain areasof revision.

12/31/2011 Having an understandingof areas of the planneeding updates.

Identifying areas ofthe plan needingrevision.

Energy AssurancePlanner

Initialize revision/updating of plan. 1/31/2013 Commencing revision ofthe plan.

Beginning updates tothe plan.


Distribute draft revisions to leadership andstakeholders for review.

6/30/2013 Leadership/stakeholderinvolvement.

Distribution tostakeholders.


Finalize changes and obtain approval fromleadership.


Approval fromleadership.


Publish updated plan. 6/30/2013 Updated energy assuranceplan.

Updated energyassurance plan.


Goal: PRE-9



K9

Description of Goal: Revise or Recreate Fuel Contingency Plan


June 30, 2013 Lead Staff Assigned to Goal: Energy Assurance Planner(when hired)

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #1 Implement Director’s Priorities


Date of Task


Search for most current plan, if available. 6/30/2013 Having the most currentplan for review.

Possession of theplan.


Conduct review of current plan to ascertain areasof revision or begin redeveloping the plan.

6/30/2013 Having an understandingof areas of the planneeding updates or anunderstanding that a newone must be created.

Determination ofwhether the planneeds to be updatedor recreated.


Distribute draft revisions to leadership andstakeholders for review.


Distribution tostakeholders.


Finalize changes and obtain approval fromleadership.


Approval fromleadership.


Publish updated plan. 6/30/2013 Updated energyassurance plan.

Updated energyassurance plan.


Goal: PRE-10



K10

Description of Goal: Author an SOP or Plan for each Turkey Point ingestion county (Broward, Collier)


June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon

Gubernatorial Transition Team Report Reference:Recommendation 6: The FDEM should immediately assess methodsto grow the regional capability, including the allocation of staff to the

regions that are competent in the areas of planning, grantmanagement, and overall training

Strategic Planning Reference:Goal #7 Reduce Disaster Impacts for Florida’s Residents andBusinesses; Goal #10 Increase Preparedness Level of All Floridians


TaskDetermine NPP location for next ingestion trainingseries

September Roger Rankin

Submit pre-training survey (questionnaire) toparticipating ingestion counties

November Identify current statusof response plans

10% Roger Rankin

Develop draft ingestion plans for participatingcounties

December Establish plantemplate

30% Roger Rankin

Host training seminar December Train on requirements 50% Roger RankinHost training workshop January Work through plans 60% Roger Rankin

Review ingestion county site plans February Review final plans 70% Roger Rankin

Host Table Top exercise March Exercise new plans 80% Roger Rankin

Submit survey to Ingestion county Participants(post-training series questionnaire)

April Obtain countyfeedback and adjustplans accordingly

90% Roger Rankin

Send final Plan / SOP to respective county May 100% Roger Rankin

Goal: PRE-11



K11

Description of Goal: Utilize All Available Sources to Identify Potential Unregistered EPCRA (Emergency Planning andCommunity Right to Know Act) Facilities, Conduct Outreach, Identify Qualifying Facilities andBring 100% into Compliance.


June 30, 2013 Lead Staff Assigned to Goal: Sam Brackett

Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local Public Safety resources, including FDEM State WatchOffice and FDLE Fusion Center.

Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities


TaskIdentify possible non-compliant facilities throughEPA, LEPC, HA and other sources

Ongoingreportedquarterly

Increased communitysafety through stateand local hazmatplanning and firerescue awareness of

these facilities

# of potential facilitiesout of compliancewith EmergencyPlanning andCommunity Right to

Know Act (EPCRA)

Sam Brackett

Perform initial outreach through direct contact Ongoingreportedquarterly

Comment Above # of facilities abovecontacted

Sam Brackett

When unsuccessful with direct contact, mailpotential NOV


Comment Above # of facilities broughtinto compliance; notsubject to EPCRA;unresponsive, fromabove population

Sam Brackett

Follow-up with unresponsive companies to includesecond notice and potential civil penalties


Comment Above Of the unresponsivefacilities # of facilitiesrequiring legal action

to bring intocompliance

Sam Brackett

Ensure 100% of identified facilities have finaloutcome

June All indentified facilitiesare brought intocompliance or deemedexcluded

100% resolution Sam Brackett

Goal: PRE-12

Description of Goal: Investigate 100% of Reported Chemical Releases / Spills Exceeding Reporting Threshold Quantity(RQ)



K12

(RQ)



Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local Public Safety resources, including FDEM State Watch

Office and FDLE Fusion Center.

Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities


TaskInvestigate all hazardous chemical spills reportedfrom all sources (SWO, News, FD, other sources)


Increased communitysafety and awarenessthrough educationaland punitive actions

# facilities withreleases in excess ofreporting quantitythreshold

Chris Stevens

Determine if EPCRA / CERCLA applies Ongoingreportedquarterly

Identify those releasessubject to reportingrequirements

# releases subject toEPCRA / CERCLA ofabove population

Chris Stevens

Work with DEP / EPA to educate releasing facility

on appropriate reporting requirements

Ongoing

reportedquarterly

Better educated facility

management – publicsafety

# facilities above

provided educationalmaterials / contacts

Chris Stevens

Pursue legal action (penalty / SupplementalEnvironmental Projects) when warranted


Ensure punitivemeasures taken whenapplicable

# facilities pursuedfor legal action bytype (monetary/SEP)

Chris Stevens

Goal: PRE-13



K13

Description of Goal: Increase use of the Hazardous Materials Information System (HMIS) by 20%


January 2014 Lead Staff Assigned to Goal: Paul Wotherspoon

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous Materials

Chemical Facilities


TaskEnhance current system to allow for user upload ofTier II Submit EPA software data

June 30, 2013 More accurate andtimely chemical facilitydata

Increase onlinereporting by 15%

Paul Wotherspoon

Enhance current system to allow for user upload ofTier II Manager software data

January 2014 More accurate andtimely chemical facilitydata

Increase onlinereporting by 5%

Paul Wotherspoon

G l PRE 14



K14

Goal: PRE-14

Description of Goal: Conduct quarterly (4) Local Emergency Planning Committee / State Emergency ResponseCommission and Training Task Force meetings


April 5, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:

Goal #23 Provide Monitoring and Oversight of Hazardous MaterialsChemical Facilities


TaskJuly 12-13, 2012 July 13, 2012 Facilitate meeting Better educate SERC

members, implementrecommendations forbetter educated,safer public

Tim Date / SamBrackett

October 4-5, 2012 October 5,

2012

Facilitate meeting Better educate SERC

members, implementrecommendations forbetter educated,safer public

Tim Date / Sam

Brackett

January 10-11, 2013 January 11,2013

Facilitate meeting Better educate SERCmembers, implementrecommendations forbetter educated,safer public


April 4-5, 2012 April 5, 2013 Facilitate meeting Better educate SERCmembers, implementrecommendations for

better educated,safer public


Goal: PRE-15

Description of Goal: Perform LEPC Desk Audits to Review Financial and Programmatic Records for the HMEP, HA andLEPC Staffing Contracts

Date of Goal June 30, 2013 Lead Staff Assigned to Goal: Paul Wotherspoon



K15

Establish corrective action plan for deficienciesidentified above

30 Daysfollowing audit

Better educated staff LEPC / DEM concurwith action plan

Tim DateLou RitterHenry TurnerIsabell Parker

Follow up to ensure recommendations wereimplemented or corrective actions were taken

Ongoing All actionsimplemented

Tim DateLou Ritter

Henry TurnerIsabell Parker



Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #22 Maintain Financial Accountability for All Grants


TaskDetermine LEPC’s to be audited – preferably inconjunction with quarterly meetings to reduce travelexpense

TBD Ensure compliancethrough brief / afteraction report

Educate LEPC staffon program / financialrequirements forfunding streams

Tim DateLou RitterHenry TurnerIsabell Parker

Perform desk audit of HMEP (federal funds), HAand LEPC staffing (state funds) contracts / sub-recipient agreements (first LEPC)


# of deficiencies Tim DateLou RitterHenry TurnerIsabell Parker

Establish corrective action plan for deficienciesidentified above

30 Daysfollowing audit

Better educated staff LEPC / DEM concurwith action plan

Tim Date, Lou Ritter,Henry Turner, IsabellParker

Follow up to ensure recommendations wereimplemented or corrective actions were taken

Ongoing All actionsimplemented

Perform desk audit of HMEP (federal funds), HAand LEPC staffing (state funds) contracts / sub-recipient agreements (Second LEPC)


# of deficiencies Tim DateLou RitterHenry TurnerIsabell Parker

Goal: PRE-16



K16

Description of Goal: Conduct Inspections / Audits on 10% of All Facilities Subject to Section 112r of the Clean Air Act(Accidental Release Prevention and Risk Management Planning Program)


June 30, 2013 Lead Staff Assigned to Goal: Tim Date

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #23 Provide Monitoring and Oversight of Hazardous Chemical

Facilities


TaskCreate list of RMP inspection facilities March 2012 Complete GW Lupton

Robert Dietrich

List approved by State Emergency ResponseCommission

April 2012 Concur with selectedfacilities

Complete GW LuptonRobert Dietrich

Six facility inspections October 2012 Ensure compliancewith Clean Air Actsection 112r

25% complete GW LuptonRobert Dietrich

Seven facility inspections December2012 Ensure compliancewith Clean Air Actsection 112r


Six facility inspections March 2013 Ensure compliancewith Clean Air Actsection 112r


Seven facility inspections June 2013 Ensure compliancewith Clean Air Actsection 112r


Goal: PRE-17

Description of Goal: Create REP Tailgate Videos to Train Nuclear Power Plant First Responders

Date of Goal June 30,2013 Lead Staff Assigned to Goal: Melanie Motiska



K17


June 30,2013 Lead Staff Assigned to Goal: Melanie Motiska

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference:Goal #10 Increase Preparedness Level of All Floridians


TaskDevelop topic idea list March 2012 Prepare list of desired

tailgate video subjects10% complete Melanie Motiska

Select initial training video subject March 2012 Choose subject forinitial video

15% complete Melanie Motiska

Develop and finalize script /storyboard July Completed script andstoryboard for firstvideo


Begin taping July Begin taping 50 % complete Melanie Motiska

Submit rough draft August Submit demo forreview


Finalize video One September Edit 90 % complete Melanie Motiska

Present initial video to regional RadiologicalWorkgroup

October Present duringregional workforcemeeting


Goal: PRE-18

Description of Goal: Develop Basic Emergency Management Academy Utilizing Online and Classroom Training.

Date of Goal March 30, 2013 Lead Staff Assigned to Goal: Necole Holton



K18


March 30, 2013 Lead Staff Assigned to Goal: Necole Holton

Gubernatorial Transition Team Report Reference:Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials

Strategic Planning Reference: Objective 10.4


TaskIdentification of Curriculum 12/30/2011 Ensure curriculum

meets the needs oftarget audience

Complete Michael Beha

Development of online modules 8/31/2012 Online modules willensure adequatetraining and cost/timesaving measures

100% completion Michael Beha

Development of classroom modules/materials 8/31/2012 Ensure productmeets the needs of

the target audienceand goal of academy


Establish Advisory group to review materials 7/30/2012 Curriculum will bereviewed bystakeholders forsuggested input

75% completion Necole Holton/M Beha

Select trainers 10/30/2013 Ensure we havecompetent instructorsfor instructionaldelivery


Do Pilot class 1/20/2013 Ensure studentsleave with working

knowledge of EMfield and able to jurisdictions indisasters


Develop plan for regional delivery 3/30/2013 Ensure the delivery ofacademy to broaderaudience.


Goal: PRE-19

Description of Goal: Develop Continuing Supervisory Training for DEM Supervisors.



K19


June 30, 2013 Lead Staff Assigned to Goal: Necole Holton




TaskIdentification of curriculum for Week three 6/30/2012 Ensure curriculum

meets the needs oftarget audience


Development of week three materials 8/30/2012 Ensure product meetsthe needs of the targetaudience and goal ofacademy


Repeat week one and week two training 10/15/2012 To allow for refresher

and addition of newattendees


Deliver week three training 12/30/2012 Ensure attendees arebetter equipped tofulfill duties of position.


Identify topics for week four training 01/30/2013 Ensure topic addressthe needs of targetaudience


Development of week four materials 03/30/2013 Ensure product meetsthe needs of the targetaudience and goal ofacademy


Deliver week three and week four training 06/30/2013 Ensure attendees arebetter equipped tofulfill duties of position.


Goal: PRE 20



K20

Goal: PRE-20

Description of Goal: Provide Training to Develop Vision, Culture and Values for DEM Leadership Connecting Vision andValues to Daily Decision-Making




Recommendation 8: Enhance training, exercises and leadershipdevelopment in the area of Homeland Security and EmergencyManagement – including new Administration Officials



TaskDevelop scope of work 7/30/2012 Contract for the start

of trainingdevelopment


Submit advertisement/select consultant 9/30/2012 Secured consultant tobegin project


Consultant meeting with Director to identify desiredDEM values, leadership style and focus. 10/30/2012 Identified priorities andgoals of Director forSr. Management


Development of class materials 12/30/2012 Ensure product meetsthe needs of the targetaudience and goal oftraining


Deliver training 06/30/2013 Ensure attendees arebetter equipped tofulfill duties of position.


Goal: PRE-21

Description of Goal: Provide training that will help professionalize the emergency management community.



K21






TaskDevelop Scope of Work 6/30/2011 Identify tasks to be

performed by vendorComplete Necole Holton

Vett course curriculum upon completion 9/30/2012 Ensure curriculummeets the needs ofintended audience

75% completion Necole Holton

Identify instructors for course delivery 12/31/2012 Experienced subjectmatter experts delivertraining


Identify and schedule training 3/30/2013 Ensure needs of targetaudience are met 90% completion Necole Holton

Deliver training 6/30/2013 Provide EM Directorswith less than 3 yrsservice and newdirectors a tool tobetter perform duties


Goal: PRE-22

Description of Goal: To Provide Orientation to New Division Employees of “Blue Sky” and “Gray Sky” Roles andResponsibilities.



K22


February 28, 2013 Lead Staff Assigned to Goal: Necole Holton

Gubernatorial Transition Team Report Reference: N/A Strategic Planning Reference: Objective 5.6


Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskIdentify speakers 08/31/2012 Ensure appropriate

speaker is identified toensure delivery ofaccurate information

90% completion Maurice Haynes

Identify materials 09/30/2012 Ensure products meetthe need of targetaudience


Identify online and plenary modules 09/30/2012 Ensure appropriateinformation isdelivered in desired

format with maximumbenefit to participants

80% completion Maurice Haynes withassistance fromPersonnel (Mark

Helms)

Develop quarterly schedule for FY 2013 09/30/2012 Ensure sustainment ofdelivery of orientation


Create mentor assignments within bureaus 9/30/2012 Ensure new hires arefamiliar withorganizationalstructure,administrative detailsand logistics of Bureau

75% completion Maurice Haynes withassistance of BureauChief or designee

Develop materials for online and plenary modules 12/31/2012 Ensure products meetthe need of target

audience

80% completion Maurice Haynes withinput from BC’s or

designees and Sectionand Branch Chiefs

Schedule and deliver orientation 1/31/2013 Ensure newemployees areequipped to performduties successfully.


Goal: PRE-23

Description of Goal: To Provide Division Employees With Training That Will Enhance and Expand Their Capabilities andMaximize Performance of Their “Blue Sky” and “Gray Sky” Responsibilities.

