2012 slds p-20w best practice conference 1 e nsuring d ata q uality in c ollections monday, october...
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2012 SLDS P-20W Best Practice Conference 1
ENSURING DATA QUALITY IN COLLECTIONS
Monday, October 29, 2012
Brian Townsend, VT Department of Education
2012 SLDS P-20W Best Practice Conference
VERMONT
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2012 SLDS P-20W Best Practice Conference
Background• CURRENT: Method of Data Collection
o Online: Oracle Forms/Reports Data Collections– Mostly data entry with pre-populated data– Some batch file uploads
o Distributed: Microsoft Access
• FUTURE: FY12 SLDS Grant (Vermont’s 1st) o Vermont Automated Data Reporting (VADR)
Project– Deliverable 1: Statewide Vertical Reporting
VERMONT
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2012 SLDS P-20W Best Practice Conference
Communication & Training• Application Specific Documentation
o On Data Collection website & Inside Oracle applications
• Data Collection Trainingso Role-specific based on collection (e.g.
Registrar, Business Manager, etc.)o In-person trainingso Online Trainings
– Learning Network of Vermont (LNV)– GoTo Suite
• Weekly Field Memo• Helpdesk
VERMONT, CONT.
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2012 SLDS P-20W Best Practice Conference
Data Validation & Corrections• Application/Database-level validation
rules• Error-checking procedures
o Backend: Oracle Database procedureso External: SPSS (e.g. frequency checks, auto-
fixes, flags to fix manually)o EdFacts reporting: Built in edit checks to
ensure EdFacts rules aren’t violated.
• Administrator Sign-Off of Data Collection Indicators
VERMONT, CONT.
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2012 SLDS P-20W Best Practice Conference
Data Validation & Corrections, cont.• Post-hoc Validation & Correction
o Return Error Reportso Disputed Studentso Perm Checking (record former last names)
• 3-year Revision Windowo Can lead to new errors
Data Use• High Stakes Data
o Membership = Moneyo Visibility => Data Quality
VERMONT, CONT.
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2012 SLDS P-20W Best Practice Conference
Data Use, cont.• Town Meeting Reports
o Spending & Assessment Results
• Public/Legislature/Parentso Compare Assessment Results across schools
=> Choice
Wrap Up• Small State
o Demographics make it easier to spot large % change
o Anomalies stand out more
• SLDS will improve data qualityo Timeliness & Availability
VERMONT, CONT.
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2012 SLDS P-20W Best Practice Conference
Contact information:Brian Townsend, [email protected]
Corey Chatis, [email protected]
For more information on Data Quality:Statewide Standardized Course Codes: SLDS Best Practices Brief
Traveling Through Time: Forum Guide to LDSs, Book IV: Advanced LDS Usage
CONTACTS & ADDITIONAL RESOURCES
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