D t f G l J 30 2013 L d St ff A i d t G l N l H lt



K23





Task

Assemble an Internal Training Advisory Group 6/30/2012 Ensure we have rightpersons to makedecisions concerningcareer path forpersonnel in daily andemergency roles

Invite committeemembers andconduct initialmeeting by dateTBD

Thomas Robinsonwith assistance fromSTO

Identify specific courses for each tract 8/31/2012 Ensure appropriatetraining is delivered foreach tract and providerecommendations

50% completion Thomas Robinsonwith assistance andinput from AdvisoryGroup

Develop timeline for implementation 9/30/2012 Scheduled trainingdelivered

50% completion Thomas Robinson

Meet with Director and BC to ensureenforcement

9/30/2012 Receive buy-in fromleadership and ensurecompliance

50% completion N Holton/T Robinson

Identify and secure instructors 10/31/2012 Ensure we have rightpersons to makedecisions concerningcareer path forpersonnel in daily andemergency roles

80% completion N Holton/T Robinson

Schedule and deliver training for Blue Sky tract 3/31/2013 Ensure staff are

trained to effectivelycarry out daily duties


Schedule and deliver training for Gray Sky tract 3/30/2013 Ensure staff aretrained to effectivelycarry out emergencyfunctions


Develop training cycle so tracts are maintained 6/30/2013 Ensure sustainment ofdelivery of training


Goal: PRE-24

Description of Goal: Provide the Opportunity for All County and Regional Partners (County, Municipalities, Non-Government Organizations (NGOs) Volunteer Organizations Active in Disasters (VOADs) and



K24

Government Organizations (NGOs), Volunteer Organizations Active in Disasters (VOADs), andPrivate/Corporate Stakeholders) to Submit Training and Exercise Priorities to Ensure StatePreparedness and Capabilities are Being Maintained.


April 30, 2013 Lead Staff Assigned to Goal: Necole Holton



TaskIdentify and secure planning support 08/31/2012 Ensure data collection

and admin support issecured


Develop project timeline and milestones 9/30/2012 Ensure timelycoordination anddelivery of workshop


Conduct assessments and collect findings 03/31/2013 Ensure complete

needs assessmentsfrom regions and stateagencies

60% completion Thomas Robinson and

assigned support

Conduct Regional TEPW’s 04/30/2013 Ensure training andexercise priorities areidentified

90% completion Thomas Robinson andassigned support

Conduct State TEPW 04/30/2013 Ensure training andexercise priorities areidentified

90% completion Thomas Robinson andassigned support

Finalize Multi-Year Training and Exercise Plan 04/30/2013 Provide framework forhow the state willcollaborate and

administer training andexercise program


Goal: PRE-25

Description of Goal: To Ensure State Preparedness and Strengthen Capabilities Statewide, Coordinate the Delivery ofNo Less Than 250 Courses Comprised of FEMA G Courses, EMI and Other DHS Consortium



K25

Courses and Florida Specific Emergency Management Courses.






TaskNeeds assessment with all stakeholders 6/30/2013 Data collection for

Training and ExercisePlan


Utilize 2013 TEP to schedule training in regions Ongoing Consistent delivery oftraining based onidentified needs andpriorities

Ongoing Thomas Robinson

Coordinate with DHS approved consortiums fordelivery of approved training

Ongoing Consistent delivery oftraining based onidentified needs andpriorities

Ongoing Maurice Haynes

Schedule and deliver Florida specific training Ongoing Consistent delivery oftraining based onidentified needs andpriorities

Ongoing All

Goal: PRE-26

Description of Goal: To Ensure State Preparedness and Strengthen Capabilities Statewide, Develop and Conduct aStatewide Exercise That Include Participants From All 67 counties, All State Agencies and Federal



K26

Partners and Include Vigilant Guard Exercise Components.






TaskConduct Concept and Objectives Meeting 7/31/2012 Identify priorities of

Director and SERTChief


Secure formal evaluation support 8/31/2012 Ensurecomprehensive AARand IP development


Conduct Initial Planning Conference 11/31/2012 Ensure exercise

objectives andparticipants areidentified


Conduct Mid-term Planning Conference 1/15/2013 Ensure exercisescenario and productsare coordinated


Conduct Final Planning Conference 3/30/2013 Ensure evaluationplan, matrix anddocuments and timingare finalized


Finalize exercise logistics 4/30/2013 Ensure exercisevenues are

operations, securityand documentationmeasures are in place


Conduct exercise 5/31/2013 All stakeholdersexercise to strengthenpreparednesscapabilities


Goal: PRE-27

Description of Goal: To provide an opportunity for the Division to promote strengthening relationships and informationsharing within the emergency management community, conduct a two session seminar

Date of Goal October 31 2012 Lead Staff Assigned to Necole Holton



K27


October 31, 2012 Lead Staff Assigned toGoal:

Necole Holton


Recommendation 8: Enhance training, exercises andleadership development in the area of Homeland Security andEmergency Management – including new Administration

Officials



TaskIssue Call for Presentations 7/31/2012 Assess topics of

interest from counties80% completion TBD

Discuss and identify theme with Director 7/31/2012 Establish developmentguidelines for agenda

80% completion TBD

Identify and secure venue 8/31/2012 Secure event location 100% completion TBD

Issue announcements and set registrations 7/31/2012 Compilation ofattendee list

100% completion TBD

Identify and secure presenters 7/31/2012 Ensure appropriatepersons are availableto deliver bestinformation possible

75% completion TBD

Develop agenda for review by BC 9/30/2012 Ensure projectobjectives are beingmet

75% completion TBD

Finalize agenda 9/30/2012 Ensure programdelivery

75% completion TBD

Conduct seminars 10/31/2012 Ensure collaboration,information sharing,and relationship/team

building amongststakeholders

100% completion TBD

L. Response

Goal: RES01

Description of Goal: Develop an SOP to Increase Safety/Security Awareness of DEM Staff



L1

Description of Goal: Develop an SOP to Increase Safety/Security Awareness of DEM Staff


April 30, 2012 Lead Staff Assigned to Goal: Sandy Meyer / Brian Misner

Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM State

Watch Office and the FDLE Fusion Center.Recommendation 8: The new Office of Emergency Managementshould build, as a priority, training and exercise program that isconsistent with New Florida Strategy and Blueprint.

Strategic Planning Reference:Goal 5.1: Improve transactional processes – update and maintainapplicable standard operating policies and procedures.

Goal 9.2: Create a career path for emergency management professionalsin Florida – identify, maintain, schedule and offer training sufficient tomeet the needs of the DEM mission by use of internal and externalsources as appropriate.


TaskEstablish a new Safety/Security Officer Oct 19, 2011 Complete – Safety

Officer and Deputy,both assigned.

Safe and secureworkplace

Sandy Meyer

Establish a Safety/Security Awareness Trainingprogram

April 6, 2012 Complete Signed by Director Sandy Meyer

Roll out Safety/Security training for Division July 1, 2012 Publish approveddocument and settraining dates forcurrent and new DEMemployees

Record all trainingwith personnelrosters

Sandy Meyer

Goal: RES02

Description of Goal: Communications/Outreach Training and SWO Staff Visits to Counties



L2

p g


June 30,2013 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer

Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM State

Watch Office and the FDLE Fusion Center.

Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions


TaskSWO Staff visits to County EOC’s Ongoing to be

completed byJune 2013

SWO Staff will visit allCounty EOC’s toconductcommunications andoutreach training.

All county EOC’svisited

Brian MisnerSandy Meyer

Goal: RES03

Description of Goal: Development/Implement Training/Certification Plan for SMT’s


September 30, 2012 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer / LindaMcWhorter

Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM StateWatch Office and the FDLE Fusion Center.

Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions – State Management Teamsmaintain the ability to deploy a State Incident Management Team within 2hours of activation/direction by the SERT Chief.


TaskDetermine training requirements for SMT/IMT

Teams: IS100/200/700/800; ICS 300/400; AHIMTTeam Training and Position specific Training

06/30/2012 Five trained teams

that will be able torespond to all hazards

100% of teams

trained and qualifiedIAW standards set bySteering Committee

Steering Committee

Determine exercise requirements for SMT 6/30/2012 Ensure teams are ableto respond as a unitfor all hazards events

Allow teams toidentify strength andweakness and givethem a starting pointto build training andexercise program

Steering Committee

Develop certification program for SMT 9/30/2012 Five team that will beable to respond to allhazard events

Teams will be able torespond to allhazards events

Steering Committee



L3

hazard events hazards eventsin/outside Florida

Develop shadowing program for SMT 9/30/2012 Ensure teams receivecontinuous trainingopportunities indifferent hazard

events

Teams will gainvaluable experienceby working with otherteams and larger

events. This will helpteam building andconfidence

Steering Committee

Ensure training/exercises include in TEP 3/15/2013 This will ensure thatteam continue toreceive funding fortraining and exerciseevents

NA STO

Implement training program for SMT 9/30/2012 Ensure teams are ableto respond as a unitfor all hazards events

Allow teams to buildtraining and exerciseprogram based upongaps identified during

exercises scheduledfor Mar & Apr 2012

STO/Team ICs

Goal: RES04

Description of Goal: Require Mid-Year and End-of-Year Reports from All 67 Counties on EMPA/EMPG Scope of Work

D t f G l C l ti J 30 2012 L d St ff A i d t G l Ji R b t



L4

Date of Goal Completion: June 30, 2012 Lead Staff Assigned to Goal: Jim Roberts


Tasks Anticipated to Complete Goal Date of TaskCompletion

Outcome Intended Metric Staff Assigned toTask

Travel throughout Region One during year and reportmonthly on status of completion

November 30,2012

Support / help the EMCounty Programsuccessfully completeheir scope of work.

Mid Year Reportcompleted, End of YearReport completed

Stormy LeBlancEnd of Year reviews tobegin 07/01 to becomplete by 8/15

Travel throughout Region Two during year duringyear and report monthly on status of completion

November 30,2012

Support / help the EMCounty Programsuccessfully completeheir scope of work


Bryan LoweEnd of Year reviews tobegin 07/01 to becomplete by 8/15

Travel throughout Region Three during year duringyear and report monthly on status of completion

during year and report monthly on status ofcompletion

November 30,2012

Support /help the EMCounty Program

successfully completeheir scope of work.

Mid Year Reportcompleted, End of year

report completed

Brian GibsonEnd of Year reviews to

begin 07/01 to becomplete by 8/15

Travel throughout Region Four during year duringyear and report monthly on status of completionduring year during year and report monthly on statusof completion

November 30,2012



Paul SiddallEnd of Year reviews tobegin 07/01 to becomplete by 8/15

Travel throughout Region Five during year duringyear and report monthly on status of completionduring year and report monthly on status ofcompletion

November 30,2012



Shawn CollinsEnd of Year reviews tobegin 07/01 to becomplete by 8/15

Travel throughout Region Six during year during year

and report monthly on status of completion

November 30,

2012

Support / help the EM

County Programsuccessfully completeheir scope of work

Mid Year Report

completed, End of YearReport Complete

Patrick Fuller

End of Year reviews tobegin 07/01 to becomplete by 8/15

Travel throughout Region Seven during year duringyear and report monthly on status of completion

November 30,2011


Mid Year Reportcompleted, End of YearReport Completed

Tony CarperEnd of Year reviews tobegin 07/01 to becomplete by 8/15

Include status reports in Response Bureau monthlyreport

End of eachmonth

Monitor progress andidentify potentialproblem areas

7 monthly reports ALL RCs – MonthlyReports submittedhrough Manager via

monthly EOG Reports

Goal: RES05

Description of Goal: Re advertise Membership for State Management Team (SMT)



L5

p p g ( )


December 31, 2012 Lead Staff Assigned to Goal: Brian Misner / Sandy Meyer / LindaMcWhorter



TaskUpdate previous letter for SERT Chief/Director’sReview

15 July 2012 Finalized letter Finalized letter Brian Misner/SandyMeyer

Prepare letter for Director’s signature/release 1 August 2012 Published letter Published letter Brian Misner/SandyMeyer

Packets due Division for Review 1 September2012

Packets prepped forreview

Meeting set withcommanders toconsolidate effort ofnew team membersselected

Brian Misner/SandyMeyer

Steering Committee Review Packets 1 October

2012

Produce new rosters

of SMTs

Produce new rosters

of SMTs.

Brian Misner/Sandy

MeyerIndividual notified of Selection 15 October

2012 Acceptance letterssent

Reply requestedupon receipt ofemailed acceptanceletters

Brian Misner/SandyMeyer

Goal: RES06

Description of Goal: Training for Operations Section


April 30,2013 Lead Staff Assigned to Goal: Sandy Meyer / Brian Misner



L6

Completion:Gubernatorial Transition Team Report Reference:Recommendation 5: The State should achieve greater linkages ofstate and local public safety resources, including the FDEM StateWatch Office and the FDLE Fusion Center.

Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions


Date of Task


Quarterly SWO Meeting to review operationprotocols

July 2012,Oct 2012,Jan 2013,

Apr. 2013

Staff will be trained inthe follow up actionsthat need to beaccomplished onsensitive incidents thatmay be reported to theSWO.

4 training sessionswill be accomplished.

Brian MisnerSandy Meyer

Goal: RES07Description of Goal: Complete 200 Hurricane Evacuation Shelter Surveys


June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins

Gubernatorial Transition Team Report Reference: N/A Gubernatorial Transition Team Report Reference: N/A


TaskDistribute 20 hurricane shelter surveys to LakeCounty

July 29, 2012 Identify new orconfirm/revise existing

hurricane shelterinventory data

20 building surveyreports distributed

Wally Mitchell

Distribute 25 hurricane shelter surveys to OsceolaCounty

November 8,2012

Identify new orconfirm/revise existinghurricane shelterinventory data


Adrian Hurlbutt

Distribute 35 hurricane shelter surveys to Miami-Dade County

December 13,2012



Juan Matos

Distribute 26 hurricane shelter surveys to SumterCounty

January 9,2013



Wally Mitchell

Distribute 37 hurricane shelter surveys to March 6 2013 Identify new or 37 building survey Wally Mitchell

Report the total number of public hurricane shelterssurvey reports distributed for the fiscal year.

June 30, 2013 200 surveys isapproximately 10percent of the totalnumber of recognizedor expected buildings

The total number ofsurvey reportsdistributed over thefiscal year.

Danny Kilcollins



L7

Distribute 37 hurricane shelter surveys toHernando County

March 6, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data


Wally Mitchell


March 14,2013

Identify new orconfirm/revise existing

hurricane shelterinvent data


Juan Matos

Distribute 10 hurricane shelter surveys to LevyCounty

April 8, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data


Adrian Hurlbutt

Distribute 17 hurricane shelter surveys to MarionCounty

May 8, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data


Wally Mitchell

Distribute 23 hurricane shelter surveys to MarionCounty

May 8, 2013 Identify new orconfirm/revise existing



Adrian Hurlbutt


May 31, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data


Juan Matos

Distribute 12 hurricane shelter surveys to CitrusCounty

June 20, 2013 Identify new orconfirm/revise existinghurricane shelterinventory data


Adrian Hurlbutt


June 28, 2013 Identify new orconfirm/revise existing



Juan Matos

p gin the statewideinventory; longer termgoal of completing afull statewide surveyabout every 10 years

to maintain dataquality

Goal: RES08

Description of Goal: Identify 15,000 Hurricane Evacuation Shelter Spaces

Date of Goal June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins



L8

Completion:Gubernatorial Transition Team Report Reference: Strategic Planning Reference:


TaskDistribute DEM recognized hurricane shelter datato County EM offices for update

November 18,2012

Current hurricaneshelter inventory datadistributed to countyemergency managersfor local review andinput

67 county hurricaneshelter inventoryspreadsheetsdistributed

Danny KilcollinsCory Dilmore

Receive County hurricane shelter space updates May 1, 2013 Hurricane shelterinventory datareceived from countyemergency managerswith local revisions asneeded

67 county hurricaneshelter inventoryspreadsheetsreceived

Cory Dilmore

Perform Quality Control review of data June 13, 2013 Hurricane shelterinventory data qualitycontrol reviewed

67 county hurricaneshelter inventoryspreadsheets qualitycontrol reviewed


Calculate annual hurricane shelter spacesidentified

June 28, 2013 Identify 15,000 newhurricane shelterspaces to add tostatewide inventory,and this reducehurricane shelterdeficit

A total of 15,000 newhurricane shelterspaces are added tothe statewideinventory, thusmeasuring reductionof the statewidedeficit of spaces.


Goal: RES09

Description of Goal: Publish the 2012 Shelter Retrofit Report


September 28, 2012 Lead Staff Assigned to Goal: Danny Kilcollins

Final internal comments provided by leadership August 24,2012

Division leadershipsubmits comments forreview and inclusion inthe report

Comments receivedfrom leadership

Danny Kilcollins

1. Prepare final hard copies and CD’s of Report August 11, Merge and de-conflict Final report complete Cory Dilmore



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TaskDistribute DEM recognized hurricane shelter datato County EM offices for update

November 18,2011

Current hurricaneshelter inventory datadistributed to countyemergency managersfor local review andinput

67 county hurricaneshelter inventoryspreadsheetsdistributed

Cory Dilmore

Receive County hurricane shelter space updates May 1, 2012 Hurricane shelterinventory datareceived from countyemergency managerswith local revisions as

needed

67 county hurricaneshelter inventoryspreadsheetsreceived

Cory Dilmore

Perform Quality Control review of data June 28, 2012 Hurricane shelterinventory data qualitycontrol reviewed

67 county hurricaneshelter inventoryspreadsheets qualitycontrol reviewed

Cory Dilmore

Prepare/revise draft report for internal routing July 31, 2012 Draft report preparedfor internal routing

Draft report prepared Danny KilcollinsCory Dilmore

Begin internal routing August 1,2012

Draft report routedinternally for reviewand comment

Draft report routed Danny Kilcollins

1. Prepare final hard copies and CD s of Report August 11,2012

Merge and de conflictcomments fromleadership

Final report completeand ready fordistribution

Cory Dilmore

2. Distribute Report September 13,2012

2012 Shelter RetrofitReport is distributedstatutorily required;

hurricane shelterretrofit projects areprioritized for potentialfunding in FY 2013/14.

Final report isdistributed toSpeaker of the

House, President ofthe Senate andGovernor as requiredby statute.

Danny Kilcollins

Goal: RES9

Description of Goal: Evaluate Change of EHPA Standard to ICC 500 Standard



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February 28, 2013 Lead Staff Assigned to Goal: Danny Kilcollins

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 7.1: Reduce disaster impacts for Florida’s residents and businesses-Building codes- replace the Florida Building Code’s Public Shelter Design

Criteria (s. 423.25, FBC-Building) with adoption of the hurricaneprovisions of the International Code Council’s Standard for the Designand Construction of Storm Shelters (ICC 500).


TaskPerform research of EHPA vs. ICC 500 standards December 20,

2012Identify data tosupport preparation ofa white paper

Sufficient sourceddata available toprepare white paper

Danny Kilcollins

Prepare white paper to recommend code change February 28,2013

Completion of a whitepaper that supportsdevelopment of areport by contractservices to supportreplacement ofportions of EHPA codeprovisions with thenational standard ICC500 hurricaneprovisions.

Preparation anddistribution of whitepaper

Danny Kilcollins

Goal: RES10

Description of Goal: Sadowski Building Conference and Training Room Window Retrofit Project

Date of Goal November 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins



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TaskLeadership & FEMA approve project funding July 1, 2012 Funds available to

initiate projectFEMA and StateLeadership approval

Leadership

Prepare and submit FEMA Environmental andHistorical Preservation documentation

July 30, 2012 Submit EHP ReviewDocs to FEMA

Submitted EHPReview Docs

Danny KilcollinsMitigation EHP staff

Received EHP Approval August 30,2012

FEMA EHP ApprovalLetter

FEMA EHP ApprovalLetter

FEMA EMPG & EHPStaff

Client-Agency Agreement (CAA) with DMS September 30,2012

CAA executed forDMS assistance withcompleting the project

Executed CAA Danny KilcollinsJeff Swain

Acquire Architectural & Engineering (A&E) Services November30,2012

A&E services undercontract

DMS/A&E contractexecuted

Danny KilcollinsDMS Project Manager

Construction documents prepared February 28,2013 Construction andpermit documentsprepared

Construction andpermit documentsprepared


Request bids from commercial firms to supply therequired products and perform installation of windowprotection

April 1, 2013 Request for bidsadvertised

Request for bidsadvertised


Window protection product supplier/installerselected

May 1, 2013 Bids received,reviewed and asupplier/installer isselected

Window protectionproductsupplier/installerselected


Construction begins July 1, 2013 Product provider/installer under

contract, constructionpermit received andconstruction begins

Construction permitreceived and

construction begins


Construction complete November 30,2013

Window protectioninstalled to providelimited protection foremergency responsestaff occupyingconference andtraining rooms ofSadowski

Certificate ofcompletion receivedfrom the city buildingdepartment.


Goal: RES11

Description of Goal: Perform the petroleum supply, demand, consumption, allocation and conservation functionsdelegated to the Division in Section 377.701 and 377.703, Florida Statutes.

Date of GoalC l ti

June 30, 2013 Lead Staff Assigned to Goal: Danny Kilcollins



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TaskPrepare a white paper that quantifies the Division’sduties as described in Section 377.701, FloridaStatutes, and establishes a road map to accomplishthe duties

May 31, 2013 Quantify the Division’sduties as described inSection 377.701, F.S.

Preparation anddistribution of whitepaper report

TBD

Develop a strategy to project available petroleumfuel supplies and demand, and detect shortagesthat impact Florida

May 31, 2013 Strategy to detect fuelshortages that impactFlorida

Preparation anddistribution of reportoutlining strategy

TBD

Prepare a white paper to identify specific provisionsfor solar energy technologies as emergencyremedial and preventative measures to recommendfor inclusion in the Florida Energy Efficiency Code

June 20, 2013 Identify potential solarenergy technologyrelated provisions forinclusion in Florida

Building Code

Preparation anddistribution of whitepaper report

TBD

Goal: RES12

Description of Goal: Ensure ESF 12-Fuels is Prepared for State EOC Activation


May 31, 2013 Lead Staff Assigned to Goal: Danny Kilcollins



Task

Update or establish mutual agreements with stateagencies to access needed resources to supportESF-12 Fuels response and recovery operations.

March 29,2013

Establish written &executed mutualagreements with stateagencies to accessstaff, funds and otherresources to supportESF 12 Fuels duringemergency activations

ExecutedMemoranda of

Agreement orUnderstanding

TBD

Recruit and roster support agency personnel to staffand/or provide support to ESF 12-Fuels, andcoordinate training for the support personnel

May 1, 2013 Rostered and trainedstate agencypersonnel to staff ESF12-Fuels duringemergency activations

ESF 12-Fuels staffroster prepared andidentified stafftrained; sign-in sheetwill confirm training

TBD



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Goal: RES13

Description of Goal: Develop looping display program for SEOC buildings and Capital Circle Office Complex


January 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities


TaskIdentify desired weather sources and information foreach hazard

August 1,2012

Develop list ofpertinent weatherresources

Comprehensive all-hazards list ofweather data

Amy GodseyMichelle Palmer

Create platform for housing and streaming datafeeds

December 1,2012

Replace old platformfor displaying weatherimages for situationalawareness

Increase situationalawareness with nearreal-time weatherdata

Richard ButgereitKevin Smith

Investigate options for streaming throughout CapitalCircle Office Complex

December 10,2012

Explore avenues andpermissions needed(web or television) forweather display loop

Reach a wideraudience

Kevin Smith

Review and update the ESF 12-Fuels ActivationGuide

May 31, 2013 ESF 12-Fuelsactivation guiderevised to assist inESF 12-Fuelsoperations during

emergency activation

Preparation anddistribution of ESF12-Fuels ActivationGuide

TBD

Goal: RES14

Description of Goal: Develop a Web Application Where People Can Use Their Phone GPS or Type at a Beach and Getthe Weather Forecast from the National Weather Service, Along With the Rip Current Risk. ThereWill Also Be a Section For Safety Tips and Public Service Announcements.

Date of Goal May 1 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit



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May 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Richard Butgereit

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities; Goal 10: Increase PreparednessLevel of All Floridians; Goal 20: Incorporate the Private Sector Into All

Phases of Emergency Management


TaskGather data feeds available from National WeatherService and local lifeguard stations

August 15,2012

List of crediblesources for rip currentinformation

Ensure coordinationof rip current risk foreach location

Amy GodseyMichelle Palmer

Crosswalk coordinates and beach names to coastalzone polygons

October 1,2012

Assign NWS coastalzone forecast areas acoordinate base

Integration of NWSdata into GIS system

Amy GodseyRichard Butgereit

Develop website to host data February 15,2013

Richard Butgereit

Develop and identify Public Service Announcementsand other tips for Safety section

November 15,2012

Useful resources forrip current safety

Provide safetymeasure to users


Develop universal phone application March 15,2013

Web application thatcan be used on allSmartphone brands

Richard Butgereit

Conduct testing of system April 1, 2013 Full functionality ofsystem and makeenhancements

Ensure successfullaunch and use ofapplication

Richard Butgereit

Investigate marketing campaign to Florida residentsand visitors

April 30, 2013 Conduct outreach withprivate sector entitiesand media partners

Increase awarenessand use ofapplication to reducerip current related

fatalities


Goal: RES15

Description of Goal: Develop a DVD with Hurricane Information Similar to the L-324 Course at the National HurricaneCenter for Elected Officials.


December 1, 2012 Lead Staff Assigned to Goal: Amy Godsey / Julie Roberts



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Goal 1: Implement Director’s Priorities


TaskGather L-324 materials and identify pertinentsubjects for elected officials

July 15, 2012 Identify essentialelements of the 5 daycourse

Outline of subjectsrelated to hurricanereadiness at the locallevel

Amy GodseyJulie RobertsBryan Koon

Develop script and presentation to crosswalk withElected Officials Guide and existing DVD

October 1,2012

Develop presentationmaterial and script (forclosed captioningpurposes) anddetermine video length

Foundation of DVD tocompliment exitingresources


Film and edit video October 15,2012

Identify need for videocontracting and

produce finishedproduct

Finished product External Affairs

Distribute videos and host on FloridaDisaster.org December 1,2012

Increase awareness ofhurricane readinessand planning at thelocal elected officiallevel

Track # of videosdistributed and “hit”on website (goal: 25)

External AffairsWebmaster

Goal: RES16

Description of Goal: Create a Series of Video Modules For Various Grade Levels to Distribute Through the Departmentof Education for Teachers to Use Any Time of the Year in Their Weather Lessons. Because SomeTeachers Only Focus On Certain Subjects, Having Several Videos Will Fulfill Their Needs BetterThan One Long Video



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Than One Long Video.Date of GoalCompletion:

March 1, 2013 Lead Staff Assigned to Goal: Amy Godsey / Julie Roberts

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 1: Implement Director’s Priorities; Goal 3: Ensure Customer

Satisfaction; Goal 10: Increase Preparedness Level of All Floridians


TaskCoordinate with Department of Education on bestmethods for contacting districts/schools

September 1,2012

Discuss methods andexplore partnershipsfor integrating All-Hazards WeatherEducation Program(AHWEP) in schoolsstatewide

Develop formalizedplans/agreements(MOUs/MOAs) withDOE/Local SchoolDistricts/ExternalPartners onintegrating material

External Affairs Amy Godsey

Contact district offices October 2012-

February 2013

Coordinate with local

Districts on inclusionof AHWEP

# of participating

schools/districts(goal: 15)

External Affairs

Develop, film and edit standard video modulepresentations based on grade level (K-3, 4-7, 8-12)for each subject

January 15,2013

Development of gradelevel appropriate(FCAT approved)material forpresentations

# of presentationsdeveloped andapproved. (goal: 15)

Meteorology UnitExternal Affairs

Develop website to host video modules and sectionfor teacher comments or requests for additionalmaterials

March 1, 2013 Deliver video modulepresentations andallow users to providefeedback

# of presentationsdownloaded or “hit”(goal: 50 per year)

Richard Butgereit

Goal: RES17

Description of Goal: Completion of Comprehensive Division IT Strategic Plan


Lead Staff Assigned to Goal: Richard Butgereit / Kevin Smith

G b t i l T iti T R t R f St t i Pl i R f



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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12: Stabilize impacted jurisdictions


Task

Draft Plan framework 7/15/12 Bryan KoonKevin SmithRichard Butgereit

Enlist unit POCs & form Plan review committee 7/30/12 Kevin SmithRichard Butgereit

Develop target concern summaries for each unit 9/1/12 Kevin SmithRichard Butgereit

Review framework 9/15/12 Bryan KoonKevin SmithRichard Butgereit

Summary approvals by unit leadership 10/15/12 Kevin SmithInitial draft Plan complete 12/1/12 Kevin Smith

Richard ButgereitCommittee review complete 1/1/13 CommitteeUnit leadership review complete 1/15/13 Kevin SmithVerified against Rule 71A 1/23/13 Kevin Smith

Heather StearnsInspector General

Verified against 282 F.S. 1/30/13 Kevin SmithHeather StearnsInspector General

Verified against Division’s Information Security Plan 2/7/13 Kevin SmithHeather StearnsInspector General

Verified against Division’s Operational InformationSecurity Plan

2/14/13 Kevin SmithHeather StearnsInspector General

Verified against Division’s IT Security Policies andProcedures

2/21/13 Kevin SmithHeather StearnsInspector General

Leadership review complete 3/15/13 Bryan KoonEOG review complete 3/31/13 As directed

Final Plan accepted and published 5/1/13 A comprehensive ITStrategy to providedirection and guidanceto Agency programsand decisions whichhave or should have

Acceptance andpublication.

Kevin Smith



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have, or should have,an IT component.

Goal: RES18

Description of Goal: Complete and Integrate the DEM IT COOP Plan


December 31, 2012 Lead Staff Assigned to Goal: Kevin Smith



TaskReview current DEM & DCA plans 8/1/12 Kevin Smith

Vincent DumasRe-evaluate goals under COOP scenario 8/15/12 Kevin Smith

Richard ButgereitConfirm all system dependencies related to goals 9/30/12 Kevin Smith

Richard ButgereitDraft plan 10/30/12 Kevin Smith

Richard ButgereitReview draft 11/15/12 Richard Butgereit

Vincent DumasFinal plan to leadership for review 12/1/12 To complete an

accurate, operationalCOOP plan for theDivision

Completion &approval

Kevin Smith

Goal: RES19

Description of Goal: Complete Streamlining Between SEOC and Camp Blanding


September 15, 2012 Lead Staff Assigned to Goal: Gregory Horne / Kevin Smith




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Task

Finalize relationship with new vendor 7/15/12 Kevin SmithUpdate Hardware/Software as necessary 8/1/12 Gregory HorneConfirm HP Engineering SRA solution 8/1/12 Gregory HorneOptimize the SQL replication scheme 8/8/12 Gregory Horne

Kevin SmithRichard Butgereit

Implement SRM with new SRA, with vendor 8/15/12 Gregory HorneKevin Smith

Optimize SRM Runbook 8/30/12 Gregory HorneKevin Smith

Final Documentation including failover SOP 9/15/12 Ability to performfailover seamlessly &without impact tousers.

Implementation ofregular failovertesting schedule

Gregory HorneKevin Smith

Goal: RES20

Description of Goal: Develop Plans For Increased Network Redundancy from SEOC (SSRC)


June 30, 2012 Lead Staff Assigned to Goal: Kevin Smith



Verify existing connections and dependencies 9/1/12 Kevin SmithIsolate specific goals 10/1/12 Kevin SmithEstablish project relationship with SSRC & DivTel 10/1/12 Kevin SmithDetermine most efficient approaches, most riskaddressed with least cost

11/1/12 Kevin Smith

Prioritize into project phases, if necessary 12/1/12 Kevin Smith

Secure funding, per phase 3/1/13 Provide furtherprotection againstnetwork outages to theEOC systems

Demonstrable failureprotection upstreamof the SSRC

Kevin Smith



L20

Goal: RES21

Description of Goal: Further development of SharePoint for DEM and SERT

Date of Goal

Completion:

June 30, 2013 Lead Staff Assigned to Goal: Kevin Smith / Richard Butgereit



TaskSelection of program areas for implementation 7/15/12 Kevin Smith

Richard ButgereitImplementation of Quarterly program selection 7/15/12 Kevin Smith

Richard ButgereitEOC Implementation to replace Groove 10/1/12 Kevin Smith

Richard ButgereitFinal FY program area implementations 6/30/13 Provide more program

areas with internal &external SharePointresources to supporttheir missions

Completion &acceptance ofSharePoint sites forall program areasand the EOC.

Richard Butgereit

Goal: RES22

Description of Goal: Continued Evaluation and Upgrading of the Network Architecture in Sadowski and Rudd


March 31, 2013 Lead Staff Assigned to Goal: Kevin Smith / Clark Smith



TaskReview existing network routing 7/1/12 Clark SmithStreamline existing routing 7/15/12 Clark Smith

Kevin SmithProcure replacement DMZ switches 7/15/12 Kevin Smith

Replace DMZ switches 8/1/12 Clark SmithKevin SmithGregory Horne

Procure replacement Sadowski switches 8/1/12 Kevin SmithReplace Sadowski switches 8/30/12 Clark Smith

Kevin Smith



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Kevin SmithGregory Horne

Procure replacement ESF switches 9/1/12 Kevin SmithReplace ESF switches 9/30/12 Clark Smith

Kevin Smith

Gregory HorneProcure replacement EOC Stack switches 11/15/12 Kevin SmithReplace EOC Stack switches 12/31/12 Clark Smith

Kevin SmithGregory Horne

Plan future network improvements 1/1/13 Kevin SmithClark Smith

Secure funding for next phase 3/31/13 Optimization of thenetwork after 15 yearsof evolution

Demonstrably moreefficient networkrouting and reductionin response times

Kevin Smith

Goal: RES23

Description of Goal: Evaluation of transition of SEOC and Blanding Infrastructure to the SSRC


December 1, 2012 Lead Staff Assigned to Goal: Kevin Smith



TaskInitial study of impact 10/1/12 Kevin Smith

Gregory HorneRichard Butgereit

Brief to leadership 12/1/12 Prepare for planningan eventual transitionof managementresponsibility for EOCsystems

Inception of theplanning process asdefined in statute

Kevin Smith

Goal: RES24

Description of Goal: Formalization of a CSIRT


January 1, 2013 Lead Staff Assigned to Goal: Gregory Horne




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Task

Selection and notification of CSIRT members 7/1/12 Kevin SmithGregory Horne

Establishment of meeting/training schedule 7/15/12 Kevin SmithGregory Horne

Review of relevant statutes/rules/policies 8/15/12 Kevin SmithGregory Horne

Transition to new ISM 9/1/12 Kevin SmithGregory Horne

Review of Division policy 10/1/12 Kevin SmithGregory Horne

Continuation of established CSIRT 1/1/13 The Division will bebetter prepared to

respond to cyberthreats and incidents.

The Division will havea formal CSIRT,

holding regularbriefings andexercises asprescribed by policy.

Gregory Horne

Goal: RES25

Description of Goal: Replacement of Current Web Proxy Solutions


January 1, 2013 Lead Staff Assigned to Goal: Kevin Smith




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Task

Evaluation of SSRC offerings 7/15/12 Kevin SmithClark Smith

Evaluation of internal possibilities 7/15/12 Kevin SmithClark Smith

Approval stage 8/1/12 Kevin SmithProvisioning/Procurement 9/1/12 Kevin SmithImplementation 9/15/12 Kevin Smith

Clark SmithGregory Smith

Testing under load 12/1/12 Kevin SmithGregory HorneRichard Butgereit

Decommissioning of current solution 12/31/12 Replacement of thecurrent Linux/Squid webproxies which areseverely limiting theDivision’s web presence.

Completion. Kevin SmithGregory Horne

Goal: RES26

Description of Goal: Weaning of Ex-DCA Services From DEM Network & Domain


October 1, 2012 Lead Staff Assigned to Goal: Kevin Smith



Task Audit of current ex-DCA billings 7/1/12 Kevin SmithReview with each affected agency 7/15/12 Kevin SmithMigrations/removals as necessary 9/1/12 Kevin Smith

Billing changes as necessary 9/15/12 Kevin SmithGary Crawford

Updating of IT recurring costs 10/1/12 Return financialaccountability andrestoration ofmanagement

Verification of dataservices billed to theDivision.

Kevin SmithGary Crawford



L24

a age e tautonomy to DEMstaff.

Goal: RES27Description of Goal: Development of Independently Managed Email Capabilities


December 31, 2012 Lead Staff Assigned to Goal: Kevin Smith / Gregory Horne



TaskCoordination and approval of intent 7/1/12 Kevin SmithEvaluation of hardware/software needs 7/15/12 Kevin Smith

Gregory HorneProcurement/provisioning of hardware/software 8/15/12 Kevin SmithStaff augmentation as necessary 8/15/12 Kevin SmithImplementation 8/30/12 Gregory HorneTesting & on-going operation 12/31/12 The State Emergency

Response Team willhave a backup, self-managed emailenvironment which willseamlessly integratewith the primarysystem.

Fully redundant,independent, yetintegrated failoveremail services for theoperation of theSERT.

Gregory Horne

Goal: RES28

Description of Goal: Refresh of Laptop Fleet to < 5 Years of Age


June 15, 2013 Lead Staff Assigned to Goal: Maurice Black




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Gube ato a a s t o ea epo t e e e ce St ateg c a g e e e ceGoal 12: Stabilize impacted jurisdictions


Task

Identification of targets 7/1/12 Kevin SmithProcurement of first round (40) 7/15/12 Kevin SmithOptimization of standard image for deployment 8/1/12 Gregory Horne

Maurice BlackDeployment of first round 10/1/12 Maurice BlackProcess surplus 10/15/12 Maurice BlackProcurement of second round (45) 11/1/12 Kevin SmithOptimization of standard image for deployment 12/1/12 Horne/BlackDeployment of second round 2/1/13 Maurice BlackProcess surplus 2/15/13 Maurice BlackProcurement of third round (40) 3/1/13 Kevin SmithOptimization of standard image for deployment 4/1/13 Gregory Horne

Maurice BlackDeployment of third round 6/1/13 Maurice BlackProcess surplus 6/15/13 Maurice BlackIdentification of next rounds 6/15/13 This will meet our

objective of having amore technologically-current toolset foremployees.

All PC’s for staff usewill be less than 5years old.

Kevin Smith

Goal: RES29

Description of Goal: Virtual Desktop Pilot Program


February 2, 2013 Lead Staff Assigned to Goal: Kevin Smith




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p g gGoal 12: Stabilize impacted jurisdictions


Task

Evaluation of methodology 8/1/12 Kevin SmithGregory Horne

Evaluation of hardware/software needed 8/1/12 Kevin SmithGregory Horne

Staff Augmentation 8/1/12 Kevin SmithProcurement of server side & pilot clients 9/1/12 Kevin SmithImplementation 10/1/12 Kevin Smith

Gregory HorneTesting 12/1/12 Pilot Group MembersEvaluation 2/1/13 This program will

serve as a test of theviability of virtual

desktop infrastructurein emergencyresponse.

User critique &acceptance.

Select Committee

Goal: RES30

Description of Goal: Complete Redesign of FloridaDisaster.org


October 1, 2012 Lead Staff Assigned to Goal: Richard Butgereit

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 10: Increase preparedness level of all Floridians


Production deployment 07/10/12 Redesigned websiteput into production

Whether theredesigned website isin production or not

Richard Butgereit

Complete 2 months post installation support periodto allow troubleshooting and any requiredenhancements

09/10/12 End period of supportfrom contractor.

Production website ismaintainable by staff

Richard Butgereit

Goal: RES31

Description of Goal: Implement Transfer FloridaEvacuates.com to DEM Hosting Environment & Enhance Capabilities


December 15, 2012 Lead Staff Assigned to Goal: Richard Butgereit




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p g gGoal 1: Implement Director’s Priorities; Goal 10: Increase PreparednessLevel of All Floridians; Goal 11: (FNSS Implementation) Provide Safe and

Accessible Sheltering


Date of Task


Modify code to correctly remove special needsshelters from feed.

8/1/12 Changes made to theRed Cross NationalShelter System feedrequire changes made

Special Needsshelters are notdisplayed

Richard Butgereit

FloridaEvacuates.com is deployed using DEMhosting environment

12/1/12 FloridaEvacuates.comis hosted on DEMhosting environment

FloridaEvacuates.com is no longer hostedat DreamHosts

Richard Butgereit

Work with Florida Department of Transportation toput FloridaEvacuates.com signage along evacuationroutes.

8/1/12 Agreement in placewith FDOT to displayFloridaEvacuates.com

information on FDOTcontrolled signagealong evacuationroutes during orderedevacuations

Signed MOU/MOA Julie Roberts

Goal: RES32

Description of Goal: Online Tool For Strategic Plan and Business Plan Updates and EMPG Project Tracking

Date of Goal

Completion:

January 20, 2013 Lead Staff Assigned to Goal: Richard Butgereit




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p g g

Goal 5: Improve Transactional Processes


Date of Task

Completion Outcome Intended Metric Staff Assigned to

TaskCreate supporting database 08/12/12 Creation of database Database created Richard Butgereit

Develop web application or Sharepoint site 12/15/12 Creation of web

application or

Sharepoint site

Web application or

Sharepoint site

created

Richard Butgereit

Test web application 01/13/13 Complete testing Testing completed

and application

performs

satisfactorily

Richard Butgereit

Train Division staff responsible for updating plans inuse of website.

01/20/13 Training completed Training conducted

and 80% of staff who

track and update

plans and projects do

so through the online

application.

Richard Butgereit

Goal: RES33

Description of Goal: Complete EM Constellation Phase 6

Date of Goal

Completion:

June 29, 2013 Lead Staff Assigned to Goal: Richard Butgereit




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Goal 1: Implement Director’s Priorities


Date of Task


TaskConduct analysis to identify furtherenhancements following delivery and use of EMConstellation Phase 5 2010 EMPG project

7/15/12 Scope of work for

future

enhancements is

created

Creation of scope

of work

Richard Butgereit

Award contract and begin project 8/1/12 Begin project Project is begun Richard Butgereit

Test phase 6 enhancements with statewidehurricane exercise

5/15/13 Test

enhancements

Enhancements

are tested

Richard Butgereit

Deliver phase 6 enhancements 6/29/13 Deliver

enhancements

Enhancements

are delivered

Richard Butgereit

Goal: RES34

Description of Goal: Complete Get A Plan! Enhancements

Date of Goal

Completion:

May 11, 2013 Lead Staff Assigned to Goal: Richard Butgereit




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Goal 10: Increase preparedness level of all Floridians


Date of Task


TaskDevelopment of scope of work and release ofsolicitation to procure services.

01/20/13 Scope of work for

future enhancements

is created and

solicitation is released

Creation of scope of

work and release of

solicitation

Richard Butgereit

Project kick-off and refinement of requirements. 02/24/13 Project begins and is

executed

Enhancements are

developed

Richard Butgereit

Development of website. 04/27/13 Development of

website

Website is delivered

and tested

Richard Butgereit

Final delivery of website and conclusion of project 05/11/13 Enhancements are put

into production

Website is put into

production

Richard Butgereit

Goal: RES35

Description of Goal: Enhance the State Training Web Portal



Gubernatorial Transition Team Report Reference:Recommendation 8: The new Office of Emergency Managementshould build, as a priority, a training and exercise program that isconsistent with new Florida Strategy and Blueprint.

Strategic Planning Reference:Goal 4: Professional Development and Recognition


Obtain further funding 8/1/2012 Define project so thatselected vendor canbegin developmentand obtain funding

Richard Butgereit

Project kickoff 9/1/2012 Ensure everyoneinvolved with theproject is good withdesign

Richard Butgereit

Development of enhancements 12/2012 Developmentenhancements withuser acceptancetesting

Richard Butgereit

Completion of Enhancements to the State TrainingWeb Portal

3/2013 Conclude projectenhancing the training

t l t b tt bl

Richard Butgereit



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portal to better enablepersonnel with a toolto access on-linetraining opportunitiesand training records

Goal: RES36

Description of Goal: Sustain Natural Hazard Risk Assessment Framework GIS





TaskLeveraging project funded by FDOH to delivernatural hazards risk assessment frameworkprovided by the University of South Carolina,sustain this framework by providing annual dataupdates and rerun analyses as needed; integrateresults with GATOR; and create webpagesdedicated to this framework to support localmitigation strategies, state hazard mitigation plan,regional evacuation studies, comprehensiveemergency management plan, and any projectsundertaken to support THIRA

6/1/2013 Richard Butgereit

Goal: RES37

Description of Goal: Create Tools to Support Know Your Zone Campaign to Enable Mobile and Desktop






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TaskTools include mobile friendly website to use location

services of device to determine if device is currentlyin a designated evacuation zone and desktopwebsite to use location services and allow lookup ofaddress to determine if location is in a designatedevacuation zone


Goal: RES38

Description of Goal: Support Technology Transfer from John Hopkins of RtePM and Create Environment and Tools forRunning the Interface Through GATOR

Date of Goal

Completion:




TaskEstablish new web server to support thisenvironment


Obtain code transfer from John HopkinsTest tools and environmentTest tools and environment

Goal: RES39

Description of Goal: Replacement of Division Emergency VehiclesAnnual Replacement of Vehicles Beyond State Criteria for Replacement


March 15, 2013 Lead Staff Assigned to Goal: Jeff Swain




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Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.3: Stabilize impacted jurisdictions- maintain regional responsecapabilities to respond to counties within 2 hours.


Date of Task

Completion Outcome Intended Metric Staff Assigned toTaskGENERATE PO TO COVER PURCHASE OF 5NEW VEHICLES

07/30/12Issuance of Purchase

OrderReplacement of 2vehicles annually

Connie Nunn

REMOVE EQUIPMENT FROM SURPLUSVEHICLES

01-13-13 ProcessEQUIPMENTREMOVED FORREINSTALLATION

TBD

RECEIVE NEW VEHICLES 01-30-13 ProcessRECEIPT OFVEHICLES

TBD

INSTALL CONSOLES AND EQUIPMENT IN NEWVEHICLES

02-15-13 ProcessREINSTALLATIONOF EQUIPMENT

TBD

INSTALL GRAPHICS IN NEW VEHICLES 02-30-13 ProcessGRAPHICS

INSTALLED

TBD

ISSUE VEHICLES TO RC’S 03-15-13 ProcessVEHICLES ISSUED TBD

Mike NormanREASSIGN FIELD VEHICLES TO FLEET USE

AND RENUMBER03-15-13 Process

REASSIGNEMENTS TBD

SALVAGE 6 OLD VEHICLES 03-15-13 ProcessSwap of SIX fleetvehicles

TBD

FUNDING REALIZED FROM SALE OF VEHICELSGOES BACK INTO DIVISION ACCOUNT.

05-30-13 AUCTIONRETURN OFFUNDS.

Finance

Goal: RES40

Description of Goal: Replacement Field Equipment AllocationsOngoing Replacement and Upgrades of Field Equipment for Regional Coordination, StateManagement Team, Logistics Section Teams, Field Communications Assets


June 30, 2013 Lead Staff Assigned to Goal: Jeff Swain/ Mike Norman



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Goal 12.3: Stabilize impacted jurisdictions- maintain regional responsecapabilities to respond to counties within 2 hours.


ANNUAL EVALUATION OF FIELD ASSETS TOINCLUDE GPS, DIGITAL CAMERAS, AED’S,MEDICAL KITS, HANDHELD RAIO

ACCESSORIES, CELL PHONE ACCESSORIES,

06/30/13 TO MAINTAIN FIELDREADINESS

ALL FIELDEQUIPMEMNTMAINTAINED ATOPTMIM LEVELS

TRIPP RYONMIKE NORMAN

AS REQUIRED, PURCHASE REPLACEMENTS ORUPGRADES.

06/30/13 TO MAINTAIN FIELDREADINESS

ALL FIELDEQUIPMEMNTMAINTAINED ATOPTMIM LEVELS

TRIPP RYONMIKE NORMAN

Goal: RES41

Description of Goal: Conduct 2012 “Radar II” Statewide Interoperable Communications Exercise at Camp Blanding


February 28, 2013 Lead Staff Assigned to Goal: Robert Little/ Kathy Lyons

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundantcommunications with the 67 County Warning Points and Nuclear PowerPlants.


TaskDevelop SOW for 2013 Radar II exercise 05/15/12 Preparation for RFQ RFQ posted Robert LittlePost RFQ to state term contractors 06/01/12 RFQ posting RFQ posting Purchasing

Review quotes and award contract 06/20/12 Intent to awardcontract

Proposals reviewed Purchasing, ChuckHagan, Robert Little

Issue Contract 06/30/12 Contract awarded Contract awarded PurchasingBegin planning meetings for exercise with contractor 07/15/12 Explan developed Explan developed Robert Little and Kathy

Lyons

Site visit to Camp Blanding to select exercise areas 08/30/12 Pre-planning all sitelocations

Site locationsselected

All core staff

Execute contract with Camp Blanding for billeting,dining, area use and support services.

09/30/12 Contract Contract awarded Purchasing

Develop registration website 09/30/12 Exercise registrationwebsite

Website active Contractor



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websiteRefine MSEL for exercise and exercise timeline 08/30/12 Final MSEL developed MSEL developed Core staff and

contractorSend out statewide invitations for exercise. Target

specific groups to include NGO’s, Business, andFederal Agencies

09/15/12 Invitations for exercise

participation

Target attendance of

100+ agencies

Robert Little and Kathy

Lyons

Final planning meeting 12/01/12 Final EXCOM Explan Final Explan Core staff andcontractor

Final visit to Camp Blanding 01/10/13 ARRANGEMENTSFinal on-sitearrangements

Explan completed Core staff andcontractor

Conduct Exercise 02/15/13 Conduct exercise Conduct exercise ContractorConduct AAR 02/15/13 Conduct AAR AAR completed Contractor and staffPublish and Distribute AAR 03/15/13 AAR distributed AAR distributed Contractor

Goal: RES42

Description of Goal: Conduct a Series on Ongoing Logistics Section Management Courses for the Counties at Least 4Times a Year


June 30, 2013 Lead Staff Assigned to Goal: Connie Nunn

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 9.1: Create a career path for emergency management

professionals in Florida- identify, maintain, schedule, and offer trainingsufficient to meet the needs of the DEM mission by use of internal andexternal sources as appropriate.

Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric

Staff Assigned toTask

Plan to conduct at least 4 each, 2-day logisticssection management courses. 1 each at the GHC,and three others in the field

06-30-13 Additional trainedFLNG and County EMPersonnel in logisticssection management

At least 20 personsper class or 80persons statewidetrained in advancelogistics sectionmanagement

Connie Nunn and ChuckHagan

Schedule at least 7 regional county POD courses, 1per region

06-30-13 Additional trainedFLNG and County EMPersonnel in logisticssection management

At least 20 personsper class or 140persons statewide

Connie Nunn

Develop and conduct at least 2 logistics sectionwarehouse/SLRC management courses at theSLRC

06-30-13 Additional trainedFLNG and County EMPersonnel in logistics

At least 10 studentsper class or 20persons statewide

Connie Nunn



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SLRC Personnel in logisticssection management

persons statewideproficient inwarehouse andSRMN systems

Goal: RES43

Description of Goal: SEOC Center Screen Upgrade to Video WallTechnical Enhancement of the SEOC Center Screen from LCD Projection to a 15 Screen MatrixVideo Wall/ Funding Will Be Provided By DOACS Under A Settlement Agreement. Budget $300,000


Lead Staff Assigned to Goal: Chuck Hagan/ Jeff Swain/ Bill Stoye/Legal

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 12.5: Stabilize impacted jurisdictions- maintain the ability to activatethe State Emergency Operations Center to a Level 1 within 60 minutes of

formal notifications to key stakeholders.


TaskComplete pre-work with DOACS Legal on theproject

04/01/12 Pre contract work Pre contract work Chuck Hagan

Coordinate with DOACS Legal for them to make thepurchase

07/01/12 Coordination withDOACS to make thepurchase as agreedupon

Coordination withDOACS to make thepurchase as agreedupon

Chuck Hagan, DOACSLegal, FDEM Legal

Develop SOW for the video wall 08/01/12 SOW for purchase SOW for purchase Chuck Hagan, BillStoye

DOACS either purchases off State contract or letsan ITB for the project

10/01/12 Purchase Purchase DOACS purchasingFDEM purchasing

Coordinate installation of video wall 11/01/12 Installation Installation Jeff Swain, Contractor,Bill Stoye

Installation of video wall 12/01/12 Installation, testing,and acceptance

Installation, testing,and acceptance

Jeff Swain, Contractor,Bill Stoye

Goal: RES44

Description of Goal: Let RFP for multi-vendor, multi-modal transportation contract. Carried ForwardFrom 2011-2012Business Plan


July 30, 2012 Lead Staff Assigned to Goal: Chuck Hagan



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Co p et oGubernatorial Transition Team ReportReference:

Strategic Planning Reference:Goal 12.1: Stabilize impacted jurisdictions- Maintain 24/7readiness for an all hazards response statewide.Goal 12.3: Maintain regional response capabilities to respondto counties within 2 hours.Goal 12.6: Ensure the State Unified Logistics Section Programand State Logistics Response Center has adequate contracts,commodities and capabilities to activate and begin movingcommodities within 6 hours of formal notification of keystakeholders.

Tasks Anticipated to CompleteGoal

Date ofTask


TaskUPDATES

1. Draft SOW for RFP Contract. 04-15-12 DRAFT SOW forRFP

Chuck Hagan andConnie Nunn and

Tripp Ryon

roject was delayed dueo higher priority projects.

nticipate that we will beble to let the RFP inay 2012.

1. Route SOW through Legal andContracting for comments

06-01-12 Routing process Chuck Hagan,

2. Paste SOW into RFP template 06-15-12 Process Contracting3. Final review of RFP 05-15-12 Process Chuck Hagan,

Connie Nunn4. Post RFP 06-30-12 Process Contracting5. Receive proposals and rank 07-15-12 Process Contracting and

Review Committee

6. Award multi-vendor contracts 07-30-12 Establishedmulti-vendorscontingencycontract foremergencytransportation

At least 2 or morepre-qualified andawardedcontractors.

Contracting

Goal: RES45

Description of Goal: Revise the State Logistics PlanRevision of the State Logistics Plan Annexes

Carried ForwardFrom 2011-2012Business Plan


11/1/2012 Lead Staff Assigned to Goal: Chuck Hagan



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pGubernatorial Transition Team ReportReference:

Strategic Planning Reference:Goal 6.1: Maintain national accreditationGoal 12: Stabilize impacted jurisdictions


Date ofTaskCompletion

Outcome Intended Metric Staff Assignedto Task

UPDATES

1. Hire on new Logistics PlannerCompleted

2. REPOSTING FOR 3RD

TIME.

7/30/11 Staff to overseethe revisions ofthe StateLogistics Planas well asdeveloping newprocesses.

Coordinatedlogistics planning

Chuck Hagan Project was beendelayed due to delay inhiring staff.

Delay has continuedsince staff has had tocover mailroom sinceransition. Once new

mailroom staff has been

hired, project willresume.

3. Send out sections of State LogisticsPlan to appropriate stakeholders

06-15-12 Process Tripp Ryon Delay on plan reviewsdue to lack of staff.Will have LogisticsPlanner and newIntern work on theseLogistics Annexes.

4. Receive feedback for changes 06-30-12 Process Tripp Ryon5. Update appropriate sub-annex 08-15-12 Process Logistics Planner6. Route drafts for review 08-30-12 Process Logistics Planner

7. Finalize sub-annexes 09-30-12 Process Logistics Planner8. Submit Plans for approval 10-15-12 Process Management9. Publish updates 11-01-12 Updated State

Logistics PlanLogistics Planner Carried Forward To

2012-2013 BusinessPlan

Goal: RES46

Description of Goal: Implementation of the Shelf Stable Meal VMI Carried Forward From2011-2012 BusinessPlan


October 1, 2012 Lead Staff Assigned to Goal: Chuck Hagan



L39

pGubernatorial Transition Team ReportReference:

Strategic Planning Reference:Goal 12.1: Stabilize impacted jurisdictions- maintain 24/7readiness for an all hazards response statewide.Goal 12.6: Ensure the State Unified Logistics SectionProgram and State Logistics Response Center hasadequate contracts, commodities and capabilities toactivate and begin moving commodities within 6 hours offormal notification of key stakeholders.


Date ofTask

CompletionOutcome Intended Metric Staff

Assigned toTask

UPDATES

Re review Contract terms 7/15/11 Completed Completed RFP Chuck HaganIssue contract 01-15-12 Will

reissue by

7 July,2011

ProcurementSection

roject is delayed due toegal and insurance issues.

till working with Legal andinance on this issue.inance must purchaseupplemental insurance toover the $6M in productefore vendor will ship.dditional insurance wasurchased in March 2012.e can now proceed with

he contract.Route contract for signatures 01-15-12 Process Chuck Hagan

Award Contract 06-15-12 Award

contract tovendor

Awarded contract Procurement

Section

egal is still working with

MS on additionalnsurance issues. We theneed to purchase additional

nsurance. Once this isompleted, we will be ableo sign the contract. Mealsill then be delivered 90-ays after the contract isigned.

Receive meals at SLRC 10-01-12 Contractawarded

333,333 each 3-meal packs(1 Million meals)

Jeff Egan

Goal: RES47

Description of Goal: Replacement for SEOC FRAC Card Security System Carried Forward From 2011-2012B i Pl



L40

Business PlanDate of GoalCompletion:

September 15, 2012 Lead Staff Assigned to Goal: Chuck Hagan

Gubernatorial Transition Team ReportReference:

Strategic Planning Reference: Goal 12.4: Stabilizeimpacted jurisdictions- maintain the ability to activate theState Emergency Operations Center to a Level 2 within 30minutes of formal notification to key stakeholders.Goal 12.5: Maintain the ability to activate the StateEmergency Operations Center to a Level 1 within 60minutes of formal notifications to key stakeholders.Goal 12.6: Ensure the State Unified Logistics SectionProgram and State Logistics Response Center hasadequate contracts, commodities and capabilities toactivate and begin moving commodities within 6 hours offormal notification of key stakeholders.



Outcome Intended Metric StaffAssigned to

Task

UPDATES

Development of RFP

05/15/11RFP

Developed

Replacement of FRACSecurity system at theState EOC

Project is delayed due toreorganization of division

Need to work with DMS onnew security systemrequirements

Project was put on hold in

January 2012.

Now proceeding with RFP.Posting of RFP 06/30/12 Process

Award contract to vendor 07/10/12 Process PurchasingSchedule installation and swap outof software and hardware at SEOC

07/25/12Process

Chuck Hagan

Completion of Installations 09/15/12 Process Chuck Hagan Carry forward to 2012-2013 business plan

Goal: RES48

Description of Goal: Establishment of Logistical Staging Area’s MOU’s


August 30, 2012 Lead Staff Assigned toGoal:

Connie Nunn

G b t i l T iti T R t St t i Pl i R f



L41


Strategic Planning Reference:Goal 6.1: Maintain national accreditationGoal 12.1: Stabilize impacted jurisdictions, 12.3, 12.6


Date of

TaskCompletion

Outcome Intended Metric Staff Assigned to Task

1. Review of each State LSA sitesurvey to determine of it will be alease or an MOA.

8/31/11 Determinations if a leaseor MOA is required for thesite based on if we mustpay a fee or not to use thesite during an emergency.

Connie Nunn

1. Begin process of generatingappropriate document and routefor signatures

06-30-12 Process Connie Nunn, Legal and LogisticsPlanner

2. Routing of documents andcompletion of MOA’s

07-30-12 Process Legal and Logistics Planner

3. Completion of project 08-30-12 Written agreements witheach facility

28 completed StateLSA sites

Connie Nunn and LogisticsPlanner

4. Mail out of the MOA’s or Leasesto facility owners.

08-30-12 Logistics Planner

Goal: RES49

Description of Goal: Replacement Mobile Devices (Cell Phones)Annual Replacement of Cell Phones for the Division. Upgrade of Cellular Phone to New EVO LITEHigh Security Model vs. Blackberry’s


July 30, 2012 Lead Staff Assigned toGoal:

Bill Stoye



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Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.


Date of TaskCompletion Outcome Intended Metric Staff Assigned to Task

Generate PR to cover pilot project of10 units

06-01-12 Phoneacquisition

10 phones Chuck Hagan

Receive and evaluate 10 pilot phonesfor acceptance

06-30-12 Pilot evaluationof new phonetechnology

10 phones Chuck Hagan

Upon acceptance, generate PR tocover the remaining 70+/- phones

06-30-12 Evaluationperiod

80+ units Bill Stoye

Receive new phones and swap out 07-15-12 Final swap outfrom Blackberry

phones to newEVO phones

80+ units Communications Staff

Return Blackberry phones for buyback credit

07-30-12 ReturnBlackberryphones for buyback credit

80+ units Communications Staff

In the event pilot fails, workgroupreevaluates phones

Goal: RES50

Description of Goal: State EOC VTC Systems InstallationsInstallation of VTC System in Conference Rooms That Presently Do Not Have Them In Order toEnhance Meeting and Conferencing Capabilities


September 30, 2012 Lead Staff Assigned toGoal:

Bill Stoye



L43


Strategic Planning Reference:Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.


Date of TaskCompletion Outcome Intended Metric Staff Assigned to Task

Generate a PR to vendor (AVI) onstate term contract

07-30-12 Units purchased 2 units Communications staff

SYSTEMS Arrange installation of VTCsystems

08-30-12 Units installed 2 units Communications staff

Testing and acceptance of systems 09-30-12 Units on line 2 units Communications staff

Goal: RES51

Description of Goal: MSAT Reuse Program


06-01-13 Lead Staff Assigned toGoal:

Bill Stoye

Gubernatorial Transition Team Report Strategic Planning Reference:



L44

Reference: Goal 12.9: Stabilize impacted jurisdictions- maintain redundant communications with the67 County Warning Points and Nuclear Power Plants.Goal 1.4: Implement director’s priorities- explore and implement use of effectivenotification programs and identify potential gaps.




Reutilization of older casemounted Mitsubishi MSATSystems (apx. 20 units)

Reutilization of olderMSAT units no longerused by the Division butstill serviceable

Reuse of all older unitsin stock at the SLRC

Bill Stoye

Identify counties who would likean older unit and are willing to paythe vendor the modificationcharges of around $1500.00 to

convert the case mounted units tofixed EOC units

03-01-13 Counties must absorbcosts to convert units byadding an externalantenna

Counties identified andunder MOA for reuse

Communications Unit

Surplus counties to county underMOA

06-01-13 Units surplice to reuse All units surplus Mike Norman

Goal: RES52Description of Goal: Rollout of New EASIPAWS and CMAS Statewide


Lead Staff Assigned toGoal:

Bill Stoye


Strategic Planning Reference:Goal 1.4: Implement director’s priorities- explore and implement use of effectivenotification programs and identif potential gaps



L45

notification programs and identify potential gaps.




Complete IPAWS/CMASS rolloutproject

06/30/12 Project rollout Project rollout Bill Stoye

Work with External Affairs to maintainpublic awareness on the CMASprogram

06/30/12 Public awareness Public awareness External Affairs

Complete follow-ups with all countiesfor registration for EAS MOA andDigital Certificate followed by theirapplication as an altering authority

06/30/12 Educating counties on theEAS and CMAS program

Educating counties onthe EAS and CMASprogram

Chuck Hagan, Bill Stoye

Conduct EAS follow-ups with all 10EAS operational areas and FAB

07/30/12 Coordination with the 10EAS operational areas

Coordination with the10 EAS operational

areas

Bill StoyeCommunications Unit

Provide ongoing support to counties 06/30/13 Ongoing support Ongoing support COMLABSBill Stoye

M. Recovery

Goal: REC1

Description of Goal: Evaluate the Enhanced Use of Technology for IA and PA PDA’s


12/31/2012 Lead Staff Assigned to Goal: Joe Borras, Steve Hyatt



M1

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and crosstraining of all recovery staff on individual assistance and public assistanceprocesses.Goal 13.4: Be prepared to conduct initial PDA’s within 24 hours afterimpact.


TaskConduct comprehensive field tests of IA and PAPDA software, submit suggested changes toInformation Management section

9/30/2012 Provide real-timedamage information toSERT withoutimpeding teamefficiency

Was test conducted? Joe Borras/Steve Hyatt

Investigate possible funding sources or cost-

sharing, potentially with other agencies or PNPconsortiums (ex: insurance consortiums)

11/30/2012 Reduce burden on

Florida taxpayers

Was investigation

completed to makean answer availablefor report to BureauChief?

Joe Borras/Steve Hyatt

Submit feasibility report to Bureau Chief 12/31/2012 Determine if asoftware-basedsystem will beimplemented in adisaster

Was reportsubmitted?

Joe Borras/Steve Hyatt

Goal: REC2

Description of Goal: Closeout of Pre-2004 Disaster Events


6/30/2013 Lead Staff Assigned to Goal: Bill Johnson, Larissa Pallo

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.1: Expedite recovery disaster closeouts- by 2012, close all

j t k h t l t d t di t th h 2005



M2

project worksheets related to disasters through 2005. Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.


TaskClose last remaining ADAMS disaster (DR-1249) 12/31/2012 Remain in compliance

with federalguidelines.

Are r emaining P.4’sprocessed, SF-425completed, FEMA-State agreementclosed?

Pam Hughes

Continue to monitor FEMA pending obligations and

progress of open projects. Complete Pre-04 trackerand notify Sr. Management of progress.

6/30/2013 Identify and track

pending projects.

Have monthly

updates of trackeroccurred and Sr.Managementbriefed?

Larissa Pallo/Pam

Hughes

Coordinate with subgrantees on unpaid refunds.Invoice and initiate repayment plans if necessary.

6/30/2013 Aid in closure ofsubgrantees and thedisasters

Are invoices andrepayment plansgoing out at properintervals?

Pam Hughes

Process remaining Pre-04 payments 6/30/2013 Aid in closure ofsubgrantees and thedisasters

Are payments beingreceived forprocessing?

Cathy Day

Financial reconciliation of DR-1306, 1345, 1393 and

1481

6/30/2013 Financial

reconciliationscompleted

Are the financial

reconciliationscompleted?

Cathy Day

Process remaining P-4’s for all open subgrantees,with the DEM P-4 being the final execution

6/30/2013 Close subgranteesand aid in the closureof the disasters

How many P-4’sremain to beprocessed?

Cathy Day

Prepare final SF-425 and prepare requests to closeFEMA-State Agreements for remaining opendisasters

6/30/2013 Final closure ofdisasters

Have the SF-425 andFema-Stateagreements beenclosed?

Pam Hughes

Goal: REC3

Description of Goal: Complete 288 (50%) of Final Inspections for Post-05 Disasters


6/30/2013 Lead Staff Assigned to Goal: Charlie Shinkle, Bill Johnson

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.2: Expedite recovery disaster closeouts- post 2005 disasters willb l d ithi 5 f d t f d l ti



M3

be closed within 5 years of date of declaration.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.

Goal 22.2: Ensure the t imely obligation, disbursement, extensions andclose out of grant awards.


TaskPlanners/ Grant Specialists review FLPA and followup with subgrantees.

6/30/2013 Assist in identifyingprojects that may beready for closure.

Has the finalinspection queuebeen reviewed?

Bill Johnson/BobSeibert

Public Assistance Coordinators follow up withsubgrantees to ensure Project Worksheets arecompleted.

6/30/2013 Assist in identifyingprojects that may beready for closure.

Is the completion %increasing acrosssuccessive quarterly

reports?

Steve Hyatt/Bob Seibert

Planners review Final Inspection request queueweekly in FLPA and follow up with subgrantees.

6/30/2013 Ensure the accuracyof final inspectionrequests.

How many finalinspections havebeen reviewed?

Bill Johnson/BobSeibert

Follow up with FEMA to ensure Project Worksheetsare obligated in a timely manner.

6/30/2013 Ensure projects areapproved and movetoward subgranteeclosure.

How many projectworksheets havebeen obligated?

Bill Johnson/CharlieShinkle

Goal: REC4

Description of Goal: Complete 2714 (75%) of Subgrantee Closeouts for 2004-05 disasters



Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.1: Expedite recovery disaster closeouts- by 2012, close allproject worksheets related to disasters through 2005



M4

project worksheets related to disasters through 2005.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.



TaskDetermine all subgrantee work has been completed. 6/30/2013 Review % complete in

Subgrantee QuarterlyReport / Perform FieldSite Inspections

Have the StateDPAO and StatePAC Site InspectionQueues in FLPAbeen reviewed?

Bob Seibert/BillJohnson

Ensure all large projects have been closed. 6/30/2013 Track Status of PWs

by Region with DPAO

Are all large projects

for the event closed?

Bob Seibert/Steve Hyatt

Ensure all Federal and State payments have beenmade.

6/30/2013 Verify Payment statusof all RFRs andContact subgranteesfor unrequestedpayments

Do any paymentsremain to be madefor the givensubgrantee in anevent?

Renee Singh/PamHughes

Workgroup to meet with DEM Finance to reconcilespreadsheets.

6/30/2013 Analyze to ensure thatFLPA and FAS dollarsmatch.

Do the FLPA andFAS Dollar TotalsBalance to a ZeroVariance?

Pam Hughes/SteveHyatt

Prepare Project Completion and Certification Report(P-4) for subgrantees.

6/30/2013 Send prepared P-4Reports to

subgrantees for reviewand signature

Has a concurrent P-4Letter been sent to

FEMA stating that thesubgrantee Closurehas been executed?

Pam Hughes/BobSeibert

Goal: REC5

Description of Goal: Close All Pre-2012 FMAG Events


6/30/2013 Lead Staff Assigned to Goal: Evan Rosenberg, Larissa Pallo

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 14.2: Expedite recovery disaster closeouts- post 2005 disasters willbe closed within 5 years of date of declaration



M5

be closed within 5 years of date of declaration.Goal 22.1: Maintain financial accountability for all grants- ensure not onlygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.



TaskFM-2819 v1, (once obligated), make payments toclaimants and ensure no additional claims needprocessing.

7/31/2012 All individualclaimant’s claims areclosed/settled

Have the remainingpayments beenmanually reimbursedto individualclaimants?

Pam Hughes

Execute P-4 for FM-2819 8/31/2012 Provides notice to

DEM F&A that thedisaster event is aboutto be closed

Has the P-4 been

sent to DEM Financeand Administrationunit?

Pam Hughes

Prepare final SF-425 and prepare request to FEMAo close FEMA state agreement for FM-2819.

9/30/2012 Provides notice toFEMA that DEM (asgrantee) is ready forevent closure

Have the SF-425 andclosure request letterboth been sent toFEMA?

Pam Hughes/LarissaPallo

Submit v.1 (appeal version) for FM-2902 7/31/2012 New version submittedto FEMA reflectingappeal win

Is v.1 of the PWwritten and submittedto FEMA?

Larissa Pallo

FM-2902 v1, (once obligated), make payments toclaimants and ensure no additional claims need

processing.

3/31/2013 All individualclaimant’s claims are

closed/settled

Have payments beenmanually reimbursed

to individualclaimants?

Pam Hughes

Execute P-4 for FM-2902 5/31/2013 Provides notice toDEM F&A that thedisaster event is aboutto be closed

Has the P-4 beensent to DEM Financeand Administrationunit?

Pam Hughes

Prepare final SF-425 and prepare request to FEMAo close FEMA state agreement for FM-2902.

6/30/2013 Provides notice toFEMA that DEM (asgrantee) is ready forevent closure

Have the SF-425 andclosure request letterboth been sent toFEMA?

Pam Hughes/LarissaPallo

Goal: REC6

Description of Goal: Identify Temporary Housing Coordinators Within Each County



M6


6/30/2013 Lead Staff Assigned to Goal: Joe Borras

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 7.3: Reduce disaster impacts for Florida’s residents and businesses-Ensure all counties have proper program- specific The FDEM shouldimmediately assess methods to grow this regional capability, including theallocation of staff to the regions that are competent in the areas ofplanning, grant management, and overall training. Training, equipment,and plans to reduce disaster impacts.


TaskIdentify 100% of county temporary housingcoordinators

6/30/2013 Improve local capacityto direct housing

operations in theircommunity

What percent ofcounty temporary

housing coordinatorshas been identified?

Joe Borras

Conduct 4 trainings with county officials on the dutiesand responsibilities of temporary housingcoordinators (Charlotte & Jackson Counties, and 2additional to be determined)

9/30/2012 Improve local capacityto direct housingoperations in theircommunity

How many trainingshave beencompleted?

Joe Borras

Goal: REC7

Description of Goal: Revise, Update or Terminate MOU With MLU for Temporary Housing Missions



Gubernatorial Transition Team Report Reference: Strategic Planning Reference: Goal # 20.1G l 20 1 I t th i t t i t ll h f



M7

Goal 20.1: Incorporate the private sector into all phases of emergencymanagement- form partnerships with businesses, associations, and notfor profit groups.


ork with Public Assistance to develop writtenguidance addressing the eligibility/ineligibility of statereimbursement for the MLU contract under the PAprogram section 403

8/31/2012 Determine feasibility ofstate implementationof MLU MOU

Was guidancedocument written?

Devan Leavins

Provide recommendation to Sr. Managementassessing the need for continuation of the MLUagreement and suggested changes, if any

10/31/2012 Make determinationfor continuing ordiscontinuing MLUMOU

Was policy papergiven to BureauChief?

Devan Leavins

Re-execute or terminate MOU with MLU 12/31/2012 Relationship with MLU

continues or ceases

Has Sr. Management

executed a new MOUor sent terminationletter?

Leo Lachat/Evan

Rosenberg

Goal: REC8

Description of Goal: Amend the State Administrative Plan and Develop a PA and Mitigation Staffing Plan Within 30 Daysof the Establishment of a JFO


6/30/2013 Lead Staff Assigned to Goal: Leo Lachat, Evan Rosenberg



M8

Completion:

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.4 Enhance Recovery capabilities- be prepared to conduct initialPDA’s within 24 hours after impact. Goal 13.5: Be prepared to staff and equip a JFO concurrently with FEMA.Goal 13.7: Amend the state administrative plan and develop a PA andMitigation staffing plan within 30 days of the establishment of the JFO.


TaskDetermine the magnitude of the disaster 6/30/2013 Severity of disaster is

identifiedHave PreliminaryDamage

Assessments beenconducted andcompleted?

Leo Lachat/EvanRosenberg

Determine if damage is widespread statewide 6/30/2013 Affected counties areidentified Have the number ofCounties that havemet the thresholdsbeen identified?


Determine force-multiplier support needed statewide 6/30/2013 Staff and resourcesare allocated

Is the staffing plancomplete?


Align staffing resources with FEMA resources 6/30/2013 Match State PACswith FEMA Projectofficers

Have State personnelbeen assigned tointegrate with FEMAstaffing?


Set Staffing Plan 6/30/2013 Providedocumentation for

Project Worksheet

Has the staffing planbeen approved by

FEMA?


Revise the PA Administrative Plan as necessary 6/30/2013 Revise the State Admin Plan to reflectthe specifics of thedisaster, and itsadministration process

Has the revised Admin Plan beenapproved by FEMA?

Bill Johnson/SteveHyatt

Goal: REC9

Description of Goal: Revise, Update or Terminate the State’s Disaster Reservist Program (In Case of Termination,Identify an Alternate Staffing Solution/Program)



Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.2: Enhance Recovery capabilities- modify the use of disaster



M9

y p yreservists outside of their normal role as part of Community ResponseTeams to include Preliminary Damage Assessment, Essential Service’sCenter’s and Disaster Recovery Center activities. Enhance training/cross

training. Business Plan


TaskDetermine number of active participants currentlyrained, available and ready for reservist duty

7/31/2012 Comprehensivereadiness and needsreport to be generatedon existing DisasterReservist cadre

Has report beenwritten?

Joe Borras

Investigate changes proposed and implemented byFEMA to the Federal DAE program

10/31/2012 Align positions andprograms with FEMAin order to takeadvantages of existingsimilarities

Has information beengathered from FEMAfor inclusion in Task#3?

Joe Borras

Report to Bureau Chief on other possible staffingsolutions, including numbers to be available fordeployment and recurring cost

11/30/2012 Other alternatives to aDR cadre investigated


Joe Borras

Bureau Chief to present recommendation to DivisionDirector for final implementation

12/31/2012 Final decision on DRprogram to be madeby Sr. Management

Decision made tokeep or terminateReservist program?

Leo Lachat

ork with DEM Finance to implement changesagreed to by Sr. Management

2/28/2012 Potential restructuringor termination ofprogram

Have agreed uponchanges beenimplemented?

Joe Borras

Goal: REC10

Description of Goal: Recover 100% of Funds Owed to The State (due to FEMA Overpayments and Deobligations) as ofJuly 1, 2012



Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 22.1: Maintain financial accountability for all grants- ensure not only



M10

y g ygrantee but also sub-grantee compliance with applicable state and federalrules and regulations.Goal 22.2: Ensure the t imely obligation, disbursement, extensions and

close out of grant awards.


TaskIdentify amount of funds owed back to the state as ofJuly 1, 2012

7/15/2012 Set performancebaseline

Has amount owedbeen identified?

Pam Hughes/ReneeSingh

Create and implement a consistent invoice procedurebased on deadlines

9/30/2012 Improved availabilityof invoice status andprogress towardsrecovering funds

Has process beenimplemented?


Create and implement a repayment plan approvaland tracking system within Floridapa.org

12/31/2012 Improved availabilityof repayment planinformation


Charlie Shinkle/BillJohnson

Evaluate and implement a process for offsettingfunds across disasters

12/31/2012 Improve offsettingprocess and ensureproper accounting offunds transferred



Issue first and second invoices to subgrantees whoowe refunds to the state

6/30/2013 Alerts delinquentsubgrantees ofaccount balance

Have invoices beensent?


Offer payment plans to subgrantees delinquent onsecond invoices

6/30/2013 Encouragessubgrantees to repayowed funds

Has a payment planoffer been sent?

Leo Lachat

Develop a collection strategy for non-payingsubgrantees

6/30/2013 Requires subgranteesto repay owed funds

Is strategyimplemented?


Implement collection strategy as needed afterapproval from EOG

6/30/2013 Delinquent fundsreturned to the state

Have funds beenreceived by state?

Leo Lachat/DEM Legal

Goal: REC11

Description of Goal: Evaluate and Identify Methods for Expanding DRC/ESC Operational Capabilities



Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.2: Enhance Recovery capabilities- modify the use of disasterreservists outside of their normal role as part of Community Response



M11

p y pTeams to include Preliminary Damage Assessment, Essential Service’sCenter’s and Disaster Recovery Center activities. Enhance training/crosstraining. Business Plan

Goal 13.3: Maintain the capacity to establish Essential Services Center’sor Disaster Recovery Center’s post impact within 48 hours.


TaskDetermine limiting factors to operational capabilities(staffing, logistics, finance, ESF support, etc…)

9/30/2012 Compile report onfactors that tend tolimit operationalcapabilities

Has report/analysisbeen completed?

Joe Borras

Report to Bureau Chief on alternatives to overcomehe limiting factors, including recurring cost figures

for each alternative

10/31/2012 Alternativesinvestigated and a

recommendationformed


Joe Borras

Bureau Chief to present plan to Division Director forbudget authorization & budget authority needed toimplement recommended alternative

12/31/2012 Final decision onrecommendedalternative to be madeby Sr. Management

Have the proposedrecommendationsbeen presented?

Leo Lachat

ork with DEM Finance and Logistics to implementchanges agreed to by Sr. Management

3/31/2013 Potential restructuringof program


Joe Borras

Goal: REC12

Description of Goal: Evaluate and Identify Methods for Expanding Preliminary Damage Assessment OperationalCapabilities


1/31/2013 Lead Staff Assigned to Goal: Steve Hyatt, Joe Borras

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and cross



M12

training of all recovery staff on individual assistance and public assistanceprocesses. Goal 13.4: Be prepared to conduct initial PDA’s within 24hours after impact.

Goal 15.2: Maximize Stafford Act funding- provide training to local andstate agencies to enhance the knowledge base of the staff in obtainingeligible funding.


TaskIdentify current rosters and location of staff availableand trained to perform PDA’s

7/31/2012 Identification of gapsin ability to providestaff

Have current rostersbeen produced?

Steve Hyatt (PA)/ JoeBorras (IA)

Evaluate current inter-agency and MOU agreementsfor PDA staff augmentation. Work with partnerorganizations to update agreements, gather rostersand conduct additional training.

9/30/2012 Identification of currentability to utilize stafffrom partnerorganizations

Have updatedagreements beensecured and traininggiven?


Determine limiting factors to operational capabilities(staffing, logistics, finance, ESF support, etc…)

7/31/2012 Compile report onfactors that tend tolimit operationalcapabilities

Has report/analysisbeen completed?

Steve Hyatt (PA)/JoeBorras (IA)

Report to Bureau Chief on alternatives to overcomethe limiting factors, including recurring cost figuresfor each alternative

10/31/2012 Alternativesinvestigated and arecommendationformed



Bureau Chief to present plan to Division Director forbudget authorization & budget authority needed toimplement recommended alternative

11/30/2012 Final decision onrecommendedalternative to be madeby Sr. Management

Have the proposedrecommendationsbeen presented?


Work with DEM Finance and Logistics to implementchanges agreed to by Sr. Management

1/31/2013 Potential restructuringof program


Steve Hyatt (PA)/JoeBorras (IA)

Goal: REC13

Description of Goal: Identify and Implement Process to Track and Claim Direct Administrative Costs on Post-05Disasters


6/30/2013 Lead Staff Assigned to Goal: Bill Johnson, Charlie Shinkle

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 15.1: Maximize Stafford Act funding- enhance coordination with



M13

Section 406 procedures to obtain additional funding for damagedstructures. More local emphasis


Date of Task


Complete the development of PACDAR, or anequivalent system, to track and document staff timeallotted per project worksheet

9/30/2012 Determine method tobe utilized

Has the process fortracking time beencompleted (includingsoftware tool)?

Bill Johnson

Work with FEMA to evaluate and receive approvalon a method of capturing direct administrative costs

11/30/2012 Avoid issues that maythreaten eligibility ofclaimed costs

Has FEMA reviewedthe proposed methodand provided writtenacceptance?


Train staff and contractors on time tracking system 12/31/2012 Prepare staff forimplementing system

Has a training orwebinar on use of thenew system beenoffered?

Steve Hyatt/Bob Seibert

Implement system and file PW’s to claim directadministrative costs

6/30/2013 Ability to claim directadministrative costsand receive fundingfrom FEMA

Has the system beenauthorized by Sr.Management?

Have PW’s beensubmitted to FEMA torecapture directadministrative costs?


Post-implementation, review the system quarterlyand make adjustments to processes andprocedures as necessary

6/30/2013 Minimizeimplementation errors

Have quarterlyreviews of systemperformance beenheld?

Bill Johnson/Charlie

Shinkle

Goal: REC14

Description of Goal: Evaluate and Improve Debris Management Capabilities at the Local Government Level


6/30/2013 Lead Staff Assigned to Goal: Larissa Pallo

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 13.1: Enhance Recovery capabilities- institute training and crosstraining of all recovery staff on individual assistance and public assistance



M14

processes. Goal 13.4: Be prepared to conduct initial PDA’s within 24hours after impact.Goal 15.1: Maximize Stafford Act funding- enhance coordination with

Section 406 procedures to obtain additional funding for damagedstructures. More local emphasisGoal 15.2: provide training to local and state agencies to enhance theknowledge base of the staff in obtaining eligible funding.


TaskIdentify debris management contacts in each countyand major municipality

7/31/2012 Assist in determiningstatus of localreadiness for debrisoperations

Are contactsidentified in allcounties and the 100largest municipalitiesin Florida?

Larissa Pallo

Reach out to USACE to determine debrismanagement opportunities in which USACE may beable to provide enhanced removal services

12/31/2012 Offer another debrismanagement option tolocal governments inFlorida

Has USACE beencontacted andinformation passed toDEM?

Larissa Pallo

Conduct outreach to determine status of debrismanagement plans, debris management sites andpre-event contracts

6/30/2013 Prepare localgovernments for post-disaster debrisoperations

Is the % of localgovernmentsincreasing that havea debris managementplan, debrismanagement sitesand pre-eventcontracts?

Larissa Pallo

Conduct G-202 Debris Management training in atleast 4 regions

6/30/2013 Increase localknowledge of debrismanagementrequirements in thePA program

How many classeshave been taughtoutside ofTallahassee?

Larissa Pallo

Publish debris management pocket guide(electronically, or in hardcopy form if EMPG fundingbecomes available)

6/30/2013 Create a resource thatwill help minimizefuture errors duringdebris operations

Is the pocket guidepublished anddistributed

Larissa Pallo

N. Mitigation

Goal: MIT1

Description of Goal: Consult With at Least 8 New* Communities to Develop Flood Mitigation Grant Applications


June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/ Quinton Williams




N1

Goal 17: Maximize mitigation program funding

Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to Task

Monitor methodology for developing localpartnerships

6/30/13(on-going)

To achieve new andproductive relationshipsacross the state forgreater mitigation effortand risk reduction

Log of contacts andnotes maintainedby staff

Quinton Williams/Shannon Hamilton

Conduct outreach to new communities 6/30/13(on-going)

To achieve new andproductive relationshipsacross the state forgreater mitigation effortand risk reduction

Outreach trackingsheet

Helen Johnson/ ParkerCollins/ Quinton Williams/Howard Douglas

Work with new communities to develop/

submit grants

6/30/13

(on-going)

To achieve new and

productive relationshipsacross the state forgreater mitigation effortand risk reduction

Log of contacts and

notes maintainedby staff; grantssubmitted

Helen Johnson/ Parker

Collins/ Quinton Williams/Howard Douglas

*New = communities that haven’t submitted grants in more than 3 years

Goal: MIT2

Description of Goal: Monitor all Hazard Mitigation Assistance Program Non-Disaster Projects for Quality Assurance


June 30, 2013 Lead Staff Assigned to Goal: Bob Gay/ Joy Duperault/Quinton Williams

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding

Date of Task



N2

Tasks Anticipated to Complete Goal Completion Outcome Intended Metric Staff Assigned to Task

Maintain & update SOPs 6/30/13

(on-going)

Streamlining of grant

processes formaximum staffefficiency and projecttime reduction

SOP wiki site is

updated at leastquarterly

Quinton Williams/ Bob Gay

Require at least monthly contact withcurrent partners

6/30/13(on-going)

Productiverelationships acrossthe state for greatermitigation effort andrisk reduction

Log of contactsby staff

Quinton Williams/ HelenJohnson/ Parker Collins/Howard Douglas

Continue to offer technical assistance tocommunities for grant development and

submission

6/30/13(on-going)

Productiverelationships across

the state for greatermitigation effort andrisk reduction

Log of contactsby staff

Quinton Williams/ HelenJohnson/ Parker Collins/

Howard Douglas

Conduct site visits as necessary to assurelocal compliance, especially on complexprojects

6/30/13(on-going)

Minimize projectimplementation timeand achieve fullcompliance foreffective risk reduction

Log of monitoringvisits by staff andproject progressnotes

Quinton Williams/ HelenJohnson/ Howard Douglas/Parker Collins/ Luz Bossanyi/Juan Zaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James Price/LeyanZhizhilashvili/MariaLopez/Adele Balmer/MarthaUribe/Maritza DeLeon

Goal: MIT3

Description of Goal: Conduct All Work Outlined in the Annual Scope of Work for National Flood Insurance ProgramGrant


June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/Steve Martin

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program fundingGoal 18 2: Enhance non programmatic mitigation programs work with local



N3

Goal 18.2: Enhance non-programmatic mitigation programs- work with localofficials to encourage Code+ practices as well as other “soft” mitigation-oriented activities in their communities; report on these.

Tasks Anticipated to Complete GoalDate of TaskCompletion Outcome Intended Metric Staff Assigned to Task

Community Assistance Visits2013 scope = 27 CAVs

6/30/13 Conducted formonitoring purposes andto assist localcommunities withfloodplain managementfor flood risk reduction

A count of thenumber of CAVsconducted

Steve Martin/ RichardBenton/Katelyn Lynch/Ed Aquino/JoyDuperault

Community Assistance Contacts2013 scope = 20 CACs

6/30/13 Conducted formonitoring purposes andto assist local

communities withfloodplain managementfor flood risk reduction

A count of thenumber of CACsconducted

Steve Martin/ RichardBenton/Katelyn Lynch/Ed Aquino

Review of ordinances for new maps (asneeded)

6/30/13(on-going)

Conducted formonitoring purposes andto assist localcommunities withfloodplain managementfor flood risk reduction

A count of thenumber ofordinancesreviewed for newmaps (approx 104)

Steve Martin/ KatelynLynch/ Richard Benton/Ed Aquino/Contractedstaff

Offer technical assistance to communities andcitizens as requested

6/30/13(on-going)

Offered as assistance inorder to promoteexcellence in floodplain

management statewideat the local level, forgreater flood riskreduction

A count of thenumber of theseinteractions (called

General Technical Assistance units-approx 150)

Joy Duperault/ SteveMartin/KatelynLynch/Richard Benton/

Ed Aquino/ Contractedstaff

Assist non-participating communities withenrollment into the National Flood InsuranceProgram as requested

6/30/13(on-going)

To achieve greateropportunity for citizensto purchase affordableflood insurance throughthe federal program

A count of thenumber ofcommunitiesassisted & enrolled(approx 12 are notparticipants)

Joy Duperault/SteveMartin/ Richard Benton

Coordinate Federal Emergency Management Agency L-273 courses

6/30/13 Training of localfloodplain managers to

A count of thenumber of

Joy Duperault



N4

(We try for 2 each year, if FEMA canaccommodate)

implement the federalprogram for flood riskreduction

workshops & thenumber ofparticipants

Coordinate with the Florida FloodplainManagement Association to train local officials(8- 10 events)

6/30/13 Coordination formaximized use ofresources and statewideknowledge for flood riskreduction

A count of thenumber ofworkshops & thenumber ofparticipants

Joy Duperault/ ShannonHamilton

Manage the Floodplain Management Hotlineand “Floods” email messages for technicalassistance and outreach

6/30/13(on-going)

Coordination formaximized use ofresources and statewideknowledge for flood riskreduction

Answer anddistributemessages toappropriate staff;count of incominghelpline calls andout-going emailmessages

Shannon Hamilton

Work with Public Information Officer and statemeteorologist to produce outreach material(s)for National Flood Safety Awareness Week inMarch

3/31/13 To raise statewidecitizen awareness offlood risk and options forrisk reduction

Materials created &description ofdissemination

Katelyn Lynch

Assorted other opportunities to conducttraining at agency/ organization events (3)

6/30/13 Trainings offered topromote maximized useof resources andstatewide knowledge forflood risk reduction

A count of thenumber of sessions& the number ofparticipants (approx6 workshops)

Joy Duperault/ SteveMartin/ RichardBenton/Katelyn Lynch/Ed

Aquino/Contracted staff

Continue Silver Jackets quarterly meetings

and other coordination/ projects(at least 4 quarterly meetings)

6/30/13 Maximize state and

federal resources forflood reduction

Log of meetings,

meeting materialsand summaries,and any teamproducts orachievements

Bill McCusker/ Steve

Martin/ Joy Duperault

Continue to work with Building Commissionthrough process to update the code asnecessary (flood resistant standards),including work with the Department of

6/30/13(on-going)

Consistent, clear codefor special flood hazardareas

Code updateactivity report

Joy Duperault

Environmental Protection for consistency re:the Coastal Construction Control Line Section3109

Develop web-based training for local buildingofficials regarding new Florida Building Codeflood changes

3/31/13 Clarifies roles andresponsibilities forfloodplain managementat the local levelbetween buildingofficials and floodplain

Training module isdeveloped andready for delivery

Joy Duperault/ Contractor



N5

officials and floodplainmanagers

Goal: MIT4

Description ofGoal:

Continue to Implement Outreach for Awareness of Mitigation Programs, Planning, and Funding


June 30, 2013 Lead Staff Assigned to Goal: Joy Duperault/ Kathleen Marshall/ JaredJaworski



TaskConduct workshops across the state (10):grant workshops for local governments &homeowners; LMS working groups; trainingsessions; other presentations

6/30/13 Assist communities tofind and utilize maximummitigation resources

A count of number ofworkshops given andnumber of participants

Laura Herbert / BillMcCusker/HelenJohnson/ JaredJaworski/ParkerCollins/ QuintonWilliams/ HowardDouglas/ JasonMcCright

Goal: MIT5

Description ofGoal:

Submit Draft Update of State’s Hazard Mitigation Plan Due to FEMA February 2013


February 28, 2013 Lead Staff Assigned to Goal: Joy Duperault


Date of Task



N6


TaskContinue to work with SHMPAT throughquarterly meetings, sub-groups and othervenues

2/28/13 Smooth procedure forupdating 2013 State Planthrough active participationof SHMPAT members

Meetings (dates,numbers) andproducts developedfor the SHMPAT suchas reports,newsletters, etc.

Joy Duperault/ LauraHerbert/ BillMcCusker/ otherplanners not yet hired/interns

Complete assessment work with contractor 12/31/12 Completed Risk Assessment chapter

Final draft deliverable Laura Herbert

Monitor staff/ review reports/ hold meetingson progress in the SITE tool for agencycoordination

6/30/13 Remain accountable forwork listed in State HazardMitigation Plan (SHMP)leading to greater risk

reduction across the state

After-action report todetermine usefulnessof SITE tool andrecommendations for

2016 planmethodology

Laura Herbert/ JoyDuperault

Investigate feasibility of a web-accessedSITE database (if after-action report indicatesusefulness)

6/30/2013 A web-accessed tool whichcan be used by all partieswho have a state-level rolein documenting Florida’smitigation efforts for bettercollaboration andcoordination of resources,better documentation ofsuccess, and the ability tomore effectively mitigate

A final product thatenables state planningstaff and others tocollaborate moreeffectively with otherstate agencies inoverall Floridamitigation efforts

Laura Herbert/ JoyDuperault

Work within the Florida Division ofEmergency Management to incorporate andaid the approval of the State Threat andHazard Identification and Risk Assessment(THIRA)

12/31/2012 Broadly integrate theTHIRA into the StateHazard Mitigation Plan

Approval andincorporation of theState THIRA

Joy Duperault/ LauraHerbert/ JaredJaworski

Goal: MIT6

Description ofGoal:

Explore Deeper Relationships With Other State Agencies to Improve and Enhance Mitigation Efforts


6/30/13 Lead Staff Assigned to Goal: Laura Herbert


Date of Task



N7


Date of TaskCompletion Outcome Intended Metric Staff Assigned to

TaskWork closely with Division of Forestryto explore ways to improve wildfiremitigation throughout the state..

6/30/13 More dialogue with DOF todiscuss ways to expandmitigation efforts for wildfires.

Quarterly meetings (4total)

New Planner

Work with Department ofEnvironmental Protection to improveunderstanding of sinkhole threat inFlorida.

6/30/13 Ability to better assess riskand vulnerability of sinkholesin Florida.

Report on activities andfindings

New Planner

Work with pertinent state agencies tobetter understand and assess risk dueto climate change.

6/30/13 Ability to better assess riskand vulnerability related toclimate change in Florida.

Report onactivities/findings andinclude in State HazardMitigation Plan update

Laura Herbert, BillMcCusker, Newplanners, interns

Goal: MIT7

Description ofGoal:

Work to Improve the Residential Construction Mitigation Program (RCMP) Delivery and Projects


June 30,2013

Lead Staff Assigned to Goal: Joy Duperault/ Howard Douglas

Gubernatorial Transition Team Report Reference: Strategic Planning Reference: Goal 17: Maximize mitigation program funding

Tasks Anticipated to Complete

Goal

Date of TaskCompletion Outcome Intended Metric Staff Assigned to

Task Analyze program; makerecommendations for improvement;develop long-range plan for theprogram

12/31/12 Smoother grant process andlonger implementation period

Measurement of increasedimplementation period andability to achieve morecompetitive applications;draft of long-range plan

Howard Douglas/Joy Duperault/ PhyllisWallace

Develop RCMP advisory committeeinvolvement

6/30/13 Improved partnerships withwind mitigation industryentities

Meeting notes; possibleactivity denoting a moreactive group

Howard Douglas/Joy Duperault

Goal: MIT8

Description ofGoal:

Attain a Cumulative Total Close Out of 406 Projects Out of 466 (87%) for the 2004 Hazard MitigationProgram (Total Number of Projects Represent $321,081,325 in Obligated Funds): Charley (1539),Frances (1545), Ivan (1551), Jeanne (1561)*


June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright, and LuzBossanyi



N8

Completion: BossanyiGubernatorial Transition Team Report Reference: Strategic Planning Reference:

Goal 19: Expedite mitigation disaster closeouts


Date ofTask


TaskManage projects effectively to ensure thetimely disbursement of funds and closeout of applicable projects

6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resulting ina more efficient recovery;Job creation.

Number of projects closed;Number of jobs created

JasonMcCright/Florence

Aihe/CarlyMiller/VelmaNoel/Phyllis Wallace/Holly Swift/RuthJuma, Janna Sterling

Provide technical oversight(engineering/environmental) andcomplete final inspections for HazardMitigation Grant Program projects

6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced managementstatus capability

Number of final inspectionscompleted

Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/JamesPrice/LeyanZhizhilashvili/AdeleBalmer /MarthaUribe/Maritza DeLeon

Monitor closeout of 5% and 7% projectsin 2004 disasters


Number of projects closed QuintonWilliams/ShauritaJackson

Request project closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines

Number of projects closed Pam Lane/ KathleenMarshall

*Due to excessive delays and repetitive RFI’s from FEMA during the approval process, many projects were withdrawn by the locals. As aresult, approximately $70 million was left over in the Florida Seven storms. In an attempt to keep that money in Florida, project expansionsand reinstatements were pursued. As a result, many of the active projects are just starting (or still have yet to begin) so there will be asmall percentage of closeouts occurring over the next fiscal year.

Goal: MIT9

Description ofGoal:

Attain a Cumulative Total Close Out of 138 Projects Out of 162 (87%) for the 2005 Hazard MitigationProgram (Total Number of Projects Represent $148,701,364 in Obligated Funds): Dennis (1595),Katrina (1602), Wilma (1609)*


June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall and Luz Bossanyi

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 19: Expedite mitigation disaster closeouts



N9

Goal 19: Expedite mitigation disaster closeouts

Tasks Anticipated to Complete GoalDate of

Task

Completion

Outcome Intended Metric Staff Assigned to

TaskManage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects

6/30/13 Increased communityresiliency for future impacts;

Avoidance of future lossfrom impacts to recoverquicker; Job creation


Mona Wood/ ShauritaJackson/ JanaSterling

Provide technical oversight(engineering/environmental) and completefinal inspections for projects in 2005disasters



Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/ LeyanZhizhilashvili/Adele

Balmer /MarthaUribe/Maritza DeLeon

Monitor closeout of 5% and 7% projects in2005 disasters


Number of projects closed Shaurita Jackson/KathleenMarshall/JoyDuperault/JaredJaworski/QuintonWilliams

Request project closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines

Number of projects closed Pam Lane

*Due to excessive delays and repetitive RFI’s from FEMA during the approval process, many projects were withdrawn by the locals. As a result,approximately $70 million was left over in the Florida Seven storms. In an attempt to keep that money in Florida, project expansions andreinstatements were pursued. As a result, many of the active projects are just starting (or still have yet to begin) so there will be a small

percentage of closeouts occurring over the next fiscal year.

Goal: MIT10

Description ofGoal:

Final Close-out With FEMA of 2007 Hazard Mitigation Grant Program Disasters: Groundhog DayStorms (1679), Christmas Day Storm (1680)


June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall & Pam Lane


Date of



N10


TaskCompletion


Request disaster closeouts with FEMA 6/30/13 Remain in compliance withFederal guidelines

Number of projects closed Pam Lane/ KathleenMarshall

Goal: MIT11

Description ofGoal:

Attain a Cumulative Total Close Out of 26 projects Out of 60 (43%) for the Hazard Mitigation Program(Total Number of Projects Represent $16,671,512 in Obligated Funds): Fay (1785) and Gustav (1806)


June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright and LuzBossanyi



TaskCompletion


Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Fay (1785)

6/30/13 Increased communityresiliency against futureimpacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation


Jason McCright /Holly Swift/RuthJuma

Manage projects effectively to ensure thetimely disbursement of funds and close out

of applicable projects for Gustav (1806)

6/30/13 Increased communityresiliency against future

impacts; Avoidance of futureloss from impacts resultingin a more efficient recovery;Job creation


Chad Smith/ShauritaJackson/Jared

Jaworski/MaleatherRoss/ Jana Sterling

Provide technical oversight(engineering/environmental) and completefinal inspections for Hazard MitigationGrant Program projects



Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James

Price/LeyanZhizhilashvili/AdeleBalmer/MarthaUribe/MaritzaDeLeon


6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced management

Number of projects closed Shaurita Jackson/Quinton Williams/Jared Jaworski



N11

gstatus capability

Request project closeouts with FEMA 6/30/13 Remain in compliance with

Federal guidelines

Number of projects closed Pam Lane\ Kathleen

Marshall

Goal: MIT12

Description ofGoal:

Attain a Cumulative Total Close Out of 14 Projects Out of 29 (49%) for the Hazard Mitigation Program(Total Number of Projects Represent $6,450,544 in Obligated Funds): Severe Weather and Flooding(1831,1840)


June 30, 2013 Lead Staff Assigned to Goal: Kathleen Marshall, Jason McCright and LuzBossanyi



TaskCompletion


Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Severe Weatherand Flooding (1831)



Chad Smith/ShauritaJackson/JaredJaworski/MaleatherRoss\ Jana Sterling

Manage projects effectively to ensure thetimely disbursement of funds and close outof applicable projects for Severe Weatherand Flooding (1840)



Jason McCright/HollySwift/Ruth Juma

Provide technical oversight(engineering/environmental) and completefinal inspections for Hazard MitigationGrant Program projects



Luz Bossanyi/ JuanZaida/ElkinSegura/DavidUgrekhelidze/ClaudiaLozano/James

Price/LeyanZhizhilashvili/AdeleBalmer/MarthaUribe/MaritzaDeLeon


6/30/13 Remain in compliance withFederal guidelines;Demonstrate state’senhanced management

Number of projects closed ShauritaJackson/JaredJaworski/LauraHerbert



N12

gstatus capability

Request project closeouts with FEMA 6/30/13 Remain in compliance with

Federal guidelines

Number of projects closed Pam Lane\ Kathleen

Marshall

Goal: MIT13

Description ofGoal:

Monitor and Maintain the Bureau’s Database of Standard Operating Policies and Procedures


June 30, 2013 Lead Staff Assigned to Goal: Quinton Williams/ Steve Martin/ LevanZhizhilashvili/ Laura Herbert/ ShauritaJackson/ Shannon Hamilton/ Bob Gay

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 5: Improve transactional processes


TaskCompletion


Discover any missing and/or new elementsof current practices

6/30/13 Maximize staff efficiency;Improved trainingcapabilities; Improves qualityassurance bycreating/implementingconsistent standards

Production of documents;Implementation ofprocesses

Pam Lane, LuzBossanyi, SteveMartin, QuintonWilliams, JasonMcCright, JaredJaworski,

Create standard operating guides, forms orother materials for missing and/or newpieces

6/30/13 Maximize staff efficiency;Improved trainingcapabilities; Improves qualityassurance bycreating/implementingconsistent standards

Production of documents.Implementation ofprocesses

Pam Lane, LuzBossanyi, SteveMartin, QuintonWilliams, JasonMcCright, JaredJaworski

Goal: MIT14

Description ofGoal:

Research and Determine Sound Methodologies for Baseline Statistics to Assess and DemonstratePerformance Standards


June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson


Date of



N13

Tasks Anticipated to Complete Goal TaskCompletion


Assess current operations utilizing thebaseline statistics methodology and reviewoperational planning mechanisms

6/30/13 Improved performancemeasures and efficiency

Performancemeasures/statistics

Miles Anderson

Maximize mitigation.org reportingcapabilities

6/30/13 Determine primarymethodologies forperformance objectives

Completion of reportingcapabilities

Pam Lane

Assess current operations utilizing baselinestatistics

6/30/13 Improved performancemeasures and efficiency.

Complete/Incomplete Miles Anderson

Develop local component for completedEconomic Impact Analysis.

6/30/13 Provide Statistics onmitigation’s tangible impactsthroughout the state.

Local componentdeveloped.

Jared Jaworski

Goal: MIT15

Description ofGoal:

Request FEMA Approval for State Authority to Implement NFIP





Task

Completion


TaskRequest that the Federal Insurance Administration give the State of Floridamaximum authority under the NFIP per 44Title CFR 60.25(d).

6/30/13 Less reliance on Region 4 forsupport.

Approval given or not given Joy Duperault

Goal: MIT16

Description ofGoal:

Promoted Specific Mitigation Efforts


June 30, 2013 Lead Staff Assigned to Goal: Miles Anderson, Joy Duperault andKathleen Marshall

Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 17: Maximize mitigation program funding Goal 18.1: Enhance non-programmatic mitigation programs- assure that after each



N14

Presidentially-declared disaster, post-disaster loss avoidance studies are conducted.


Date of

TaskCompletion


Use all available guidance and funding topromote safe houses wherever andwhenever possible.

6/30/2012 Risk reduction in wind loaddebris zones

Number ofmeetings/workshops held.

Joy Duperault.

Work with Florida Floodplain Managers Association and FEMA to develop betterguidance for V-Zone bath houses

6/30/2013 Better understanding and useof V-zone bath houses.

Improved guidancecompleted.

Steve Martin

Develop and publish instructionalguidance for the Bureau’s Loss AvoidanceCalculators and post online

12/31/2012 Widespread state and localunderstanding of value ofmitigation efforts.

Posted guidance and tools Joy Duperault

Goal: MIT17

Description ofGoal:

Develop Relationships and Cooperation between the Bureau of Mitigation and Private Sector toEnhance Mitigation Efforts.



Gubernatorial Transition Team Report Reference: Strategic Planning Reference:Goal 20: Incorporate the private sector into all phases of emergency management

Tasks Anticipated to Complete

Goal

Date ofTask

Completion


TaskInvestigate the feasibility of mitigationpublic/private partnership to reducenumber of Severe Repetitive Lossproperties (SRL)

6/30/2013 Reduction of SRL propertiesin Florida.

Partnership made andnumber of SRL propertiesreduced as a result.

Joy Duperault,Quinton Williams,Howard Douglas

Goal: MIT18

Description ofGoal:

Establish Practices to Ensure Financial Transparency




Date of



N15


TaskCompletion


Monthly meetings with Bureau of Financeto review mitigation program finances.

6/30/2013 Better transparency offinances for the Bureau ofMitigation

Number of meetings. Pam Lane, Bob Gay?

Trainings for mitigation staff from Bureauof Finance.

6/30/2013 Better understanding formitigation staff of rules andregulations upheld by Bureauof Finance.

Number of trainings. Pam Lane, KathleenMarshall

Goal: MIT19

Description of

Goal:

2013/2014 Staffing Plan and Management Cost Request to Federal Emergency Management Agency


June 15, 2013 Lead Staff Assigned to Goal: Pam Lane



Date ofTask


TaskUpdate staffing Roster 1/10/13 To receive fiscal year 12/13

funding in June; Be incompliance with federal

requirements andreconciliation of SMC

Increase in SMCobligations

Pam Lane

Coordinate staff allocations-Finance & Accounting/Budget

1/15/13 Coordinate staffing allocationswith payroll functions

Complete/Incomplete Pam Lane

Prepare StaffingPlan/Approvals/Submission

1/20/13 Develop FY 13/14 budget SMC funding award Pam Lane

Develop State Management Budget Costsper Disaster


Develop cost comparison to FY 12/13 5/10/13 Develop FY 13/14 budget SMC funding award Pam Lane

Submit Budget and Justification toFederal Emergency Management Agency


Update National Emergency ManagementInformation System FY 13/14 Budgetrequests


Goal: MIT20

Description of Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency Management Agency



N16

Description ofGoal:

Submit Reconciliation for 2012/2013 Management Costs to Federal Emergency Management Agency

Date of GoalCompletion: April 30, 2013 Lead Staff Assigned to Goal: Pam Lane



Date ofTask


TaskDevelop actual costs for StateManagement

4/30/13 Enables us to be up to date inmanagement costs submittalsto get funding for next fiscalyear

Justify and document FY12/13 SMC

Pam Lane

Update Federal Emergency Management Agency State Management cost Analysis

4/30/13 Enables us to be up to date inmanagement costs submittalsto get funding for next fiscalyear

Justify and document FY12/13 SMC

Pam Lane

Goal: MIT21

Description ofGoal:

Develop and Finalize the Remainder of Mitigation.org System and Ensure Functionality


June 30, 2013 Lead Staff Assigned to Goal: Pam Lane and Kathleen Marshall


Strategic Planning Reference:Goal 17: Maximize mitigation program funding

Date of




TaskCompletion


Continue to reconcile data conversion 6/30/13 Ensure quality data outputs Completion of reconciliation Pam LaneProvide additional training for users 6/30/13 Train users; Ensure

operational capacity for staffTraining completion Pam Lane

Enhance quality control reports 6/30/13 Provide exception reports toreduce errors and increaseefficiency

Add three additional ad-hocreports

Pam Lane

Enhance the funding distribution forcounty allocations

6/30/13 To have an automatedallocation methodology

Completed module Pam Lane\ KathleenMarshall\ JoyDuperault

2012-2013 fdem business plan

Documents

years business plan

year strategic plan

division c1 dir4 review

information technology

plan d5d6 xaf5

counties c1 dir2 review

c1 dir10 preparation

funding operational